Fire Safety Audit - Report Template

STATUTORY FIRE SAFETY AUDIT IN A PETROLEUM DEPOT

NAME OF FACILITY…………………… FACILITY…………………… DATE………………………………………

ACKNOWLEDGEMENTS

ROMA/FSA/ANYCOMPANY/2011/FEB

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Executive Summary


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Contents Page No Acknowledgements Executive Summary Contents

Part 1: General 1.1 Workplace Information 1.2 Introduction 1.3 Opening Meeting 1.4 Profile of the Premises Audited 1.5 Objectives of the Fire Safety Audit 1.6 Methodology 1.7 Scope of the Fire Safety Audit

Part 2: Fire Safety Management System 2.1 Fire Safety Policy 2.2 Contractors and Suppliers 2.3 Permit to Work 2.4 Construction Materials 2.5 Storage of Highly Flammable Substances 2.6 Marking and Labeling 2.7 Handling of Flammable Substances 2.8 Flammable Vapours 2.9 Smoking Policy 2.10 Fire hazards 2.11 Electrical Equipment 2.12 Fire Incidents 2.13 Monitoring of Flammable Substances 2.14 Ventilation 2.15 Hot Processes Operations 2.16 House keeping 2.17 Removal of Products and Waste 2.18 Machinery Layout 2.19 Selection and Distribution of Extinguishers 2.20 Colour Coding of Pipes and Extinguishers 2.21 Signs and Notices 2.22 Fire Escape Exits 2.23 Control of Spread of Smoke 2.24 Fire Assembly Point 2.25 Information for Visitors 2.26 Means of Communication 2.27 Means of Evacuation

Part 3: Fire Prevention and Protection 3.1 Fire Prevention System 3.1.1 Fire Alarm System 3.1.2 Smoke Detectors ROMA/FSA/ANYCOMPANY/2011/FEB

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3.1.3 Heat Detectors 3.1.4 Flame Detectors 3.1.5 Manual Call Points 3.2 Fire Fighting Teams/ Equipment 3.2.1 Fire Fighting Teams 3.2.2 Fire Drills 3.2.3 Fire Fighting Equipment 3.2.3.6 Fire Extinguishers 3.2.3.7 Fire Hydrants 3.2.3.8 Fire Pumps 3.2.3.9 Sprinklers 3.2.3.10 Hose Reels 3.2.3.11 Fire Hoses 3.2.3.12 Fire Branch Pipes 3.2.3.13 Others 3.2.3.14 On Site Fire Fighting Water Storage

Part 4 Observations, Conclusions and Recommendations

Annexes A.I A.II A.II-1 A.II-2 A.II-3

References Other Attachments Last Fire Safety Audit Report Fire Incident Investigation Reports Sample Compliance Matrix


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Part 1: General 1.1 Workplace Information Item No 1.1.1 1.1.2

Element Name of Occupier Situation of Workplace(Give street and plot number followed by names of municipality, township, county, etc)

1.1.3 1.1.4 1.1.5 1.1.6 1.1.7 1.1.8 1.1.9 1.1.10 1.1.11 1.1.12

Postal Address Code Town Telephone Mobile Phone Fax Website E-mail Type of Industry Workers Data: i) Total number of employees ii) Number of female employees iii) Number of male employees iv) Number of persons in attachment or internship v) Number of persons with physical challenges Name of the Safety and Health Committee Chairman Person in charge of Safety and Health Date of previous Fire Safety Audit Name of the person who performed the previous Fire Safety Audit Date of the current Fire Safety Audit Give the number and date of the certificate of registration of the workplace

1.1.13 1.1.14 1.1.15 1.1.16 1.1.17 1.1.18


Particulars

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1.2 Introduction 1.3 Opening Meeting

1.4 Profile of the Premises Audited Here provide as concise a description of the facilities as possible

1.5 Objectives of the Fire Safety Audit The objectives of the Fire Safety Audit are as follows: 

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Examine the existing procedures, systems and measures being followed for control of fire. Identify potential fire hazards not covered by the existing procedures. Recommend improvements for better effectiveness of existing procedures, systems and control measures for the identified fire hazards. Check the extent of the compliance with statutory provisions and recommend the corrective actions to be taken in case of noncompliance.

1.6 Methodology   

Documents review Site inspection and observations Interview with workers

1.7 Scope of the Fire Safety Audit Give a concise description of the scope of the audit here as detailed in the commissioning instrument or as agreed with the Client.


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Part 2: Fire Safety Management System One of the key purposes of the Fire Safety Audit is to determine an occupi er’s compliance with the Factories and Other Places of Work (Fire Risk Reduction) Rules, 2007. Therefore, the checklists have been compiled with questions that are aligned to the Rules.

2.1 Fire Safety Policy Item No Guideline Findings 2.1.1 Is there a written Fire Safety Policy? Rule 34(1) 2.1.2 Is the Fire Safety Policy dated and signed and by whom? 2.1.3 Is the Fire Safety Policy periodically reviewed?(check date of last review) 2.1.4 Are all workers informed on the contents of the Fire Safety Policy and how is this done? Rule 34(2) 2.1.5 Does the Fire Safety Policy incorporate an Emergency Plan and Evacuation procedures? Rule 34(2)(a) 2.1.6 Is there provision for maintenance and inspection of fire fighting appliances and fire detection systems and keeping of the necessary records? Rule34(2)(b) 2.1.7 Does the Fire Safety Policy provide for training of workers on fire extinguishing techniques and maintenance of the training records? Rule 34(2)(c) 2.1.8 Does the Fire Safety Policy provide for assignment of responsibility to individual persons within the organization for fire prevention and control? Rule 34(2)(d) 2.1.9 Does the Fire Safety Policy provide for planning and organization of fire drills? Rule 34(2)(e) 2.1.10 Does the Fire Safety Policy identify assembly points? Rule 34(2)(f) 2.2 Contractors and Suppliers 2.2.1 Do your contractors and suppliers have fire safety policies? 2.2.2 Is there a written agreement between you, contractors and suppliers regarding compliance to your fire safety policy? 2.3 Permit to Work 2.3.1 Is there a permit to work system in place for hot works? 2.3.2 What jobs require permits to work? 2.3.3 What is the procedure for issuing permits to work? And is it followed? ROMA/FSA/ANYCOMPANY/2011/FEB

Recommendations

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2.4 Construction Materials 2.4.1 What is the construction material of the building and workrooms where flammable substances are used, manufactured or manipulated? Rule 5 2.5 Storage of Highly Flammable Substances 2.5.1 How are highly flammable substances stored? Rule 6(1) 2.6 Marking and Labeling 2.6.1 Are store rooms, cupboards, bins, tanks or containers storing highly flammable substances clearly and boldly marked “highly flammable”? Rule 7(1) 2.6.2 Is every container holding highly flammable substance labeled with the contents of the container and the type of fire extinguisher to be used in the event of a fire? Rule 7(3) 2.7 Handling of Flammable Substances 2.7.1 Is the quantity of highly flammable substance present in the workplace as small as is reasonably practical, having regard to the process or operation being carried out? Rule8(1) 2.7.2 How are highly flammable substances conveyed within the workplace? Rule 8(2) 2.7.3 What measures are in place to contain spilled highly flammable substances or otherwise treat them to make them safe? Rule 8(3) 2.8 Flammable Vapours 2.8.1 Have all means likely to ignite vapour from any highly flammable substances been removed from where a dangerous concentration of vapour from flammable substances may be reasonably expected to be present? Rule 9(1) 2.8.2 Has all cotton or other textile waste (a) which has been used in such a manner as to render the cotton waste or other material liable to spontaneous combustion; or (b) which is contaminated with any highly flammable substance been deposited without delay in a metal container with a suitable cover or been removed to a safe place. Have separate self-closing receptacles been provided in workrooms for oil soaked waste, rags or other material, ROMA/FSA/ANYCOMPANY/2011/FEB

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subject to spontaneous combustion? Rule 9(2)(a), (b) 2.8.3 What measures are in place to prevent or to discourage smoking, carrying of matches, lighters, explosives or other flame producing articles in workplaces containing flammable substances? Section 78/Rule 27(1) 2.9 Smoking Policy 2.9.1 Does the facility have a smoking policy and is it posted in visible areas throughout facility? Are “No smoking” rules rigorously enforced? 2.9.2 Are designated staff smoking areas clean and free of potential fire hazards? 2.9.3 Are staff complying with facility smoking policy? 2.9.4 Are ashtrays emptied into noncombustible containers daily? 2.10 Fire Hazards 2.10.1 What are the likely sources of fire in the workplace or workroom in relation to the nature of work and conditions therein?(3.1.5.6) 2.10.2 Do staff understand the need to report any potential fire hazards? 2.10.2 What are the measures taken to prevent the spread of fire during the burning of waste?(3.1.5.7) 2.10.3 If there is a boiler, has it been inspected within the last year, and is the current boiler inspection posted? 2.10.4 What measures are in place to prevent the occurrence of fire from processes and operations that produce sparks, heat, flame static charges and any other source of ignition?(3.1.5.8) 2.10.5 Are portable space heaters present in the facility? Are they suitably guarded and with an adequate space clear of storage of any kind? Are they in serviceable condition and located in appropriate positions? 2.10.6 Are all facility wastebaskets nonflammable? 2.10.7 What type of materials are used for the construction of the buildings and work rooms? Are the fire exit doors made of fire proof 2.10.8 materials and capable of containing smoke and the spread of fire?


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2.11 Electrical Equipment 2.11.1 Are all electrical machines, equipment and hand tools in the premises properly earthed or double insulated? Rule 16(1) 2.11.2 Does any equipment have any worn out or un-insulated wires? (observe facility) 2.11.3 Does any equipment have power drawn directly from the source without plugs or do not posses earthing? 2.11.4 Do you observe any overloaded power sockets? 2.11.5 Are all electrical covers for outlets, switches and junction boxes in place? 2.11.6

Electrical panel has adequate clearance, all circuits are labeled, and breakers are free from tape or other devices that keep breakers from operating?

2.11.7

If multi-outlet adapters are used, does the adapter have its own fuse or breaker? 2.11.8 Extension cords are used as temporary wiring only, not in place of permanent wiring and only used for one portable appliance? 2.11.9 Are electrical motors, fittings, attachments and switches all spark proof in areas where flammable liquids, vapours, dusts and gases are likely to be present? Rule 16(2) 2.11.10 Are all electrical equipment and related attachments inspected by a competent person every six months and inspection records kept? Rule 16(3) 2.11.11 Are adequate measures in place to prevent build up of electrostatic charges where flammable substances are present? Rule 16(4) 2.11.12 Are staff aware that only trained personnel authorized by management can make repairs or alterations to electrical systems and equipment? 2.12 Fire Incidents 2.12.1 Have there been any fire incidences? Were they notified to the nearest occupational safety and health area office as required? Rule 35(1) 2.12.2 Have there been any fire incidences in the last one year? If yes give date ROMA/FSA/ANYCOMPANY/2011/FEB

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of occurrence and summary of the circumstances of each incident. Was it investigated? (attach copy of investigation report). 2.12.3 Are suitable “Fire Action”(what to do in case of a fire) notices prominently displayed around the premises? 2.13 Monitoring of Flammable Substances 2.13.1 Is the workplace continuously monitored with a view to making an assessment of any possible fire risks and mitigate against them? Rule 10(1) 2.14 Ventilation 2.14.1 Are facilities available in every workroom for free flow of air to ensure that flammable fumes, gases or dust do not accumulate in the workroom? Rule 11(1) 2.14.2 In the case of enclosed rooms are local exhaust ventilation systems or mechanical ventilation facilities provided? Rule 11(2) 2.15 Hot Processes Operations 2.15.1 Are flammable vapours or gases in the workplace removed or rendered non-flammable where the operations or processes involve the application of heat? Rule 12(1) 2.16 House Keeping 2.16.1 Is there any stacking in the gangways and means of access to every workstation in relation to fire safety?(3.1.5.10) 2.16.2 What is the state of housekeeping? Is dirt and refuse removed at least once a day and kept in a receptacle? (take photos if possible) Rule 13(1)(a) and (b) 2.16.3

Are store gangways of adequate width to facilitate movement of persons and mobile equipment and are they clearly marked? Rule 13(1)(c) and (d) 2.17 Removal of Products and Waste 2.17.1 Are finished products, by-products and any waste products immediately removed? Rule 14(1)

2.18 Machinery Layout 2.18.1 Is a distance of at least one metre ROMA/FSA/ANYCOMPANY/2011/FEB

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maintained between machines and from any machine to a fixed structure? Rule 15(1) 2.19 Selection and distribution of Extinguishers 2.19.2 Are extinguishers properly selected and correctly distributed in the premises according to the classes of fire anticipated and the size and degree of hazard caused by a fire? Rule 31(1) 2.20 Colour Coding of Pipes and Extinguishers 2.20.1 Are pipes conveying various substances colour coded for purposes of identification? Rule 32(1) 2.20.2 Are all pipes carrying water for fire fighting painted in red? Rule 32(2) 2.20.3 Are all extinguishers correctly colour coded? Rule 32(3) 2.21 Signs and Notices 2.21.1 Are signs and notices posted in appropriate locations? Are they in good order and clearly visible? Do the signs conform to standard safety signs and signals? 2.21.2 Are notices posted to warn people against carrying matches, lighters or other flame producing articles or smoking materials in any place where highly flammable or combustible substances are manufactured, used, handled or stored? Section 78/ Rule 27(1) 2.22 Fire Escape Exits 2.22.1 Is every workroom fitted with an emergency exit of at least 90 cm wide, situated as far away as possible from the ordinary exit, and located in a manner that the exit will not lead any person in a trap in the workplace in the event of a fire breaking out? Rule 17(1) 2.22.2 Are all external staircases or ramps affording a means of escape in case of a fire adequately aerated, well lit and of at least one metre width, provided that a spiral staircase shall not be considered as a suitable emergency exit? Rule 17(2) 2.22.3 Are the fire exit door, gangway and exit staircases free of obstruction? Rule 17(3) 2.22.4 Is every emergency exit distinctively and conspicuously marked in green letters of at least 15 cm in height? ROMA/FSA/ANYCOMPANY/2011/FEB

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Rule 17(4) 2.22.5 Is every emergency exit route clearly marked in writing or by signs indicating the direction of exit? Is a drawing or map showing evacuation routes posted in prominent positions in the workplace? Rule 17(5) 2.22.6 Do the emergency exit doors open in the direction of escape(where appropriate)? 2.22.7 Are there escape and evacuation arrangements for persons with physical challenges? 2.23 Control of Spread of Smoke 2.23.1 Are doors of stores where flammable substances are stored constructed in a manner that the door is self closing, opens outwards or slides and is capable of containing smoke from within the workroom, in event of a fire? Rule 18(1) 2.24 Fire Assembly Point 2.24.1 Is there a designated fire assembly point and is it in a safe area? Rule 24(1) 2.25 Information for Visitors 2.25.1 Are visitors to the facility given adequate information to assist in evacuation if needed? 2.26 Means of Communication 2.26.1 Is there a suitable means of alerting persons in the premises in the event of a fire and is it known to all the workers? Rule 26(1) 2.26.2 Is the Fire Alarm Control Panel in good working condition and is it tested regularly, at least once annually? 2.26.3 Are the fire detection appliances connected to audible devices(Fire Alarm Bell/Siren) to provide a warning to the workers for emergency response? 2.26.4 Are the fire detection appliances connected to Visual Strobe Lights to provide a warning t o the workers for emergency response? 2.27 Means of Evacuation 2.27.1 Where the workplace is a storey building, is it constructed in such a manner as to enable workers have access to other suitable outlet or exit for evacuation other than the emergency exits? Rule 19(1) ROMA/FSA/ANYCOMPANY/2011/FEB

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2.27.2

Was evacuation drill conducted in the last 12 months? Did staff demonstrate quick and complete Control during the evacuation drill?

Part 3: Fire Prevention and Protection ROMA/FSA/ANYCOMPANY/2011/FEB

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3.1 Fire Prevention System What types of fire detection systems are installed at this facility? Are these detection systems inspected and adequately maintained? (Check for testing schedules) 3.1.1 Fire Alarm System 3.1.1.1 Is the fire alarm control panel fully operational? 3.1.1.2 Are there audible signals from the fire alarm system audible from all areas of the premises? 3.1.2 Smoke Detectors 3.1.2.1 Are smoke detectors installed in the establishment/facility? Are they checked periodically and records of checks maintained? 3.1.3 Heat Detectors 3.1.3.1 Are heat detectors installed in the establishment/facility? Are they checked periodically and records of checks maintained? 3.1.4 Flame Detectors 3.1.4.1 Are flame detectors installed in the establishment/facility? Are they checked periodically and records of checks maintained? 3.1.5 Manual Call Points 3.1.5.1 Are manual call points installed in the establishment/facility? Are they checked periodically and records of checks maintained? Are all manual fire alarm call points accessible and unobstructed? 3.2 Fire Fighting Teams/Equipment 3.2.1 Fire Fighting Teams 3.2.1.1 Is there a fire fighting team in place and constituted in accordance with the fire risk reduction rules? Rule 20(1) 3.2.1.2 Are all workers instructed in the safe use of fire fighting appliances? Rule 21(1) 3.2.1.3 Are members of the fire fighting team trained as prescribed and training records kept? Rule 21(4) and (5) 3.2.1.4 Do members of the fire fighting team carry out the functions expected of them? Rule 22 3.2.1.5 Do you undertake fire safety inspections? If yes, who conducts it and what is the frequency (check for inspection checklist) ROMA/FSA/ANYCOMPANY/2011/FEB

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3.2.2 Fire Drills 3.2.2.1 Have fire drills been conducted as required and the necessary records kept? Rule 23(1) 3.2.2.2 Did drill simulate realistic situation/condition? Did the fire alarm system function properly? 3.2.2.3 Are first aid arrangements in place to attend to those injured in a fire? Are transport arrangements available to take them to the nearest health facility? Rule 25(1) 3.2.2.4 Have contacts been arranged with Emergency Services and other relevant agencies? If so give details 3.2.3 Fire Fighting Equipment 3.2.3.1 What are the number, type and location of fire fighting appliances? Are these fire fighting appliances adequate in number, accessible and suitable for type of fire anticipated in the areas they are located? 3.2.3.2 Are means of extinguishing fire provided at the workplace? Rule 29(1) 3.2.3.3 Are the positions of the means of extinguishing fire distinctively and conspicuously marked? Rule 29(2) 3.2.3.4 Are portable fire extinguishers mounted at an easily accessible height of not less than 60 centimeters from the floor? Rule 29(3) 3.2.3.5 Where hose reels are provided, is there at least one hose reel within a radius of 30 metres? Rule 29(4) 3.2.3.6 Extinguishers 3.2.3.6.1 Has the testing of all fire fighting appliances in the workplace been carried out by a competent person at least once every twelve months? Rule 30(2)(a) 3.2.3.6.2 Are records kept indicating the date of inspection and tests including the names of persons carrying out the inspections and tests? Rule 30(2)(b) 3.2.3.6.3 Are all cylinders for fire-fighting appliances examined and tested at least every five years and such tests include hydraulic pressure test? Rule 30(2)(c) 3.2.3.6.4 Have the fire extinguishers been examined and tested whenever there is (a) evidence of corrosion or mechanical damage; (b) repairs on a ROMA/FSA/ANYCOMPANY/2011/FEB

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cylinder by soldering, welding, brazing or use of patching compounds; (c) change of cylinder or shell threads or (d) corrosion that has caused pitting or corrosion under removable name plate assemblies? Rule 30(3) 3.2.3.6.5 Was the last annual inspection of the fire extinguishers done within the last 12 months? 3.2.3.6.6 Was the last hydrostatic test within the last 5 years? 3.2.3.6.7 Are monthly inspections on extinguishers being conducted? And records kept? 3.2.3.6.8 Are seals and tamper pins in place? 3.2.3.6.9 Is there damage, corrosion, leakage, or clogged nozzles? 3.2.3.6.10 Are all new staff members trained on extinguisher use? 3.2.3.6.11 Do all staff members know where Extinguishers are kept? Are they suitably located and accessible? 3.2.3.6.12 Are the extinguishers hung on a wall bracket or on a suitable stand? 3.2.3.7 Fire Hydrants 3.2.3.7.1 Are all fire hydrants visible and readily accessible? 3.2.3.7.2 Do fire hydrants have caps? 3.2.3.8 Fire Pumps 3.2.3.8.1 Does the facility have fire pumps? If yes, how many and which type? 3.2.3.8.2 Are the fire pumps in serviceable condition and how frequently are they tested? Are the test records maintained? 3.2.3.9 Sprinkler Systems 3.2.3.9.1 Does the facility have operable sprinkler systems? If so identify what types they are 3.2.3.9.2 Are fire sprinkler heads and piping in good condition? 3.2.3.9.3 Is a zone of 18 inches below the sprinkler head free ofobstruction/materials? 3.2.3.9.4 Has the sprinkler system been inspected by an outside contractor within the last 12 months? Have quarterly inspections on sprinkler system? been documented? 3.2.3.10 Hose Reels 3.2.3.10.1 Does the facility have a hose reel system? Is it operable? Is the hose reel system connected to a water ROMA/FSA/ANYCOMPANY/2011/FEB

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supply? Are the locations appropriate and in accordance with the regulations? 3.2.3.11 Fire Hoses and Storage Cabinets 3.2.3.11.1 Are fire hoses adequate and stowed away in proper cabinets appropriately located within the premises? 3.2.3.12 Branch Pipes 3.2.3.12.1 Are adequate and serviceable branch pipes suitable for the intended service available in the facility and appropriately located? 3.2.3.13 Others 3.2.3.13.1 Are there any other fire-fighting equipment not covered above available in the facility, e.g. Fire Tenders, Fixed Installations, Automatic Co2 system? 3.2.3.14 On Site Fire Fighting Water Storage Is there provision for fire water storage 3.2.3.14.1

3.2.3.14.2

3.2.3.14.3

capable of storing at least 10,000 litres of water? Is it kept full at all times, for use in event of fire? Rule 33(1)(a), (b) Is there provision for fire water storage capable of storing at least 10,000 litres of water? Is it kept full at all times, for use in event of fire? Rule 33(1)(a), (b) Where hose reels are used and the storage water reservoir is at ground level or underground, is an isolated water pump provided? Rule 33(d)


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Part 4: Observations, Conclusions and Recommendations Observations Include specific findings with respect to compliance or non-compliance with regulations stating the relevant clauses especially where non-compliance has been established)

Conclusions and Recommendations Include here conclusions and recommendations on what is required to address any non-compliances identified

Annexes A.I References 1.The Occupational Safety and Health Act, 2007 2.The Factories and Other Places of Work( Fire Risk Reduction) Rules, 2007 3.The Factories and other Places of Work(Safety and Health Committees) Rules, 2004 4. Code of Practice on Occupational Safety and Health Auditing, March 2005

A.II

Attachments

A.II-1 Last Fire Safety Audit Report Attach A.II-2 Fire Incident Investigation Reports Attach A.II-3 Sample Compliance Matrix


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Fire Safety Audit - Report Template

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