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ETABS ANALYSIS REPORT
Management Management Information System
CHENAB ENGINEERIG AND FOUNDRIES Faisalabad Executive Summary: FIRM NAME: CHENAB ENGINEERIG WORKS AND FOUNDRIES (Pvt) Ltd. ADDRESS: Jhumra Road Nishatabad , Faisalabad, Pakistan. INTRODUCTION: The firm was established in 1950, since then is involved in wide range of its manufacturing capabilities, to flexibility match customers needs starting right from designing, raw materials and finished goods. Apart from raw casting, the company is supplying fully machined casting. The company has kept its pace with the latest technology and development in the field of iron and steel casting. The company is a precision engineering firm and is equipped with the latest sophisticated equipments. The company is member of AFS, USA and IBF, UK.
CEO: CEO of Chenab Engineering is Ahmed Hassan and he is also the CEO of chamber of commerce Faisalabad.
DEPARTMENTS: Administration Department Account Department Machine shop Department Induction Furnace Department Sale Department Purchase Department Security Department Store Department Crank Shaft Department Finance Department Quality Department Maintenance Department Monitoring Department Audit Department Power Department
VENDER: Chenab Engineering is the vender of following three industries; 1. Millet Tractor Lahore 2. Al-Ghazi Tractor 3. Defense Defense relates with HIT (Heavy Industry Taxla). Mostly tanks are made for defense industry.
Products: Chenab Engineering is a manufacturing firm. It produces many products relating to tractor and army tanks. Some products are following; Axle 480 and 385 Adopter plate Diff plate Diff case
Management Information System
Cylinder Hydraulic lift cover Hydraulic ram Oil sump Hub piston Paddle Pivot Sport Splitter Connection Front Support Boogie wheel Crank shaft Sprocket End connector Track block Center connector Track pin
Major Items For Production: Machining Tools mostly imported form China C.I Boora from Millet Tractor C.I Scrape Pig Iron Sodium Silicate Silica Sand Short Blast Co2 gas Ferro Magnees Silicon Magnees Carburizer from India Black Led from Sri Lanka Coal Dust from South Africa
Information System: The firm uses the Customize Oracle information system. This system contains some subsystems these are as
under. 1. Purchase system is used for purchase department. This system contains restrictions and controls over purchase matters. 2. Account system is used in account and finance department. 3. Store system is used for store transactions. This system covers all the assets in stock and all the required material stock detail. 4. Payroll system is used for calculating the salaries and wages of the firm's employees and workers. 5. Production system contains the records of production on daily bases and also on monthly and annual bases.
Management Information System
6. Sale system is used for sales records.
Information System Link wise: Chenab Engineering has a customize system. In which there are some sub systems and every system has link with other sub systems. Some details of these systems are as under. Store System: Store is a major department of the firm. It keeps all the stock of the firm. Store maintain a specific level of stock according to the material requirement planning of the firm. Store system has some following forms and reports; 1. Department wise demand (it comes from required production) 2. Store demand (it comes from department consumption) 3. Post purchase demand (it comes from urgent requirement) 4. Issuance department wise (it comes from department wise demand) 5. Part wise detail (it comes from part wise production) 6. Item wise detail (it comes from item wise demand) 7. Consumption on daily bases (it comes from issuance on daily bases) 8. Monthly consumption (it comes from monthly issuance) 9. Daily production report (it comes from production department) 10. GRN report (it comes from purchase system) 11. Issuance employee wise (it comes from employee wise demand) 12. Stock category wise (it comes from total items of store) 13. Item codes (it comes from required item) 14. Party codes (it comes from creditor and debtor) 15. Brand and model (it comes from purchased item) 16. Quantity wise stock 17. Amount wise stock (it comes from purchase rate of item) 18. Auto generated demand number (it comes from system) 19. Party wise detail (it comes from party wise purchase) 20. Item wise demand (it comes from total demand) 21. Demand date (auto generate) 22. Purchase return
Purchase System: In purchase system the purchase manager controls the purchase procedure. This system starts from store demand. Purchase system is a part of expenditure cycle and expenditure cycle comes from TPS and TPS is a subsystem of information system. 1. Party wise purchase (it comes from purchase) 2. Item wise purchase (it comes from item wise demand) 3. Purchase order number (it comes from demand) 4. Credit or Cash. 5. Local purchase or import purchase (local purchase comes domestic purchase and import purchase from foreign. 6. Purchase order date
Management Information System
7. Comparative statement (it comes from competitors) 8.Approval of CS( it comes from competitors) 9. Approval of purchase order 10. Gate inward (it comes from purchase order number) 11. Inward quantity (it comes from purchase order quantity and physical quantity) 12. Inspection (it comes from inward number) 13. GRN (it comes from inspection number) 14. Inspection Return report 15. Daily purchase report 16. Monthly purchase report 17. Yearly purchase report
SALE SYSTEM: Sale system relates with sale of the firms products it is major part of revenue cycle and revenue cycle is a subsystem of TPS. Revenue cycle has link with conversion cycle and conversion cycle relates with cost accounting. 1. Sale order 2. Delivery note 3. Total finished goods stock 4. Item wise sale 5. Party wise sale 6. Cash sale 7. Credit sale 8. Gate outward 9. Sales return record 10. Party wise sales return 11. Item wise sales return 12. Daily sale 13. Cost on finished goods 14. Monthly sale
Account System: 1. Ledger system 2. Party wise ledger 3. Creditors accounts 4. Debtors accounts 5. Trial balance 6. Voucher( it comes from GRN numbers) 7. Account balance report 8. Banks accounts report
Management Information System All the above points of systems are the reports in oracle which is being used in Chenab and now we
describe the procedures under major information system.
FRS: Financial Reporting System is another subsystem of information system. Chenab engineering is a registered firm so there is much role of finance department. The responsibility for providing information to external parties is to a great extent, prescribed by law and professional standards .Much of this information is in the form of traditional financial statements, tax returns, and documents required by regulatory agencies. The finance department following procedure for making solid financial reports; a) Collect the transactions. b) Record the transactions in special journal. c) Posting from special journal to subsidiary ledger. d) Post to general ledger. e) Prepare the unadjusted trail balance. f) Make adjusting entries. g) Journalize and post adjusting entries. h) Prepare the financial statement. i) Journalize and post the closing entries. j) Prepare the post closing trail balance.
Management Information System (MIS): Management information system is a sub system of information system. In Chenab Engineering this system is weak. This system is not working properly .Normally MIS include following; a) Production Management b) Marketing Management c) Finance Management d) Human Resource Management But in Chenab there is no specific marketing management. Only crank department market there product because its sale is very low as compare to other parts. Human resource management is a major department of industries but unfortunately Chenab Engineering has no HRM department. Chenab is getting help for HRM from NUST.
Decision Support System: Normally in Chenab the directors make decisions about firm progress. In some cases directors call the department’s head fo r meeting. A new system of making decision for firm is being
implemented and following members are include in this new system; a) Head of machine department. b) Manager of production department. c) Monitoring head. d) Director Operations. e) Admin manager. f) Head of power department. g) Head of store department. All the members gather in one room for meeting of one hour on daily basis. After meeting
Management Information System CEO call the DO. If CEO wants to meet with other members then he call all the members in his
office after the routine meeting.
Objectives of Information System: Objectives may differ from firm to firm. However, fundamental objectives are common to all systems. Some objectives of Chenab are following which we observed; 1.The information system provides information about resource utilization to external users via traditional financial statements and other mandated reports. Internally, management receives stewardship information from various responsibility reports. 2. To support management decision making. The information system supplies managers with the information they need to carry out their decision making responsibilities. 3. To support the firm's day to day operations. The information system provides information to operations personnel to assist them in the efficient an effective discharge of their daily tasks. 4. Self esteem is another objective of Chenab owners. 5. Economic development
Advantages of Information System: There are many advantages of information system in the firm. These are as under: 1. Cost reduction. 2. Improved and controlled responsibility. 3. Improved user satisfaction. 4. Data backup. 5. Check on controls of firms. 6. Day to day performance of employees. 7. Satisfaction of workers. 8. Enhancement in confidence of employees. 9. Reliable reports with verified controls. 10. Link wise verification on system. 11. Proper procedures for all transactions in the firm. 12. Well informed organization. 13. Proper time utilization. 14. Reliable financial statements. 15. Solid controls on inventories and account balance. 16. Satisfaction of owners on firm's staff.
Competitive Advantages: 1) This firm links with army because of this employees confidence is very high and firm get heavy earning. 2) Millat Tractor industry is very famous and Chenab Engineering is only the vender of Millat. 3) Chenab Engineering is only one of the industry in Pakistan which produces axle for tractors. 4) For employees satisfaction NUST is much interested in Chenab Engineering. 5) CEO has good relation with China industry and China is investing new projects with Chenab Engineering industry. 6) Chenab Engineering market their product in foreign countries.
Management Information System
7) They can higher only experienced employees.
Challenges of information system: Information system also have some challenges in the firm. These challenges are following; 1. Uneducated employees. 2.
Unauthorized documents.
3. Employee turnover problem. 4. Week control on inventory. 5. Daley in clearing accounts. 6. Emergency transaction. 7. Employee package problem. 8. Trust problem on employees. 9. Lack of controls implementation. 10. Lack of market information. 11. Narrow minded owners. 12. Coding problem. 13. No friendly atmosphere. 14. Duplication of demand 15. Issuance not on daily bases. 16. Negligence in recording according to physical existence.
Remedies: 1) Hiring most be qualified. 2) Proper use of designation and authority. 3) Provide facilities to employees control turnover. 4) Controls must be cross checked. 5) Strict rules for liabilities payable and must be full filled as an agreement. 6) Material required for planning must be for a month and store must keep it for emergency use. 7) Pay according to the work abilities and efficiency of the employees. 8) Create trust worthy relationship among firm employees and also from owner side. 9) Controls implementation strictly obeyed by the firm's employees. 10) Market department must be a part of firm and marketing department should observe market conditions on daily bases. 11) Coding must be proper and segregation of items must be proper. 12) Atmosphere must be friendly and it is necessary for all employees and owners they can corporate with each other.
CONCLUSION: In CHENAB ENGINEERING information system is very weak because the director operations has old minded person he is not adopting the new technologies. Now the next generation of that family has advance mind and they are trying to adopt new technologies. Moreover, now ERP is in process. The son of CEO is working on HRM and also on Chenab system. Before the entry of son of CEO, the workers of Chenab were not satisfy from system but now they have hope for the best future of Chenab.
