Solutions to excessive stress usually boil down to eating right, getting enough sleep, and managing your time effectively. Organization is time management, and time management is one part of stress management.”
Myths about Time 1.
Myth: The longer or harder you work the more you accomplish.
2.
Myth: If you want something done right, do it yourself.
3.
Myth: We should take pride in working hard.
4.
5.
6.
Myth: You should try to do the most in the least amount of time. Myth: Technology will help you do it better, faster. Myth: Get more done and you’ll be happier.
How We Waste Time
Lack of discipline
Indecisiveness
Personal Disorganization
Day Dreaming
Procrastination
Worry
Inability to say “NO” Poor Delegation Skills
Time Waste - Caused by Others
Telephone Interruptions Drop-In Visitors
Unscheduled Meetings Poor Communications Confused chain of Authority
YOUR TIME WASTERS
E-Mail
Meetings
Phone calls / Cell calls
Co-workers
Stress
Family issues
STEPHEN COVEY’S ACTIVITY MATRIX from The 7 Habits of Highly Effective People (1989, Simon & Schuster) URGENT
T N A T R O P M I
I
NOT URGENT II
Crises
Preparation
Pressing Problems
Prevention
Deadlines
Planning
T III N Interruptions T A Some mail/reports O T R N O Some meetings P Some “pressing M I matters”
Relationship Building
IV Busywork Time wasters “Escape” activities
Type 1: Aspiring to mediocrity Urgent Quadrant I
Not Urgent Quadrant II
Important Quadrant III Quadrant IV
Not Important
Type 2: Busy going nowhere Urgent
Not Urgent
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
Important
Not Important
Type 3: Struggling to stay ahead Urgent
Not Urgent
Quadrant I
Quadrant II
Quadrant III
Quadrant IV
Important
Not Important
Type 4: Calm and in control Urgent Quadrant I
Not Urgent Quadrant II
Important
Not Important
Quadrant III Quadrant IV
Time Log
Write down everything you do for a period of time Learn how you really spend your time Identify areas where you can improve your use of time
Why do we procrastinate?
Don’t know where to start. To avoid an unpleasant task. We’re afraid to fail. Waiting for more information. You may think if you put it off someone else will do it. You’re over-committed.
PLANNING and GOAL SETTING
Specific
Measurable
Achievable
Realistic
Timed
Essential Tools To Control Time Wasters
Scheduling and Delegating
Understanding Biological Clock
Knowing when not to work is as important as knowing when to work Time logs Prioritized Task
Get The Most Out Of the First Two Hours of the Day You Can—and Should, Say “No” People take advantage of you only with your permission
