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Introduction
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Introduction “ Almost eve ry proje ct could b e done b etter, and an infinite quantity of informa tion is n ow availab le that could make that happen” – DAVID ALLEN
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We’re all project managers these days.
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Here are five essential habits to develop in order to
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#1 Be transparent “ A lack of transpare ncy res ults in d istrust a nd a dee p sense of insecu rity.” – DALAI LAMA
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Why transparency matters Accountability
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Unites and motivates teams
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How to put transparency into action
Use collaborative and cloud-based project management software and tools. Share the project schedule and keep it updated and visible 24x7.
Don’t be afraid to say “I don’t know.”
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Useful Not useful Don’t get pressured into giving a random ans Instead, say something like, “Let me and the some re-estimating and I’ll have an updated
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#2 Be a vigilant collaborator “No one can whistle a symphony. It takes a whole orchestra.” � H.E. LUCCOCK
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Why collaboration matters Better ideas, quicker solutions
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Keeps virtual teams on track
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How to put collaboration into action
Practice clear, honest and direct communication skills. Model a collaborative, communicative culture: Ask questions, clarify goals, reach out to team members
softwa Use cloud-based project management collaboration tools that provide:
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Real-time access to project status and team availability
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#3 Make ranged estimates “Plans are worthless, but planning is everything.” – DWIGHT EISENHOWER
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Why ranged estimations matter You can’t make accurate
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Now, imagine you’re asked to come up with
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How to put range estimates into action
Using project management software that lets you make two-point ranged estimates is an easy start. Sign up to vote on this title Then, follow these steps – no matter which PM tool you use:
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Ask your team to provide a low and high end estimate for the work, keeping in mind all the best/worst case
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You can also make ranged estimates on rema work, and continue to forecast progress and
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#4 Embrace uncertainty and adapt to change “It’s a bad plan that admits of no modification .” � PUBLILIUS SYRUS
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Why planning for change matters Promotes risk management
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address these incoming changes, they res
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How to embrace change and uncertainty
Be more flexible. Consider using an agile project management style for smaller, faster-moving projects. Use time as a contingency buffer.
time to Identify risks and add extra Sign up to vote on this title
point estimates.
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Determine which portion of the project c the greatest amount of risk. Based on the identified risks, see where
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#5 Use data to make decisions “Even if you are on the right track, you will get run over if you just sit there.” � WILL ROGERS
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Why data matters Separates fact from fiction
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How to put data into action
Add schedule metrics, open issue counts and financial metrics to your status reports.
Indicate the number of planned vs completed
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Ask for an updated remaining effort estimate based on the progress made. This is the most natural way
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Use burn down charts, baseline views, integr project analytics or earned value managemen
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Takeaway and sources The 5 habits in a nutshell Habit #1: Be transparent Builds trust, unites teams. Use collaborative, social PM software, communicate openly and
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#4:Not Embrace UsefulHabit usefuluncertainty and adapt to change
Flexibility promotes risk management, pro
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Takeaway and sources
Sources McKinsey and Company: “The Social Economy: Unlocking Value and Productivity Through Social Technologies”; “Delivering Large-scale IT Projects on Time, on Budget, and on Value”. TrainingZone: “Is It Time to Forget About Ebbinghaus?” Source: PM Solutions, “Strategies for Project Recovery” The Economist, “Organisational Agility: How Business Can
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