Republic of the Philippines
DEPARTMENT DEPARTMENT OF EDUCATION Region 02 SCHOOLS DIVISION OF NUEVA VIZCAYA
INDIVIDUAL PERFORMANCE COMMITMENT & REVIEW FORM Name of Employee: Po!"!o#: A$m!#!"%a"!e A!"a#" III Re!e' Pe%!o$: S*+ool:
MFO
,RA
IMPROVED ARCA FINANCIAL RECORDS AND REPORTS
Name of Ra"e%: Po!"!o#: E() Da"e of Re!e'
O-.e*"!e 1. Ascertained that transaction have been properly recorded in books. 2. Prepared financial statement reports such as trial balances, income and expenditure statement and balance sheet statement with the supportin !ournals and vou chers.
+. Prepared ad!ustin entries needed for an accurate and timely preparation of financial reports and to be submitted to $A and other oversiht aencies.
ACCOUNT TRACKING
T!mel!#e
W" pe% ,RA
Daily
/0
2nd Day of the Succeeding Month
)10
Monthly
/0
Pe%fo%ma#*e I#$!*a"o% Record Books of Accounts
"#$%$, &isb. 'ouchers, (ournal )ntry 'ouchers, *eneral #eders, "ubsidiary #eders *eneral !ournals, (ournal )ntry 'ouchers, -otes to inancial "tatements
1. Prepared schedules to support statements of accounts or other financial statements for incorporation in the books of accounts or proress reports.
Monthly
/0
2. Prepared reconciliation of books of accounts to make necessary ad!ustments to maintain accuracy and updated records.
Monthly
/0
Bank Reconciliation "tatement, "tatement of $ash low, *eneral (ournal
5th Day of the Succeeding Month
210
Liquidation Report, Subsidiary Ledger, Status of Cash d!ance, ging of Cash d!ance
+. 0onitored release of cash advances to employees without complete attached documents needed for liuidation.
Remittance #ists/ "chedules , *eneral #eders, (ournal )ntry 'ouchers
FINANCIAL TRANSACTIONS RECORDING PROCEDURES
1. Recommended to manaement and drafts correspondence pertainin to financial/bookkeepin matters based on issuances of $ inance and oversiht aencies and monitored understandin and application by "&, schools and learnin centers. 2. )nsured that Audit bservation 0emorandum 3A04 and $A 0anaement #etter findins are complied with, addressed and !ustified. +. Provided inputs for improvement of accountin section. 6. )nsured that communications are acted upon within prescribed period.
Co$pilation of C%&D'M&Dep#d (ssuances re)(nternal Control Measures and Procedures
"ear #nd
/0
Monthly
/0
"ubmitted "tatus of %mplementation bservation 3A04 and 0anaement #etter
Daily
/0
Daily
/0
5sin the )nhanced inancial Reportin "ystem 3)R"4 ransmittal #etters and Reports "ubmitted
of
OTHER TASKS 1. Prepared budet proposals, "pecial Budet Reuests and Accountability Reports as to Accuracy for submission to various BUDGET PREPARATION aencies.
EXECUTION AND REPORTS
2. $ertified availability of Allotments, monitors and records expenditures in appropriate reistries.
"ear Round
/0
Daily
/0
Processed documents on personnel actions such as appointments, promotion, transfer, reclassification, separation, resination and retirement and submitted copies to "& ;R "ear Round personnel concerned
1. $hecked the accuracy of salaries and benefits iven to employees on a periodic basis and respond to ueries pertainin "ear Round to salary /benefit claims.
and
5sin
Budet
)0 "alary *rade able, $omputation able
")P
%ncrement
20
2. $omputed salary ad!ustment based on new salary schedule,
SALARY ADMINISTRATION chanes/ad!ustments in deductions and communicate such to AND PERSONNEL personnel concerned 3-otice of "tep %ncrease 3-"%4 and/or "ear Round RECORDS -otice of "alary Ad!ustment 3-"A4
bliation Reuests 0onitorin "ystem
Authority to ill orm, Proposal "heet, )R orm, Appointment Papers, $learance
1.
PERSONNEL ACTIONS
nline "ubmission of Budet Proposal 3BP7281A and 281B4, AR9s 17:, BAR 1, B)& 17+
-"% / -"A, "alary *rade able
30
+. Processed and released pertinent papers for leaves, travel, transfers, reinstatements and non7compensatory time off of office "ear Round personnel and teachers.
20
1. $hecked and verified computed vacation service credits of teachers and non7teachin personnel for accrual of leaves. "ear Round
20
orm <, $learance, Apllication #etter for #eaves and Reinstatement, 'acation and "ick #eave #eders %ndividual 'acation and "ick #eave #eder
2. Processed retirement/ separation papers includin accrued benefits and terminal leave pay of retirin/resinin employees for "ear Round benefits payment purposes
BENEFITS ADMINISTRATION
+. Processes application for moneti=ation of leave credits
20
"ear Round
20
6. Processed on application on leaves 3sick, vacation, study, scholarships and trainin4 for approval of the "chool ;ead. "ear Round
20
:. $hecked and 'erified application for loans with *"%", Pa7%bi "ear Round and private lendin institutions 1. 0aintained and updated the Personnel "ervices %temi=ation #!ery Last and Plantilla of Personnel 3P"%7PP4 to reflect current staffin *ee+ of the pattern of the orani=ation.
20
$learances orms and ther related forms for the application of such
Apllication #etter, orm <, #eave #eder $ard Application of #eave, orm < and $learance orms Payroll, %ndividual #eder Accounts, $ertified Payslip nline 5pdatin of P"%PP
)0
Month
PERSONNEL INFORMATION SYSTEM
2. 0aintained a complete and updated personnel records of the "chool office personnel and teachers in the 2 81 file "ear Round +. Prepared and submitted to the "& ;R the duly accomplished "A#- of all employees on the "chool.
PROCUREMENT AND ACQUISITION
1.Prepared the "chool Annual Procurement Plan, by collectin and consolidatin the procurement plans of the school for approval of "chool ;ead and submission to &B0
#!ery irst *ee+ of pril #!ery -5th day of .o!e$ber
"ummary #ist of "ubmitted %ndividual 281 iles
20 $ompiled "A#- of %ndividual )mployees
20
)0
$ommon 5sed "upplies %nventory Report, "ubmitted APP
%nspection and %nventory Report on "chool Buildins and acilities
CUSTODIANSHIP
DISPOSAL
1. Prepared and conducted inventory and maintained an updated inventory record of properties 3e.. furniture and fixtures, vehicles4 and euipment 3computers, printers4 by followin the prescribed process and pertinent laws, rules, and reulations to establish accountability and inclusion of the property in the books of accounts in coordination with the school9s desinated supply officer. 1. Prepared and recommended d isposal of waste materials and unserviceable euipment after conductin inspections on an annual basis to release accountability for unserviceable euipment and materials and deletion from accountin record.
"ear #nd
20
%nventory Report of 5nserviceable )uipments and waste materials
"ear #nd
20
Ratee Date)/////////////////////////////
APPROVED: SAMUEL R4 SOLIVEN5 P+4 D4 %cer (n1Charge %ce of the Schools Di!ision Superintendent
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A*"6al Re6l"
8
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RATIN7 SCORE
PL4S C%R (.L R(.3 D#C(6L R(.3
Rater Date)///////////////////////////
