Material Management SOP – Dist/MM/00/2013 Document No.
Version
Dec 6, 2013
4 of 7
DS&P
Date of Version
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Issuing Department
PROCUREMENT: 1. TENDERING FOR BIDS AND PROPOSALS / TECHNICAL EVALUATION: At least three quotations will be required to complete the bidding process except proprietary items of OEMS. In all other cases if not possibly three in certain situations, then at least two.
All the suppliers participating in the bids shall be PQV (prequalified vendors) with type tested products. SC will constantly endeavor to prevent Single sources of supply by rendering a back end process of R&D performed on potential suppliers identified by SC through a well indentified / documented evaluation process.
TPRE to support in searching and recommending new vendors that can potentially become suppliers of KESC of a particular product. Commercial and TE of the potential vendors to go on year round ideally to be completed before the bidding process to allow them to participate in tenders.
The tender bidding process involving a new vendor that has been referred to TPRE for TE shall not remain suspended owing to delays in receiving technical feedback from TPRE. The process must go on with prevalent PQVs in place while the TE of a new vendor is awaited. The new vendor may then be included in the next invitation for bids subject to positive evaluation of TPRE.
No PO to be issued to a vendor whose product is under type testing process until the results of the test are known to be favorable. TPRE will provide their time lines separately.
Material Management SOP – Dist/MM/00/2013 Document No.
Version
Dec 6, 2013
5 of 7
DS&P
Date of Version
Page
Issuing Department
3. LEAD TIMES OF MATERIALS: Local shelf based items 30 days
Local manufacturing items (low value) 45 days desired.
Local manufacturing items (high value) up to 75 days desired.
Imported items up to 90 days. (7 working days to be added over and above for custom formalities.
Lead times mutually agreed will be commonly interpreted to start from date of issuance of PO, L/C opening date.
Estimated time of arrival of goods shall be construed as the one for actual receipt of goods in KESC CS.
For any item being transported from places other than Karachi, an additional cover of 7 working days to be kept over and above for RI.
FINANCE: In conjunction with SOPs of other departments, Finance Department shall give all out support to m eet the procurement time lines for ensuring smooth material supplies. In this re gards we suggest following measures;
Material Management SOP – Dist/MM/00/2013 Document No.
Version
Dec 6, 2013
6 of 7
DS&P
Date of Version
Page
Issuing Department
The remaining 50% MR to be re leased after the finalization of Annual Budget 2014-15. No slashing of budgets to be done without consultation and concurrence of the UD. Once a partial MR gives way to PR, SC will go into ordering process (tendering wherever required). The procurement decisions taken at this stage will continue to prevail for balance PR whenever it materializes. No new tendering to be done twice.
INVENTORY MANAGEMENT:
Once in receipt of partial or full MR, the PR for entire budgeted quantity to be raised after taking into account the open PRs, Pos and Sto ck in hand. – Within 15 days of receipt of MR.
Minimum stock levels to be determined by IM for critical items. List to be provided by DS.
IM to define the minimum stock levels which may serve as the bench mark for reordering of new supplies against approved budget. One month inventory stock of critical items must be maintained with due regards to lead times.
Material Management SOP – Dist/MM/00/2013 Document No.
Version
Dec 6, 2013
7 of 7
DS&P
Date of Version
Page
Issuing Department
Annexure "A"
MR Creation: Based on 50% of last year budget (Rs 850 million) and include material for: - CM material for 6 months nd
- LT PM -1000 PMTs, HT PM material shall be included in 2 MR. - ABC Project – 60 PMTs - Feeder Laying – 10 feeders Multi storey Bus bar Project - 180 bus bars (80 large & 100 small) SIPs – 85 Village Electrification – 35 schemes Meters required will be around 67,000 single phase, 21,000 three phase & 1,900 others -
