REPSOL VETTING
RULES & PROCEDURES
January 2009
INDEX
Page I. -
Introduction
2
II. - Definitions
2
III. - The Vetting Process
3
1. -
Preliminary Evaluation
3
2. -
Physical Inspection
7
IV. - Post-Physical Inspection
8
V. - Special vessels
9
VI. - Effective date
10
ANEX I: Questionnaire 2008
11
ANEX II: I.A.C.S. Members
15
ANEX III: Parties to the Pooling Agreement
16
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I.- INTRODUCTION It is Repsol policy to employ only vessels which have been screened for compliance with all applicable International Regulations and within the minimum standards described in these Repsol Vetting Rules & Procedures. This policy is applicable to vessels tendered for chartering by Repsol, vessels transporting Repsol’s cargoes, and also to vessels visiting terminals owned or operated by the company. Compliance by vessels with these Rules & Procedures does not grant the Owner or Operator any right whatsoever to have the vessel chartered or employed by Repsol, nor imposes on Repsol any duty or obligation to charter or employ the vessel. Repsol, nor any of its servants, agents or contractors, shall be under no liability whatsoever to any Owner or Operator by reason of non-acceptance of a particular vessel.
II.- DEFINITIONS -
Cargo.Any kind of material subject to a contract of transportation, mainly crude oil, oil products, chemical products, LPG, LNG, Lubricants, and dry bulk cargoes. Time charter vessels.-
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Vessels contracted for 6 months or more. - Deficiencies.Non compliance with: - International and local regulations as well as OCIMF and ICS recommendations. - Repsol Vetting Rules & Procedures and Minimum Safety Criteria - Non-accepted vessel.A vessel that does not comply with Repsol’s Vetting Rules & Procedures or Minimum Safety Criteria, or which acceptance period has elapsed, or which is unknown to Repsol. -
Observations.Non compliance with other safety guidelines. Owner.Vessel owner or technical operator of the vessel
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Repsol Vetting Department.The Department within Repsol responsible for the enforcement of the Vetting Rules & Procedures.
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SIRE.Ship Inspection Report Programme. This system is a very large database of up-to-date confidential information about tankers, developed by OCIMF as a unique tanker risk assessment tool of value to companies, ship operators, terminal operators and government bodies concerned with ship safety.
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CAP (Condition Assessment Programme) .It is applicable as established in the present Rules and procedures and as defined in the Rules of the Classification Societies members of IACS.
- ESP (Enhanced Survey Programme) .It is applicable as established in SOLAS XI-1/2 and as defined in Resolution A.744 (18). -
TMSA (Tanker Management Self Assessment).It is applicable as established in these Rules and Procedures as defined in OCIMF publication “Tanker Management Self Assessment a best-practice guide for ship operators”
III.- THE VETTING PROCESS
The vetting process consists of two steps: 1.- Initial screening called “Preliminary Evaluation”. 2.- Vessels approved in preliminary evaluation, will be subject to a “Physical inspection”.
Both steps are deeply dealt with later on in these procedures.
1. - PRELIMINARY EVALUATION (Prevetting)
Should a non-accepted vessel be considered for employment by Repsol, or contemplating to visit a Repsol operated terminal, Owner would need to complete online the Questionnaire shown in our website www.ryttsavetting.com, enclosing appropriate supporting documents (these documents could be provided by separated fax or e-mail too). All communications will need to be direct either with Owner or Technical Operator, and not through any intermediaries. The Preliminary Evaluation will be based on information provided in the Questionnaire together with other relevant information, under the following parameters and criteria:
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1.1- Age
- A table points based on the vessels age will apply. - Vessels 23 years old, or more, over 5.000 SDWT with no double hull, will be rejected. Those exclusively dedicated to coastal and/or inland waters navigation are excluded of this st limit and subject to their national regulations, however from 1 January 2010 they will not be employed to carry heavy products - Any vessel 50 years old or older will be rejected. 1.2. - Flag
A table based on lists issued by Paris MOU/Tokyo MOU/USCG will apply. 1.3. - Owner/Operator
Disclosure of identity of final Owner will be rated favourably. Should 30% of the entire fleet of a particular Owner/Operator be rejected, the entire fleet will be rejected. 1.4. - Crew
Table points based on the number of nationalities on board will apply. 1.5. - Classification Society
Vessels classified by Societies which are not full members of IACS will be rejected. 1.6. - Protection and Indemnity clubs (P&I)
Ships not insured with a member of the International Group of P&I Clubs will be considered on a case by case basis. 1.7. - Dry Docking
Vessels 15 years old, or more, must have been inspected by Class, out of water, within the last 36 months, and twice in the last 60 months. 1.8. - SIRE
SIRE reports may be used for vessels evaluation. Vessels less than 15 years old could be considered for two consecutive voyages provided they have got a good SIRE report in the last 6 months. Vessels 15 years old, or more, will only be considered for a single voyage approval when there is a good SIRE available and performed within the previous 6 months.
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1.9. - Class recommendations
Class recommendations and memoranda may generate vessel rejection. 1.10. - Hull design
Table points based on hull design (DH, DS, DB, SH, etc.) will apply. 1.11. – Ballast tanks and void spaces’ coating condition and substantial corrosion. Ballast tanks and void spaces’ coating must not be in poor condition and no areas of substantial corrosion must exist.
In case of a vessel did not fulfil with this requirement at the entry in force of this regulation could however be considered provided that the owner present a written commitment for obtaining it not later than next dry-dock. 1.12. - Hull Condition Assessment Programme (CAP)
Vessels 20 years old, or more, and over 5.000 DWT, will need a CAP 2 (GOOD) rating for hull with a validity of 3 years from the last date of CAP survey. Owners should allow sufficient time for renewing the CAPs certificates. 1.13. - CAP for machinery and cargo handling systems
Vessels older than 20 years and over 5.000 DWT, will need a CAP 2 rating for machinery and cargo handling systems with a validity of 3 years from the last date of CAP survey. Owners should allow sufficient time for renewing the CAPs certificates. In case of a vessel did not fulfil with this requirement at the entry in force of this regulation could however be considered provided that the owner present a written commitment for obtaining it not later than next dry-dock. 1.14. - Hull Structural Fatigue Analysis
Vessels bigger than 150 m in length and older than 20 years will need a comprehensive fatigue analysis. In case of a vessel did not fulfil with this requirement at the entry in force of this regulation could however be considered provided that the owner present a written commitment for obtaining it not later than next dry-dock. 1.15. – Inert gas systems.
As per Terminal regulations. 1.16. - Name change
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Table points based on the number of name changes will apply.
1.17. - Port State Control and USCG Inspections
History of deficiencies and detentions detected, and corresponding corrections, will be evaluated. 1.18. - Acceptance by other oil companies
Relevant information will be evaluated. 1.19. - Safety Management
All vessel technical operators are requested to submit their OCIMF TMSA evaluation as one of the compulsory documents required for the vessel Preliminary Evaluation. Only vessels from technical operators complying with at least the stage 1 of the 12 elements will be considered for Preliminary Evaluation. In order to evaluate the technical operator performance, the TMSA must be updated at intervals not exceeding twelve months. 1.20. - Vessel’s status monitoring
Any vessel chartered by Repsol could be subject to unscheduled inspections during operations. These inspections will be carried out as Safety Terminal Inspection by one Repsol vetting inspector. Terminal feedback reports are also considered in the ship’s assessment. If some deficiencies are reported they will be handled as whatever other deficiency and may cause rejection of the vessel.
1.21. - Other important criteria:
a) Vessels to be time chartered must comply with Repsol Rules & Procedures for time chartered vessels. b) Vessels rejected by Repsol on 2 consecutive occasions will not be considered before 3 months from the last rejection, and provided physical inspection with positive result has been carried-out. c) Vessels detained 3 times or more over the last 2 years, or black-listed by the European Union in accordance with regulation 2001/106/EC (19.12.2001), will be rejected. d) Vessels newly built in their maiden voyage will be considered only in a case by case basis. Management and Officers experience; SIRE report, sister vessels, TMSA, etc. 6
will be considered in the evaluation. In case vessel results accepted only a single voyage will be granted. e) Vessels in shipyard without definitive class documentation could be accepted provided owners grant that the vessel will sail from shipyard without conditions of class. f) Significant changes during previous 30 days in vessel safety management as technical operator/owner and/or crew may cause vessel rejection and must be reported at least 30 days before. g) Any change of the SDWT, involving an extension in her scheduled phase out, will be considered in case by case basis. h) Vessels unable to maintain 30% of their SDWT at all times will be rejected. i) Deck seal of the dry type shall not be accepted for oil tankers j) Oil/Bulk/Ore (OBO) vessels 15 years old, or more, in excess of 70.000 DWT will be rejected. k) Oil/Bulk/Ore (OBO) vessels 10 years old, or more, which in her last port operated with dry cargo will be rejected. l) Age of vessel will be calculated from the first delivery. Rebuilding dates will not be accepted. Based on all the above parameters and criteria a point score of between 0 and 10 will be established for each vessel. With a point score of 5 points or higher the vessel will be considered ACCEPTABLE FOR ONLY AND EXCLUSIVELY ONE VOYAGE at this Preliminary Evaluation, which means that the vessel could be employed by Repsol and physically inspected during this first voyage. A vessel obtaining in this Preliminary Evaluation a point score lower than 5 points will be considered NOT ACCEPTABLE, which means that the vessel must undergo a physical inspection at discharge port, prior to visiting a Repsol Terminal or prior to taking any Repsol cargo. 2.- PHYSICAL INSPECTION
An owner interested in getting a particular vessel being inspected at his own expense, must submit, well in advance a written formal request by e-mail or fax to: REPSOL VETTING DEPARTMENT Paseo de la Castellana, 278 – 2º floor 28046 Madrid, Spain Tel. +34 - 913483007 Fax +34 - 913489732 E-mail:
[email protected]
and then fill in the questionnaire on line in our website:
http://www.ryttsavetting.com
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The physical inspection will follow OCIMF guidelines. Concurrent physical inspections will not be authorised at Repsol Terminals. Except for dry cargo vessels, the inspection covers 16 sections listed below: REPSOL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
SECTIONS Certification, Documentation and Information Crew Management and Qualification Safety Management Pollution prevention Life-saving Equipment Fire fighting Equipment Cargo & Ballast Systems Inert Gas System Cow/Gas/Chemical Mooring Equipment and procedures Bridge Equipment and Navigation Procedures Radio and GMSSD Equipment and Procedures Engine & Steering Compartments & Procedures. Load Lines & Structural condition General Appearance and condition Operating Level
SIRE 2007 1&2 3 5 6 5 5 8 8 8 9 4 10 11 7 12
Once the inspection has been completed, the Vetting Inspector will provide a copy of resulting report to vessel’s Master. IV.- POST-PHYSICAL INSPECTION
The vessel will be ACCEPTED if there are no observations during the inspection, or they are not considered relevant. A score of 0 in any of the 16 sections of the physical inspection would mean rejection of the vessel. Based on the Inspector’s report, Repsol vetting department will produce Official Inspection Report with a list of deficiencies and observations, if any, which will be transmitted to owner. The owner will have to reply with comments and/or corrective actions taken, following the pattern recommended by OCIMF. This answer and the inspection report will be used then to perform final evaluation of the vessel suitability for services to the Company. Document with result of this evaluation will be then sent to Owner. As a result of this evaluation the vessel will be rated as ACCEPTED or NOT ACCEPTED. In the case of a NOT ACCEPTED vessel, the procedure used for vessels that are not accepted in the preliminary inspection will be followed.
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The validity period, once the vessel has been accepted, is 6 months for tankers aged more than 15 years, 12 months for vessels aged between 5 and 15 years, and 18 months for vessels aged less than 5 years. However, that does not constitute an unconditional approval of the vessel. If at any time during the validity period there is evidence of relevant modifications concerning safety and operational systems, changes of name, owner, crew, flag etc, as well as any incident, casualty or terminal negative feedback report, PSC detention or condition of class, the status of mentioned vessel could be reconsidered. Owners are kindly requested to report to Repsol Vetting any of the mentioned events when they occur. Inspection report will only be uploaded to SIRE database when it has been agreed by Repsol Vetting head office with vessel owner or technical operator before physical inspection. V.- SPECIAL VESSELS v.1 Repsol time charter vessels must keep full vetting approval during time charter period, therefore, “acceptable for a single voyage approval/Preliminary evaluation process” is not applicable for such vessels v.2 Oil/Bulk/Ore (OBO) and Oil/Ore (OO) vessels will need to have tunnels monitorized for the presence of hydrocarbon gases. A fixed monitoring system is strongly recommended, and records would need to be available on board for inspection. v.3 Tugs, and barges without propulsion, are subject to specific vetting rules and procedures, which are found in a separate booklet. This booklet is available at www.ryttsavetting.com v.4 Vessels self-propelled exclusively dedicated to operate in inland waters, must comply with these procedures except following items of the Preliminary Evaluation chapter: 1.7, 1.8, 1.15, 1.19, and 1.20(h). Such vessels must always comply with the local safety regulations. v.5 Dry cargo vessels will be screened before every voyage. However, if owner wants a vetting acceptance for a period of 6, 12 or 18 months, must request a physical inspection. In case of vessels regularly operating in our terminals such acceptance is compulsory. These procedures are applicable for such vessels except following items of the Preliminary Evaluation chapter: 1.8, 1.14, 1.18, 1.19, and 1.20(g, h). v.6 Vessels calling in our terminals only for: fuel oil bunkering, nitrogen blanketing and slops discharge could be accepted, exclusively for such operation, once we receive an updated Listing of Survey Conditions of Class and Memoranda in
[email protected] or in Fax n. 34 913489732
VI.- EFFECTIVE DATE
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15.03.09
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ANN EX I REPORT - QUESTI ONN AI RE OF VESSEL VETTI NG Ge n e r a l I n f o r m a t i o n a b o u t t h e Ve s se l 1 . N a m e o f v e s se l 2. Previous Name 3. I MO Number 4. Flag 5 . Ow n e r s 6 . D a t e o p e r a t o r a s su m e d r e s p o n s i b i l i t y f o r t h e v e s se l ( Y Y YY ) 7 . Te c h n i c a l o p e r a t o r 8. S.D.W. 9. Displacement 10 . G.R.T. 1 1 . N . R . T. 1 2 . Su m m e r d r a f t 1 3 . L . O. A . 14. Beam 15. Depth 1 6 . Ca r g o c a p ac i t y m 3 9 8 % e x c l u d i n g s l o p s 1 7 . Sl o p s c a p ac i t y m 3 9 8 % 18. Delivery date 19. Type of vessel as per class notat ions
Op e r a t i o n al I n f o r m a t i o n 2 0 . I s a l l e qu i p m e n t w o r k i n g p r o p e r l y ? M oo r i n g - f i r e f i g h t i n g - s t e e r i n g g e ar - lifesaving - navigation - cargo Description 2 1 . I n e r t g a s sy s t e m f i t t e d 2 2 . I n e r t g a s s y st e m o p e r at i o n a l 23. I s manifold derrick or crane fitted and operational? 2 4 . S. W . L . 2 5 . SB T Ca p a c i t y % 2 6 . SH / D B / D H / PL / H BL / D SS 2 7 . D oe s t h e v es se l co m p l y w i t h M a r p o l 7 3 / 7 8 a n n e x I r e g . 13F regarding double hull requirem ents? 2 8 . H e i g h t o f m a n i f o l d a b o v e s e a l ev e l A ) M a x ( n o r m a l b a l l as t o r S BT co n d i t i o n ) B ) M i n ( S . D. W . c o n d i t i o n ) C) D i s t a n c e M a n i f o l d t o s h i p ’ s r a i l D) Height of Manifold above deck E) N u m b e r x s i z e u s e o f c a r g o c o n n e ct i o n s a t m a n i f o l d 1 ) Ca r g o m a n i f o l d s n u m b e r x s i ze ( m m . ) 2 ) F u e l m a n i f o ld s n u m b e r x s i z e ( m m . ) 3 ) D i es el m a n i f o l d s n u m b e r x s i ze ( m m . ) 4 ) V ap o u r M a n i f o ld s n u m b e r x s i ze ( m m . ) 2 9 . D i st a n c e f r o m b o w t o c e n t e r m a n i f o l d ( B .C. M .) 3 0 . P a r a l le l b o d y l e n g t h i n S. B. T. o r n o r m a l b a l l a st c o n d i t i o n 3 1 . I s a v ap o u r r e t u r n s y s t e m f i t t e d ? 3 2 . I s t h e v e s s el e q u i p p e d a n d o p e r a t e d i n a c c o r d a n c e w i t h r e c o m m e n d a t i o n s co n t a i n e d i n t h e I CS/ O CI M F I n t e r n a t i o n a l Sa f e t y Gu i d e f o r O i l T a n k e r s & T er m i n a l s ( I SGO TT / SI GT TO ) ? 3 3 . I s t h e p r o p e l l er s u b m e r g e d d u r i n g a l l it s s t a y a t t h e t e r m i n a l ?
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3 4 . Ca n t h e v e s s e l m a i n t a i n a t l e a st 3 0 % S. D. W . a ll t h e t i m e ? A ) Ca r g o / d e b al l a st i n g / r e s u m e d ca r g o B ) B a l l as t s e g r e g a t e d w i t h d o u b l e v a l v e
Surveys 3 5 . C l a ss i f i c a t i o n s o c i e t y 3 6 . I f t h e c l a ss i f i ca t i o n s o c i e t y c h a n g e d , d a t e o f c h a n g e 3 7 . L i st o f m a j o r o i l v e t t i n g a p p r o v a l s , if a n y 3 8 . P & I c lu b n a m e 3 9 . A m o u n t o f p o l l u t i o n l i a b i l i t y c o v e r a g e ( U S$ ) 4 0 . T y p e o f co r r o s i o n c o n t r o l p o l i c y f o r b a l l a st t a n k s a n d e m p t y s p a ce s A ) A N O D ES B) COATED 41. Does the vessel have a planned prevention m aintenance program m e (PPM)? 4 2 . D a t e o f l a s t s p e c i al s u r v e y 4 3 . D a t e o f l a st d r y d o c k i n g 44. Date of last annual survey 4 5 . En h a n c e d Su r v e y P r o g r a m m e ( E SP )
Ex p i r y d a t e s o f c e r t i f i c a t e s 4 6 . Sa f e t y e q u i p m e n t 4 7 . S af e t y r a d i o 4 8 . S af e t y c o n s t r u c t i o n 49. Loadline 5 0 . I n t e r n a t i o n a l O i l Po l l u t i o n P r e v e n t i o n C er t i f i c a t e ( I O PP ) 5 1 . C. L .C. ( Ci v i l L i a b i l i t y Ce r t i f i c a t e ) 5 2 . Fi t n e s s ( i f a p p l i c a b l e ) 5 3 . I n t e r n a t i o n a l M a n a g em e n t S af e t y Ce r t i f i c a t e A) DOC B ) SM C 5 4 . D o o f f i c e r s a n d c r e w f u l f i l t h e ST CW c o d e 1 .9 9 5 p a r t a w / a m e n d m e n t 2 2001?
L a s t Ca r g o e s 5 5 . L a st t h r e e c a r g o e s, ch a r t e r e r s a n d t e r m i n a l s Cargo Charterers Load Port Discharge Port 56. Nationality of Master Officers 1. 2. 3. 4. 5. Cr e w 1 . 2. 3. 4. 5.
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Ot h e r i n f o r m a t i o n 5 7 . D o e s t h e v e s s e l ’s o w n e r a b i d e b y t h e O CI M F Gu i d e l i n e s f o r t h e Co n t r o l of Drugs and Alcohol on board the ship? 5 8 . L as t p o r t s t a t e c o n t r o l Place Date 59. A ) D e f i ci e n c i es n o t e d B ) D e t e n t i o n d u r i n g p r e v io u s 1 2 m o n t h s 6 0 . L a st SI R E I n s p e c t i o n D a t e Date 6 1 . Pe r f o r m e d b y
I n s p e ct i o n Re q u e st 6 2 . D i s ch a r g e p o r t 6 3 . Es t i m a t e d a r r i v a l t i m e 6 4 . Es t i m a t e d n u m b e r o f d a y s t h e v e s se l w i l l s t a y a t p o r t 65. Agent Name Address Postcode City Country Telephone Fa x E-mail Co n t a c t N a m e 67. Date of questionnaire Place Address Name of person responsible for vett ing Co m p a n y n a m e T el e p h o n e n o . F ax n o . E-mail Co m p a n y c o d e N u m b e r f o r O CI M F T M SA 6 8 . I n v o i c e t o b e a d d r e s se d t o Co m p a n y N a m e Address Postcode City Country VAT No. F ax n o . T el e p h o n e n o . E-Mail Name of person responsible for vett ing 6 9 . I n v o i ce t o b e s e n t t o Co m p a n y N a m e Address Postcode City Country T el e p h o n e n o . F ax n o . E-Mail Co n t a c t N a m e
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L is t o f a t t a ch e d f i l e s C.E.R./ T.M.R. I s s u e d d a t e o f C A P: H u l l St r u c t u r e : Machinery: Ca r g o S y s t e m : Fa t i g u e A n a l y s i s r e p o r t i s s u e d a t e : U p d a t e d li s t i n g o f Su r v e y s / Co n d i t i o n s o f cl a s s/ M e m o r a n d a M SD S ( M a t e r i a l Sa f e t y D a t a S h e e t ) CA P Ce r t i f i c a t e ESP l a s t Co n d i t i o n E v a l u a t i o n R e p o r t o r S u m m a r y o f l a s t T h i c k n e s s M e a su r e m e n t R e p o r t Re p o r t o f D e f i c i e n c ie s a n d c o r r e c t i v e a c t i o n s Re p o r t o f Co r r e c t i v e A c t i o n s a f t e r d e t e n t i o n Co p y o f P a r a g r a p h 5 . 8 C o m p l e t e f o r m I . O .P .P . Ce r t . Su p p l e m e n t F o r m B o r C l a ss Ce r t i f i c a t e
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A N N EX I I I .A.C.S. MEMBERS • • • • • • • • • •
DNV. Det Norsk e Veritas L RS. L l o y d ’ s R e g i s t e r o f S h i p p i n g BV. Bureau Verit as A B S. A m e r i c a n B u r e a u o f S h i p p i n g GL . Ge r m a n i s c h e r L l o y d N K . N ip p o n K a i j i K y o k a i R S. Ru s s i a n M a r i t i m e Re g i s t e r o f S h i p p i n g CCS . Ch i n a Cl a s s i f i c a t i o n S o c i e t y . K R. K o r e a n R eg i s t e r o f S h i p p i n g RI N A . Re g i s t r o I t a l i a n o N a v a l e
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A NN EX I I I PARTI ES TO THE POOLI NG AGREEMENT CLUB
SEPARATE MANAGEMENT COMPANIES
American Club (America)
Shipowners Claims Bureau Inc
Britannia (England)
Tindall Riley (Britannia) Ltd
Gard (Norway)
Gard Services AS
Japan Club (Japan) London (England)
A Bilbrough & Co. Ltd.
North of England (England)
North Insurance Management Ltd
Shipowners P&I (Luxembourg)
The Shipowners’ Protection Ltd
Skuld (Norway) Standard (Bermuda) Steamship
Charles Taylor & Co. Ltd. Mutual
(Bermuda)
Steamship Insurance Management Services Ltd
Swedish Club (Sweden) United Kingdom (Bermuda)
Thomas Miller P&I Ltd.
West of England (Luxembourg)
West of England Ship Owners Insurance Services Ltd.
st
* This is the list of P&I Companies which form part of the pool on 1 of January of 2007
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