Soal Jawab Internal Shipboard Audit Checklist ISPS

BALAI PENDIDIKAN DAN PELATIHAN TRANSPORTASI

LAUT

JAKARTA Jl. M. Kahfi II/88 RT.02/05 Cip!a" Ja#a"a$%a & Ja"a$'a Sla'a( )2*+0 Tlp , -02) 8022+ 8*1201 a3 , -02) 20)8*

TYPE OF AUDIT

Initial internal Audit Annual internal internal Audit Audit Renewal internal Audit Additional internal Audit Audit

SHIPBOARD AUDIT

ISPS CODE


)

O9;<'i=%

1.1.

Evidence:

LAUT JAKARTA Internal Shipboard Audit Checklist ISPS

- ISSC - CSR

- check

2

S<$i'6 P7 P7li<6

2.1.

Should be posted publicl! - check. "uestion #aster $ SS%& as well as spot checks with the crew.

+

C7pa(6 S<$i'6 Offi<$

'.1.

(horou)h (horou)h *uesti *uestionin) onin) of #aster #aster $ SS%& SS%& spot spot checks checks with other crew. crew. CS% +,. eiss $ /ackup-CS% +0. Poelann ust be known to ever!one& contact list ust be posted - check. 2eeded answers:

- Preparation& review $ aendent of SSP - Support of the SS% to ipleent the SSP - Support of the vessels in securit! *uestions - Ensure that ade*uate trainin) is provided3drills are perfored - Arran)eent and reali4ation of internal audits - Arran)eent of& and support durin)& e5ternal audits - Ensure that reco)ni4ed deficiencies are proptl! addressed - Enhance securit! awareness on board - ensure a consistenc! between safet! and securit! re*uireent - etc.

>

:($al R?i$('%

6.1. 6.7. 6.'. 6.'.

Ask *uestion *uestion to aster aster $ carr! out spot spot check checks s b! talkin talkin) ) to the the crew crew Assesse Assessent nt IS on board8 board8 Check Check and ask )enera )enerall *uestions *uestions about about SSA. SSA. Evide Evidence nce:: Securi Securit! t! uster uster list. list. - check check #uster list a! 2%( be posted publicl!& but kept safe b! SS%. Personnel needs to be briefed +see also 17.1.6.9 ailiari4ation

5

Ship S<$i'6 Pla( -SSP

;.1.

SSP is to be stowed either in the SS%

2o. 3 Code Ref.

) 1.1.

2 7.1.

+ '.1. A/11.2

> 6.1. A/9.4 6.7.

6.'.

5 ;.1.


">ES(I%2S

#aster

SS%

Crew

O9;<'i=% Appropriate national and international rules and re)ulations are coplied with: - Are statutor! certificates valid?

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S<$i'6 P7li<6 (he Copan!
C7pa(6 S<$i'6 Offi<$ Copan! Securit! %fficer +CS% - is +are known on board - role of CS% is basicall! known

:($al R?i$('% orkin) lan)ua)e of the ship: En)lish - is ever!bod! on board able to speak the En)lish lan)ua)e in such anner& that a sooth workin) is possible? Ship Securit! Assessent: - knowled)e about SSA - is an SSA available on board? Responsibilities in respect of ISPS - defined on board? - known b! shipboard personnel? - ,ow is it secured fro unauthori4ed access?

Ship S<$i'6 Pla( -SSP 0eneral: - here is the SSP stowed on board? - ,ow is it protected a)ainst unauthori4ed access?

Rearks



;.7.

#aster& SS%& CS%& officers dul! authori4ed b! the fla) state adinistration8 2o one else8 PSC %fficers onl! in case of a reasonable Clear 0roundB +see also ;.6.8 ;.'. (he ain purpose and content of the ship
;.H.

o not )rant insi)ht& but iediatel! call the CS% and let hi handle the atter. rite a report afterwards.

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D'i% a(! R%p7(%i9ili'i%

.1.1. SS% - Chief #ate /ackup-SS% - #aster Ask the crew. .1.7. Possible answers: - supervisin) the ipleentation of the SSP and aintainin) the securit! s!ste on board. - distribution of securit! duties and creatin) the securit! uster list. - ensurin) that ever!bod! knows his specific dut! on board and that these duties are carried out properl!. - enhancin) securit! awareness on board. - ensurin) ade*uate and appropriate trainin) for the crew. - reportin) an! deficiencies to the CS% and proposin) of Possible odifications to the s!ste. - keepin) all records concernin) securit! and report to the CS%. - ensure proper function& aintenance and testin) of securit! e*uipent. - ensure that the an)erous 0oods #anifest is up to date. - co-operate with PS%s& PSC %fficers and other authorities in respect of securit!. - safe)uard the SSP $ securit! records and prevent un-Authori4ed access to the. - ensure that securit! level re*uireents are et and aintained. - ensure that additional securit! easures instructed b! the fla)3port state are bein) put in force .

(he SS% and #aster should have a *uite detailed knowled)e of the above& while the Crew

2o. 3 Code Ref. ;.7.


">ES(I%2S ho is authori4ed to )ain access to the SSP?

#aster

SS%

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Crew

Is the detailed content of the SSP known to ever!bod! on board? ;.'. ;.6. ;.;. ;.. ;.H.

* *.). .1.1.

Answer should be NO@ hich parts of the SSP a! be presented to Dnoral< Port State Control %fficers? >nder which circustances to which e5tent a! a Port State Control %fficer re*uest insi)ht to confidential parts of the SSP? hat is a DClear 0round
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D'i% a(! R%p7(%i9ili'i% Ship S<$i'6 Offi<$ -SSO ho is the SS% for this vessel? ho is /ackup-SS%? hat are the duties and responsibilities of the SS%?

.1.7.

.1.'.

hich authorit! does the SS% have to enable hi to carr! out his securit! duties effectivel!?

.1.6.

Is there an!one who can overrule the decisions ade b! the SS% in respect of securit!? ho?

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Rearks



.1.;. (he dul! filled in& si)ned $ staped Ship Securit! %fficer Appointin) GetterB ust be posted on the brid)e. .7.1. In his function as aster& not /ackup-SS%& the duties of the aster has the overridin) authorit!. ,e is to ensure that - a safe and secure operation of the ship is aintained - if a conflict between safet! and securit! arises& the safe %peration of the ship is ensured8 In such cases he a! ipleent& in his professional Fud)ent& teporar! securit! easures which are to the hi)hest possible de)ree appropriate to the prevailin) securit! levels. (his has to be reported to the CS% and fla) adinistration. .7.7. SAE(@ IRS(8 /! eans of his %verridin) Authorit!. .7.'. SSP& 0eneral part& Point 6.7. first sentence8 - if conflict occurred& please take notes about the conflict and ipleented easures.

.'.1. "uestion )an)wa! watch 3 rovin) patrol and assi)ned crewebers .6.1. 0ive soe case studies to soe crewebers and ask& what the! would do.

.;.1. See SSP& 0eneral Part& Point 1.7.'. .;.7. See SSP& 0eneral Part& Point 1.7.'. .;.'. ailiari4ation $ rills .;.6. #ust be locked awa! b! SS%. - check


2o. 3 Code Ref. .1.;. *.2. .7.1. .7.7.

.7.'. *.+. .'.1. *.>. .6.1. *.5. .;.1. .;.7. .;.'. .;.6


">ES(I%2S here can the inforation of who is SS% be obtained? Ma%'$ hat are the aster
#aster

SS%

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C$ i'h a(! i'h7' %<$i'6 !'i% Are all crewebers aware of their need for securit! vi)ilance? O$#a(ia'i7( a(! P$f7$a(< 7f S<$i' 6 D'i% hat is the or)ani4ational structure of the ship with re)ard to Securit! uties? hat is the or)ani4ational structure between ship& copan!& port facilit!& other ships and relevant authorities re)ardin) securit!? ,ow is it ensured that ever!bod! is aware of this structure and of his securit! duties? here is the ship securit! uster list kept? Secure place? - check of list

Crew

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Rearks





S<$i'6 C7(i
H.1.1. (rainin) of personnel and aintenance of co. e*uipent H.1.7. An! observation has to be reported either to the %fficer on atch or directl! to the SS%. H.1.'. - handheld , - installed , H.1.6. (he alert si)nal is a continuous rin)in) of the ship

2o. 3 Code Ref.

 .). H.1.1 H.1.7. H.1.'. H.1.6. .2. H.7.1. H.7.7. H.7.'. H.7.6. H.7.;. H.7.. H.7.H. H.7.J.


">ES(I%2S

#aster

SS%

Crew

S<$i'6 C7(i
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Rearks



H.7.L. irst to the PS% in order to rectif! the discrepancies& then& if the probles are not Solved& to the CS% throu)h the Port Securit! Surve! for Ship
8

S<$i'6 E?ip('

J.1.

SSP Confidential& Chapter 7.1. - check for availabilit! $ function Check records (he SSAS sends a covert securit! alert si)nal to the fla) state& the CS% and the InspectionMhartann-reederei.de E-#ail address& which includes date& tie and location of the incident as well as present course and speed of the vessel. (his alert will be sent continuousl!& until deactivated. Ever! '= inutes an updated alert will be sent. or details see users anual chapter ;.1. - check location of buttons Procedure: A )eneral SSAS test of the whole ,artann fleet is carried out thrice a !ear. (he procedure for testin) is described in the users anual in chapter ;.7.

J.7 J.'.

J.6.

1

S<$i'6 L=l%

L.1.

Securit! Gevels are procedures to respond to an alterin) threat situation& with hei)htened securit! standards when the Securit! Gevels are raised - SG 1 - 2oral operatin) condition. - SG 7 - ,ei)htened threat level due to an announceent or intelli)ence of a non-specific + perceived threat. - SG ' - ,i)hest threat level in response to an attack or official inforation of a specific threat. Securit! Gevels can %2G@ be set b! the fla) state and the port state of the port the ship is callin). ,e can ipleent the easures of the ne5t hi)her securit! level and report this and the reason for it to the CS% $ PS%. ,e can not raise the Securit! Gevel on his own. (he ship has to ipleent the easures re*uired b! the new Securit! Gevel without undue dela!.

L.7. L.'. L.6.


2o. 3 Code Ref.

">ES(I%2S


#aster

SS%

Crew

Rearks


H.7.L.

H.7.1=.

H.7.11.

hile interfacin) with a certified port facilit!& discrepancies in the facilit!
8 J.1. J.7. J.'. J.6.

L.7. L.'. L.6.

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S<$i'6 E?ip(' Gist of Securit! E*uipent available? - check of all listed e*uipent for e5istence and proper function Is the Securit! E*uipent subFect to fre*uent testin) and aintenance? hat is a Ship Securit! Alert S!ste? hat happens& when it is released? Is a Ship Securit! Alert S!ste fitted on board? If !es: - here are the activation buttons? - hat is the procedure 3 fre*uenc! for testin)?

1 L.1.


S<$i'6 L=l% hat are Securit! Gevels and which levels e5ist? ho can set the Securit! Gevels? hat can a aster do& if he sees the need for hei)htened securit!? Securit! Gevels set b! fla)3port state - +re-action of ship?

S<$i'6 M a%$%



1=.1.1.CS% and fla) state are to be infored if easures are instructed b! the port state& if instructed b! fla) state +other than standin) SG orders& CS% $ PS% are to be infored. (he easures are to be put in place without undue dela! and if needed with e5ternal help. 1=.1.7.2o weapons are allowed on board. (he onl! possible e5ception can be officers dul! authori4ed to carr! weapons& e.). police& coast )uard& ii)ration and custos officers. 1=.1.'.%fficial access points +protective easures: - )an)wa! +)an)wa! watch - pilots ladders +not deplo!ed when unused >nofficial& possible access points +protective easures: - crane +lookout& onl! authori4ed persons to drive the crane - ship2A>(,%(INE PERS%22EGB - Restricted areas are to be locked when unanned - (he purpose of the unauthori4ed person should be found out and& if need be and in co-ordination with the PS% be handed over to the local police authorities. Afterwards it should be found out& wh! the person was able to enter the restricted area at all. 1=.1.;.- li)htin)& rovin) patrols $ lookouts - ho is assi)ned? - check securit! uster list 1=.1.. - Check of car)o docuentation - Check if car)o coes fro a secure location - Check of ori)in - isual Checks of containers 3 packa)es for taperin)

2o. 3 Code Ref.

">ES(I%2S

#aster

SS%

Crew

Rearks


)0 )0.). 1=.1.1.

1=.1.7.

1=.1.'.

1=.1.6.

1=.1.;.

1=.1..


S<$i'6 Ma%$% :($al Additional protective easures instructed b! fla)3port state in case of risk - who to infor? - how to put in place? eapons on board - how to handle? - who a! take weapons on board? Access to the ship - hat are the access points to the vessel? - here are the! entioned in the SSP? - ,ow are the! protected? - hich eans for identif!in)3recordin) are in use? - hat happens if a person can not or will not establish his3her identit!? Restricted Areas - where are the! identified +SSP? - how are the! arked? - eans of onitorin)? - actions when an!one unauthori4ed enters a Restricted Area? #onitorin) of deck areas 3 areas surroundin) the ship - easures for onitorin)? - who is assi)ned for patrols? Car)o ,andlin) - which easures for supervisin) the car)o handlin) are established? - how is it ensured that car)o is not tapered with?

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1=.1.H. - (horou)h check of stores docuentation& double check with re*uests 3 pre-deliver! inforation fro copan! - isual checks for taperin) - Iediate stora)e in a secure location on board 1=.1.J. - Check dan)erous )oods anifest& if tie allows double check the correctness of the anifest with the real aount and location of dan)erous )oods on board. 1=.1.L. - 2o unaccopanied ba))a)e will be allowed on board. %nl! e5ception is& when the aster takes the full responsibilit! for the ba))a)e. 1=.7.1.(o be stated b! the SS%& but iniu ;O of all visitors +when the SSP-Aendent 2o.1 is in force& otherwise no bod!3ba))a)e searches& or when suspicions are aroused. 1=.7.7. - take the ISPS-PlanB and let the aster $ SS% recount the restricted area 1=.7.'. - fre*uenc! at least once per hour - at least one person - check securit! uster list - ship
2o. 3 Code

#aster ">ES(I%2S

SS% Crew

Rearks



Ref. 1=.1.H.

1=.1.J. 1=.1.L. )0.2. 1=.7.1. 1=.7.7.

1=.7.'.

1=.7.6.

1=.7.;.

,andlin) of shipnaccopanied /a))a)e - how is unaccopanied ba))a)e handled on board? Ma%$% 7( S<$i'6 L=l ) Access to the ship - hat is the fre*uenc! of bod!3ba))a)e searches? Restricted Areas - hat are the restricted areas for Securit! Gevel 1? #onitorin) of deck areas 3 areas surroundin) the ship - what is the fre*uenc! for rovin) patrols? - how an! people are assi)ned for patrols? - what li)htin) is used at ni)ht and durin) ties of low visibilit! to ensure the onitorin) of deck areas and areas surroundin) the ship? Car)o ,andlin) - what is the fre*uenc! for checkin) of car)o and how is it carried out? ,andlin) of ship
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1=.'.1.- fre*uenc! iniu 7;O - ore thorou)h I-Checks& Photo-I re*uired - visitor
2o. 3 Code Ref. )0.+.

">ES(I%2S Ma%$% 7( S<$i'6 L=l 2

#aster

SS%

Crew

Rearks


1=.'.1.

1=.'.7.

1=.'.'. 1=.'.6. 1=.'.;. )0.>. 1=.6.1.

1=.6.7.

1=.6.'.

1=.6.6.


Access to the ship - what is the fre*uenc! of bod!3ba))a)e searches? - an! other additional rules3re*uireents? Restricted areas - what are the restricted areas on Gevel 7? - how are the! secured3onitored? #onitorin) of deck areas 3 areas surroundin) the ship - an! additional eans of onitorin) +add. li)hts3 hi)her patrol fre*.? Car)o handlin) - an! additional checks? ,ow often? ,andlin) of ship
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1=.6.;.- 2o store handlin) unless pre-arran)ed with aster or for eer)enc! purposes. In such case all stores have to be searched thorou)hl!.

))

Ship/Ship & Ship/Sh7$ i('$fa<

11.1.1. - (he ship has to adapt the port facilit!S-Re*uireent. 11.1.6. - /! the si)nin) of a eclaration of Securit! +oSB 11.7.1. - (he purpose of a oS is to docuent an a)reeent between the two interfacin) parties& of which securit! easures are to be ipleented and aintained b! who& so that ever!bod! has a written evidence. (he oS can be used to divide the securit! easures to be ipleented between the two parties& so that e.). the access control can copletel! be taken over b! the terinal. (he oS can either be si)ned on each port call or& if the ship is callin) the port facilit! re)ularl!& for a certain tie and Securit! Gevel. 11.7.7. If a re*uest for the oS is received it ust in all cases at least be acknowled)ed& even if it is not si)ned. %therwise the aster or SS% has to review the oS& ake his own si)natures and coents on the correspondin) securit! easures& fill in the contact details& si)n the oS and return it to the other interfacin) part! +b! e-#ail& fa5 or ori)inal. In such case a cop! ust be retained on board. 11.7.'.- #aster or SS% are entitled to si)n the oS. If the PS% refuses to si)n the prepared oS& he ust at least acknowled)e Receipt. If he also refuses to si)n for receipt& file the oS +dul! si)ned and staped b! the ship& ake a note in the securit! lo) book and send a report to the CS%. 11.7.6. At least for the followin) 1= port calls or ninet! da!s& whichever is the lon)er.

2o. 3 Code Ref.

">ES(I%2S

#aster

SS%

Crew

Rearks


1=.6.;.


,andlin) of ship
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Ship/Ship & Ship/Sh7$ i('$fa<

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R%p7(!i(# '7 a nder which circustances can the ship re*uest the copletion @ 2 of a oS? - >nder which circustances is the copletion of a oS stron)l! @ 2 recoended? hat is the procedure to handle the re*uest for a oS? @ 2 ,ow are such re*uests to be acknowled)ed? ho is entitled to coplete a oS on behalf of the ship? @ 2 hat is the procedure& if a PS% refuses to si)n the oS? ,ow lon) is the oS to be kept on board? @ 2

11.1.1.

11.1.7.

11.1.'. 11.1.6. )).2.

11.7.1.

11.7.7. 11.7.'. 11.7.6.

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T$ai(i(# D$ill% a(! E3$
17.1.1.- Check the SS%-Certificates of #aster and SS% 17.1.7. Gike SS% course& Shore based Ship Securit! (rainin). 2ot necessar!& but advanta)eous& - Check $ take notes 17.1.'. urin) drills and instructions. - Check knowled)e of personnel b! askin) *uestions and re*uest of eonstrations +to carr! out a coplete drill is recoended. 17.1.6. Crew should have been thorou)hl! failiari4ed on ebarkation b! the SS%&records ust be available in the ship securit! lo) book. 17.7.1.Ever! ' onths or when ore than 7;O of the crew has chan)ed and the newl! ebarkin) creweber have not participated in a ship board securit! drill in the past ' onth. 17.7.7. Alar - usterin) on assebl! point +brid)e - )ive instructions - carr! out the drill - proper de-briefin) - end of drill (his is a )eneral )uideline& of how a drill should be conducted. - (opics should be taken fro the contin)enc! plans in the SSP +Conf. 6.=. ff - Ship specific details +la!out& weak spots& etc. ust be taken into account. 17.7.'.$ - Check the securit! drill records 17.'.6. 17.'.1. - If !es: check records and note the topic $ results

2o. 3 Code Ref.

">ES(I%2S

#aster

SS%

Crew

Rearks


)2 )2.). 17.1.1. 17.1.7. 17.1.'.

17.1.6. 17.7. 17.7.1.

17.7.7.

17.7.'. 17.7.6. )2.+.

17.'.1.


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17.'.7.

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C7('i(#(<6 Pla(%

1'.1. Choose 7 or ' topics and check knowled)e of #aster $ SS%. Contin)enc! plans are found in the SSP& Conf.& Chapter 6.=.ff

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SSP R=i a(! A(!('

16.1. - annuall! - after lessons learned fro audits& drills3e5ercises and incidents 16.7. (he SS% is responsible. 16.'. - report to the CS% 16.6. - the aendent has to be approved b! the fla) adinistration

2o. 3 Code Ref.

">ES(I%2S

#aster

SS%

Crew

Rearks


17.'.7.

)+

1'.1.

)> 16.1. 16.7. 16.'. 16.6.


In which intervals should e5ercises with the participation of the CS% be carried out?

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C7('i(#(<6 Pla(% hat are the different procedures for followin) contin)encies? - stowawa!s - bob alert - findin) of unidentified obFects - pirac! $ ared robber! - securit! threats to the port facilit! !ou are callin) - evacuation of the ship

SSP R=i a(! A(!(' >nder which circustances is the SSP to be reviewed and& if the need is discovered& aended? ho is responsible of reviewin) and aendin) the SSP? hat do !ou do if !ou find a discrepanc! in the securit! s!ste? /efore the SSP a! finall! be aended& which special provision is to be et?

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Soal Jawab Internal Shipboard Audit Checklist ISPS

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