Risk Assessment Assessment (EHS-MGM-RAS) You use this component to assess risk within your organization as it relates to the environment or health and safety of people. This enables you to comply with regulations and gain a comprehensive insight into the situations that involve risk. This component supports you in identifying, analyzing, evaluating, and managing risks. You can take the appropriate actions necessary to reduce risk to acceptable levels and prevent any harmful effects to the health and safety of your employees and the environment. You can also perform job hazard analyses to assess risk for a specific job or activity. To ensure safe handling of chemicals within your company, you can use this component to enter relevant information for chemicals and use the information to assess risk for chemicals. Additionally, you can create documents, such as safety instructions, that are used to inform employees about all health, safety, and personal protection relevant aspects of the chemicals they use. This ensures regulatory compliance and protects the health and safety of workers that handle chemicals. This component helps you reduce the cost of risk management by supporting and automating administrative tasks and processes, which increases the efficiency of the people responsible for risk assessment as well as the reliability and cost-efficiency of implementing controls.
Implementation Considerations If your organization implements strategies and processes to prevent incidents that affect the health, safety or environment of your organization, you can use this component to support and automate risk assessment tasks and processes. This component can support your organization if you use the ISO 31000 framework for assessing risk, and can assist organizations in meeting the requirements of ISO 14001 and OHSAS 18001 management systems.
Integration You can integrate with other SAP components to use data from those systems, or to transfer data to those systems. For an overview of SAP EHS Management integration, see Integration (EHS-MGM-FND-INT). (EHS-MGM-FND-INT). For more specific integration information for risk assessment, see Integration with Other Components. Components.
Features You can access the features of risk assessment in the Health and Safety work center. Risk assessment supports people that occupy one of the following roles: Chemical Requestor Chemical Approver Environmental Manager Hazardous Substance Manager Industrial Hygienist Line Manager Safety Data Sheet Clerk Safety Manager For more information about the roles, see Roles Roles..
Process The following graphic depicts how you can use this component to support your risk assessment process:
Risk Assessment at Your Organization and in the Application
The process of assessing risk includes organizational activities and specific process steps in this component. Before performing the risk assessment in the compenent, you prepare for risk assessment at your organization by establishing the context of the risk assessment and examining internal and external factors that influence the risk assessment. If chemicals are relevant to your company’s health and safety processes, you must first manage the chemicals within your organization and in the component before they can be used in risk assessment. After preparations are complete, you perform the following process steps in the solution: 1. Identify any risks. 2. Analyze the risks. 3. Evaluate the risks. 4. Treat the risks. 5. Monitor and review the risks. In addition to monitoring and reviewing risk in the component, your organization can also perform additional organizational activities to further monitor and review risk. While the process can end after completing these process steps, you may also view the process as a continuous loop in your risk management system and return to the beginning.
Basic Concepts This section of the application help briefly explains the basic concepts used in the risk assessment application.
Risk
Location
Chemical
Agent
Amount
Hazard and Control Register
Job Hazard Analysis
Similar Exposure Group (SEG)
Personal Exposure Profile
Managing Chemicals for Health and Safety Processes When you work with chemicals, your organization is subject to regulatory requirements that govern the use of chemicals and the exposure to your workers. SAP EHS Management enables you to manage chemical data, ensure regulatory compliance, and protect the health and safety of workers that use chemicals. You can request chemicals and approve them prior to their use in your company. You can enter relevant information for chemicals and use it to assess risk for chemicals. Additionally, you can create documents, such as safety instructions, that are used to inform employees about all health, safety, and personal protection relevant aspects of the chemicals they use.
Prerequisites You have made the settings relevant to chemicals in the following Customizing activities for SAP EHS Management under Foundation for EHS Management and under Risk Assessment: Perform the Customizing activities in the foundation first. The following sections of the structure are relevant for managing chemicals for health and safety processes: Under General Configuration, you must specify number ranges, make general language settings, configure regulatory o data and regulatory lists. If you want to enhance the use statements for fields other than the ones in the standard system, you have to configure the dynamic creation of statements. The Customizing activities under Process Foundation are essential for configuring workflows. We recommend that a o system administrator or experienced technical consultant perform these Customizing activities. Under Print Forms and Interactive Forms, you specify settings for the forms and reports available for managing o chemicals in the risk assessment processes, for example, safety instructions. The Customizing activities under Integration are required to enable integration into other components. We recommend o that a system administrator perform the settings for integration. If you want to adapt the standard settings for analytical reporting (BEx reports or dashboards), you make settings o under Analytical Reporting. The following Customizing activities in the Risk Assessment structure are relevant for managing chemicals for health and safety processes: Under General Configuration, you must specify number ranges and graphics you want to use, for example, as labels for o hazardous chemicals. You also must configure a MIME repository path where you store the graphics you want to use. o Under Master Data Configuration, you must perform all Customizing activities under Locations, Actions and Controls, Chemicals, and Amounts. Under Chemical Approval, you must configure approval steps and specify regulatory lists used to check for restricted o substances. In addition, you must specify methods of use and purposes for which you want to use chemicals in your company.
Process If you want to use a chemical in your company, you can use the approval process to ensure that chemicals introduced to your company are evaluated and approved by hazardous substance managers and industrial hygienists. During the approval process, you can enter information for the chemical and determine whether the chemical can be used in your company. After the chemical is approved, you can analyze exposure to the chemical in risk assessments, group workers together by their exposure to the chemical into similar exposure groups, and monitor exposure to the chemical with personal exposure profiles. Request a chemical approval. If you want to use the approval process, you have to start the process with a chemical approval request. Process a chemical approval.
The request for a chemical is sent to the person responsible for the assessment of hazardous chemicals that starts the approval process to determine whether a chemical can be used in your company. The approval process can be configured to involve several parties and you can specify several steps to be executed by each approver. Enter data for a chemical. During the approval process, you can enter information provided on safety data sheets. You can trigger the data entry for chemicals from the approval process or create a chemical manually and enter the relevant information. Transfer data from the specification database. If you author safety data sheets for your own chemical products by using the specification database of SAP EHS Management as part of SAP ERP, you can transfer health and safety relevant data from the specification database into business objects of the component extension for SAP EHS Management add-on. Note that by using this transfer mechanism, data is entered in the SAP ERP EHS system. The SAP EHS Management add-on is the receiving system, where you do not change any transferred data. Initiate and process a risk assessment for chemicals. After the approval of a chemical, you can start the risk identification process by identifying chemicals used at a specific location in your company. In the risk assessment process, you can use all information entered for the chemical. Create safety instructions. As part of the risk treatment for chemicals, you can create safety instruction documents for chemicals at a specific location. A safety instruction document summarizes all health and safety relevant information for a chemical, as well as the required protective equipment for safe handling at the location. This document can be used to train employees and inform them a bout safe handling of the chemical. Search for chemicals. You can use a quick search function to get an overview of available information about a chemical used in your company. You can access safety data sheets, as well as safety instruction documents, that have been created for the chemical. In addition, you can request a chemical approval for a chemical from the search results. Generate BI analytical reports for chemicals. You can use SAP Business Explorer (BEx) reports to create reports based on chemicals, chemical-associated information, and risks that you have identified at specific locations where chemicals are used. The reporting capabilities allow you to create reports that combine quantity information with chemical information. You can, for example, link materials to a chemical and use quantity information about the material and information about the use of the chemical in a specific time frame at a specific location to provide legally required reports like SARA 312 or hazardous substance inventory lists.
Note If you want to use dashboards and BEx reports to analyze aggregated risk assessment data, you need to order the relevant SAP BusinessObjects software. For more information, see SAP Note 1486885.
Approving Chemicals
Entering Data for Chemicals
Transferring Data from the Specification Database
Creating Safety Instructions
Searching for Chemicals
Preparing for Risk Assessment Before performing a risk assessment in the solution, you must first define the framework for risk assessment within your organization. From this framework, you must enter key information in the SAP EHS Management system that guides both specific risk assessments and the general risk assessment process.
Procedure To prepare for risk assessment, the following steps must be performed: 1. Establish the context for risk assessment. Establishing the context for risk assessment within your organization provides context for all risk assessments performed in SAP EHS Management. 2. Configure the hazard and control register. The hazard and control register stores the hazards, controls, and impacts that you use in risk assessment. This register must be configured before any risks can be identified.
3.
Create agents and define occupational exposure limits (OELs). If your organization uses chemical agents or physical agents in risk assessments, you must configure the relationships between agents and hazards. You can then create agents in the application. If you want to measure and analyze exposure to agents, define OELs. 4. Collect exposure data for agents. If you want to analyze exposure to any agents as part of your risk assessment, you must record exposure measurements for those agents. You enter the data in the application as an amount that is stores in a data series. For more information, see Measuring Exposure to Agents. 5. Determine the basic information for the specific assessment you want to perform. The basic information for an assessment provides specific context for the risk assessment. For more information about the concepts described in preparing for risk assessment, see Basic Concepts.
Establishing Context for Risk Assessment Defining Occupational Exposure Limits (OELs)
Basic Information for Specific Risk Assessments
Identifying Risks Identifying risks allows an organization to identify the risk situations that could exist and impact the organization and its objectives. You can use SAP EHS Management to identify sources of risk, areas of impacts, events and their causes, and their potential consequences. After you have identified risks, you can perform t he subsequent steps of risk analysis and risk evaluation for those specific risks.
Prerequisites
You have made the settings for risk assessment in the Customizing activities for SAP EHS Managementunder Risk Assessment. You have created a risk assessment. You have created the relevant location. If you want to identify risks that involve agents, you have created agents. If you want to identify risks that involve chemical agents, you have created chemicals. If you want to identify risks that involve existing controls, you have created controls.
Procedure You can base the risk identification activity on either location or hazard. If, however, you are identifying risk that relates to a specific job, the risk identification activity is based on job steps. The basis of the risk identification activity determines the order of steps in the activity. You can approach risk identification in one of the following ways: Based on location Based on hazard Based on job steps
Based on location 1. 2. 3. 4.
5.
Open a risk assessment and on the Risks tab, choose the Identify Risks pushbutton. Identify the locations associated with the risk. You can select multiple locations; however, you can only select one operational status, which applies to all locations. Identify the hazards that exist at the locations. For each hazard, identify any agents that are involved in the hazard. Agents include both chemical and physical agents. You can identify more than one chemical agent for a chemical hazard. However, physical agents have a 1:1 relationship with their assigned hazard. Identify the impacts of each hazard.
6.
Identify any existing controls for each hazard.
Note If you select multiple hazards for multiple locations, you cannot assign individual hazards to individual locations. The system assigns the selected hazards to each location.
Based on hazard 1. 2. 3. 4. 5. 6.
Open a risk assessment and on the Risks tab, choose Identify Risks. Identify the hazards associated with the risk. For each hazard, identify any agents that are involved in the hazard. Agents include both chemical and physical agents. Identify the locations where the hazards exist. You can select multiple locations; however, you can only select one operational status, which applies to all locations. Identify the impacts of each hazard. Identify any existing controls for each hazard.
Note If you select multiple locations for multiple hazards, you cannot assign individual locations to individual hazards. The system assigns the selected locations to each hazard.
Based on job steps 1. 2.
Open a risk assessment that relates to a job and on the Risks tab, choose Identify Risks. Specify the location of the job being analyzed. This location is applied to the job hazard analysis and all associated risks.
Note 3. 4. 5. 6.
This step only appears in the application when you identify risks for the first time in the job hazard analysis. Specify the steps of the job that are associated with the risk. Identify the hazards that exist for each job step. For each job step, identify the impacts of each hazard. For each job step, identify any existing controls for each hazard.
Assigning Workforce to Workplaces You can assign the people in your workforce to the locations where they work or to the jobs that they perform. Person assignments enable you to group people together in similar exposure groups. The figure below depicts the direct and indirect assignment of persons to jobs and locations.
Assigning Workforce to Workplaces
You can assign a worker directly to a location or job. For example, the worker in the graphic is assigned directly to the location Factory A1 and directly to the job Drilling. The system can access data for the worker via integration to the corresponding systems (the system for HR persons or business partners). You can assign a worker indirectly to a location or job via the position. For example, the worker in the graphic is assigned in the Organizational Management (PA-OS) system to the position Miner. You can assign the position Miner to the location Factory A1 and to the job Drilling. The system determines automatically the persons who currently work in the position, and the worker is assigned indirectly to the location and job. This helps you reduce administrative effort as workers leave positions and new workers fill those positions.
Prerequisites This procedure requires data from other SAP systems. For more information about the required settings, see Integration for Person Information. In addition, ensure that you have performed the following steps: If you want to assign positions to locations and jobs, you have assigned persons to positions in the Organizational Management (PA-OS) system. You have created locations manually or imported locations from the Plant Maintenance (PM) component in the application. For more information about creating locations, see Maintaining Locations and the Structure(for manually creating locations) and Importing Locations from PM. You have created jobs in the application.
Procedure To assign your workforce to their workplaces, perform the following steps: 1. Decide if you want to assign persons directly or indirectly via their positions. You can also use a combination of the two approaches. 2. You can assign positions and persons to locations in the master data for locations. 3. You can assign positions and persons to locations or to jobs using the Edit Person Assignments service. 4. Check that all assignments are correct in the Edit Person Assignments service. You can display and edit assignments by position, person, location, or job.
Caution If a person or position is no longer assigned to a job or location, we recommend that you enter an end date for the assignment rather than deleting the assignment. If you delete the assignment, the system no longer recognizes that this assignment existed in the past. This means, the exposure data that was relevant prior to the deletion no longer exists for this person or position. 5. You can also display a list of all assigned persons for a location or job. The system displays the persons assigned directly to the selected job or location as well as the persons that currently work in the assigned positions. The system determines the relevant persons using the assignments of person to positions in the Organizational Management system.
Analyzing and Evaluating Risks You analyze a risk to better understand the risk situation, and you evaluate a risk to determine if the risk level is acceptable or not. You can use the information from the analysis and evaluation to decide if you need a new strategy or new methods for treating risk. Following risk treatment, you can also analyze and evaluate the risk again.
Risk Analysis During risk analysis, you can use the analysis methods provided in SAP EHS Management or you can incorporate your own risk analysis methods into the system. The following types of analysis methods are available: Exposure analysis Risk matrix Document-based analysis methods The standard system includes examples of a risk matrix and an exposure analysis tool. It also provides a document-based analysis method that you can use to include company-specific analysis templates (Microsoft Word or Microsoft Excel) into risk analysis.
Caution If you use document-based analysis methods, you must save your data by using the save function within Microsoft Word or Microsoft Excel. If you choose the Save pushbutton in SAP EHS-Management, the analysis document may not save correctly.
Risk Evaluation In SAP EHS Management, you can manually determine whether a risk is acceptable, or you can automate the decision by assigning predefined decisions to specific risk levels calculated during risk analysis. In the standard system, you evaluate risk on the Risk Matrix tab.
Prerequisites
You have identified risks at a location. You have completed the Customizing activities for SAP EHS Management under You have completed the Customizing activities for SAP EHS Management under
Risk Assessment Risk Analysis . Risk Assessment Risk Evaluation .
Procedure You can use various risk analysis methods to perform the risk analysis and evaluation. SAP EHS Managementenables you to adapt the system to use the methods that suit your risk assessment types and business needs. The following procedure describes an example of how you can work in the standard system: 1. Open a risk assessment and on the Risks tab, select a risk.
Recommendation Reduce or increase the number of risks displayed in the Risks table to enhance your user experience. Change the number of rows by right-clicking anywhere in the Risks table, select User Settings More... , and enter a new number in the Number of Visible Rows field.
2. 3. 4.
5. 6. 7. 8.
The system displays the Assessment Steps table below the Risks table specifically for the selected ri sk. For the following steps, you select the appropriate row in the table. Review the basic information for the risk and, if necessary, edit the impacts and regulations. If you are analyzing a risk that involves agents, you can review the amounts data that exists for the agent or request that exposure to the agent be measured. Determine and evaluate the inherent risk. If you have amount data, you can analyze the exposure to these agents in comparison to the occupational exposure limits (OELs) defined by your organization or by regulatory agencies. A risk matrix supports you in calculating the risk level. Review and edit any existing controls. Determine and evaluate the initial risk. You can edit Microsoft Office documents directly in the application or upload your own documents. A risk matrix supports you in calculating the risk level. Define new controls. For more information, see Treating Risks. After risk treatment, you can determine and evaluate the residual risk. You can edit Microsoft Office documents directly in the application or upload your own documents. A risk matrix supports you in calculating the risk level.
Note You can configure the specific risk assessment steps for each type of risk assessment in Customizing. Since the work of analyzing and evaluating risks is often dependent on other activities, such as measuring exposure to agents or implementing controls to treat risk, you can set the completion status for each step displayed in the Assessment Steps table. The system then displays the completion status as an icon next to the step in the table to give you a quick overview of your progress in assessing the risk. You can activate the completion status for each assessment step in Customizing activity Specify Assessment Steps and Analysis Methods.
Measuring Exposure to Agents
Analyzing Exposure to Agents
Assigning Workforce to Similar Exposure Groups
Determining Levels of Risk
Simulating Risk Assessments
Treating Risks After determining the need for risk treatment during risk evaluation, you can choose one or more relevant options for treating a risk. The goal of risk treatment is to mitigate risk and prevent an unacceptable risk from causing harmful impacts. After the actions and controls for treating a risk have been implemented, the remaining level of risk should be acceptable to your organization. In SAP EHS Management, you can define controls, manage tasks, and analyze the residual risk after risk treatment.
Prerequisites
You have evaluated a risk. You have completed the Customizing activities for SAP EHS Management under Risk Assessment Risk Treatment . If you want to link controls to other objects, see the prerequisites for Communication of Risk Information. If you want to add recommendations for the implementation of health surveillance protocols, you have completed the Customizing activities under Risk Assessment Integration Occupational Health Integration If you want to create change requests for SAP Management of Change, you have completed the Customizing activities under Risk Assessment Integration Integration with SAP Management of Change .
Procedure 1. 2. 3.
Open a risk assessment and on the Risks tab, select a risk. Select the assessment step for defining new controls. Add a new control by choosing either the Add New Controls or Request Controls pushbutton. If you choose the Request Controls pushbutton, a notification is sent to the administrator who can review the proposed control and determine whether to add the control to the hazard and control register.
4. 5.
Specify the goals of implementing this control. If necessary, link the control to another object. This link enables you to communicate risks and safety measures to the Plant Maintenance (PM) component. 6. If necessary, edit the effectiveness of the control. 7. If necessary, add actions, notifications, and change requests. To add actions, notifications, and change requests that are specific to the control, select the Taskssubtab. To add general actions, notifications, and change requests for the entire risk assessment, choose the Tasks tab. The system communicates all change requests to the integrated SAP Management of Change system. 8. If necessary, add recommendations for the implementation of health surveillance protocols. For risks that involve an agent, you can either specify health surveillance protocols manually or determine the relevant health surveillance protocols automatically according to the recommendation criteria assigned to the agent. The system communicates all recommended health surveillance protocols to the integrated occupational health application. 9. Implement the control and choose the Set to Implemented pushbutton. 10. Determine the residual risk after the new controls have been implemented. Treating Risks
Assigning Default Controls
Creating Tasks
Replacing Controls
Recommending Health Surveillance Protocols
Communication of Risk Information to PM
Monitoring and Reviewing Risk After a risk assessment is completed, you can continue to monitor and review the identified risk at your organization to verify that risk data remains valid, and that risk treatment is effective. While your organization must initiate and perform most monitoring and reviewing activities outside of the application, the results of these activities can be reflected in the system. This means, you can review risk assessment data and reassess risk based on the results of your monitoring activities. For example, if you monitor changes to internal or external objectives or regulations, you can update the corresponding information in the application and use this information to reanalyze all affected risks. You can also use the application data to provide input for your monitoring activities. Regular reviews of the available risk information and evaluations of the effectiveness of controls can help you identify trends and improve your risk treatment over time. In the risk assessment application, you can do the following to support your monitoring and reviewing activities: Create a follow-up risk assessment You can create follow-up assessments to reassess risks that have been identified in a previous risk assessment. You can also reevaluate the effectiveness of controls per risk and define additional controls based on your assessment results. Evaluate the effectiveness of controls You can evaluate the effectiveness of controls that have been implemented to reduce risk at a specific location. Schedule control inspections You can create a series of control inspections to monitor the effectiveness of specified controls. In the series, you can define how often individual inspections occur and who performs the inspections. Identify risks affected by OEL revisions If there are changes to occupational exposure limits (OEL), you can identify which existing risks may be affected by the revisions. The system displays the possible effects of the revisions on previous risk analysis results. Display different versions of risk assessments, risks, and control effectiveness If different versions exist for a risk assessment or a risk, you can access these versions from the risk assessment application. You can also display an effectiveness history for controls. Display change documents You can display change documents for risk assessments, risks, and tasks.
Prerequisites
If you want to create a follow-up assessment, the following prerequisites must be met: The status of the previous risk assessment is not Void. o All nonrecurring actions have been completed for the current risk assessment. o
Procedure Creating a Follow-up Risk Assessment 1.
2. 3. 4. 5.
Open a risk assessment and choose the Create Follow-Up Assessment pushbutton The system sets the status of the risk assessment to Closed and creates a new revision of each risk that is assigned to the risk assessment. The information from the previous risk assessment is copied to the new assessment according to the settings defined in the Business Add-In (BAdI) Data Transfer to Follow-Up Assessment (BADI_EHHSS_COPY_ASSESSMENT). Check the identified risks. If a risk no longer exists in your organization, you can remove it from the risk assessment. Reanalyze and reevaluate each risk by using the available assessment steps and analysis methods. Check the available control information and adapt it as required. You can manually enter an effectiveness or use automatic control evaluation according to your system settings. If necessary, specify additional controls to improve risk treatment.
Evaluating the Effectiveness of Existing Controls If you want to evaluate the effectiveness of specific controls without creating a follow-up assessment, you can directly search for the controls and send an evaluation request to the responsible person. If you accept the evaluation results, the system automatically changes the effectiveness of the relevant controls. The evaluation of controls involved in an incident can also be triggered by an incident investigation. For more information, see Evaluating Controls.
Scheduling Control Inspections In the application, you can specify and schedule control inspections by choosing the service Create Control Inspection Series. For more information, see Inspecting Controls.
Identifying Risks Affected by OEL Revisions 1. 2.
On the Agents and OELs menu, choose the service Identify Risks Affected by OEL Revisions. Search for the agent whose OELs have been revised. The system displays all risks with exposure ratings that were calculated using the old OEL values. The system also displays possible new exposure ratings based on the new OEL values. 3. If necessary, reanalyze and reevaluate affected risks by using the available assessment steps and analysis methods.
Displaying Different Versions of Risk Assessments, Risks, and Control Effectiveness 1. 2. 3. 4.
Open a risk assessment. To access the previous or follow-up version of a risk assessment, select the relevant entry from the You can also link. To display the revisions of a risk, select the risk and choose the Revisions pushbutton. You can directly navigate to the related risk assessments from the revision overview. To display the version history of control effectiveness values, select the control for a specific risk and choose the Edit Effectiveness/View History pushbutton
Displaying Change Documents To display the change documents for a risk assessment, risk, or task, open the risk assessment and select the relevant entry from the You can also link.
Evaluating Controls
Inspecting Controls
Analytical Reporting
You can use analytical reporting to get an overview of the overall risk situation within your organization and identify unacceptable risks and ineffective controls. In addition, you can obtain chemical inventory information with quantity data for each location. The Analytical Risk Report multidimensional report provides a detailed look at the risks and controls at your organization and allows you to break the information down from the risk assessments into smaller parts or to examine it according to any of the fields. For example, you can create a report to display all the risks involving chemicals with ineffective controls, or display all risks with training controls. There is a report that compares measured exposures against defined occupational exposure limits (OELs). The Amounts vs. OELs multidimensional report provides an easy way to compare exposure measurements to occupational exposure limits (OELs). This helps you gain insight into the exposure situations that are most in need of improvement and risk treatment. Multidimensional chemical risk reports provide an overview on chemicals, methods of use and the associated risks at each location. With these reports, you can generate a list of chemicals using the following search criteria: Report Chemical Risks by Hazardous Ingredients provides a list of chemicals that contain certain hazardous ingredients. o So you can get an overview at which locations within your company, for example, Formaldehyde is used and the risks associated with use and handling of this chemical. Report Chemical Risks by Materials provides a list of chemicals that are allocated to a certain material. So you can get an o overview at which locations within your company certain materials are used and the risks associated with use and handling of the chemicals allocated to these materials. Report Chemical Risks by GHS Classification provides a list of chemicals that have a certain GHS classification. So you o can get an overview at which locations within your company, for example, carcinogenic chemicals are used and the risks associated with use and handling of these chemicals. o Report Chemical Risks by Classification acc. to 67/548/EEC provides a list of chemicals that have a certain classification according to regulations 67/548/EEC or 1999/45/EC. So you can get an overview at which locations within your company, for example, flammable chemicals are used and the risks associated with use and handling of these chemicals. Multidimensional chemical product inventory reports allow you to create lists of chemicals that combine quantity information with chemical information. You can, for example, link materials to a chemical and use quantity information about the material and information about the use of the chemical in a specific time frame at a specific location to provide legally required reports like SARA 312 or the German Gefahrstoffkataster. Report Chemical Product Inventory by Hazardous Ingredients provides a list of chemicals that contain certain hazardous o ingredients and minimum, maximum, and average quantities in a selected time frame for a certain location. Report Chemical Product Inventory by Materials provides a list of chemicals that are allocated to a certain material and o minimum, maximum, and average quantities in a selected time frame for a certain location. Report Chemical Product Inventory by GHS Classification provides a list of chemicals that have a certain GHS o classification and minimum, maximum, and average quantities in a selected time frame for a certain location. Report Chemical Product Inventory by Classification acc. to 67/548/EEC provides a list of chemicals that have a certain o classification according to regulations 67/548/EEC or 1999/45/EC and minimum, maximum, and average quantities in a selected time frame for a certain location.
Note The system extracts quantity information from a CSV file stored as document at the location. For more information about the structure of the data in the CSV file, see DataSource documentation for Material Quantities. The Top Risks dashboard provides a quick way to see your highest risks in each category (health, safety, and environment) by geographic area. The dashboard helps you focus attention and investment in the proper direction, making these decisions more objective and cost effective. You can also open a risk assessment from the dashboard to get further details or to edit a particular risk. In the standard system you can access the analytical reports in the application from the Health and Safety workset and then choose the Analytical Reports tab. For more information about the structure of the screen, see the graphic under Example in TopLevel Navigation. The Health and Safety workset and the Analytical Reports tab correspond to F1 and F1b in the graphic, respectively. For more information about where to find the documentation for BI content and important implementation information, see Analytical Reporting.
DataSources A DataSource is a set of fields that provide the data for a business unit for data transfer. From a technical perspective, the DataSource is a set of logically-related fields that are provided to transfer data to SAP NetWeaver BW and the operational data provider in the backend either in a flat structure (extractio n structure) or in multiple flat structures (for hierarchies).
Job Master Data
Risk Levels
Risks
OELs and Amounts
Controls
Impacts
Regulations
Material Quantities
Chemical Hazardous Ingredients
Chemical GHS Classification Chemical EWG Classification
Chemical Material
Chemical Master Data Attributes
Texts for Agent
Texts for Amount Category
Texts for Amount Value Type
Texts for Analysis Type
Texts for Chemicals
Texts for Control
Texts for Control Effectiveness
Texts for Control Subtype
Texts for Control Type
Texts for Evaluation Source
Texts for Exposure Frequency Texts for Exposure Rating
Texts for Hazard Texts for Hazard Category
Texts for Impact Texts for Job
Texts for Job Status
Texts for Job Type
Texts for Objectives
Texts for OEL Regulation
Texts for OEL Regulatory List
Texts for Risk Assessment Type
Texts for Risk Level
Texts for Targets
Technical Solution Information
Business Objects for Risk Assessment
Locations
Exporting and Importing Controls
Integration with Other Components
Print Forms and Interactive Forms
Risk Assessment Workflows and Tasks (EHS-MGM-RAS-WF)
Extensibility Options
Business Objects for Risk Assessment SAP EHS Management is delivered with the following risk assessment business objects (BOs) to support your business processes. Agent (EHHSS_AGENT) The agent business object allows you to record information about agents and their occupational exposure limits. Amount (EHFND_DATA_AMOUNT) The amount business object allows you to record measured amounts of exposure to agents.
Chemical (EHFND_CHEMICAL) The chemical business object allows you to store information that you need for health and safety processes. Control (EHFND_CONTROL_REG) The control business object allows you to define controls to be used in risk treatment. Control Inspection (EHHSS_CINSP_ACTION) The control inspection object allows you to record answers to questions designed to evaluate whether a control is effective. Data Series (EHFND_DATA_SERIES) The data series objects allows you to collect multiple amounts in a series. Job (EHHSS_JOB) The job business object allows you to create jobs for job hazard analyses. Location (EHFND_LOCATION) The location business object arepresent identified real places, virtual spaces, or objects in the system. Risk (EHHSS_RISK) The risk business object allows you to create risks that can be analyzed and evaluated within risk assessments. Risk Assessment (EHHSS_RISK_ASSESSMENT) The risk assessment business object allows you to record basic information for a risk assessment. Similar Exposure Group (EHHSS_SEG) The similar exposure group enables you to group persons based on their similar exposure.
Archiving Risk Assessment Records (EHS-MGM) You archive risk assessment records by using the archiving object EHHSS_RAS. You can use this archiving object to archive all risk assessment records that meet the following criteria: All workflow items have been completed for the risk assessment record and all included risks. The risk assessment record status is set to Closed or Void. The retention period has expired. The included risks do not have active revisions. The included risk revisions are not assigned to other risk assessments. During risk assessment archiving, the system determines all relevant risk assessment records and stores them in an archive file. In a follow-up process, it deletes the archived risk assessment records from the database.
Note You can no longer change a risk assessment record after it has been deleted from the database. You can access the archiving functions from Archive Administration. From the SAP Easy Access screen, choose Administration Data Archiving (transaction SARA) and specify the archiving object EHHSS_RAS.
Tools
Structure Tables This archiving object supports the archiving and deleting of data from different tables.
Programs The archiving object provides the following programs: Action
Program
Description
Preprocessing R_EHHSS_RAS_ARCH_PRE Determines the archivable risk assessment records according to the specified selection criteria and changes their status to Archiving in Progress. Archiving
R_EHHSS_RAS_ARCH_WRI Determines the archivable risk assessment records according to the specified selection criteria, taking into account only those records with the status Archiving in Progress.
Action
Program
Description
Stores the selected risk assessment records in an archive file and changes their status to Archived. Deleting
R_EHHSS_RAS_ARCH_DEL Deletes the archived risk assessment records from the database.
Additionally, you can use the Management and Read functions to display details for archiving sessions and archive files, or to evaluate the contents of an archive file. Authorization for all archiving programs is controlled using the authorization object S_ARCHIVE.
Classes The archiving object uses the following classes: Object-specific archiving class CL_EHHSS_RAS_ARCH_GENERATOR to ensure that all risk assessment records are archived together with their related business object Archiving class CHANGEDOCU (table CDCLS / CDHDR) for change documents.
Integration Displaying Archived Risk Assessment Records You can either search for and display archived risk assessment records from the risk assessment management application or use the archive information system to access archived data. To access archived risk assessment records from the archive information system, you can use the information structure EHHSS_RAS.
Application-Specific Customizing for Risk Assessment Archiving
Variant Settings for Risk Assessment Archiving (EHS-MGM)
