MPU4 HDB1012 COMMUNITY ENGAGEMENT PROJECT
GUIDELINES (STUDENTS REFERENCE) Batch 4 (May – Sep 2017)
UNIVERSITI TEKNOLOGI PETRONAS 32610 Bandar Seri Iskandar, Perak Darul Ridzuan, Malaysia. Open
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TABLE OF CONTENTS Page 1.
INTRODUCTION.................................................. ............................................ 4
2.
OBJECTIVE, CRITERIA AND LEARNING OUTCOMES ........................ 4
3.
PROJECT SCHEDULE ................................................ .................................... 5
4.
PROJECT ASSESSMENT ............................................................................... 6 4.1
Proposal Submission............................................................................... ........ 6
4.2
Final Report ......................................................................... ........................... 7
4.3
Poster Presentation ......................................................................................... 8
4.4
Individual Reflections..................................................................................... 9
4.5
Overall Project Assessment ........................................................................... 9
5.
COORDINATORS .......................................................................................... 10
6.
SUPERVISOR(S) ................................................... .......................................... 10
7.
ANNOUNCEMENTS....................................................................................... 10
8.
ATTENDANCE AND MEETINGS................................................ ................ 11
9.
PLAGIARISM .................................................................................................. 11
10.
PROJECT EXPENDITURE .................................................. ......................... 11
11.
WRITING FORMAT FOR FINAL REPORT .............................................. 12
11.1
General Writing Format .......................................................................... 12
11.2
General Content ........................................................................................ 13
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APPENDICES Page APPENDIX I
MPU4 REGISTRATION FORM
15
APPENDIX II
MPU4 PROJECT APPROVAL FORM
16
APPENDIX III
SAMPLE OF COVER PAGE FOR FINAL REPORT
17
APPENDIX IV
MPU4 CLAIM BREAKDOWN FORM
18
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1.
INTRODUCTION
HDB1012 Community Engagement Project (CEP) is a compulsory course offered to all UTP students as part of MPU (Mata Pelajaran Umum / General Studies) National requirement prescribed by the Ministry of Education Malaysia. This course is a project based activity, categorized under MPU4, to complement MPU1, MPU2 and MPU3 courses that are based on knowledge, skills, morals, value, patriotism and towering personality. The course is designed to ensure that students will acquire some of those basic elements to be applied in CEP as to support students’ development. The social and value emphasis on this community based project is in line with UTP mission to produce well-rounded graduates with a broad-minded, balanced and holistic views. In this course, students are required to form a group of five (5) (preferably from different ethnic and nationality) to plan and execute any CEP with the approval of UTP MPU Committee. List of projects or activities will be provided by MPU4 Coordinator for students’ registration or the students may also propose their own project that meet the required criteria of MPU4 project.
2.
OBJECTIVE, CRITERIA AND LEARNING OUTCOMES
The objective of the course is to develop students with the ability to apply soft skill knowledge involving social graces, communication, critical thinking, teamwork and leadership. CEP course would acquire the following learning criteria: 1. A teamwork project consists of five (5) members p er group to organize an y activity or program that is based on community and human development. 2. Run entirely by students with monitoring and assessment by supervisor(s) (Lecturers and Executives). 3. Project or activity must be agreed upon by students and supervisor(s) and approved by MPU committee. 4. Involved out of class activities. (Refer term on U4 – non-class based) 5. Each course is worth 2 credit hours which is equivalent to 80 hours Student Learning Time (SLT). 6. The project should apply the following transferable skills: a. Communication skills b. Critical thinking and problem solving skills c. Accountability and social skills d. Teamwork and leadership skills The course outcomes are; at the end of this course, students should be able to apply: 1. 2. 3. 4.
effective communication skills in various situations critical thinking and solve problems using scientific approaches leadership skills to lead self and others and to work in teams knowledge management skills and life-long learning skills as their learning approach
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3.
PROJECT SCHEDULE
Students from the Faculty of Engineering (FE) and the Faculty of Geosciences and Petroleum Engineering (FGPE) are scheduled to enrol the MPU4 course in Semester 6. However, in order to provide more space for the students to plan and organize a b etter and significant project, or to select and participate in the existing UTP’s project, they ma y form their groups and register the project to the MPU Committee at the beginning of their Semester 5. The proposal, selection of supervisor(s), planning and execution of the p roject could be done in the wide range of period; from the week 6 of Semester 5 until week 8 of Semester 6, even within the semester break. Nonetheless, the registration of the course in PRISM, submission of final report and the presentation of the project have to be completed in Semester 6. However, different project schedules are prescribed to the students of Faculty of Science and Information Technology (FSIT). Students of this faculty have to complete their project and enrol the PRISM course registration in Semester 7. Thus, they may form their groups and register the project to the MPU Committee at the beginning of their Semester 6.
The Semester Plan for MPU4 No.
Semester Status
Particulars
1
Registration of Groups/Team Members
2
Project Proposal Submission via ULearn system
3
Project Proposal Submission (hardcopy) to MPU4 Coordinator together with Form U402
4
5
6
FE & FGPE : Semester 5 FSIT : Semester 6
Review of Project Proposal
Project Implementation and Monitoring
Pre-Registration Week for Semester 6
Week
Week 5 – Week 7
Week 10
Week 10
Week 10 – Week 13 FE & FGPE : Week 7 (Sem 5) – Week 8 (Sem 6) FSIT : Week 7 (Sem 6) – Week 8 (Sem 7)
Final Exam Weeks
Description
Action by
Offline Registration of Team members and identification of proposed Supervisor(s) by filling in Form U4-01 and submit to MPU4 Co-ordinator Deadline for submission of Project Proposal via ULearn system Deadline for submission of Project Proposal (hardcopy) to MPU4 Coordinator together with Form U4-02 To review the project proposal by the respective supervisor(s)
Students & MPU4 Coordinator
Students
Students
Supervisor(s)
Implementation of project with monitoring from the respective supervisor(s)
Students & Supervisor(s)
Students register MPU4 course (HDB1012 Community Engagement Project) via UCampus portal
Students
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No.
Semester Status
Particulars
Week
Description
7
Add-Drop Weeks and Confirmation of Online Registration
Week 1 – Week 2
8
Final Report Submission via ULearn system
Week 9
Individual Reflection Report Submission
Week 9
9
FE & FGPE : Semester 6 FSIT : Semester 7
10
Project Poster Presentation
11
Compilation of Students Marks and Submission of Final Marks
4.
Action by
Students confirm the course registration of HDB1012 Community Engagement Project via UCampus portal Deadline for submission of Final report by all students/groups to Supervisor(s) via ULearn system Deadline for submission of Individual Reflection Report by all students/groups to Supervisor(s)
Week 10 / Week 11
Poster and Oral presentation sessions by students. Coordination by MPU Committee
Week 13
MPU Committee and respective supervisor(s) to compile and prepare the final marks for all students
PROJECT ASSESSMENT
The component of the project assessment for the course are as follow: Item
Mark Distribution
Proposal Submission
10%
Final Report Submission
20%
Poster Presentation
20%
Individual Reflections Report Submission
20%
Overall Project Assessment
30%
TOTAL : 100%
4.1 Proposal Submission (10 Marks)
Each project shall discuss among members to come out with a suitable and feasible project and more importantly within the time frame as specified above. When an agreement has been reached among the team members and also the supervisor(s), a project proposal must be submitted via ULearn for assessment. Prior to submission, the project proposal must be discussed with the respective supervisor(s) to determine the scope, project background, and
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Students
Students & Supervisor(s) Students & Supervisor(s) Students, Supervisor(s) & MPU Committee MPU Committee and Supervisor(s)
practicality of the proposed project. Each project shall submit the proposal which required the following information: No
Items
1.
Introduction Project Planning
2.
Details o o o o o
3.
Implementation Project Significant
4.
o
o o o
Compliance to requirement
5.
o o
Background Objective of Project Project workflow Milestone/Gantt Chart Task / work allocation Cost Estimation Creativity and Innovation Practicality Impact factor In time submission Report compliance to requirement/format
The proposal must also include separate objectives, planning, budget and Gantt Chart from each group/department . Eg : High Committee Department, Sponsorship Department, Logistic Department. One (1) hardcopy of the proposal must be submitted together with Form U4-02 to MPU4 Co-ordinator by Week 10.
Note: Supervisor (s) need to ensur e that any draft proposal be reviewed, assessed and returned promptly to ensure that students are able to submit their work on time. 4.2 Final Report (20 Marks)
Each group/department shall submit a final report via ULearn prior to project poster presentation to address how project goals have been achieved. The report should include the details of the project, key outcomes and implications of the project. The report shall be assessed based on: Title Executive summary Table of Contents Introduction Aim and Objectives Project Work Flow Outcome of the project Financial Report Acknowledgement indicating source of fund Conclusion Recommendations Appendices
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In the final report, each group must attach Minutes of Meeting (minimum of 5 meetings) for their respective project. The Minutes of Meeting must be prepared by the respective group / department. Please note that the report must be limited to twenty (20) pages excluding appendices, photos (jpg/png files preferred, minimum 180 dpi), images, figures, video links or online information.
4.3 Poster Presentation (20 Marks)
4.3.1. Each project will be required to prepare one (1) poster in A1 size (“portrait” orientation) using visuals such as graphs, photographs, schematics or maps and exhibit the poster during the Poster Presentation Day which will be announced to all students accordingly. 4.3.2
The poster contributes 5% of overall marks. Oral Presentation will allocate another 15% of total marks. The presentations provide a platform for students to share their work, knowledge and experience with others.
4.3.3
Two (2) Presenters are required to present their project during the Oral Presentation. Allocation of time is 15 minutes : 10 minutes presentation, 5 minutes Q&A.
4.3.4
The assessment criteria for the poster and oral presentation are as follows:
No.
Category
1.
Poster
2.1 Organization
2.
Oral Presentation 2.2 Delivery
2.3 Language
Guidelines for Marking Appropriate content o Suitable for the audience o Appropriate introduction o Clear aim and objectives o o Used appropriate transitional phrases Summarized entire presentation o appropriately Completed within time limit o o Commitment from all team members Good vocal clarity and quality o Good eye contact o Used accurate and appropriate o formal language
TOTAL
Marks
5%
5%
5%
5% 20%
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4.4 Individual Reflections (20 Marks)
This individual task carries 20% of the total project grade. All team members are required to submit their personal reflections to supervisor(s) via ULearn system. The reflections should be written on a 3-5 page report that describes the students’ reflections on the project. The paper should address the following guidelines. • • •
•
• •
Personal introduction with photo Describe your personal contributions in this project Describe your thinking and reasoning as you worked on the project. Include components that left you unsatisfied. What did you learn from working on this project? Will your work help you in the future? Was this project similar to any other activities that you have participated before in UTP? How? Discuss about your team. What went well? What didn’t go well? Why? How this project improve yourself in terms of the following : social skills; communication skills; critical & problem solving skills; and leadership skills
4.5 Overall Project Assessment (30 Marks)
Project assessment carries 30% of overall marks which involved the project planning, task allocation, execution of project, team members’ participation, and problem solving. No written report submission is required for the overall project assessment. However, students are required to prepare a 5-minutes video presentation of the overall project and submit through ULearn.
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5.
COORDINATORS
The following are appointed by the MPU Committee as the MPU4 Coordinators. 1. 2. 3. 4. 5.
Dr. Mohd Nuri Al Amin B Endut (Chairman) En. Ahmad PG Abdullah Pn. Puspa Dahlia Bt Abdul Rahman En. Shazrul Hazwan B Roslan En Des Iskandar B Ismail
The responsibilities of the Coordinators can be summarised as follows:
6.
Managing and implementing the MPU4 course. Assisting students in assigning groups and supervisor(s). Advising supervisor(s) on the project assessment or any other problems encountered during the project work. Facilitating expenditure claims. Compiling students’ results.
SUPERVISOR(S)
The supervisor(s) is/are to be proposed by the project groups and endorsed by the MPU Committee. Only lecturers or executives are allowed to be the supervisor(s). The responsibilities of the supervisor(s) are:
7.
Evaluating the project proposal, implementation of the project, final report and individual reflections based on the guidelines provided within the time frame given. Advising students on the conduct of their projects, soft skills, technical and management aspects. Monitoring student's progress based on Gantt chart. Review and verify students’ expenditure claims. Obtain and disburse claims to students.
ANNOUNCEMENTS
All announcements regarding MPU4 will be made through ULearn, e-mails or posters at strategic locations (e.g. Pocket C, Pocket D and Management & Humanities Department). Students MUST regularly visit these sites to keep themselves updated and informed of all important dates and announcements.
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8.
ATTENDANCE AND MEETINGS
Students are required to conduct meetings regularly (minimum of 5 meetings per group/department) among themselves on project implementation. In addition, all groups are required to arrange regular meetings with the supervisor(s). The attendance of group members will be recorded and monitored by the supervisor(s) which to be submitted with evidence (e.g Minutes of Meeting) as the project progress. The Minutes of Meeting must be attached in the Final Report.
9.
PLAGIARISM
Plagiarism is strictly prohibited and is a serious offence. Kindly refer to S ection 5.1 of the UTP’s undergraduate handbook, A Guide to University Academic Policies and Procedures. Any work that is found to have been copied or plagiarized will NOT be assessed. 10.
PROJECT EXPENDITURE
In implementing the project, each group are entitled for a fund of RM 500 and subject to approval from MPU Committee. The project fund will only approve to purchase relevant and approved items as well as services related to the program. Fund approved can only be claimed after the project through respective supervisor(s). (Refer to Table 1). TABLE 1 : Claim Procedure for MPU4 Project Flow Chart Item #
1
2
3
4
Description
Remarks
- Fill up Form U4-03 (MPU4 Claim Breakdown Form) completely. - Fill up Form U4-03 (MPU4 - Original receipts should be arranged Claim Breakdown Form) according to sequence as stated in Form U4-03. - Obtain verification from SV - Paste the original receipts on A4 paper. - Obtain verification from SV and submit to MPU4 Coordinator for endorsement and approval. - Submit Form U4-03 to MPU4 - Incomplete or inaccurate information will Coordinator (make copy for result in delay or non-approval. future reference) - Late submissions will not be entertained. - SV need to claim the expenses in TVM system under the Management & Humanities - Approved Form U4-03 will be cost centre. submitted to respective SV - Once approved in the system, students can collect the fund from respective SV - Students are responsible to follow up with SV Collect claims from SV on payment. Please allow some time for payment to reach SV.
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11.
WRITING FORMAT FOR FINAL REPORT
The writing format of the MPU4 final report should follow the UTP standard as described below. The report consists of many parts arranged in a certain order. It is recommended that the contents be in the following order, although not every report will include all the items listed. a) Title b) Executive Summary c) Table of Contents d) Introduction e) Aim and Objectives f) Project Work Flow g) Outcome of the Project h) Financial Report i) Acknowledgement indicating source of fund j) Conclusion k) Recommendations l) Appendices
11.1
General Writing Format
Students must follow specific guidelines for writing the report as stated below. a)
Language The report must be written in English Language.
b)
Font and Spacing All text should be 1.5 spacing (Times New Roman regular font-style, size 12) written on one side of each white A4 paper.
c)
Length The report shall not be more than 20 pages, excluding the appendices. Students are encouraged to be brief and concise in their writing and avoid jargon.
d)
Numbering All pages must be numbered in proper sequence from introduction to the end of the report including pages on figures, tables and appendices. Page number must be positioned at the bottom and centred.
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e)
Margin The top, bottom and right margins are 25 mm. The left margin must be 40 mm.
f)
Heading Major headings, such as INTRODUCTION, should be in capitals. Times New Roman and font size 14 should be used. Secondary headings such as Example, the first letter should be capitalised, bold and font size 12 should be used, and tertiary heading should be in Times New Roman.
h)
Title Page The title page should include the followings: - name of the group members in FULL complete with the Matrix Number. - title of the MPU4 project - Date of submission of final report Students must submit one copy of their MPU4 final report to the respective supervisor(s) on Week 9.
11.2
General Content
This section will elaborate more about the general content needed in each part of the report format. a)
Title The project title should reflect the focus on the intended project.
c)
Executive Summary The executive summary briefly covers the content of the work. It should briefly contain the (i) Background – why project was undertaken, (ii) Aims/objectives of project, (iii) Project Conduct- How project was conducted, (iv) Outcome and lesson learned from the project, and (v) Implications for relevant party. The summary is presented so that any other reader, who is attracted by the title of the project, can know a little more without having to read the whole report. Executive summary should not be more than 300 words.
d)
Table of Contents Table of contents lists all headings and sub-headings, tables, figures and appendices with the page numbers.
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e)
Introduction This section covers introduction of the project, the general aim, importance of the project, as well as expected outcomes of the project.
f)
Aim and Objectives The aim of the project includes main/general outcome targeted to be achieved. Objectives are more detailed and elaborate the aim.
g)
Project Work Flow Project work flow should focus on progress monitoring and task allocation with the usage of Gantt chart.
h)
Outcome of the Project This section presents the outcome of the project. It is suggested that the outcome reports on the actual result of the project implementation.
i)
Conclusion Conclusion highlights whether the work completed complies with the set objective(s) and the significance of the outcome.
j)
Financial Report This section details the expenditure of the p roject.
k)
Recommendations Recommendation for future work could be stated to ensure the set objective can be achieved and improved or even expanded.
l)
Appendices Each appendix is preferably named using capital letters and the appendices need to be listed down in the Table of Contents.
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APPE ND I X I : U4-01 (M PU4 RE GI STRATI ON FORM)
HDB1012 – COMMUNITY ENGAGEMENT PROJECT (MPU4) Project Title Project Manager Supervisor’s Name (Proposed)
Group No. & Department’s Name Date of project Project Venue Description of Project
No
Name
Student ID
Course
Mobile No.
1. 2. Team members 3. 4. 5. *Supervisor Appointment is subject to approval of MPU4 Committee
_________________________ Supervisor’s signature & Stamp Date: __________________
Endorsed by: _______________________ MPU4 Chairman Date: __________________
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APPE ND I X I I : U4-02 MPU4 PROJECT APPROVAL FORM Section A : To be filled by Student (Project Manager) Form should be submitted to MPU4 Coordinator latest by Week 10 together with Project Proposal Name of Project Manager
:
Course/Programme
:
Project Title
:
Date of Project
:
Venue
:
Description of Project
:
Contact No : Email : ID No :
No of Committees :
Academic Support Type of Project
:
Arts & Cultural
Creativity and Innovation
Community Services
Leadership
Entrepreneurship
Sports
Nature and Environment
Others: Please specify:
FINANCIAL REQUEST
1
Fund Requested
2
Breakdown of fund requested
3
Supervisor's Name
4
Department
RM
Tel :
APPROVAL Verified by : (Project Supervisor)
Reviewed by : (MPU4 Coordinator)
Endorsed by: (MPU Chairman)
Signature Official Stamp Remarks APPROVER’S SIGNAT URE (HOD MANAGEMENT &
Signature
HUMANITIES DEPT)
Approver's Remark
Name & Rubber Stamp Approval
APPROVED
NOT APPROVED
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APPE ND I X I I I : SA MPLE OF COVE R PAGE F OR F I NA L RE POR T HDB1012 – COMMUNITY ENGAGEMENT PROJECT (MPU4)
TITLE OF PROJECT BY GROUP NUMBER Member 1 Member 2 Member 3 Member 4 Member 5
( ( ( ( (
Matric Matric Matric Matric Matric
Number) Number) Number) Number) Number)
Supervisor(s) :
May – September 2016 Universiti Teknologi PETRONAS Bandar Seri Iskandar 32610 Seri Iskandar Perak Darul Ridzuan
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APPE ND I X I V : U4-03 (M PU4 CL AI M BR E AK DOWN FORM) HDB1012 – COMMUNITY ENGAGEMENT PROJECT (MPU4) PREPARED BY
Student's Name
Student's ID
E-mail Address
Contact No
Supervisor’s Name
Date
Project Title
(Refer Finance Reference from UTP Claim Form)
Please attach the APPROVED MPU4 Project Approval Form and all the receipts. Please use additional pages if necessary. No.
Item
Description & Specification
Receipt No.
Qty
Amount
Total Prepared by: (Student)
Certified by: (Project Supervisor)
Endorsed by: (MPU4 Coordinator)
Reviewed by: (MPU Chairman)
Signature
Official Stamp Date
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