Issuing Department /Section
Document No.
INVENTORY DEPARTMENT Title
SOP-INV-03
Reference No.
Section
Revi Revisi sion on No. No.
Page Page 1 of of 3
2
Daily Take – igarette! "ocal #eer $ %t&er Items Proce'ure 1.( 1.( P)RP% RP%S*
1.1 To ensure all all stocks are roerl! roerl! or"an#$e% or"an#$e% an% rea%! &or &or t'e take. 1.2 To ensure no urc'ases(sales take lace %ur#n" t'e stock take. 1.3 To ensure t'e count count s'eet #s roerl! co)lete% an% an% aut'or#$e% #n t'e rocess. 1.* To ensure an! an! +ar#ance +ar#ance #s %etecte% an% accounte% accounte% &or. 1., To ensure #n+entor! #n+entor! #n t'e s!ste) correson%s #t' t'e '!s#cal '!s#cal stock. 1. To encoura"e co))un# co))un#cat#on cat#on an% coor%#nat#on coor%#nat#on /eteen /eteen Deart)ents. Deart)ents. +.( S%P*
2.1 T'#s roce%ure co+ers t'e lann#n" lann#n" an% act#on taken /e&ore %ur#n" %ur#n" an% a&ter t'e stock take &or are'ouse an% !er)arket #n all ranc'es. 3.( 3.( D*,I D*,INI NITI TI%N %NS S
3.1 P'!s#cal P'!s#cal stock take - a )ana"e)ent )ana"e)ent control taken to er#o%#call! er#o%#call! an% '!s#cal '!s#call! l! count t'e store #n+entor#es #n or%er to +er#&! t'e#r e4#stence an% to reconc#le t'e actual stocks counte% to t'e#r #n+entor! s!ste)s /alances an% le%"er /alances as ell. 3.2 Da#l! count s'eet 5 %ocu)ent use &or enter#n" t'e %a#l! '!s#cal '!s#cal count count 3.3 Stock Stock count count s'eets'eet- a %ocu) %ocu)ent ent t'e s'os s'os t'e /reaku /reaku o& t'e total o& #te)s #te)s #nto #nto cartons cartons acks(#nners acks(#nners loose %a)a"e. %a)a"e. 3.* Da#l! Mo+e)ent Re"#sterRe"#ster- a %ocu)ent t'at s'os all t'e sales &or t'e re+#ous %a!. %a!. 3., Stock Mo+e)ent Su))ar!Su))ar!- 'ere oen#n" stock 6clos#n" &or re+#ous %a!7 less )o+e)ent )o+e)ent 6&or !ester%a! 6taken &ro) t'e Da#l! Mo+e)ent Re"#ster77 #s e8ual to clos#n" &or !ester%a! 6'#c' )ust /e e8ual to '!s#cal &or t'e %a!7. A +ar#ance #s calculate% 'ere. -.( R*,*R* R*,*R*N* N* D%)* D%)*NTS NTS
*.1 M#nu M#nutes tes o& o& )eet# )eet#n" n".. *.2 *.2 Na)e Na)e l#st l#sts. s. 4 . 3
Stock count s'eet.
4 . 4
Var#ance reort.
4 . 5
D#&&erence reort.
4 . 6
9ount +ar#at#ons reort.
4 . 7
:ncounte% #te)s reort.
Issuing Department /Section
Document No.
INVENTORY DEPARTMENT Title
SOP-INV-03
Reference No.
Section
Revision No.
Page + of 3
2
Daily Take – igarette! "ocal #eer $ %t&er Items Proce'ure *.; atc' reort(
,.1 T'e In+entor! 9oor%#nator s'all /e resons#/le &or t'e &ollo#n"> ,.1.1
O+erall #)le)entat#on o& t'#s roce%ure?
,.1.2
O+ersee#n" t'e rocess to ensure t'at lann#n" #s carr#e% out an% t'at counters(c'eckers are aare o& roce%ures an% t'at la#% %on roce%ures are &olloe%?
,.1.3
Enco%#n" t'e stock count s'eet an% "enerat#n" t'e #n#t#al stock take result?
,.1.*
9oor%#nat#n" an% co)let#n" t'e '!s#cal #n+entor! o& t'e stocks?
,.1.,
Not#n" e4#re% an% nearl! e4#r#n" #te)s?
,.1.
,.1.@
9o)ar#n" t'e '!s#cal count on t'e stock count s'eet to t'e stock count recor% on t'e s!ste) &or +ar#ance?
,.1.;
,.1.
Recon&#r) )aBor +ar#ances result#n" &ro) t'e '!s#cal stock count a&ter enco%#n"?
,.1.10 Prear#n" r#nt#n" an% resent#n" su))ar#$e% reort re"ar%#n" t'e stock take result to ,.2.1
Ensur#n" sta&& con%uct#n" t'e count are roerl! #nstructe% #n roce%ures?
,.2.2
Instruct#n" Oerat#ons(are'ouse Sta&& to rear#n" &loor lans? an%
,.2.3
Ensur#n" no sale o& stock or #nco)#n" stock #s transacte% %ur#n" t'e take.
,.3 T'e Internal Au%#t O&&#cer #s resons#/le &or t'e &ollo#n"> ,.3.1
E+aluat#n" t'e count roce%ures al#e% an% %eter)#n#n" 'o t'ese roce%ures )a! /e )o%#&#e% to #)ro+e t'e ne4t count.
,.3.2
9on&#r)#n" t'e counte% stocks #n a test sa)le /as#s? an%
,.3.3
Not#n" e4#re% an% nearl! e4#r#n" #te)s.
Issuing Department /Section
Document No.
INVENTORY DEPARTMENT Title
SOP-INV-03
Reference No.
Section
Revision No.
Page 3 of 3
2
Daily Take – igarette! "ocal #eer $ %t&er Items Proce'ure ,.* ,[email protected]
Recount#n" t'e counte% stock an% con&#r)#n" &or accurac!.
,[email protected]
Detect#n" an% sol+#n" an! )#nor +ar#ances.
,[email protected]
Not#n" e4#re% an% nearl! e4#r#n" #te)s.
