17. CURRENCY CHEST Section
Section Description
Page
17.01
Opening a Currency Chest
376
17.02
RBI Remittance into Currency Chest
376
17.03
Withdrawal from Currency Chest
377
17.04
Deposit into Currency Chest
378
17.05
Withdrawal from Currency chest to Cash for Branch
378
17.06
CT deposit by other Banks
379
17.07
Reconciliation
379
17.08
Bin Creation
380
17.09
Enquiries
380
17.10
Reports
381
17.11
Small coin Deposit (less than Re 1/)
383
17. CURRENCY CHEST: Currency Chest is a separate Module in CBS ver 1.2. The operations of Currency Chest have been automated. The system will indicate how much Cash is available in each bin. It will also indicate how much cash is fresh notes, how much is reissuable notes etc. For Chest Branches: Hand balance – becomes Br Cash Balance. Entities with whom txns can be had in respect of Currency Chest:
FSLO Currency Chest
SBI Branch
Br of another Bank without Currency Chest
RBI Currency Chest of another Bank
Functionalities Covered: 1. Opening of Currency Chest. 2. RBI Remittance into Currency Chest. 3. Withdrawal from Currency Chest 4. Deposit into Currency Chest 5. Withdrawal from Currency Chest to Cash of Branch 6. CT Deposit by Other Banks. 7. Reconciliation/ Summary of Transactions. 8. Bin Creation 9. Enquiries 10. Reports
375
17.01. Opening a Currency Chest: Note: Only Vault teller can operate this functionality. Menu Navigation: Currency Chest Currency Chest (CT) Transaction CT Open/ Close. This opens the Screen ‘Currency Chest Open/ Close’. Field ‘Function’: select ‘O: Open Currency Chest’ or ‘C: Close Currency Chest’ for opening or closing the Currency Chest respectively. Click on ‘Transmit’. A Queue is generated which is to be authorized by Cash Officer. 17.02. RBI Remittance into Currency Chest: This transaction is used to deposit Cash, which has come from sources such as RBI remittance, Other Currency chest through Diversion Order into the Currency Chest. Note: The Currency Chest should be open before this action is performed. Menu: Currency Chest Currency Chest (CT) Transaction CT to CT Transfer Deposit from other CT. Field ‘Amount’: enter the total Amount to be deposited in CT. Field ‘Notification No’: enter the Notice number indicated on the Notice accompanying the Currency Transfer. Field ‘Notification Date’: enter the Date of Notification. Field ‘Statement Narrative’: enter a suitable Transaction description, e.g. ‘Deposit from RBI’. Field ‘Diversion Order’: select ‘Y: Yes’ if the transfer has come on account of a diversion order by RBI from one CT branch to other; otherwise choose ‘N:No’. Field ‘Transacting CT code’: this would be mandatory if the above Field ‘Diversion Order’ has been set to ‘Y:Yes’. The CT code of the other currency chest from which remittance has come is keyed in it. Field ‘Denomination’: enter the denomination of currency like 1000, 500, 100, 50 etc. There is a validation for ‘Denomination’ Field; eg Denominations like ‘3’, ‘4’ are not accepted as valid Denomination types in this Field. Note: while inputting the data, do not leave any blank rows in between denominations like 1000, 500, 100 etc; Field ‘Number of Units’: enter the Number of units of each denomination (in pieces).
376
Field ‘Type’: enter the type of currency (from the list): Issuable Soiled Mutilated C:Coins D: Defaced Coins U: Unverified notes X: Unverified Coins Field ‘Bin No’: the Bin no in which the denomination is to be put (mapped with the actual bins in currency chest). The combination of Denomination Type & Bin No is unique. The Fields ‘Amount’ (at the top) & ‘Total’ (at the bottom) should tally. Click on ‘Transmit’. 17.03.Withdrawal from Currency Chest: This transaction is used to withdraw the money from the Currency Chest and send to other sources such as RBI, Other Currency Chest through Diversion Order. Note: The Currency Chest should be open in the system, before performing this action. Menu: Currency Chest Currency Chest (CT) Transaction Withdrawal by other CT. The screen ‘Cash Transferred To Other Sources’ opens Field ‘Amount’: enter the total Amount to be withdrawn from CT. Field ‘Notification No’: enter the Notification number on the notice accompanying the Currency Transfer. Field ‘Notification Date’: enter the Date of Notification. Field ‘Statement Narrative’: enter the Transaction description, e.g., ‘CT REMITTANCE TO CANARA BANK, MEDAK BRANCH’. Field ‘Transacting CT code’: this Field would be mandatory if Diversion order has been set to ‘Y: Yes’. This code is given by RBI. The CT code of the other currency chest to which remittance is sent is keyed in. Field ‘Diversion Order’: select ‘Y: Yes’ if the transfer has come on account of a diversion order issued by RBI from one CT branch to other; otherwise choose ‘N:No’. Field ‘Denomination’: enter the denomination value of currency like 1000, 500, 100, 50 etc. Field ‘Number of Units’: enter the Number of units of each denomination (in pieces). Field ‘Type’: enter the type of currency (Issuable, Soiled, Mutilated, ‘C:Coins’, ‘D: Defaced Coins’, ‘U: Unverified notes’, ‘X: Unverified Coins’). Field ‘Bin No’: enter the Bin No from which the denomination is to be withdrawn (mapped with the actual bins in Currency Chest). The Fields ‘Amount’ (at the top) & ‘Total’ (at the bottom) should tally. Click on ‘Transmit’.
377
17.04. Deposit into Currency Chest: Note: The Currency Chest should be open before this action is performed. This transaction is used to deposit Cash received from outside source such as RBI into Currency Chest. Vault Teller deposits the Cash in the Currency Chest. Menu: Currency Chest Currency Chest (CT) Transaction CT Deposit. Field ‘Amount’: enter the total Amount to be deposited in CT. Fields Notification No and date are not relevant here as they pertain to Chest-toChest Transfer. Field ‘Statement Narrative’: enter a suitable Transaction description, eg., ‘CASH DEPOSITED’. Field ‘Denomination’: enter the denomination value of currency like 1000, 500, 100, 50 etc. There is a validation for ‘Denomination’ Field; e.g. Denominations like ‘3’, ‘4’ are not accepted as valid Denomination types in this Field. Note: While inputting the data, do not leave any blank rows in between denominations like 1000, 500, 100 etc; Field ‘Number of Units’: enter the Number of units of each denomination (in pieces). Field ‘Type’: enter the type of currency (Issuable, Soiled, Mutilated, ‘C:Coins’, ‘D: Defaced Coins’, ‘U: Unverified notes’, ‘X: Unverified Coins’). Field ‘Bin No’: the Bin no in which the denomination is to be put (mapped with the actual bins in currency chest). The combination of Denomination Type & Bin No is unique. The Fields ‘Amount’ (at the top) & ‘Total’ (at the bottom) should tally. Click on ‘Transmit’. This will update the Cash Drawer of the Vault Teller and Teller and BGL98903 BRANCH CASH BALANCE ACCOUNT is credited with the amount and BGL98958 CURRECNY CHEST BIN BALANCE (OFF B/S account) is debited with the amount. If for any reason this process is to b reversed, use ‘Correction Of Net Withdrawal (credit). 17.05.Withdrawal from Currency Chest to Cash for branch: This transaction is used to withdraw the amount from Currency Chest to Branch Cash. The Vault Teller draws Cash from the Currency Chest for branch usage. Menu: Currency Chest Currency Chest (CT) Transaction CT Withdrawal. Field ‘Amount’: enter the total Amount to be withdrawn from CT. Fields Notification No and date are not relevant here as they pertain to Chest to Chest Transfer. 378
Field ‘Statement Narrative’: enter a suitable Transaction description, e.g. ‘Withdrawn from Currency Chest’. Field ‘Denomination’: enter the denomination value of currency like 1000, 500, 100, 50 etc. There is a validation for ‘Denomination’ Field; eg Denominations like ‘3’, ‘4’ are not accepted as valid Denomination types in this Field. Note: while inputting the data, do not leave any blank rows in between denominations like 1000, 500, 100 etc; Field ‘Number of Units’: enter the Number of units of each denomination (in pieces). Field ‘Type’: enter the type of currency (Issuable, Soiled, Mutilated, ‘C:Coins’, ‘D: Defaced Coins’, ‘U: Unverified notes’, ‘X: Unverified Coins’). Field ‘Bin No’: the Bin no from which the denomination is to be withdrawn (mapped with the actual bins in currency chest). The combination of Denomination Type & Bin No is unique. The Fields ‘Amount’ (at the top) & ‘Total’ (at the bottom) should tally. Click on ‘Transmit’. The Cash Drawer of the Vault Teller gets updated. BGL98903 BRANCH CASH BALANCE ACCOUNT is debited with the amount and BGL98958 CURRECNY CHEST BIN BALANCE(OFF B/S account) is credited with the amount. If for any reason this process is to be reversed, use ‘Correction Of Net Deposit. (debit) 17.06. CT Deposit by Other Banks: Note: The Currency Chest should be open before this action is performed. Note: This transaction can be done by Cash Officer only; Vault Teller (VT) cannot perform the transaction. This transaction is used for deposit of Cash into Currency Chest by Other Banks. Depending on number of packets, the charge is automatically levied for the other bank. Only those banks which maintain a current a/c with the branch can deposit money into chest. This is like any other Cash Transaction. The amount of transaction would come into the Cash Drawer. Menu: Currency Chest Currency Chest (CT) Transaction CT Deposit by Other Banks. The Screen ‘Deposit into CT by other Banks’ is opened. Field ‘Account Number’: enter the Current Account number of the Other Bank. Field ‘Amount’: enter the Amount of Cash to be deposited. Field ‘No. of Packets Deposited’: enter the Number of packets of currency which is being deposited. Click on ‘Transmit’. 17.07.Reconciliation: Note: The Currency Chest should be closed. The Screen used for opening CT is to be used for closure also. 379
Reconciliation of Currency Chest: This is done to pass entries for the day`s net withdrawal/ deposit to the Currency Transfer account, viz., Withdrawal of cash from Currency Chest and adding to the Branch Cash and deposit of amount from Branch cash to the Currency Chest. Reconciliation with FSLO message will appear depending on the date setup. Menu: Currency Chest Currency Chest (CT) Transaction CT Open/ Close The Screen ‘Currency Chest Reconciliation’ is opened. Field ‘Total Amount Withdrawn from Currency Chest’ displays the amount withdrawn from the chest for the Branch use and the Field ‘Total Amount Deposited into Currency Chest’ displays the amount deposited to the chest from the Branch cash. Field ‘Net Withdrawn/ Deposit (negative sign indicates net Withdrawal)’ displays the difference between total withdrawal from the chest for the Branch use and the total amount deposited into the Chest from the branch Cash. Field ‘Reconciled’ tells the status of reconciliation: Click on ‘Reconcile CT’ button. A queue number is generated. On authorization of the queue, the currency chest is closed for the day. At this point, the BGL account 98908 CURRENCY CHEST A/C is credited with net of deposit and withdrawal if withdrawal is more and vice versa. On 30th April and 31st of October every year the balance lying in this account should be transferred to FSLO. 17.08. Bin Creation: Bins are to be created (if already not created) to continue with any type of transaction. Menu Navigation: Branch Administration Currency Chest Bin Maintenance. Click on ‘Add Row’. A new small Screen will pop up. Give ‘Description’, if applicable. Click on ‘Transmit’. Continue the process until all bins available in the Currency Chest are created. 17.09.Enquiries: Bin-Wise Enquiry: This is useful for conducting CT/ SCD Bin Enquiry. Menu Navigation: Currency Chest Enquiries Bin Wise Enquiry. Screen SCR 020105 ‘CT/ SCD Bin Enquiry’ is opened. Field ‘Branch Number’: enter the CT/SCD Branch Number. Field ‘Bin Number (From)’: enter the Lower value of the range of Bin numbers, which is to be enquired. Field ‘Bin Number (To)’: enter the Higher value of the range of Bin numbers which is to be enquired. The System is capable of handling 1-99 bins.We can give the range as 1 to 99 to know entire cash available in the Chest. 380
Field ‘Currency Type’: enter the Type of currency on which to enquire. Field ‘Enquire on’: select whether enquiry is done on currency chest or SCD from the Drop Down Box. Field ‘Chest Code’: enter the Currency chest code. Field ‘Currency Chest Status’: enter the Status of the Currency Chest, whether Closed/ Open. Click on ‘Transmit’. The details are displayed in a Table under the following Column heads (sample data shown below): Currency Balance Bin Number Denomination Currency Type (in Pieces) 1000 12000 ISSUABLE 1 500 7000 ISSUABLE 2 Denomination -Wise Enquiry: This is useful for conducting CT/ SCD Denomination Enquiry. Menu Navigation: Currency Chest Enquiries Denomination Enquiry. Screen SCR 020104 ‘CT: Denomination enquiry’ is displayed. Field ‘Branch Number’: enter the CT/SCD Branch Number. Field ‘Status’: status of Currency Chest, whether Open or Closed. Field ‘Chest Code’: enter the Currency Chest Code. Field ‘CT balance’: displays the balance in the CT/ CSD. Field ‘Order By’: the Order on which the enquiry is to be sorted upon. Field ‘Enquire on’: from the Drop Down Box, select whether enquiry is on Currency Chest or SCD. Click on ‘Transmit’. 17.10.Reports: Cash Reports for Currency Chest can be taken before Reconciliation. Branch Reports: Currency Chest report. Use the following options to print and save the currency chest report. Print Currency Chest Report Save Currency Chest Report
381
Currency Chest Report: Sl 1 2 3 4 5 6
Report Name Chest Slip Form T.E. 2 Chest Register Form T.E. 1 Currency Transaction Account Certificate of Notes & Coins held in Currency Chest Statement of Net Daily Withdrawal/ Deposit for Currency Chest Position of Solid Notes
Report No SY 0409 SY 0404 SY 0406 SY 0407 SY 0410 SY 0413
These Reports are generated at Host (CDC) and can be made available to the branch on request. Requests – initiate the Request for Host Report. First generate a request for Chest Slip. Gives opening and closing balance of all types of currencies (denominations) at a branch. Request for Reports: Menu: Reports Initiate Request For Host Report Screen SCR 031239: ‘PFM: Adhoc Report Parameter Maintenance’ is opened. Field ‘Function’: select ‘Create’/ ‘Amend’/ ‘Enquire’/ ‘Delete’/ ‘Exit’ as per the context from the Drop Down Box. Field ‘Institution’: default value is 3 Field ‘Request Branch’: enter the branch code of your branch. Field ‘Report ID’: enter one of the options: SY0408, SY0403, SY0404, SY0405, SY0406, SY0407, SY0410, SY0411, SY0412, SY0413 for all Currency Chest/ Small Coin Depot (SCD) reports. Field ‘Process flag’: do not disturb the default value of ‘N’ from the Drop Down Box. Field ‘Immediately Required’: select ‘Yes’ from the Drop Down Box. Field ‘D/C Flag’: Not Applicable for these reports Field ‘From Date’: Today’s date for SY0403, SY0404, SY0406, SY0407, SY0411, SY0412. Lower Value of range of date for SY0405, SY0410, SY0413. Field ‘To date’: Today’s date for SY0403, SY0404, SY0406, SY0407, SY0411, SY0412 . Higher Value of range of date for SY0405, SY0410, SY0413. Other Fields: Not Applicable for Currency Chest/ SCD Reports. Click on ‘Transmit’.
382
Sl 1 2 3 4 5 6 7
Transaction Recd RBI/ Other CT Another Source CT to Br Cash Withdrawal by Other Bank Other SBI Branch Cash to CT Reconciliation: Net Deposit Net Withdrawal Transfer to RBI/ Other CT
Debit CT Bin Br Cash A/c Current A/c Br Clg Other Br CT Bin
Credit Suspense Memo CT Bin Cash Cash Br Cash
Currency Tr A/c Suspense Memo Suspense Memo
Suspense Memo Currency Trf Memo CT Bin
Transactions 3 & 4 will not be reflected in Cash A/c. 17.11. Small Coin Depot (less than Re 1/-): SCD Reports: Sl 1 2 3
Report Name SCD Remittance Txns Form TA 51 Form TA 52
Report No SY 0405 SY 0411 SY 0412
383
