Project Proposal
Project Information Project: Project Time-frame: Summary:
Attached Worksheets: Related Documents:
CCC Automated Teachers Evaluation
This study is conducted to make the Teachers Eval Evalua uati tion on proc proces esss and and its its info inform rmat atio ion n beco become me faster, accurate, reliable, secured and give more help for the institution. City College of Calamba
Process Impact
This proposal, along with the drafts of related documents, will be used by the management to determine whether or not to approve work on this project. A clear and precise project plans helps set expectations that will be used later to evaluate the success of the project.
Background and Motivation
Universities and Colleges have their own way of evaluating their teachers. City Colleg Collegee of Calamb Calambaa (CCC), (CCC), a new estab establis lished hed school school conduc conducts ts also also their their own Teachers Evaluation which aims to improve the way of school’s instructions and teacher’s performances.
The researchers are motivated in finding ways to improve and transform the existing set-up of the Teachers Evaluation process of the school and manage the inform informati ation on approp appropria riatel tely y becau because se of the benefi benefits ts it will will bring bring to the studen students, ts, professors, staff and CCC itself. 1
CCC’s Teachers Evaluation is done manually. It is conducted every end of the semest semester er and Academ Academic ic Affairs Affairs staf stafff have have to go to each each room room to distri distribut butee the Evaluation papers. This will take a maximum of one hour for the students to answer it using their pen. After that, staff will compile all the gathered information and get the results. Evaluation results have two parts: the quantitative part which is the numeric results of the evaluation that the staffs tally it using the tallying machine and the qualitative part which is the comments and suggestions of the students. Only the staff and the Vice President know the student’s answer for it is confidential. The Evaluation results will be released for two-to-three months.
Teachers Evaluation in CCC has following criteria and the students have a big part on it because they have the power to terminate their teachers. The fifty percent of the Evaluation comes from the students, twenty-five percent from the Peer Evaluation and the remaining twenty-five percent comes from the Superior Evaluation. This was according to the Academic Affairs Affairs staff and the Vice Vice President of the school.
In order to evaluate a teacher, a student must answer the evaluation form manually thus the school produce a mass photocopied evaluation form. Also the checking of papers appears to be manually done making the time consume goes longer for the result to appear.
Teacher’s performance is one vital way to improve college instructions and students learning. It could also increase or decrease students’ performances in class. Creating an Automated Teachers Evaluation would speed up the processing of the Evaluation results, lessens the works of the staffs, and managed the information it will get from the end-user because the system will automatically generate the report to the administrator and gives recommendations and suggestions on how the teachers will improve their performances. The system will also give its own suggestion whether to
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pro promo mote te or dism dismis isse sed d the the teac teache herr thro throug ugh h the the info inform rmat atio ion n it gath gather ered ed and and by comparing it to the previous evaluation.
We eliminated some redundant questions and make it more organize and userfriendly. Our system will help the students to evaluate all their professors in just one sitting. They don’t need to answers multiple copies of evaluation papers one-by-one. The staff and teachers will get the results faster than the manual evaluation process. The information is secured because only the administrator can access the result of evaluation. The results of evaluation on the previous semester will still be intact on the database of the system because it will be used by the system in giving its own suggestions and recommendations. recommendations.
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E-Bu E-Bussine iness
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E-C E-Comm ommerce erce
(Inf (Info orma rmation tion
Techno chnolo logy gy
for for
Management, 6th Edition) by John Wiley and Sons, Inc. •
Enterp Enterpris risee Syste Systems ms (Infor (Informa matio tion n Technol echnology ogy for Manag Manageme ement, nt, 6th Edition) by John Wiley and Sons, Inc.
Goal
This proposed project aims to design an Automated Teachers Evaluation by provi providin ding g a networ network-b k-base ased d syst system em that that will will reduc reducee time, time, paper paper works, works, manage manage information properly and improve better performances and processes which will lead to an efficient, instructive and effective Evaluation system.
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Automa Automated ted Teache eacher’ r’ss Evalua Evaluatio tion n has the capabi capabilit lity y of calcul calculati ating ng answers and checking of the forms in a lesser time and aside from that it can generate a printable record of the gathered data from the students and and give give its its own own reco recomm mmen enda dati tion on thro throug ugh h prop proper er hand handli ling ng of information. 3
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The designs are made for the students to answer the evaluation form in a much faster and easier way as follows: a. First, the student must log in to the system providing his/her section
and student number. b. The system system will automa automatic ticall ally y gener generate atess the names names of the teache teachers rs base on their section. c. The students selects a grade on a dropdown list (e.g. 1, 2, 3, 4, 5)
which is located below the names of the teachers and beside the question. d. For the student’s comments and suggestions are place in the textbox
provide for. submit button button is locate located d on the middle middle lower lower part part of syste system m e. A submit interface, clicking it will finish the evaluation then exit. •
The system can only be access by the administrator to edit, delete some questions and see the result of the evaluation by requiring a username and password. Thus, having the information secured.
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Interviews from the Academic Affairs Vice President and staff
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Surveys from CCC students
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Comparison to existing system.
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Inform Informati ation on Technol echnology ogy:: Concep Concepts ts and Manag Manageme ement nt (Inform (Informati ation on Technology for Management, 6th Edition) by John Wiley and Sons, Inc.
Scope
The scope of the study focused on transforming the manual process of Teachers Teachers Evaluation in CCC to an Automated Teachers Evaluation System and in handling and securing of the gathered information. It enables to develop the current set-up that was 4
practice now on evaluating full-time and part-time teachers. In view of these, the study was limited only on Student Evaluation and not on the Peer and Superior Evaluation. Teachers can set their objectives from the beginning of the semester and use the result of the evaluation to know if he/she achieved his/her objectives.
Deliverables
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Automated Teachers Evaluation.
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Accurate and Fast Results.
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Database for gathered Information.
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Provides Manual for end-users.
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Gene Genera rate tess repo report rt that that auto automa mati tica call lly y send sendss to Acad Academ emic ic Affa Affair irss Computer Database.
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Provides recommendation and suggestions.
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Security (user restrictions and passwords)
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Maintenance
Risk and Rewards
Privacy Issue- It is necessary to protect student’s identity in answering the evaluation. Ethical Issue- Some system create advantages for certain individuals at the expense of others. Implementation- It should include the goals, budget, timetables, contingency plans and ethical issues during the implementation.
If we accomplish this System, CCC Teachers Evaluation will be automated. This will come up to a faster Evaluation results, secured information, less work for the 5
staff, and less errors. The reliability of this System and the proper handling of its info inform rmat atio ion n will will make make the the user user over overco come me the the prob proble lems ms in eval evalua uati ting ng and and the the admini administr strato atorr in secur securing ing inform informati ation. on. It will will genera generate te its own sugges suggestio tions ns and recommendations to the teachers which will help to improve their performance in school and it minimized or save time.
According to the Vice President for the Academic Affairs, they are willing to implement the system but as of now, there’s no alloted budget for it.
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