DAWLANCE GROUP OF COMPANIES
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
INCIDENTS INCIDENTS REPORTING REPORTING & INVESTIGAT INVESTIGATION ION
CHANGE RECORD
03
02
01
13-08-12
CC # SP-12017
27-06-12
CC # SP-12003
21-05-12
CC # SP-12002
00
21-02-12
Initial Release
Rev
Date
Revision Description
DGC-QS-002.01 REV 00
Ufaq Abdul Samad Ufaq Abdul Samad Ufaq Abdul Samad -
Shamail Haider Syed Syed Hasa Hasan n Asghar Shamail Haider -
Mairaj Khan
Rashid Jamil
Prepared By
Checked By
Anwer Khan Shamail Haider -
Rashid Jamil Tariq S Quddusi Approved By
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DAWLANCE GROUP OF COMPANIES
DATE: August 13, 2012
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
REV: 03
(1.0) PURPOSE
(1.1) This procedure outlines the reporting of all types of incidents occurred in DGC factory premises, identify root causes, fixing responsibilities and implementation of relevant corrective & preventive actions to avoid reoccurrence. (2.0) SCOPE
(2.1) It applies to all departments and sections of Dawlance Group of Companies (DGC) factories. (3.0) DEFINITIONS
(3.1) INCIDENT: An incident is an unplanned event or chain of events, which has, or could have caused injury or illness and/or damage (loss) to people, assets, the environment or reputation. (3.2) ACCIDENT: Accident is an incident which has resulted in actual harm and/or damage to People, Assets, Environment or Reputation of the Company. CLASSIFICATION
(a) FATALITY: A death resulting from a work related injury or occupational illness, regardless of the time lapse between the incident causing the injury or exposure or causing illness and the death (b) LOSS TIME CASE (LTC): Any MTC work related injury or illness which prevents that person from doing any work the day after the accident. (c) MEDICAL TREATMENT CASE (MTC): Any accident in which the injured or sick person requires treatment (more than the first aid) from a professional physician.
DGC-QS-002.02 REV 00
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DAWLANCE GROUP OF COMPANIES
DATE: August 13, 2012
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
REV: 03
(d) OCCUPATIONAL ILLNESS: Is any work-related abnormal health condition or disorder (physical or mental) that is caused or aggravated by exposure to environmental factors associated with environment, including chemical, physical, ergonomic, biological & ergonomic factors. (e) RESTRICTED WORK CASE (RWC): A Restricted Work case is any work related injury which results in a work assigned after the day the incident occurred that does not include all the normal duties of the person’s Regular Job. The restricted work assignment must be meaningful and pre-established or a substantial part of a Regular Job. (f) FIRST AID CASE (FAC): Any work related minor injury or observation of minor scratches, cuts, burns, splinters, etc that can be treated by first aider or equivalent and does not require a professional physician or paramedic. (g) NEAR MISS(NMS) : Incidents that under slightly different circumstances could have caused injury, illness, damage to asset, environment or company reputation, but luckily did not.
(4.0) RESPONSIBILITIES
(4.1) All departments and sections are responsible to develop and display Health & Safety Instructions in their working areas and offices. (4.2) All department heads and section incharges are responsible to provide training about Health & Safety Instructions and procedure for emergency preparedness and response. (4.3) All department heads, shift managers and section incharges are responsible to ensure implementation of health and safety instructions in their working and office areas, however HSE & compliance Department is responsible to verify and report compliance status through internal Audit. DGC-QS-002.02 REV 00
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DAWLANCE GROUP OF COMPANIES
DATE: August 13, 2012
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
REV: 03
(4.4) All section incharges are responsible to report all incidents involving any type of injury or damages to company assets like machines, dies and moulds etc to their department head, shift managers and to Human Resource Department on “Incident Reporting” form, where as in any emergency situation, procedure for “Emergency preparedness and response (DGC-HSE/ER-001)” will be followed. (4.5) Incase of any LTC or Fatality or asset damage, Human Resource department (HR) is responsible to send the copy of incident report to FM, HSE & compliance, Safety & HSE council (within 04 hrs) and ask FM for JIT nomination. (4.6) FM is responsible to nominate Joint Investigation Team (JIT) immediately but not later than 24 hours to carry out investigation. HSE & compliance department will monitor the JIT proceedings. (4.7) JIT will consist of members from core team. While nominating JIT, FM will specify the team leader also. JIT will thoroughly investigate the root cause of incident. The report should also suggest corrective /preventive measures to prevent such events in future. They will also identify the gaps/weakness in the system for improvement & strengthening of system. (4.8) JIT is responsible to submit a copy of investigation report for JIT (annex 2) to FM after investigation is completed & after approval of FM submits it to HR & HSE & compliance department. (4.9) HR Department is responsible to maintain a log of all incidents and all incident reports and periodically publish /share these findings to FM , Safety & HSE & compliance. (4.10) Concerned department managers are responsible to maintain all records of incidents/accidents originating in their department and the corrective & preventive actions taken. (4.11) HSE & compliance Department verifies the closure of corrective & preventive actions in internal audits.
DGC-QS-002.02 REV 00
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DAWLANCE GROUP OF COMPANIES
DATE: August 13, 2012
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
REV: 03
(5.0) PROCEDURE
(5.1) Concerned department manager or section in charge reports the incidents Immediately but not later than 8 hours of its occurrence. Shift managers will maintain the incident details in shift reports. In case of MTC /FAC / RWC/Near Miss concerned department will report and investigate the incident immediately but not later than 08 hours and fills the reporting & investigation form (annex-1) giving root causes of incident and suggesting corrective & preventive actions on Incident reporting format and submit to FM/HR. (5.2) HR Department will immediately provide first aid (if required) to injured personnel at factory premises and take them to hospital for treatment if needed. (5.3) HR Department will update the log of incidents and ensure that only updated incident status (log) is shared with the stake holders. (5.4) Incase of Fatality or LTC or asset damage, HR Department will share the incident Reports with FM, HSE& compliance department , Safety & HSE council not later than 04 hours for information and further investigation. FM will nominate the JIT immediately but not later than 24 hours of the incident. (5.5) JIT will thoroughly investigate the reported incident within the time line defined by FM at the time of nomination. This timeline can be maximum 7 days in cases where nature of incident is complex and may require more time for proper investigation.JIT will prepare and submit the investigation report giving causes of incident, suggesting corrective & preventive actions on Investigation reporting format (Annex -2) to FM. JIT will also identify the gaps/weakness in the system for improvement & strengthening of system.FM will assign the responsibility for actions to be taken as recommended by JIT in the report and share the acknowledged reports with HSE & compliance department, HR & HSE council.
DGC-QS-002.02 REV 00
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DAWLANCE GROUP OF COMPANIES
DATE: August 13, 2012
INCIDENTS REPORTING & INVESTIGATION DOC. NO. DGC-HSE/IR-001
REV: 03
(5.6) Concerned/assigned department managers ensure implementation of the suggested corrective & preventive actions within their areas so that reoccurrence of incidents are avoided. (5.7) Concerned department managers maintain the record of corrective and preventive actions. (5.8) HSE & Compliance will follow up the actions taken by concerned departments on recommendations of JIT. (5.9) HR Department will report periodically about the effectiveness of corrective & preventive actions, and also highlights repetitive types of incidents and sends it to Director Manufacturing, Factory Manager & HSE & compliance along with concerned department heads to take appropriate actions. (5.10) HSE & compliance Department will prepare & maintain the summary of all reported incident. (6.0) RELATED DOCUMENTATION
Incident Reporting & investigation format (form A & form B) Annex – 1 Investigation Report for JIT (form C) Annex - 2 Incidents Investigation Matrix Incident Log
DGC-QS-002.02 REV 00
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