Guide -Applying for KA 1 Erasmusplus ETI Malta

Guide to KA1 – KA1 –Learning Learning Mobility of Individuals (Staff)

Executive Training Institute Malta ESE building Paceville Avenue St Julian’s STJ 3103 Malta Tel: +356 237 96321 www.teachertrainingmalta.com

[email protected]

Introduction This guide is for organisations who are applying for funding for school education staff mobility.

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Heads of Schools or Fund coordinators must fill in the KA1 –Learning –Learning Mobility of Individuals (Staff) application form for Erasmus+ funding. This is a step by step guide on how to fill in the KA1 – KA1 –Application Application Form. Applications must be submitted to your National Agency by not later than noon Brussels time on the 17th March 2014. Your school/institute can apply for mobility activities, (courses) taking place throughout 2014 and 2015.

We strongly advise you to ask any specific questions and clarify any points related to the application with your National Erasmus+ National Agency before submitting the application. Erasmus + National Agencies http://ec.europa.eu/programmes/erasmus-plus/national-agencies_en.htm

Before you apply: Before completing the Erasmus+, KA1 – KA1 –Learning Learning Mobility for Staff, application form, the organisation must: 1. Register on the European Commission Authentication Service (ECAS). The ECAS User Manual explains how to do this. http://eeas.europa.eu/media/subscribe/ecas-usermanual.pdf or manual.pdf or if you prefer there is a video which shows you how to register. 2. Obtain a PIC (Participant Identification Code) number Click on the following link for instructions. http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html You can now proceed with your application for Staff Training & Development funding which must be submitted to your National Agency. The application must be under Key Action 1 (Mobility of individuals in the field of Education, Training and Youth). Find the National Agency in your country by following this link: http://ec.europa.eu/programmes/erasmus-plus/national-agencies_en.htm You might find it useful to print out the course descriptions for those ETI teacher Training courses you are interested in. These will help you identify your aims, objectives, outcomes as well as the benefits of our courses. They can be found at www.teachertrainingmalta.com

www.teachertrainingmalta.com

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Appendix A (pg20) and B (pg22) will also help you by providing you with important key words and phrases to include in your Project Plan. So let’s begin.


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Filling in an Application for an Erasmus + Grant

Section B1.Project Identification

Project Title A Project title can be left open such as “ Teacher Development” or more specific such as “Developing Skills for Language Teachers at Secondary Level” . Please note that a Staff Training Course abroad is an Activity within a Project. A Project may include several courses or activities over the period of one or two years. The title of the Project will therefore not necessarily be the Course Title.

Project Total Duration (Months) This will be either one or two years. It can include the participation of staff in a number of activities or courses abroad over this period.


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Section C. Participating Organisation(s) C1. Applicant Organisation In this section list the information about your school, (Applicant Organisation).

PIC Number Your school should obtain a PIC (Participant Identification Code) number for your institution. Click on this link for more details http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html

If your institution is a Higher Education or Vocational Institute you may need to include the ETI PIC Number. The PIC Number of ETI is no. 948766604

Section C .Page 4

Add Partner A Partner is another school participating on your project e.g. this applies if your school is participating on an etwinning /job shadowing project. ETI is a training provider or a receiving organisation .


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Section D. European Development Plan

In the first section you should present a brief action plan defining the school ’s professional development plan. Identify the needs and areas of professional development within the school. Outline your school’s plans for mobility and clearly state how these activities will improve your organisation’s development.

For example: You could add that participation on ETI Courses will develop staff competences, allow your staff to learn, develop and apply new teaching methods or use online tools. The course descriptions on our website, as well as Appendix A (pg20), will help you outline your objectives. www.teachertrainingmalta.com

You should now present an overview of how the participation of staff on the Project and on the courses at ETI will contribute towards the European Added Value of the school’s strategy and operation. Mention how participation on these courses will benefit the development and internationalisation of your school. Here are a few examples which will help you with this section: 

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Participation on ETI courses will allow teachers to network with other schools from all over the EU and from other countries outside the EU therefore allowing them to exchange ideas, compare practices and introduce new ideas to the school and National Education curricula. Participation on these courses will develop the European dimension and improve language competences. The Executive Training Institute (ETI) has more than 5 years experience of providing inservice training courses for teachers in school education from all over Europe under the Lifelong Learning Programme.


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ETI participates in a number of EU-funded projects in the area of education, mainly in Teaching Methodology, the application of CLIL, and the application of Technology in the classroom in all education sectors. Our courses are the results of these EU-funded projects.

The descriptions of all our Teacher Training courses highlight the objectives, aims and benefits of these courses, and could complement your European Development Plan. Click on the course descriptions at www.teachertrainingmalta.com

List some ways how your school will disseminate the knowledge acquired by your staff on their return from their ETI course. For example: Participating teachers will provide training to other staff on their return. This might happen through internal In-Service Training sessions in the School or within School Regional Associations Information and activities will be distributed on the school intranet or class blogs 

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If the project does NOT include etwinning/job shadowing activities with other schools, then this area could be left out.


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Section E: Description of the Project

The description of the project should include all activities which your school is planning over this funding period. List the participation of your teachers on courses in Malta (at ETI) and outline the areas of development. See APPENDIX A on Page 20 for more information and examples.


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Section F: Participants’ Profile

The participants could be a section or all the staff from your school. e.g. the Secondary Language Teachers of the school or all management staff and Heads of Department . Give a description of the participants profiles and backgrounds. APPENDIX B on Page 22 will give you guidelines on the selection process of participants from your school.

F.1. Learning Outcomes

Name specific areas of knowledge and competencies, for example: Improved methodology; introduce participants to practical online software tools or teaching aids specifically designed for the use of CLIL. The descriptions of all the ETI Teacher Training courses as well as Appendix A on page 20, will guide you towards identifying the learning outcomes. Click on the course descriptions at www.teachertrainingmalta.com and refer to the information sheet for the courses at ETI which your staff plan to participate on. State how many members of your staff will gain training either directly or indirectly through your dissemination programme.


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What Certificate will staff use when participating on an ETI C ourse/ Activity? The Europass Mobility Certificate At ETI we promote the use of the Mobility Europass. All outcomes from the participation of the course will be listed on each of the participants’ Mobility Europass certificate. Participants should apply for a mobility pass at http://europass.cedefop.europa.eu/en/home


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Section G : Preparation G1. Practical Arrangements

At ETI we will provide you with all the help and assistance you need to organise your training course. We will also assist you with all the logistical preparation for the mobility courses in Malta- e.g. language preparation, accommodation, travel and airport transfers in Malta. All participants will have access to all the pre-course material and preliminary course preparation. All the preparation, implementation of mobility courses and follow-up information can be found on each of the ETI Teacher Training courses descriptions.

Click on the course descriptions at www.teachertrainingmalta.com


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G.2.Project Management

Indicate that you have a learner agreement for your participants. Cover the needs analysis, target learner outcomes and assessment of the objectives. Once more you can look at our course descriptions for target learner outcomes at www.teachertrainingmalta.com Note down that, once your school receives the funding and identifies the courses and course sessions and dates, we will send an agreement or Letter of Intent confirming that all courses will be delivered to the staff of your school.

It is useful for us at ETI, to know the number of staff you intend to send as well as course sessions as we can start making arrangements.

G.3. Preparation of Participants

Besides listing any preparation completed at your school you can include how we will assist you with the preparation of your participants. Participants will receive a pre-course questionnaire which will enable trainers to learn about the participants' teaching backgrounds and to assess their exact needs; an online language test to help stream teachers into suitable levels; information about the Europass Mobility Certificate; a recommended reading list to prepare participants for various aspects of the course and information about Malta to prepare teachers for their cultural experience.


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Section H. Main Activities

List all the courses your staff will be participating in here in Malta. Include as much detail as possible for e.g include the course description and the dates of such courses. If you plan to organise other activities or courses then list them all down here. Please note that, ETI is a training provider or a receiving organisation . A Project Partner is another school participating on your project with your school e.g. this applies if your school is participating on an etwinning project. You may however list why your school chose ETI Malta as the organisation to provide the training on the Project. The following reasons could be noted: 

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ETI is an accredited training provider which has been running CPD programmes for in-service teachers and professionals within the education sector as part of the Life Long Programme.

ETI is also a POOLS member. POOLS has run a number of EU Education centralised projects which have mainly contributed to the development of new methodologies in language teaching and the application of ICT in education.

ETI is currently participating on two EU Leonardo projects – POOLS Methods and CLIL 4 U.

Your school will be able to communicate with ETI via e- mails, Skype, e-newsletters, blogs, our ETI Teacher Training Facebook page. You should also point out that you will be in touch with ETI while your staff are participating on our courses in Malta.


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Indicate which assessment methods you will use to monitor learner outcomes. Explain that at ETI all participants will be handed a mid-course and an end of course questionnaire for them to give feedback. Participants will also be asked to reflect on their progress and their learning outcomes. We will provide these feedback reports to your school / organisation.

H.1. Activity Details

Here you must list the information related to the Courses taking in Malta.

Activity Type:

Courses at ETI are Staff Training Abroad

No. of Participants:

Total number of teachers estimated to participate in each course.

Is this a Long Term Activity? :

ETI courses are 1 or 2 weeks long therefore the answer would be no.

If your staff is taking part in other courses then select ADD ACTIVITY on the application form and repeat the process.


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I. Follow Up

I.1 Impact Here one can describe the impact of the project and the effect ETI’s courses would have:  

On individual participants On the school after the mobility programme

Our course information sheets www.teachertrainingmalta.com, will help you identify the outcome and objectives of each course and the potential impact on the whole project/ programme. You should use phrases such as: ’an increased knowledge of…; ’’a better understanding of ….’ and ‘development of……’

I.2 Dissemination of Project Results

In order to ensure funding, the school must present a dissemination plan for all staff mobility activities. Explain how the participants will share the benefits of their training with other members of staff, their students and if possible in your local and national area. Therefore you should list- who is going to benefit from the activity on the return of the participating staff member and how this dissemination will occur. Here are a few examples: 

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Participating teachers will provide training to other staff on their return. This might happen through internal In-Service Training sessions in the School or within School Regional Associations Information and activities will be distributed on the school intranet ,online forums, journals or class blogs


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I.3 Evaluation

List all the identified learner objectives for those participants attending an ETI course. Explain what methods you will use to assess your project’s overall goals and the learner objectives for each individual participant. You could include our end of course evaluation reports for all participating teacher. Staff may present their own Personal Development Action Plan and confirm which activities will be implemented and how they will be introduced in the school or department. There could also be one annual evaluation session forum set up at the school for all teachers who have participated on courses. You could also list observation tools and methods to evaluate classroom methodology as well as a record to indicate a greater use of your facilities and resources.


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J. BUDGET J.1. Travel This consists of the participant’s travel costs from their place of origin to the venue of the activity and their return: Travel distances must be calculated using the distance calculator supported by the European Commission. Here is the link: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

For travel distances between 100 and 499 KM: €180 Euro per participant For travel distances between 500 and 1999 KM: €275 Euro per participant For travel distances between 2000 and 2999 KM: €360 Euro per participant For travel distances between 3000 and 3999 KM: €530 Euro per participant For travel distances between 4000 and 7999 KM: €820 Euro per participant For travel distances of 8000 KM or more: €1100 Euro per participant

J. 2. Individual Support Your National Agency will define the amounts applicable to mobility activities in each country. This will cover accommodation and subsistence allowance for staff when participating on the course in Malta. You can find these amounts on each National Agency’s website. Min-Max per day in Malta – €60-€120 per day

J. 3. Organisational Support This includes any cost directly linked to the implementation of mobility activities (excluding subsistence for participants). It includes preparation (pedagogical, intercultural, linguistic), support of participants during mobility, validation of learning outcomes for eg Europass Mobility Certificate): Each school can claim as much as : €350 Euro per participant on the project (on all courses/ activities) th €200 Euro per participant beyond 100 participant


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J.4. Course Fees Course fees are costs directly related to the enrolment on the course. Course Fees are € 70 per participant per training day (€350 for 1 week / 5 training days or €700.00 for 2 weeks / 10 training days) A programme fee of €100.00 will cover registration, part of the social/cultural programme and airport transfer fees (arrival and departure) in Malta. Some funding from the organisational support and individual support can fund the total fee for the programme. The application will automatically calculate the total grant requested by totalling the costs of all activities / courses.


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K. Project Summary Give a brief summary of the Project and all activities / courses which are included in the project.


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APPENDIX 1 PROJECT DESCRIPTION Some guidelines to help you write your Project Description Points for Project Applications will be awarded as follows:

A. Relevance of the Mobility Project: 30 Points 1. Objectives and Priorities of the Action Aims of a Mobility Project and expected outcomes from the staff participation on activities / courses, some ideas: 

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To support the professional development of those who work in education, training and youth with a view to innovating and improving the quality of teaching, training and youth work across Europe To increase the capacity to make changes in terms of modernisation and international openings within their educational organisations Improve the teaching and learning of languages and to promote the EU's broad linguistic diversity and intercultural awareness Developing basic and transversal skills, such as digital skills and multilingualism in all fields of education and training, using innovative and student-centred pedagogical approaches, and developing appropriate assessment and certification methods, based on learning outcomes Enhancing Information and Communication Technologies (ICT) uptake in teaching and learning, by supporting ICT-based teaching and assessment To provide better quality of teachers’ wor k and activities in favour of students, trainees, apprentices, pupils, adult learners, young people and volunteers To provide greater understanding and responsiveness to social, linguistic and cultural diversity

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To increase opportunities for professional and c areer development

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To increase motivation and satisfaction in teachers’ daily work

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To enhance the participants' foreign languages competence


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Activities supported under this Action are also expected to produce the following outcomes:

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Follow up on EU and International Projects A more modern, dynamic, committed and professional environment inside the organisation, ready to integrate good practices and new methods into daily activities, planning strategically the professional development of staff in relation to individual needs and organisational objectives

2. The needs and objectives of the school and individual staff. Such as:  

Producing high quality learning outcomes for participants Reinforcing the capacities and international scope of the participants

B. Quality of the Project design and implementation - 40 Points More points are gained when the following are shown: 

The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities and follow-up)

The link between project objectives and proposed activities 

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The quality of the European Development Plan of the applicant organisation or school The appropriacy of measures for selecting and/or involving participants in the mobility activities


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APPENDIX 2 Selection of Teachers / Staff The sending school is responsible for selecting the staff undertaking mobility activities. The selection process must be fair, transparent, and documented and shall be made available to all parties involved. The sending school should define the selection procedure, ie how staff will be invited to apply, the documentation that the applicants need to submit, and how it will be treated. The school should define the criteria to be considered in the selection process. General criteria might be: motivation, clear goals for the mobility, willingness to share the experience upon return

We hope you have found this guide helpful and you have been successful in completing your application. For further information and assistance with your application, please contact us at [email protected] . We look forward to collaborating with you in the near future and welcoming your staff at ETI Malta.


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Guide -Applying for KA 1 Erasmusplus ETI Malta

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