336168754 Admin Assistant III IPCRF

Republic of the Philippines

DEPARTMENT OF EDUCATION Region 02 SCHOOLS DIVISION OF NUEVA VIZCAYA

INDIVIDUAL PERFORMANCE COMMITMENT & REVIEW FORM Name of Employee: Po!"o#: A$m!#!%a"'e A!%a#% III

Name of Ra%e:

Re'!e( Pe!o$: S+,ool:

Po!"o#: E)* Da%e of Re'!e(

MFO

IMPROVED ARCA

-RA

O./e+"'e 1. Ascertained that transaction hae !een "ro"er#$ recorded in !ooks.

T!mel!#e

W% pe -RA

Daily

34

%. Pre"ared financia# state&ent re"orts such as tria# 2nd Day of !a#ances' inco&e and e("enditure state&ent and the !a#ance sheet state&ent )ith the su""ortin* Succeeding  +ourna#s and ouchers. Month /. Pre"ared ad+ustin* entries needed for an accurate and ti&e#$ "re"aration of financia# re"orts and to !e su!&itted to COA and other oersi*ht a*encies.

Monthly

*54

34

 ___________________________  _____________________________ __

A+%0al Re0l% Pefoma#+e I#$!+a%o

Record Books of Accounts SLCIC' Dis!. ,ouchers' -ourna# Entr$ ,ouchers' enera# Led*ers' Su!sidiar$ Led*ers enera# +ourna#s' ,ouchers' Notes State&ents

-ourna# Entr$ to Financia#

1. Pre"ared schedu#es to su""ort state&ents of accounts or other financia# state&ents for incor"oration in the !ooks of accounts or "ro*ress re"orts.

Monthly

34

%. Pre"ared reconci#iation of !ooks of accounts to &ake necessar$ ad+ust&ents to &aintain accurac$ and u"dated records.

Monthly

34

Bank Reconci#iation State&ent' State&ent of Cash F#o)' enera# -ourna#

5th Day of the Succeeding Month

654

Liquidaon Report, Subsidiary Ledger, Status of ash !d"ance, !ging of ash !d"ance

/. 3onitored re#ease of cash adances to e&"#o$ees )ithout co&"#ete attached docu&ents needed for #i4uidation.

Re&ittance Lists2 Schedu#es ' enera# Led*ers' -ourna# Entr$ ,ouchers

2

E

T

RATI RATIN1 N1 SCOR SCORE E

1. Reco&&ended to &ana*e&ent and drafts corres"ondence "ertainin* to financia#2!ookkee"in* &atters !ased on issuances of CO Finance and oersi*ht a*encies and &onitored understandin* and a""#ication !$ SDO' schoo#s and #earnin* centers. %. Ensured that Audit O!seration 3e&orandu& 6AO37 and COA 3ana*e&ent Letter findin*s are co&"#ied )ith' addressed and +ustified.

o%pilaon of &!'D(M'Dep$d )ssuances re*)nternal ontrol Measures and +rocedures

#ear $nd

34

Monthly

34

Su!&itted Status of I&"#e&entation of O!seration 6AO37 and 3ana*e&ent Letter 

/. Proided in"uts for i&"roe&ent of accountin* section.

Daily

34

0sin* the Enhanced Re"ortin* S$ste& 6EFRS7

8. Ensured that co&&unications are acted u"on )ithin "rescri!ed "eriod.

Daily

34

Trans&itta# Su!&itted

#ear Round

34

On#ine Su!&ission of Bud*et Pro"osa# 6BP:%;1A and %;1B7' FAR
Daily

34

O!#i*ation Re4uests and Bud*et 3onitorin* S$ste&

1. Pre"ared !ud*et "ro"osa#s' S"ecia# Bud*et Re4uests and Accounta!i#it$ Re"orts as to  Accurac$ for su!&ission to arious a*encies.

%. Certified aai#a!i#it$ of A##ot&ents' &onitors and records e("enditures in a""ro"riate re*istries.

Processed docu&ents on "ersonne# actions such as a""oint&ents' "ro&otion' transfer' rec#assification' se"aration' resi*nation and #ear Round retire&ent and su!&itted co"ies to SDO 5R "ersonne# concerned 1.

1. Checked the accurac$ of sa#aries and !enefits *ien to e&"#o$ees on a "eriodic !asis and #ear Round res"ond to 4ueries "ertainin* to sa#ar$ 2!enefit c#ai&s. %. Co&"uted sa#ar$ ad+ust&ent !ased on ne) sa#ar$ schedu#e' chan*es2ad+ust&ents in deductions and co&&unicate such to "ersonne# #ear Round concerned 6Notice of Ste" Increase 6NOSI7 and2or Notice of Sa#ar$ Ad+ust&ent 6NOSA7 /. Processed and re#eased "ertinent "a"ers for #eaes' trae#' transfers' reinstate&ents and non: co&"ensator$ ti&e off of office "ersonne# and #ear Round teachers.

*4

Letters

Financia#

and

Re"orts

0sin*

 Authorit$ to Fi## For&' Pro"osa# Sheet' ERF For&' A""oint&ent Pa"ers' C#earance

Sa#ar$ rade Ta!#e' STEP Incre&ent Co&"utation Ta!#e

64 NOSI 2 NOSA' Sa#ar$ rade Ta!#e

74

64

For& ?' C#earance' A"##ication Letter for Leaes and Reinstate&ent' ,acation and Sick Leae Led*ers

1. Checked and erified co&"uted acation serice credits of teachers and non:teachin* "ersonne# for #ear Round accrua# of #eaes.

64

Indiidua# ,acation and Sick Leae Led*er 

%. Processed retire&ent2 se"aration "a"ers inc#udin* accrued !enefits and ter&ina# #eae "a$ of retirin*2resi*nin* e&"#o$ees for !enefits "a$&ent #ear Round "ur"oses

64

/. Processes a""#ication for &oneti@ation of #eae #ear Round credits

64

 A"##ication Letter' For& ?' Leae Led*er Card

8. Processed on a""#ication on #eaes 6sick' acation' stud$' scho#arshi"s and trainin*7 for #ear Round a""roa# of the Schoo# 5ead.

64

 A""#ication of Leae' For& ? and C#earance For&s

64

Pa$ro##' Indiidua# Led*er Accounts' Certified Pa$s#i"

=. Checked and ,erified a""#ication for #oans )ith SIS' Pa*:I!i* and "riate #endin* institutions

#ear Round

1. 3aintained and u"dated the Personne# Serices Ite&i@ation and P#anti##a of Personne# 6PSI:POP7 to $"ery Last ee- of the ref#ect current staffin* "attern of the or*ani@ation.

Month

%. 3aintained a co&"#ete and u"dated "ersonne# records of the Schoo# office "ersonne# and teachers #ear Round in the %;1 fi#e /. Pre"ared and su!&itted to the SDO 5R the du#$ acco&"#ished SALN of a## e&"#o$ees on the Schoo#.

$"ery .irst ee- of !pril

1.Pre"ared the Schoo# Annua# Procure&ent P#an' $"ery /5th !$ co##ectin* and conso#idatin* the "rocure&ent day of "#ans of the schoo# for a""roa# of Schoo# 5ead and o"e%ber su!&ission to DB3

C#earances For&s and Other re#ated for&s for the a""#ication of such

On#ine 0"datin* of PSIPOP

*4

64

Su&&ar$ List of Su!&itted Indiidua# %;1 Fi#es Co&"i#ed SALN E&"#o$ees

of

Indiidua#

64

*4

Co&&on 0sed Su""#ies Inentor$ Re"ort' Su!&itted APP

Ins"ection and Inentor$ Re"ort on Schoo# Bui#din*s and Faci#ities 1. Pre"ared and conducted inentor$ and &aintained an u"dated inentor$ record of "ro"erties 6e.*. furniture and fi(tures' ehic#es7 and e4ui"&ent 6co&"uters' "rinters7 !$ fo##o)in* the "rescri!ed "rocess and "ertinent #a)s' ru#es' and re*u#ations to esta!#ish accounta!i#it$ and inc#usion of the "ro"ert$ in the !ooks of accounts in coordination )ith the schoo#
#ear $nd

64

Inentor$ Re"ort of 0nsericea!#e E4ui"&ents and )aste &ateria#s

#ear $nd

64

1&1!L R!1) +L3S .!1&R .)!L R!1) !D4$1)!L R!1)

Ratee Date*_____________________________

Rater Date*_________________________ APPROVED: SAMUEL R8 SOLIVEN9 P,8 D8

&6cer )n7harge &6ce of the Schools Di"ision Superintendent