Acknowledgements
First irst and and for foremos emost, t, I woul would d lik like to Than Thank k to my Profes ofesso sorr of Projec ojectt Management, Dr. Ali Ahsan for the valuale guidance and advice. !e ins"ired us greatly to work in this "roject. !is willingness to motivate us contriuted tremendously to our "roject.
I wish to e#"ress my cordial gratitude to the all "eo"les who have "layed a cruc crucia iall role ole in the the resea esearrch for for this this "roj "rojec ect, t, with withou outt thei theirr acti active ve coo" coo"er erat atio ion n the the "re" "re"ar arat atio ion n of this this "roj "rojec ectt coul could d not not hav have een een com"leted within the s"eci$ed limit.
The ne#t "erson I would like to acknowledge is my "roject guide Mr. Mr. Arif Mehm Mehmoo ood d who who su su"" ""or orte ted d me thr through oughou outt this this "roj "rojec ectt with with utmo utmost st coo"eration and "atience.
Finall inally, y, an hono honora ral le e ment mentio ion n goes goes to my fami family ly and and frie friend nds s for thei theirr understandings and su""orts on me in com"leting this "roject. %ithout hel" hel"s s of the the "art "artic icul ular ar that that ment mentio ione ned d aov aove, e, I woul would d face face many many di&culties while doing this "roject.
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Executive Summary
This is a hy"othetical "roject. The "ur"ose of this "roject is to develo" the "roje "roject ct "lanni "lanning ng and initia initiatio tion n "hase "hase to under understan stand d how a "roje "roject ct is carrying on, com"leted and what is re(uired to com"lete it. The MTA )or"oration *hy"othetical com"any+ is a com"any which "roduces and installs solar street lights. MTA )or"oration is currently doing a "roject of installing solar street lights for the overnment of Pakistan in the )a"ital city city Isla Islama maa ad. d. The The whol whole e "roj "rojec ectt is deve develo lo"i "ing ng on hy"o hy"oth thet etic ical al assum"tions. The s"onsors-- of this "roject are overnment of Pakistan, %orld /ank, 01 and 01I)2F. 3easons for installing 4olar 4treet 5ights in Pakistan are Pakistan is going throug through h many many critic critical al "rol "rolem ems s and one of them them is ener energy "rol "rolem em,, which is e6ecting the growth and develo"ment of the economy. Pakistan has a lot of resources to "roduce electricity from di6erent alternatives "lans. For that reason we done analysis of the market and analy7e that the "eo"le are an#ious and willing to reduce the energy crisis from the country as well as the overnment of Pakistan is looking8 $nding ways to resol resolve ve the crisis crisis y develo develo"in "ing g renta rentall electr electric ic "ower "ower grids grids "rogr "rogram am tem"orarily that is costly. As in the market till now no one has "ro"osed solar street lights "roject to the overnment of Pakistan which can hel" them to reduce the energy Prolem. overnment of Pakistan acce"ted the "roject "ro"osed y the MTA )or"oration of installing 4olar 4treet lights in the )a"ital city Islamaad to cater the energy crisis. Di6erent "lan are made to ensure that who, what, where, when, why and !ow will e recogni7e and e#"lained.
9
Executive Summary
This is a hy"othetical "roject. The "ur"ose of this "roject is to develo" the "roje "roject ct "lanni "lanning ng and initia initiatio tion n "hase "hase to under understan stand d how a "roje "roject ct is carrying on, com"leted and what is re(uired to com"lete it. The MTA )or"oration *hy"othetical com"any+ is a com"any which "roduces and installs solar street lights. MTA )or"oration is currently doing a "roject of installing solar street lights for the overnment of Pakistan in the )a"ital city city Isla Islama maa ad. d. The The whol whole e "roj "rojec ectt is deve develo lo"i "ing ng on hy"o hy"oth thet etic ical al assum"tions. The s"onsors-- of this "roject are overnment of Pakistan, %orld /ank, 01 and 01I)2F. 3easons for installing 4olar 4treet 5ights in Pakistan are Pakistan is going throug through h many many critic critical al "rol "rolem ems s and one of them them is ener energy "rol "rolem em,, which is e6ecting the growth and develo"ment of the economy. Pakistan has a lot of resources to "roduce electricity from di6erent alternatives "lans. For that reason we done analysis of the market and analy7e that the "eo"le are an#ious and willing to reduce the energy crisis from the country as well as the overnment of Pakistan is looking8 $nding ways to resol resolve ve the crisis crisis y develo develo"in "ing g renta rentall electr electric ic "ower "ower grids grids "rogr "rogram am tem"orarily that is costly. As in the market till now no one has "ro"osed solar street lights "roject to the overnment of Pakistan which can hel" them to reduce the energy Prolem. overnment of Pakistan acce"ted the "roject "ro"osed y the MTA )or"oration of installing 4olar 4treet lights in the )a"ital city Islamaad to cater the energy crisis. Di6erent "lan are made to ensure that who, what, where, when, why and !ow will e recogni7e and e#"lained.
9
Table of o f Content Conten t
Table of Contents Acknowledgments::::::::::::::::::::::::::::::::: ::::::::::::::::..' 2#ecutive 4ummary::::::::::::::::::::::::::::::::::::: ::::::::::::9 Tale Tale of )ontent:::::::::::::::::::::::::::::::::::::: ::::::::::::..; Project )harter :::::::::::::::::::::::::::::::::::::::::: :::..::..::< =jectives Deliverales8 Millstones4takeholdersAssum"tions 3isks Decision Making Process Project )ost Project Plan:::::::::::::::::::::::::::::::::::::::: ::::::.::::::> eneral Information Information Project Information ;
Technology 2nvironmental and 4ocial Im"act /ene$ts of 4olar 4treet 5ights Milestones )osting ? /udgeting 4co"e 4tatement::::::::::::::::::::::::::::::::::::: :::::::..::.:'; 4takeholders3egister:::::::::::::::::::::::::::::::::::::: ::::::..'< !uman 3esource Management Plan::::::::::::::::::::::::::::::::::::..'@ )ommunication Management Plan::::::::::::::::::::::::::::::::::::.::9' Procurement Management Plan:::::::::::::::::::::::::::::::::::::::..9 9 uality Management Plan:::::::::::::::::::::::::::::::::::::::: :.:...9@ 3isk Management Plan:::::::::::::::::::::::::::::::::::::::: :::.::9> )onclusion::::::::::::::::::::::::::::::::::::: :::::::::::::..:..9B
C
PROJECT CARTER
Tagline! " #ou $ay %ESS &O'E# for &ORE %()T wit* Solar Street %ig*ts+
&ission!" MTA )or"oration aim Towards "rovide alternative solar energy solutions for domestic, industrial and commercial estalishments in order to mitigate the energy "rolems in PakistanE.
Ob,ectives!" 4olar energy is a very useful renewale source of energy, which may e the answer to the future for "ower, or energy needs, as gloal warming seems to "ick u" ra"idly. 4o, we can all contriute to the environment y using solar energy thus erasing or trimming down various gas emissions, which can endanger earth, in turn, the millions of "eo"le in it. /y installing solar street lights in the )a"ital city of Pakistan, it will hel" to reduce the energy crisis. The installation cost of 4olar 4treet light is less than the Traditional 4treet lights installing and maintenance cost. 4o, y installing 4olar 4treet lights, it will hel" to oost the economy of Pakistan.
-eliverables. &ilestones!" 5ess )ost, 1o electric current is re(uired, high (uality solar street lights, easy to maintain, !eavy Duty '8> Aluminum with welded seams and ruer mats, !eavy duty front door with stainless steel hinges, gaskets and lockale, 1o shar" edges on enclosure door, 9C volt ' am" controller, Field adjustale for on8o6 times, 4ettale for gel cell attery charge curve to ensure "erformance and autonomy, Pulse %idth Modulation charge regulation, Factory mounted in attery o#, )ontroller automatically adjusts for seasonal light changes, 2#tends attery life, reduces dee" discharge cycling and enhances autonomy.
Stake*olders/!" 4takeholders- of the "roject are Ministry of Finance, %orld /ank, 01=, and 01I)2F, Project team of MTA )om"any, )DA, and overnment of Pakistan. <
Assum$tions!" Project will e a successful one, ecause each stakeholder *ovt. of Pakistan, 01, %orld /ank+ is united and "utting their whole lot of e6orts to make this "roject a successful one. 2conomy will e im"roved investors- will invest and so forth.
Risks!" 4olar electricity and heat are not availale at night and also may not e accessile in case of ad weather conditions. 4o, a solar or com"lementary "ower station is re(uired which maye a "rolem for many locations. 4olar "anels re(uire a large area for installation in order to achieve a good level of e&ciency. /esides the solar energy can also e inGuenced y the "resence of water va"or, "ollution etc. in the air, which may cause com"le#ities. )onsiderale amount of energy is lost when D) *direct current+ has to e converted to A) *alternating current+. The solar cells can only "roduce D), thus the conversion y hel" of ridHTie Inverters incurs a loss of aout CH'9.
-ecision &aking Process!" Decision will e taken with the agreement of the stakeholders- and will e a""roved y the )2= of the com"any.
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Pro,ect Cost!" )ost of the "roject is determined through the documents construct in the "roject.
Activities! Procurement of 3e(uired Material Project Initiation De$ne 4co"e Project 4chedule 2stimated )ost ? /udgeting Plan Document Project 4u""ort Plans Project uality Project !uman 3esource Management Develo" Procurement Plans 4et 0" Project 2nvironment J
!uman 3esource Management Assemling of 4olar lights Installation of 4olar 4treet 5ights Maintenance Monitoring and )ontrolling
Estimated Total Cost0 1Rs234 567489:+7;1
Pro,ect Plan
)E'ERA% ('
overnment of Pakistan
•
%orld /ank
•
01
•
01I)2F
•
4u""liers-
PROJECT ('
>
This is a hy"othetical "roject. The "ur"ose of this "roject is to develo" the "roject "lanning and initiation "hase to understand how a "roject is carrying on, com"leted and what is re(uired to com"lete it. The MTA )or"oration *hy"othetical com"any+ is a com"any which "roduces and installs solar street lights. MTA )or"oration is currently doing a "roject of installing solar street lights for the overnment of Pakistan in the )a"ital city Islamaad. The whole "roject is develo"ing on hy"othetical assum"tions. Pakistan is going through many critical "rolems and one of them is energy "rolem, which is e6ecting the growth and develo"ment of the economy. Pakistan has a lot of resources to "roduce electricity from di6erent alternatives "lans. For that reason we done analysis of the market and analy7e that the "eo"le are an#ious and willing to reduce the energy crisis from the country as well as the overnment of Pakistan is looking8 $nding ways to resolve the crisis y develo"ing rental electric "ower grids "rogram tem"orarily that is costly. As in the market till now no one has "ro"osed solar street lights "roject to the overnment of Pakistan which can hel" them to reduce the energy Prolem. overnment of Pakistan acce"ted the "roject "ro"osed y the MTA )or"oration of installing 4olar 4treet lights in the )a"ital city Islamaad to cater the energy crisis. Project detail is given in the following Documents. The information aout the 4olar 4treet 5ight is e#"lained in detail in the following to"ic.
Tec*nology! " =Solar %ig*t> The solar light is a com"le# ut useful source of light. 4olar light is consisting of following com"onent
P*otovoltaic A stand alone so "hotovoltaic street lighting system com"rises a com"act Guorescent lam", lead acid attery, PK module*s+ control electronics, interHconnecting wires 8 cales, Module mounting hardware, /attery o#, ="eration, instruction and maintenance manual.
-uty Cycle The system should e designed to automatically switch =1 at dusk. ="erate throughout the night and automatically switch =FF at the dawn. B
%am$ The lam" will e of com"act Guorescent *)F5+ ty"e, either C H Pin or 9 Pin ty"e, with a rating of ''%. For the C H Pin ty"e )F5. Ade(uate "reHheating circuit must e "rovided. The light out"ut from the lam" should e around B L< lumens. The lam" should e housed in a weather "roof assemly suitale for outdoor use, with a reGector on its ack. %hile $#ing the assemly, the lam" should e held in a ase u" con$guration.
?attery 2lectrolyte ty"e "ositive tuular "late is re(uired. 5ow maintenance leads acid attery. The attery will have a minimum rating of '9K J< Ah *at )8'+ discharge rate. J< of the rated ca"acity of the attery should e etween fully charged ? load cut o6 conditions.
Celectron The inverter should e of (uasi sine wave8sine wave ty"e. %ith fre(uency in the range 9 H ;< !7. !alfHwave o"eration is not acce"tale. The total electronic e&ciency should e at least > . 1o lackening or reduction in the lumen out"ut y more than ' should e oserved after ' =18=FF cycles *two minutes =1 followed y four minutes =FF is one cycle+. The idle current consum"tion should not e more than ' mA. 2lectronics should o"erate at '9 K and should have tem"erature com"ensation for "ro"er charging of the attery throughout the year. 1ecessary lengths of wires8cales and fuses should e "rovided. The PK module will e used to sense the amient light level for switching =1 and =FF the lam".
P@ &odule =s>
'
The PK module*s+ shall contain crystalline silicon solar cells. The "ower out"ut of the module*s+ under 4T) should e a minimum of JC % either two modules of minimum ;J % out"ut each or one module of JC % out"ut should e used. The o"erating voltage corres"onding to the "ower out"ut mentioned aove should e '@.C K. The o"en circuit voltage of the PK modules under 4T) should e at least 9'. Kolts. The terminal o# on the module should have a "rovision for o"ening for re"lacing the cale if re(uired. A stri" containing the following details should e laminated inside the module so as to e clearly visile from the front side. 2lectronic Protections and Ade(uate "rotection is to e incor"orated under no Hload conditions e.g. when the lam" is removed and the system is switched =1. The system should have "rotection against attery overcharge and dee" discharge conditions. Fuses should e "rovided to "rotect against short circuit conditions. The "ole should e made of mild steel "i"e with a height of C meters aove the ground level, after grouting and $nal installation. The "ole should have the "rovision to hold the water "roof lam" housing it should e "ainted with a corrosion resistant "aint. A vented, acid "roof and corrosion resistant "ainted metallic o# for outdoor use should e "rovided for housing the attery. )om"onents and "arts used in the solar street lighting systems should conform to the latest /I4 s"eci$cations, wherever such s"eci$cations are availale and a""licale.
Environment and social im$act!"
''
2nergy saving "rovide electric energy with solar energy "hotovoltaic conversion, which would never e e#hausted. 1o "ollution, no noise, no radiation. 4afety 1o such accident as electric shock or $re at all. )onvenience 4im"le installation, no need to erect wire or e#cavate ground without consideration of "ower shut down or "ower restriction. 4olar 4treet 5ight has long life high technical content of the "roduct, control system and module eing of famous world rand, intelligent design, and reliale (uality. 4olar energy is a !igh (uality Technical "roduct, green energy, using units attaching im"ortance to technology, enhancing green image and level. 4olar energy is a Investment all at once, same "rice as A) "ower *sum of A) "ower investment from sustation, "ower feeding, control cainet, cale and engineering+, investment all at once with long term usage+ %ide a""lication solar energy comes from nature. It can e used so long there is sunshine, es"ecially suitale for green land sight light e(ui"age, high grade housing and outdoor lighting, tour scenic s"ot and coast lighting and decoration, industrial develo"ment area, factory and enter"rise street lam", outdoor light of colleges.
?enets and features of solar lig*ts!" •
Immune to "ower outages
•
%andal resistant hardware
•
1o trenching, no wiring
•
1o maintenance
•
4tand alone, not connected to grid
•
2asy installationH(uick connect "lug
•
5onger lifetime *<, hours+
OrganiBation4 management4 and training!"
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%ell trained em"loyees are in MTA )or"oration with a lot of e#"erience and outstanding work. Trainings are an im"ortant "art of the organi7ation to kee" em"loyees u"HtoHdate with the latest technology. !3 Manager is res"onsile for the hiring, training and com"ensation of the em"loyees.
Pro,ect im$lementation!" 4chedule for "roject im"lementation is given in detail in the M4 Project $le. PartnersN res"onsiilities in im"lementation are MTA )or"oration, 4u""liers i.e. *4hi fang )om"any, Malik steel, A.A )om"any, Askari )ement, and !inoHPak+.
S*i
&alik Steel!" 4tainless steel "oles, water "rove o#
AA Com$any!" Procure /ricks for installing the "ole holder.
Askari Cement!" Procure )ement to make holder of the street light "ole.
ino"Pak Com$any!" Procure trucks to trans"ort street lights to the designated "laces.
&ilestones!"
';
Sr+' Task o 7
/udget a""roval from the organi7ation
9
Ins"ection Team 3e"ort84urvey 3e"ort
2
Purchase of Materials
6
Purchase of Kehicles
;
Installation of 4olar 4treet 5ights to the designated locations
3
Final 3e"ort
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Costing ?udgeting!" ?udget 0Rs+ ;545554555 Total Estimated Cost0 1Rs234 567489:+7;1
Sco$e Statement
Pro,ect Justication!" There is a lot of 4hortage of electricity in Pakistan. Pakistan overnment is looking forward to "roduce energy from other availale resources in Pakistan. 4olar energy is one im"ortant way to "roduce electricity other than traditional way of "roducing electricity. It is a onetime cost "roject which ene$ts for future.
Pro,ect Product!" 4olar 4treet 5ights is the Project Product.
Pro,ect -eliverables!" 4olar 4treet 5ights
Pro,ect Ob,ective!"
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4olar energy is a very useful renewale source of energy, which may e the answer to the future for "ower, or energy needs, as gloal warming seems to "ick u" ra"idly. 4o, we can all contriute to the environment y using solar energy thus erasing or trimming down various gas emissions, which can endanger earth, in turn, the millions of "eo"le in it. /y installing solar street lights in the )a"ital city Islamaad of Pakistan, it will hel" to reduce the energy "rolem in some way. The installation cost of 4olar 4treet light is less than the Traditional 4treet light. 4o, y installing 4olar 4treet lights, it will de$nitely "lay a "ivotal role to staili7e the economy of Pakistan.
Assum$tions.%imitations!" =ne time cost ut ene$cial, less emission of energy that e6ect o7one layer or hel" to reduce gloal warming, etter working then the traditional or "revious ones. )ost is one factor, Accessiility, 5iteracy rate, technology, e#"erts.
Overall Pro,ect Priority!" !igh Medium 5ow
Comments! " This "roject is going to hel" in the growth of Pakistan-s economy ecause right now Pakistan is going through a lot of major issues and electricity is one of them, so y "lanting solar street lights it will reduce the consum"tion of electricity on traditional street lights and the su""ly of electricity will e more likely e e(ual to the demand of the "eo"le.
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Stake*olders/ Register
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-e$artment
Role in $ro, ect
Ty$e of communica tion
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Project Manager
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To assure all the activ ities are ein g done as sche dule d
Face to Face and daily meetings
4uccessfully installin g the solar street lights in Islama ad
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uman Resource &anagement Plan
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PROCDRE& E'T &A'A)ER
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Roles and Res$onsibilities/!"
9
-esignation
CEO
&arketing &anager
Roles Res$onsibilities/ Its role is more like a leader and visionary "erson. 4he8he advises the /oard and su""orts motivation of em"loyees in organi7ation "roducts8"rograms and o"erations. !e ensures sta6 and /oard have su&cient and u"HtoHdate information, looks to the future for change o""ortunities and interfaces etween /oard and em"loyees, and organi7ation and community.
To develo", estalish and maintain marketing strategies to meet organi7ational ojectives. 4he8he manages and coordinates all marketing, advertising and "romotional sta6 and activities. )onduct market research to determine market re(uirements for e#isting and future "roducts. Analysis of customer research, current market conditions and com"etitor information, develo" and im"lement marketing "lans and "rojects for new and e#isting "roducts. Manage the "roductivity of the marketing "lans and "rojects. Monitor, review and re"ort on all marketing activity and results. Determine and manage the marketing udget. Develo" "ricing strategy and liaison with media and advertising.
9'
uman Resource &anager
Maintaining and develo" !3 "olicies, ensuring com"liance and to contriute the develo"ment of cor"orate !3 "olicies. 4he8 he develo" the !3 team, to ensure the "rovision of a "rofessional !3 service to the organi7ation. Manage a team of sta6. 4he8 he are 3es"onsile for mentoring, guiding and develo"ing them as a second line to the current "osition. To ensure timely recruitment of re(uired level 8 (uality of Management sta6, other usiness lines sta6, including nonHillale sta6 with a""ro"riate gloal a""rovals, in order to meet usiness needs, focusing on 2m"loyee 3etention and key 2m"loyee Identi$cation initiatives. Pre"are information and in"ut for the salary udgets. 2nsure com"liance to the a""roved salary udget give focus on "ay for "erformance and salary enchmarks where availale. 2nsure adherence to cor"orate guideline on salary adjustments and "romotions. )oordinate increments and "romotions of all sta6. !3 manager develo" the !3 usiness "lan and ensure a""ro"riate communication at all sta6 levels.
4he8he coordinates the a""roval and rejection of, lines of credit and commercial, real estate, and "ersonal loans. Develo" and analy7e information to assess the current and future $nancial status of $rms. 2stalish "rocedures for custody and control of assets, records, loan collateral, and securities, in order to ensure safekee"ing. 2valuate data "ertaining to costs in order to "lan udgets. 2valuate $nancial re"orting systems, accounting and collection "rocedures, and investment activities, and make recommendations for changes to "rocedures, o"erating systems, udgets, and other $nancial control functions. =versee the Gow of cash and $nancial instruments. Plan, direct, and coordinate risk and insurance "rograms of estalishments to control risks and losses. Pre"are $nancial and regulatory re"orts re(uired y laws, regulations, and oards of directors. 99
Pre"are o"erational and risk re"orts for management analysis. )ommunicate with stockholders and other investors to "rovide information, and to raise ca"ital.
9;
Procurement &anager
Im"lement "rocurement strategy and "olicies. Forecast "rocurement needs. )reate and im"lement PI-s. )ontinually develo" e#"ertise to su""ort growth for new "rojects. Monitor macro trends in su""lier and contract ase and im"lement "lans to react. /uild and develo" relationshi"s with key su""liers and customers. 5ead the "rocurement grou" in all "hases. Identify and develo" training o""ortunities. 4he8 he order materials and services as "er negotiated and a""ro"riately a""roved. 3eview (uotations. Pre"are "urchase re(uisitions, a""rove and issues "urchase orders in accordance with com"any "olicy and negotiated terms and conditions. Maintain "rocurement $les. Track Purchasing activity and measurements. Discuss defective or unacce"tale new goods or services with users, vendors and others to determine cause of "rolem and take corrective and "reventative action. 2nsure su""lier com"liance with site and com"any re(uirements for safety. Manage vendor relationshi"s and assist in uilding e6ective "artnershi"s.
Fuality &anager
Aims to ensure that the "roduct or service an organi7ation "rovides is $t for "ur"ose and meets oth e#ternal and internal re(uirements, including legal com"liance and customer e#"ectations. A (uality manager, sometimes called a (uality assurance manager, coordinates the activities re(uired to meet (uality standards. 4he8he also monitors and advice on the "erformance of the (uality management system and "roduces data and re"ort on "erformance, measuring against set indicators. They liaise with other managers and sta6 throughout the organi7ation to ensure that the A 9C
Pro,ect &anager
Assistant &anager
system is functioning "ro"erly. %here a""ro"riate, the (uality manager advises on changes and their im"lementation and "rovides training, tools and techni(ues to enale others to achieve (uality.
4he8he is res"onsile for managing and accom"lishing the "roject ojectives within the constraints of the "roject. 4he8he is res"onsile for the outcome *success or failure+ of the "roject. Project Manager is involved with the "lanning, controlling and monitoring, and also managing and directing the assigned "roject resources to est meet "roject ojectives. 4he8he controls and monitors tri"le constraintsE"roject sco"e, time and cost *(uality also+in managing com"eting "roject re(uirements. Project Manager e#amines the organi7ational culture and determines whether "roject management is recogni7ed as a valid role with accountaility and authority for managing the "roject. Project Manager collects metrics data *such as aseline, actual values for costs, schedule, work in "rogress, and work com"leted+ ? re"orts on "roject "rogress and other "roject s"eci$c information to stakeholders. Project Manager is res"onsile to the "roject stakeholders for delivering a "roject-s ojectives within sco"e, schedule, cost, and (uality.
5ooking after the "olicies and "rocedures as "er the com"any norms, attrition control, target meeting, roster management, and leave tracker management, one on one with the team memers could e on monthly asis, daily re"orting, escalating issues to other o&cials- an 9<
memers of the leadershi".
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Communication &anagement Plan
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Owner
Reci$ient
-elivery @e*icle
'oticati on &ediu m
Project 4tatu s
Project Manager
Project 4"onsor and ey 4takeho lders
Project 4tatus 3e"ort
%ord Docum ent sent via eHmail
Monthly
Meeting Discussio n, Decisions , Action Items
Meeting Facilitator
Meeting Partici" ants
Meeting 1otes
%ord Docum ent sent via eHmail
As often as meetin gs are held
Informational u"dates on issues, schedule s, task assignme nts that must e communi cated efore the ne#t status meeting
Project Manager
Project 4"onsor and ey 4takeho lders as needed
Message
2HMail with attach ments as needed
=n an as neede d asis when inform ation ecom es availa le
4tatus u"dates on Tasks
All team memers
Task 0"dat es
2PM Task 3e"orti ng
%hen a team mem er has a task due during the current 9>
Project Manage r
week
2#ecutive Presentat ion
Project Manager with Project 4"onsor
2#ecutive 4"onsor and ey 4takeho lders
4lide Presen tation or 3e"ort
PowerPoint or %ord docum ent
As often as neede d for 4takeh older involve ment and commi tment
Project 4teering )ommitt ee
Project Manager, Project 4"onsor
Project 4teerin g )ommit tee
4teering )omm ittee Meetin g
In "erson Q with PowerP oint, %ord docum ent, or Proje ct deliver ales
2very ; Q C weeks "er meetin g schedu le
Meetings
9B
Procurement &anagement Plan
Procurement Statement!" MTA )or"oration is "roducing a "remium "roduct so we re(uire a "remium su""lier. 4o MTA )or"oration re(uires a high (uality "roduct from the su""liers for their customers.
Estimated Cost!" Total 2stimated )ost R 3s.'J, @>,9@ L8H 9
Procurement -enition!" For making the "remium "roduct i.e. 4olar 4treet 5ights, MTA )or"oration re(uires the following "arts according to their s"eci$cations •
Procurement of 4tainless 4teel Poles
•
Procurement of Material
•
/ricks
•
)ement
•
5am"
•
/attery
•
)ontrolling device
•
)electron
•
PK Module*s+
•
2lectronic Protection Materials
;
•
Mechanical !ardware
•
2lectronic Accessories
•
Kehicles *Trucks+
S$ecications!" !ighly e&cient mono crystal or multi crystal silicon solar "anels for "ower su""ly. %orking KoltageS '9 8 9CK D) 5ighting TimeS > to '9 hours "er day de"ending on the season Advanced charging, discharging and lighting control circuit with reliale Performance !igh lighting e&ciency, great rightness 2asy installation 4afe, reliale, energy saving, economical, environmental "rotection
%am$ s$ecications!" 5am" technologyS 5KD *Induction light+ Power 3atingS C% 5ife s"anS ', hours Mean lumenS @,> Mean "u"il lumenS '', )3I > )olor tem"eratureS 9J, 9< or C' *ased on client-s decision for ty"e of color+
%am$ xture s$ecications!" ;'
Di6erent lam" $#ture designs can e "ro"osed. The $#ture must include the following com"onentsS H 3eGector H )losed housing H 2lectronic /allast H Mounting rackets Details of the "ro"osed $#tures should e sumitted with oth clear designs, cut sheets and "hotometric "erformances.
P@ module s$ec!" Ty"eS Multi or Mono crystalline technology )onversion 2&ciencyS to '< Manufacturing tolerance on rated "owerS U ; Module KoltageS '9K 2nvironmentS 4ee general descri"tion for environment re(uirements )onnector ty"eS Multi )ontact ty"e "ossiility Total weightS U 9 )ell "rotectionS The cells should e "rotected y a tem"ered glace
?atteries s$ec!" The following are the minimum re(uirements for the attery*s+S Maintenance free el ty"e atteries 1o leakage '9K ty"e Dee" discharge ca"acity 2#"ected life s"an over > years in normal o"erating condition ;9
C*arger controller s$ecication!" The charger controller should e located close to the attery*s+ and it should need minimum maintenance. This unit can include the automatic dusk8down switch and the dimmer8timer module. The controller should have the following "rotectionsS =vercharging =ver discharging =verload
Selection Process Criteria!" 3FP will e Goated then identify the su""liers, evaluating the su""liers, selection of su""lier, alternative su""lier, review. The criteria will e the terms and conditions of contract. According to the s"eci$cations and re(uired (uality of the "roducts that are to e "rocured.
Pro,ect Procurement Team!"
Sr+' o
-esignation
Procurement Role
7
Project Manager
!e8 4he are 3es"onsile for overall "rocurement activities.
9
Procurement manager
Assist the "rocurement manager and make it sure that re(uired "roduct is "rocured.
2
Procurement manager-s team
)heck and alance of all the activities of "rocurement. 2nsure that right "roduct and re(uired (uantity of "roduct is ac(uired
;;
@endor &anagement!" Procurement manager and his team will manage the relationshi" with su""lier and ensure that they "rovide the right "arts on the time as "er re(uirement.
Fuality &anagement Plan
Pro,ect Sco$e!" MTA )or"oration aim Towards "rovide alternative solar energy solutions for domestic, industrial and commercial estalishments in order to mitigate the energy "rolems in PakistanE.
-eliverable -escri$tion!" The main deliverale of "roject is 4olar 4treet 5ight. The other somewhat related to "roduct deliverales are 5ess )ost, 1o electric current is re(uired, high (uality solar street lights, easy to maintain, !eavy Duty '8> Aluminum with welded seams and ruer mats, !eavy duty front door with stainless steel hinges, gaskets and lockale, 1o shar" edges on enclosure door, 9C volt ' am" controller, Field adjustale for on8o6 times, 4ettale for gel cell attery charge curve to ensure "erformance and autonomy, Pulse %idth Modulation charge regulation, Factory mounted in attery o#, )ontroller automatically adjusts for seasonal light changes, 2#tends attery life, reduces dee" discharge cycling and enhances autonomy.
Acce$tance Criteria!"
;C
The "roduct will only e acce"ted if it com"letes all the activities as "er re(uirement and ful$lls the re(uired mentioned (uality in the "roject "lan y the customer and the MTA )or"oration then it will e acce"ted otherwise, uality manager will manage the "rolem and make the "roduct u" to the set standard.
Fuality Assurance Activities!" uality manager will monitor the "roject and its activities throughout the entire "roject and ensure the (uality according to the re(uirement and schedule.
Pro,ect &onitoring and Control!" Monitoring and controlling will e done throughout the entire "roject y the (uality and Monitoring ? controlling de"artment on daily routine.
Pro,ect Team Fuality Res$onsibilities!" uality team will e res"onsile for the overall all "roducts acce"tance. PreH test will e done y the team, audit and see the (uality time to time throughout the "roject and checklist will e made y "roject manager according to which (uality team will ensure that all the re(uirements- of the "roduct meets. In short "roject team (uality is res"onsile for the end "roduct.
Risk &anagement Plan ;<
Statement of Risk /acku" "ower station is re(uired which may not e "ossile for some location s. 4olar energy is inGuenc ed y the "resenc e of water va"or, "ollution etc. in the air, which may cause com"le# ities
)onsiderale amount of energy is lost when D) has to e converte d to A)
Stake*old er AHect ed
Priorit y
)ost will e higher
Medium
Project Failure
Medium a6ect
Probabilit y. %ikeli* ood
Certaint y
C
Medium
<
!igh
Possible Caus es
Possible ConseGu ences
/ad
%ill sto" solar street light to work
%eat her
/y increasin /attery duratio acku" storage.
Air !igh
Medium
J
Polluti on, %ater va"or s
Medium
;
%ill distur the working of solar street lights
!igh )onversio n of D) into A)
)ost will increas e, !igh
&itigation Strate
%ill a6ect the e6ective ness of solar street light
/y "lacing i dry are y "rot shield.
)onversion can e to when needed. /y sto""ing unnece convers D) into
!igh Increase of )urre ncy, 0nsta le econo
%ill a6ect the costing and udgetin g of the "roject.
;@
Forecastinge mad rates ar determi with the su""lier
my InGation
;J
