DIP INTEGRATED MANAGEMENT SYSTEM PORT STOCKPILE AND BARGING MANAGEMENT PROCEDURE
Number
: DIP-DO-01-005
Issuance date : 10-06-2014 Revision
: 00
Page
:
Page 3 of 8
1. OBJECTIVES Port Stockpile and Barging Management Procedure is established to: 1.1. Achieve targeted productivity/efficiency and EBITDA/Operating Profit.
1.2.
To plan, organize, perform/accomplish, control the Ore at Port Stockpile and barging activity are managed to fulfil customer requirement and comply with HSE standard.
2. SCOPE OF WORK The scope of work of this procedure is limited to the following activities: 2.1. Ore Stockpile at Port 2.2. Ore hauling to barge 2.3. Ore barging
3. DEFINITION 3.1. Production Planning and Control (PPC)
3.2. 3.3.
3.4. 3.5. 3.6.
3.7.
A person/group of persons who responsible to create production/operation planning and control to achieve short term and long term operation/production efficiency and productivity and to reach target of operating profit and EBITDA. Operation Control A person/group who able to do internal coordination regarding achievement of actual versus plan. Administration/Marketing Planning and Control (MPC) A person/group of persons under the Director of Administration who responsible for marketing planning and control to optimize company productivity to serve customer requirement. Barge means barge with capacity 8000 Ton. Draft means marine draft survey carried out on receiving barge by marine surveyor who is licensed by goverment body of Republic Indonesia to carry out draft survey in Indonesia. Shipping schedule means schedule covering a month during the period of containing detail receiving barge including in particular the following details: dead weight, type, capacity, available space. Stevedoring contract means contract between PT DIP and respect of stevedoring service. –
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4. RESPONSIBILITIES 4.1.
Production Planning 4.1.1. Assure that Monthly Production Plan is ready and correct. 4.1.2. Release daily work order.
4.2. Port Manager 4.2.1. Assure that all input are available and up to date. 4.2.2. Produce barging activity working plan. 4.2.3. Send Monthly Barging Plan to PPC Manager for production planning. 4.2.4. Make recommendations based on actual port condition (especially sea port condition and contractor readiness). 4.2.5. Inform barge slot and location. 4.2.6. Cordination with barging Operator and Stevedoring Contractor. 4.2.7. Command to start barging activity.
DIP INTEGRATED MANAGEMENT SYSTEM PORT STOCKPILE AND BARGING MANAGEMENT PROCEDURE
Number
: DIP-DO-01-005
Issuance date : 10-06-2014 Revision
: 00
Page
:
Page 4 of 8
4.2.8. Supervise Ore barging. 4.2.9. Release crosscheck form. 4.2.10. Sign Invoice. 4.3. Mine Surveyor 4.3.1. Perform daily sampling. 4.3.2. Joint survey to measure ore barged. 4.4. Checker 4.4.1. Sign Crosscheck form (for every strip) at portal. 4.4.2. Sign Crosscheck form at port arrival. 4.4.3. Sign Crosscheck form at port departure. 4.4.4. Collect Crosscheck from and entry data for crosschecking further analysis. 4.5. Production Control 4.5.1. Approve Final Report/Berita Acara-attach WO dan Survey Report. 4.5.2. Produce actual production and EBITDA report. 4.6. Stevedoring Contractor 4.6.1. Prepare fleet for activity. 4.6.2. Perform barging process. 4.7.
Hauling Contractor 4.7.1. Prepare fleet for activity. 4.7.2. Sign Crosscheck form (for every trip). 4.7.3. Weighing at port arrival. 4.7.4. Dumping at barge. 4.7.5. Weighing at port departure (empty truck).
4.8. Independent Surveyor 4.8.1. Joint survey to measure ore barged.
DIP INTEGRATED MANAGEMENT SYSTEM PORT STOCKPILE AND BARGING MANAGEMENT PROCEDURE
Number
: DIP-DO-01-005
Issuance date : 10-06-2014 Revision
: 00
Page
:
Page 6 of 8
6. DETAIL PROCEDURE (SIPOC) 6.1. Input Supplier Production Planning Port Manager Administration/Marketing Planning and Control Administration/Marketing Planning and Control Stevedoring Contractor Stevedoring Contractor Port Authority Port Authority
Input Monthly Production Plan Amount of Stock at Port stockpile Quantity and quality of ore demanded by customer Barge availability
Indicator Complete, Accurate, and Timely Complete, Accurate, and Timely
Capacity and time
Loading equipment Man power Slot Time Berthing facility for barging
available for barging available for barging available for barging available for barging
Monthly, weekly, and daily
6.2. Process 6.2.1. Plan Plan Assure that Monthly Production Plan is ready and correct Assure that Amount of Stock at Port stockpile is sufficient for barging Assure quantity and quality of ore demanded by customer Assure that Barge is available on time as planned Assure that Loading equipment is sufficient for barging activity Assure that Man power is sufficient for barging activity Assure that Slot Time is available as planned Assure that Berthing facility for barging is available
Owner
Indicator
Production Planning Port Manager Port Manager Port Manager Port Manager Port Manager Port Manager Port Manager
6.2.2. Do No 1
Do Produce barging activity working plan
Owner Port Manager
2
Port Manager
6
Send Monthly Barging Plan to PPC Manager for production planning Make recommendations based on actual port condition (especially sea port condition and contractor readiness) Daily Sampling
7
Release Daily Work Order
8
Prepare fleet for activity
9 10
Inform barge slot and location Cordination with barging Operator and Stevedoring Contractor
3
Indicator Accurate, quantity, quality, time Accurate, timely
Port Manager Accurate, timely Mine Surveyor (OMS)
Production Planning Stevedoring Contractor Hauling Contractor Port Manager Port Manager
Accurate, correspond to customer demand Accurate to reach targeted EBITDA
DIP INTEGRATED MANAGEMENT SYSTEM PORT STOCKPILE AND BARGING MANAGEMENT PROCEDURE
Number
Issuance date : 10-06-2014 Revision
: 00
Page
:
11 12
Command to start barging activity Ore Barging Process
Port Manager Stevedoring Contractor
13
Supervise Ore barging
CHECKER Stevedoring Contractor Port Manager
14
Release crosscheck form
15 16 17 18
Sign Crosscheck form (for every trip) Sign Crosscheck form (for every strip) at portal Weighing at port arrival Sign Crosscheck form at port arrival
19
Dumping at barge
20
Weighing at port departure (empty truck)
21
Sign Crosscheck form at port departure
22 23
Collect Crosscheck from and entry data for crosschecking further analysis Joint survey to measure ore barged
24
Review Plan and develop action
Port Manager Stevedoring Contractor Hauling Contractor CHECKER-at cusher PT DIP (OTCC) Hauling Contractor CHECKER-at port PT DIP (OTP) DT DRIVER Hauling Contractor DT DRIVER Hauling Contractor CHECKER-at port PT DIP (OTP) CHECKER-at port PT DIP (OTP) Independent Surveyor Mine Surveyor (OMS) Port Manager
25
Prepare Final Report/Berita Acara-attach WO/crosscheck form dan Survey Report
26
Approve Final Report/Berita Acara-attach WO dan Survey Report Produce actual production and EBITDA report Create Ore hauling to barge Invoice-draft Create stevedoring service invoice Sign Invoice
27 28 29 30
: DIP-DO-01-005
Independent Surveyor Production Control
Page 7 of 8
As per daily WO; At minimum cost; Safe As per daily WO; At minimum cost; Safe As per daily WO; At minimum cost; Safe
As per daily WO; At minimum cost; Safe before date 10 monthly before date 10 monthly
Production Control Hauling Contractor Stevedoring Contractor Port Manager
6.2.3. Check Check Check if Daily Sampling is match with customer demand Check if barge slot and location is available on time Make sure that the total weight in accordance with plan Is the Working Plan OK?
Owner
Port Manager
Sure ore barged correctly?
Port Manager
All processes are as planned?
Port Manager
Ore hauling to barge Invoice agreed?
Production Control
Port Manager
Indicator Feedback quantity and quality to PPC
Port Manager
Solve it
Port Manager
Feedback to PPC
6.2.4. Act Act Give feedback quantity and quality to PPC
Owner Port Manager
Indicator
DIP INTEGRATED MANAGEMENT SYSTEM PORT STOCKPILE AND BARGING MANAGEMENT PROCEDURE Solve problem of barge slot and location is available on time Send feedback to PPC to make sure that the total weight in accordance with plan Produce correct invoice to Finance Send Ore Hauling Invoiceapproved
6.3. No 1
Number
: DIP-DO-01-005
Issuance date : 10-06-2014 Revision
: 00
Page
:
Page 8 of 8
Port Manager Port Manager Port Manager Production Control Production Control
