HSE MANAGEMENT SYSTEM Health and Safety Procedure
H S E M eeee ti ting REV. RE V. : 0 DATE : 2015. 04. 20
Contents. 1.
Purpose.
2.
Scope.
3.
Responsibility.
3.1
Project Manager.
3.2
Project HSE Manager.
3.3
Administration Manager.
3.
!ine Management and Super"isors.
3.#
Sub$contractors.
.
%e&initions.
.1
HSE Committee.
#.
'nstructions.
#.1
(eneral.
#.2
Sc)edule o& HSE Meetings.
#.3
C(C$SAC*R +,$Sub$contractor Pre$bid HSE Meeting.
#.
HSE Mont)ly Project HSE Committee Meeting.
#.#
HSE -eely HSE Meeting.
#./
Sub$contractors 'nternal -eely HSE Meeting.
#.0
-or&orce ool o HSE Meeting.
/.
Re"ision Status
Appendi. Ⅰ
HSE Committee Meeting Minutes.
Ⅱ
HSE Committee Meeting Attendance !ist.
Ⅲ
ool o Meeting Plan.
Ⅳ
ool o Meeting Report.
Ⅴ
ool o Meeting Attendance !ist.
1.
PURPOSE.
2.
)is procedure and guidance )as been de"eloped to ensure t)at e&&ecti"e HSE meetings and communication procedures are establis)ed on C(C$SAC*R +, Contracts to monitor implementation o& t)e site HSE Plan in line 4it) Statutory and Contractual HSE re5uirements.
3.
SCOPE.
4.
o be used by members o& t)e C(C$SAC*R +, construction Management eam6 Super"isors and Sub$contractors personnel to en)ance HSE control by pro"iding an o&&icial plat&orm 4)ere HSE issues are openly discussed6 adopted and implemented.
5.
RESPONSIBILITY.
6.
Site Project Manaer.
/.1.1 /.1.2 /.1.3 /.1. /.1.# /.1./
!. 0.1.1 0.1.2 0.1.3 0.1. 0.1.# 0.1./ 0.1.0 0.1.9 0.1.:
Ensure t)at sc)eduled commitments are made to )old HSE meetings and t)at t)ese meetings tae place. Arrange in conjunction 4it) t)e Site HSE Manager suitable resources to enable all HSE meetings to &unction in a pro&essional manner. Act as c)airman at t)e Mont)ly HSE Committee Meeting. Ensure t)at !ine Management and Super"isors participate6 contribute acti"ely and eercise leaders)ip in t)eir respecti"e indi"idual and collecti"e Site HSE Meetings. Ensure t)at HSE matters are a regular agenda item at Site Management Meetings. -)ere possible6 participate in Site HSE Meetings.
Site "SE Manaer. Audit to ensure t)at sc)eduled HSE meetings are being conducted and attended by t)e rele"ant persons. Measure t)e e&&ecti"eness o& all HSE meetings and pro"ide recommendations &or impro"ement as necessary. Pro"ide support to t)e Super"isors and 7oremen8s HSE Meetings &ormat and content as necessary. C)air t)e 4eely HSE meeting. Attend t)e Mont)ly HSE Committee Meeting. (enerate a mont)ly log o& meetings sc)eduled6 meetings )eld6 topics and attendance and submit t)e log to t)e Site Manager. Pro"ide suitable resources to enable all HSE meetings to &unction in a pro&essional manner. Arrange secretarial duties &or publis)ing o& minutes &rom t)e Mont)ly HSE Committee Meeting and t)e -eely Site HSE Meeting. Minutes o& all HSE Meetings to be circulated 4it)in # days o& t)e meeting date.
#. 9.1.1 9.1.2 9.1.3 9.1.
*.
Line Manae$ent an% S&'er(i)or. Ensure t)at all sc)eduled HSE meetings under t)eir pur"ie4 occur. Ensure t)at all members o& t)e 4or&orce under t)eir control attend6 participate and contribute acti"ely at t)eir respecti"e HSE meetings. Conduct unsc)eduled HSE meetings as necessary at t)eir o4n discretion or as re5uested by t)e Site HSE Manager. As re5uested by t)e Site Manager or t)e Site HSE Manager attends t)e Mont)ly HSE Committee Meeting and t)e -eely HSE Meeting. S&+,contractor).
:.1.1
Sub$contractors representati"es 4it) t)eir nominated Sa&ety Personnel 4ill attend and participate in t)e &ollo4ing HSE Meetings. ;1< Contractor = Sub$contractor Pre bid HSE Meeting. ;2< Mont)ly HSE Meeting. ;3< -eely HSE Meeting. ;< Any etraordinary HSE Meetings to discuss any urgent HSE business as re5uested by t)e Site Manager or t)e Site HSE Manager or )is representati"e.
:.1.2
Sub$contractors 4ill arrange t)eir o4n internal HSE Meetings as &ollo4s> $ ;1< -eely HSE Meeting 4it) t)eir Senior Representati"es6 Sa&ety Personnel and Site Super"isors. ;2< -eely ool o HSE Meetings 4it) t)eir 7oremen and members o& t)eir -or&orce.
1-. E/INITIONS. 11. "SE Co$$ittee. A group o& people appointed &rom Client6 C(C$SAC*R +, and sub$contractors6 delegated to per&orm a &unction6 suc) as in"estigating6 considering or acting on a HSE Matter.
12. INSTRUCTIONS. 13.
0enera. Communication is a "ital component in ac)ie"ing and maintaining )ig) standards o& HSE control.
14.
Sce%&e o "SE Meetin). T'e o "SE Meetin
Ti$e
tten%ance
?ic @&& Meeting 4it) Client
e&ore starting 4or o& t)e project
$ Client $ Project Manager $ Site Manager $ HSE Manager $ Section Manager upon re5uest
?ic @&& Meeting 4it) Sub Contractor
e&ore starting 4or o& t)e Subcontractor
$ Site Manager $HSE Manager $ Section Manager upon re5uest $ Subcon. Site Manager $ Subcon. HSE Personnel.
HSE Meeting 4it) C(C$SAC*R +, Sta&& HSE Meeting 4it) HSE Manager B Subcon. HSE @&&icer
HSE Committee
M
-eely
$ Site Manager $ HSE Manager $ Superintendent Super"isor
-eely
$ C(C$SAC*R +, HSE Manager B Sta&& $ Subcon. HSE Personnel
Mont)ly
%aily
$ Client $ C(C$SAC*R +, Site Manager $ C(C$SAC*R +, HSE Manager $ C(C$SAC*R +, Superintendent Super"isor6 Employee representati"e. $ Subcon. Site Manager6 HSE Personnel $ C(C$SAC*R +, Superintendent Super"isor $ Subcon. 7oremen Super"isor $ Subcon. HSE Personnel
15. C0C,SCYR 7 , S&+,contractor Pre,+i% "SE Meetin. 1#.1.1 C(C$SAC*R +, Project Management eam Members as necessary 4ill conduct a pre$bid meeting 4it) all prospecti"e Sub$contractors6 "endors or suppliers to ensure t)eir understanding o& t)e HSE Programme re5uirements on t)e Project. 1#.1.2 ased upon t)e compleity or potential )aard6 t)e Project HSE Manager and t)e Sub$contractors Sa&ety Representati"e may be elected to attend. 1#.1.3 More t)an one pre$bid meeting may be conducted as necessary &or a gi"en ser"ice or product. 1#.1. )e agenda s)ould include but not limited to>$ ;1< Re"ie4 o& C(C$SAC*R +, HSE Programme. ;2< C)ain o& command &or HSE issues. ;3< HSE re5uirements o& t)e Sub$contractor6 ,endor or Supplier. ;< Sub$contractor6 ,endor or Suppliers 5uestions. ;#< (eneral HSE discussion items.
16.
"SE Mont Project "SE Co$$ittee Meetin.
1/.1.1 C(C$SAC*R +, 4ill initiate and maintain a Project HSE Committee t)at 4ill meet on a mont)ly basis. 1/.1.2 C(C$SAC*R +, 4ill i& necessary arrange an etraordinary meeting to discuss any urgent HSE business. 1/.1.3 Representati"es &or attendance at t)e Mont)ly HSE Committee Meeting 4ill be selected &rom a cross section o& Sub$contractors 4oring on t)e Project. 1/.1. )e &unctions and terms o& re&erence o& t)e HSE Committee are> $ ;1< o monitor t)e ade5uacy o& t)e C(C$SAC*R +, HSE Plan and ensure its implementation. ;2< o monitor t)e ade5uacy o& Sub$contractors HSE Plans and ensure t)eir implementation. ;3< o study accident statistics and trends to identi&y unsa&e practices and
;< ;#< ;/< ;0<
1!.
conditions. o re"ie4 results o& HSE 'nspections. o discuss any outstanding HSE contra"ention8s t)at re5uires &urt)er actions. o re"ie4 emergency and rescue procedures. Minutes o& t)e Mont)ly HSE Committee Meeting to be circulated to all concerned 4it)in # days o& t)e meeting date.
"SE 8ee9 "SE Meetin.
10.1.1 C(C$SAC*R +, 4ill initiate and maintain a 4eely HSE Meeting 4it) all Sub$ contractors Sa&ety Personnel and ot)er representati"es as necessary. 10.1.2 )e &unctions and terms o& re&erence o& t)e 4eely HSE Meeting are> $ ;1< o discuss results o& HSE 'nspections. ;2< o pro"ide positi"e ans4ers to 5uestions remaining open &rom pre"ious meetings. ;3< o )ig)lig)t accident reports6 statistics and analysis. ;< o identi&y and report all near miss situations. ;#< o discuss &urt)er HSE training re5uirements. ;/< o plan HSE topics rele"ant to current 4or acti"ities or )ig)lig)ted HSE concerns. ;0< o openly discuss and ans4er Sub$contractors 5uestions and points o& "ie4. ;9< Minutes o& t)e 4eely HSE Meeting to be circulated to all concerned 4it)in # days o& t)e meeting date. 1#.
S&+,contractor) Interna 8ee9 "SE Meetin.
19.1.1 Sub$contractors 4ill )old t)eir o4n internal -eely HSE Meetings to brie& t)eir o4n Super"ision on HSE control and pro"iding t)e opportunity &or t)eir Super"ision to mae t)eir contribution to t)e Project Sa&ety Management Programme. 19.1.2 't is essential t)at Senior Management &rom Sub$contractors attend t)eir 4eely HSE Meetings. 19.1.3 )e Sub$contractor Sa&ety Personnel s)all prepare an agenda and 4ritten minutes o& eac) meeting )ig)lig)ting t)e major discussion items6 resol"ed and unresol"ed. 19.1. Copies o& t)ese minutes must be made a"ailable &or inspection as re5uested by t)e C(C$SAC*R +, HSE Manager or )is nominated representati"e. 19.1.# Minutes o& t)e meeting to be circulated to all concerned Sub$contractors personnel 4it)in # days o& t)e date o& t)e meeting. 19.1./ Standing items to be included on t)e agenda> $ ;1< Re"ie4 o& minutes o& pre"ious meeting. ;2< @utstanding items. ;3< Signi&icant accidents or near misses. ;< Results o& HSE 'nspections. ;#< 7ort)coming )aardous acti"ities. ;/< 7ort)coming HSE training re5uirements. ;0< Results o& 4eely and mont)ly HSE Meetings 4it) C(C$SAC*R +,. ;9< Any ot)er business.
1*.
Too Bo: "SE Meetin.
1:.1.1 )ese meetings )eld bet4een Sub$contractors Super"isors 7oremen and t)e -or&orce s)all be topical and )eld on a 4eely basis. 1:.1.2 )e Sub$contractors Sa&ety Personnel s)all ensure t)eir Super"isors7oremen are> $ ;1< Pro"ided 4it) in&ormation &or conducting t)e tool bo tals.
;2< ;3< ;< ;#< 1:.1.3 )e ;1< ;2< ;3< ;< ;#< ;/<
)at 4eely toolbo tals tae place. )at records are ept on t)e subjects )ig)lig)ted. )at attendance records are ept. Pro"ide records on suc) training as re5uested by C(C$SAC*R +, HSE Manager or )is nominated representati"e. Sub$contractors Super"isors7oremen 4ill> $ Carry out t)e training to members o& t)eir 4or&orce. Pro"ide in&ormation on signi&icant accidents or near misses. Pro"ide in&ormation on speci&ic )aard identi&ication. Ans4er any outstanding 5uestions raised at t)e pre"ious meeting. Ans4er ne4 5uestions raised by t)e 4or&orce. Encourage and moti"ate t)eir 4or&orce to ac)ie"e )ig) standards o& HSE control at all times.
2-. RE7ISION STTUS. Re". Do.
Re". %ate
21#..2
Re". Page
%escription $ De4ly legislated
$ Prepared eam > Fuality6 Sa&ety Management B ec)nology Support eam
$ Prepared by > Mr. !o"eson (lariyans
$ Re"ie4ed by > Eng.Enri5ue 7ajardo
$ Eng.Salame) Haddadin
Appendix Ⅰ SEM – 180 !E"# $ 0 PAGE 1 of 1
PPENI;. GAPPED%' .Ⅰ HSE Committee Meeting Minutes ReportI
HSE Committee Meeting Minutes Report Contract Do.
Contractor.
Meeting Do.
Report prepared by.
%ate ime.
Place o& Meeting.
C(C$SAC*R +,.
Agenda.
Meeting attended by.
'tem Do.
'tem.
Det Meeting. %ate ime.
Place o& Meeting.
Action by.
GAPPED%'. Ⅱ HSE Committee Meeting Attendance !istI
HSE Committee Meeting Attendance !ist %ate > SDo.
!ocation > Company.
%esignation.
Dame.
Signature.
GAPPED%' . Ⅲ ool o Meeting PlanI
ool o Meeting Plan ;Period >
∼
<
Conducted. *ear.
Mont).
opics to discuss. %ate.
Conducted by.
!ocation.
ime.
Prepared by.
Company.
Dame.
Signature.
%ate.
Dame.
Signature.
%ate.
Appro"ed by.
Company.
GAPPED%' . Ⅳ ool o Meeting ReportI
