Apostille English Instructions - LOUISIANA

1

The Hague Apostille in Five Steps The Hague Apostille is a sort of stamp that your Secretary of State has to attach to your American final transcripts. How do you get a Hague Apostille? Just by following these 5 simple steps: 1. Visit your Secretary of State web page Read the instructions for getting an Apostille and check this info: LOUISIANA Louisiana Secretary of State Commissions Division P.O. Box 94125 Baton Rouge, LA 70804-9125 http://www.sos.la.gov/notaryandcertifications/cer http://www.sos.la.gov/notar yandcertifications/certifications/authenticate tifications/authenticatesignatures signatures oflouisianaofficials/Pages/default.aspx PHONE: 225-922-0330 PRICE: $20.00 for each document that needs a Hague Apostille. 2. Find out if there’s a notary at your school. If there’s no notary at your school, contact “Estudiar en USA” for advice. 3. Fill out the order form. You have to explain to the Secretary of State exactly w hat you need. Use the order form attached to the e-mail. 4. Get your grades ready WHEN SCHOOL ENDS You need to tell the school how to prepare the grades for the Apostille and you need to check your grades to be sure everything is perfect. Use the handy guide on page 2 when you talk to the school. 5. Go to the Post Office You need to buy a money order to pay the fee for the Apostille. And you need to send the cover letter, the money order, your grades/documents and a pre-paid, self-addressed return envelope to the Secretary of State. Use the handy guide on page 3 w hen you’re at the post office.

Madrid

Barcelona

Valencia

Bilbao

Velázquez 94

Gran Vía 630

Cortes Valencianas 39

Máximo Aguirre 12

República Argentina 24

1ª planta

4ª planta

Edif. Géminis 1ª planta

1º derecha

2ª planta

Edif. Taillefer 5ª planta

28006 Madrid

08007 Barcelona

46015 Valencia

48011 Bilbao - Vizcaya

41011 Sevilla

29005 Málaga

29602 Marbella – Málaga

Tel.: 910 019 908

Tel.: 933 801 599

Tel.: 960 654 949

Tel.: 946 530 222

Tel.: 955 328 955

Tel.: 951 286 300

Tel.: 951 247 311

www.estudiarenusa.com

Sevilla

Málaga Alameda Principal 6

Marbella Juan Ruiz Muñoz Edif. Marino 2, 2ª planta

2

School Guide: prepare your grades These are the steps to follow at school: 1. Get your grades (when school finishes) You need grades from the whole school year (both semesters or all three trimesters). 2. Check your grades carefully It’s your responsibility to be sure everything is perfect: *name spelled properly *last names in correct order *class names appear correctly *grades are accurate *grades are all passing *if grades are percentages instead of letters, check w ith “Estudiar en USA” *if grades are P/F (pass/fail), check with “Estudiar en USA” *if class names are very abbreviated, check with “Estudiar en USA” *if report card includes your birth date, be sure it’s correct 3. Send a photo of your grades to Estudiar en USA. 4. Ask the school to prepare your grades Ask the principal or registrar to sign your grades and put the school seal on them. The school notary must witness the signing. Louisiana requires the notary to include an affidavit, that goes something like this: “Signed and sworn swo rn before me on this th is day ___(date)___ ___(da te)___ in ___(place)_ ___( place)___”, __”, followed foll owed by his/her signature, notary/bar number and stamp or seal. 5. Prepare any other validation documents just like this If the school has prepared a letter to explain something, like your classes, grades, whether or not foreign students get diplomas etc, it also needs to be prepared for a Hague Apostille so you can use it in Spain. 6. Send a photo of your grades/letters to Estudiar en USA. 7. Go to the Post Office Once you have everything ready, you can go to the Post Office and send everything to the Secretary of State. Use the handy guide on page 3 w hen you’re at the post office.

Madrid

Barcelona

Valencia

Bilbao

Velázquez 94

Gran Vía 630


Máximo Aguirre 12


1ª planta

4ª planta


1º derecha

2ª planta


28006 Madrid

08007 Barcelona

46015 Valencia


41011 Sevilla

29005 Málaga


Tel.: 910 019 908

Tel.: 933 801 599

Tel.: 960 654 949

Tel.: 946 530 222

Tel.: 955 328 955

Tel.: 951 286 300

Tel.: 951 247 311


Sevilla



3

US Post Office Guide: send your grades These are the steps to follow at the post office: 1. Buy a money order The Secretary of State charges a fee for each Apostille. You can pay this fee by money order, which you can buy at the Pst O ffice.

Buy the money order for the exact amount of the fee you must pay. Be sure to fill in the money order. 2. Buy “Priority “Priority Mail” envelopes envelopes You need two envelopes one to send everything to the Secretary of State, and another pre-paid, self-addressed envelope so that the Secretary of State can send the Apostilled documents back to y our host family’s home. This is the kind of envelope you need:

Note: pay Note: pay for tracking service, so you can track everything on the Internet. Keep the receipt with receipt with the tracking number. 3. Prepare everything for the Secretary of State. The first envelope needs to be addressed to the Secretary of State. The second pre-paid, return envelope needs your home address in the USA. This is what you put in the first envelope: the cover letter, the money order, grades/documents that need Apostilles and the second, pre-paid return envelope (folded). 4. Send everything to the Secretary of State Use the tracking number to keep an eye on everything via Internet .

Madrid

Barcelona

Valencia

Bilbao

Velázquez 94

Gran Vía 630


Máximo Aguirre 12


1ª planta

4ª planta


1º derecha

2ª planta


28006 Madrid

08007 Barcelona

46015 Valencia


41011 Sevilla

29005 Málaga


Tel.: 910 019 908

Tel.: 933 801 599

Tel.: 960 654 949

Tel.: 946 530 222

Tel.: 955 328 955

Tel.: 951 286 300

Tel.: 951 247 311


Sevilla



Apostille English Instructions - LOUISIANA

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