Project Execution Plan format

PROJECT EXECUTION PLAN

Project Execution Plan ---------------------------- Project

1

Client

:

Contract No

:

Cost Centre No

:

Commencement Date

:

Project Duration

:

Project Name


Project Name

Document Control Document Information Information Document Id Document Owner Issue Date Last Saved Date File Name

[Document Management System #] [Owner Name] [Date] [Date]

[Name]

Document History Version

Issue Date

Changes

[1.0]

[Date]

[Section, Page(s) and e!t "eised]

Document Approvals Role

Name

©

Project Sponsor

Project Review Group

Project Manaer !

PCD Manaer (i$ a%%&ica'&e) Procurement Manaer (i$ a%%&ica'&e) Finance Manaer (i$ a%%&ica'&e) "R Manaer (i$ a%%&ica'&e)

2

Signature

Date


Contents #$ Overvie #$ Executive Summar! %$ "anagement Summar! %$ Project Sco#e

$% Inclu&e& '% Exclu&e& &$ Organi(ation #$ Organi(ational )oun&aries an& Interfaces i$ Client ii$ Su'(contractors iii$ Suppliers '% Project Organi(ation i$ Steerin Committee ii$ Project )eam *% Project Organi(ation Chart

+% Project Constraints $% Project Constraints '% Critical Project )arriers *% ,ong ,ea& Items *$ Sche&ule an& )u&get #$ or. )rea.&on Structure %$ Sche&ule an& "ilestones &$ Resources +$ )u&get ,$ Ris. "anagement -$ Su/-contract "anagement .$ Communication an& Re#orting /$ Sign Off Sheet

3

Project Name


%$Project Name

Overview

$% Executive Summar! )0e 1irst step to completin a Project 23ecution Plan is to write an 23ecutive Summar4$ )0is section will summari5e t0e entire document '4 descri'in t0e 'ac6round 1or t0e project and t0e proposed 7ision8 Goals and )ime1rames$ So summari5e eac0 o1 t0e sections in t0is document concisel4 '4 outlinin t0e: •

"istor48 re9uirements and proposed solution

•

Project vision8 oals delivera'les and time1rames

•

Resources8 'udet and success criteria$

;rite 4our content 0ere< i% )ac.groun& $% 0istor!1 ,essons ,earne& =e1ore descri'in t0e proposal in dept08 4ou need to provide a 'rie1 0istorical view o1 t0e related projects8 so t0at it sets t0e conte3t upon w0ic0 t0e project will 'e initiated$ >s t0is is t0e 'asis upon w0ic0 t0e project is created8 4ou need to descri'e all o1 t0e relevant 0istor4 t0at 0as ta6en place up until now$

;rite 4our content 0ere< '% Re2uirements From t0e lessons learned stated a'ove i1 4ou 0ave an4 re9uirements to avoid pro'lem or ris6 areas8 4ou can mention t0em 0ere$ ;rite 4our content 0ere< ii% Pro#osal In t0e 'ac6round section a'ove8 4ou 0ave descri'ed t0e eneral 'asis upon w0ic0 t0e project will 'e created$ ?ou@ve descri'ed t0e pro'lem or opportunit4 t0at e3ists in t0e 'usiness and t0e solution t0at t0e project needs to deliver$ In t0is section8 it is now time to descri'e t0e project t0at 4ou are proposin is initiated$

iii% Vision an& 3oals

4


Project Name

State t0e vision and oals o1 t0e project$ )0e4 need to 'e ASmartB w0ic0 means S%eci$ic 8 Measura'&e8 ction orientated8 "ea&istic and ime 'ased$ ;0ere possi'le8 tr4 and lin6 in t0e 'usiness pro'lem or opportunit4 into t0e 7ision so t0at t0e project team 6nows e3actl4 w0at is 'ein solved '4 t0e vision$ ;rite 4our 7ision 0ere<

;rite 4our Goals 0ere<

'% "anagement Summar!

DATE OF COMMENCEMENT

:

DATE OF COMPLETION

:

DURATION (Days)

:

CONTRACT ALUE

:

PROI!IONAL !UM

:

"# Pro$e%t !%o&e &ari$y w*at t*e %ro+ect wi&& (and wi&& not) de&ier, in order to aoid $uture s*i$ts in t*e &ee& o$ am'ition.

i$ Included

ii$ 23cluded State w*at is s%eci$ica&&y e!c&uded $rom t*e %ro+ect 'ut w*at t*e customer may e!%ect to 'e inc&uded. *is cou&d, $or e!am%&e, 'e c&ari$ying t*at training o$ endusers is e!c&uded. )0is project will e3clude 

5


Project Name

3. Or'aniation Describe the internal project organization and all organizational issues affected by the project result or the project is dependent on

i# Or'aniationa *o+n,aries an, Inter-a%es

i$ Client Client Name

:

)eam Leader : 2nineers in c0are:

ii$ Su'(contractors

Sl$ No $

Su'contractor Name

Scope o1 ;or6

)aret Finis0 Date

Remar6s

Material Supplied

)aret Finis0 Date

Remar6s

iii$ Suppliers

Sl$ No $

Supplier Name

6


ii# Pro$e%t Or'aniation

iv$ Steerin Committee

Project Team

Procureme nt Team

HR Team

PCD

v$ Project )eam

7

Finance Team

Project Name


Project Name

PROJECT MANAGER

PLANNING ENGINEER

MECHANICA L ENGINEER

MECHANICA L FOREMAN

ELECTRICAL ENGINEER

CIVIL ENGINEER

ELECTRICAL FOREMAN

CIVIL FOREMAN

iii# Pro$e%t Constraints

Sl$ No $

Constraint Items

)4pe o1 Constraint

Constraint Date

iv# Criti%a A%tivities. Lon' Lea, Ite/s

Sl$ No $

Description

8

Duration

Remar6s

Remar6s


Project Name

0# !%1e,+e an, *+,'et i# 2or3 *rea3,own !tr+%t+re Sl. No

Description

TOTAL WT %

Cum. Plan % Remarks Progress %

1

HSE PHSER ! EIA ST"DIES

#

ENGINEERING

$

PROC"REMENT

%

CONSTR"CTION

&

TRAINING

'

TESTING ! PRE( COMMISSIONING

)

COMMISSIONING

Total ii. !%1e,+e an, Miestones

i$ Sc0edule Detailed Project Schedule in bar chart format shall be attached.

9

WT

PROJECT EXECUTION PLAN ID

)as6 Name

&

INI4I54ION

Duration

ar4 *E#

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Fe'ruar4 %E% /E%

Project Name

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Marc0 #E&

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$6 &a!s

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Develo# )usiness Case

+ &a!s

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Perform 7easi/ilit! Stu&!

8 &a!s

#-

Esta/lish 4erms of Reference

+ &a!s

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5##oint Project 4eam

* &a!s

%.

Set-u# Project Office

* &a!s

&&

Perform Stage-3ate

# da4

&+ &*

P,5NNIN3

+9 &a!s

&,

Create Project Plan

: &a!s

+-

Create Resource Plan

8 &a!s

*+

Create 7inancial Plan

8 &a!s

,#

Create ;ualit! Plan

+ &a!s

,-

Create Ris. Plan

6 &a!s

-*

Create 5cce#tance Plan

+ &a!s

.#

Create Comm unications Plan

+ &a!s

.-

Create Procurement Plan

+ &a!s

/&

Contract Su##liers

6 &a!s

##

Perform Stage-3ate

# da4

#% #&

E
8 &a!s

#+

)uil& Delivera/les

* &a!s

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"onitoring an& Control

+ &a!s

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Perform Stage-3ate

# da4

#%& #%+

C,OS=RE

#%*

Perform Project Closure

#&%

Revie Project Com#letion

> &a!s 6 &a!s $ &a!

iii# Miestones ACTIVIT* ID

10

ACTIVITI* DESCRIPTION

Start

Fini+,

Remar+


Project Name

iv# Reso+r%es

In order 1or 4our sponsor to approve t0e Project 23ecution Plan8 t0e4 will want to 0ave an understandin o1 t0e amount o1 resources re9uired to underta6e it$ Complete t0e 1ollowin ta'le w0ic0 sets out t0e eneric resources includin %eo%&e8 e-ui%ment and materia&s needed to underta6e t0e project$ )0ese are onl4 eneric 1iures to ive t0e Project Sponsor an idea o1 t0e level o1 resourcin re9uired to 1inis0 t0e project$ Project Resources 4!#e

;uantit!

Notes

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v. *+,'et A summary of Project budget can be provided.

4# Ris3 Mana'e/ent Descri'e t*e %rocedure to 'e used $or managing riss in t*e %ro+ect. *e %rocedure s*ou&d s%eci$y w*o is res%onsi'&e $or ris management, w*en ris situation is regu&ar&y considered (e.g. at eac* %ro+ect status meeting), and w*ic* ro&es riss are communicated to, etc. &so re$er to t*e "is Management P&an (or "is S*eet) w*ere t*e riss are &isted, assessed, and mitigation and contingency is de$ined.

5# Ris3 Assess/ent The initial Risk Assessment follo!ing page" attempts to identify# characterize# prioritize and document a mitigation approach relative to those risks !hich can be identified prior to the start of the project. The Risk Assessment !ill be continuously monitored and updated throughout the life of the project# !ith monthly assessments included in the status report see $ommunications Plan" and open to amendment by the Project %anager. &ecause mitigation approaches must be agreed upon by project leadership based on the assessed impact of the risk# the project's ability to accept the risk# and the feasibility of mitigating the risk"# it is necessary to allocate time into each Steering $ommittee meeting# dedicated to identifying ne! risks and discussing mitigation strategies. The Project %anager !ill convey amendments and recommended contingencies to the Steering $ommittee monthly# or more fre(uently# as conditions may !arrant.

Project Ris.s 11

PROJECT EXECUTION PLAN Ris.

Details

,i.elihoo&

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Project Issues Issue

Details

Im#act

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12

Project Name


Project Name

Initia Pro$e%t Ris3 Assess/ent Ris.

Ris. ,evel ,1"10

,i.elihoo& of Event

"itigation Strateg!

Project Si(e Per+on Hour+

H: O.er #////

Certaint!

E+timate Project Sc,eu2e

H: O.er 1# mont,+

Certaint!

H: O.er 1& mem7er+

Certaint!

H: O.er $

Certaint!

Narro4
M:
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L: Sco3e 0enera22: eBne +u7ject to re.i+ion

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Con+u2tant Project De2i.era72e+ unc2ear Venor Project De2i.era72e+

L: e22 eBne

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M: E+timate not c2ear2: eBne

Somehat li.el!

Co+t E+timate+ "nrea2i+tic

L T,orou0,2: 3reicte 7: inu+tr: e93ert+ u+in0 3ro.en 3ractice+ to 1&? mar0in o5 error

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Team Si8e at Pea-

Num7er o5 Inter5ace+ to E9i+tin0 S:+tem+ A;ecte

A++i0ne Project Mana0er en0a0e con+u2tant com3re,en+i.e 3roject mana0ement a33roac, an communication+ 32an Create com3re,en+i.e 3roject time2ine 4it, 5re6uent 7a+e2ine re.ie4+ Com3re,en+i.e communication+ 32an 5re6uent meetin0+ ti0,t 3roject mana0ement o.er+i0,t De.e2o3 inter5ace contro2 ocument immeiate2:

Project Definition

13

,i.el!

A++i0ne Project Mana0er=+> to a++e++ 02o7a2 im32ication+ a2ance o5 in5ormation to 7e 0at,ere 7: con+u2tant

Sco3e intia22: eBne in Project e9ecution P2an re.ie4e mont,2: 7: t,ree 0rou3+ =Project Mana0er an Steerin0 Committee> to 3re.ent unetecte +co3e cree3 Inc2ue in Project e9ecution P2an +u7ject to amenment Inc2ue in Project e9ecution P2an +u7ject to amenment

Inc2ue in Project e9ecution P2an +u7ject to amenment a+ ne4 etai2+ re0arin0 3roject +co3e are re.ea2e

PROJECT EXECUTION PLAN Ris.

Time2ine E+timate+ "nrea2i+tic

Num7er o5 Team Mem7er+ "n-no42e0ea72e o5 u+ine++

Project Name

Ris. ,evel ,1"10 M: Time2ine a++ume+ no erai2ment

,i.elihoo& of Event Somehat li.el!

"itigation Strateg!

L Team 4e22 .er+e in 7u+ine++ o3eration+ im3acte 7: tec,no2o0:

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L: IentiBe an ent,u+ia+tic L: "ner+tan+ .a2ue ! +u33ort+ 3roject

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L: "ner+tan+ .a2ue ! +u33ort+ 3roject L: Mo+t uner+tan .a2ue ! +u33ort 3roject

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Fre6uent2: +ee- 5ee7ac- to en+ure continue +u33ort

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Fre6uent2: +ee- 5ee7ac- to en+ure continue +u33ort

M: Di+tri7ute team ma-e+ a.ai2a7i2it: 6ue+tiona72e

Somehat li.el!

M: Team i+ i+3er+e amon0 +e.era2 +ite+ M: Some ,a.e 4or-e to0et,er 7e5ore

,i.el!

Continuou+ re.ie4 o5 3roject momentum 7: a22 2e.e2+ Con+u2tant to ienti5: an: im3act+ cau+e 7: una.ai2a7i2it: I5 nece++ar: increa+e committmment 7: 3artici3ant+ to 5u22 time +tatu+ "+e o5 Intranet 3roject 4e7+ite com3re,en+i.e Communication+ P2an Com3re,en+i.e Communication+ P2an

L: "+er+ are 3art( time team mem7er+

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"+er Grou3 Partici3ant+ coorinate 7: 5u22 time em32o:ee

L: Procurement Met,oo2o0: 5ami2iar to team L: e22(eBne

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N@A

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N@A

L: e22(eBne an acce3te

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N@A

Time2ine re.ie4e mont,2: 7: t,ree 0rou3+ =Project Mana0er an Steerin0 Committee> to 3re.ent unetecte time2ine e3arture+

Project Mana0er an con+u2tant to ienti5: -no42e0e 0a3+ an 3ro.ie trainin0 a+ nece++ar:

Project ,ea&ershi# Steerin0 Committee e9i+tence A7+ence o5 Commitment Le.e2@Attitue o5 Mana0ement A7+ence o5 Commitment Le.e2@Attitue o5 "+er+ A7+ence o5 Mi( Mana0ement Commitment

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Fre6uent2: +ee- 5ee7ac- to en+ure continue +u33ort Fre6uent2: +ee- 5ee7ac- to en+ure continue +u33ort

Project Staffing Project Team A.ai2a7i2it:

P,:+ica2 Location o5 Team 3re.ent+ e;ecti.e mana0ement Project Team+ S,are or- E93erience create+ 3oor 4or-in0 re2ation+,i3 ea- "+er Partici3ation on Project Team

Somehat li.el!

Project "anagement Procurement Met,oo2o0: "+e 5orei0n to team C,an0e Mana0ement Proceure+ uneBne ua2it: Mana0ement Proceure+ unc2ear 14


Project Name

6# !+78%ontra%t Mana'e/ent /ist w*ic* %art o$ wor is outsourced to w*ic* su'contractor. "e$er to t*e su'contractors agreement t*at s*ou&d inc&ude or re$er to t*e statement o$ wor, t*e e!ecution %rocess, mi&estones, -ua&ity assurance, con$iguration management, communication structure, *andoer %rocedure, acce%tance criteria, and -ua&ity audits.

Su'(contractor Compan4 Contact

Su'(contracted ;or6

Re1$ to su'( contract

Remar6

9# Co//+ni%ation an, Re&ortin' State t*e %rinci%&es $or re%orting and distri'uting in$ormation wit*in t*e %ro+ect $or t*e di$$erent grou%s o$ interna& and e!terna& stae*o&ders. nc&ude, $or e!am%&e, *ow o$ten t*e re%orting wi&& tae %&ace, t*e ty%e o$ re%orts or in$ormation, t*e ty%e o$ media in w*ic* it is %resented, and t*e ty%e o$ meetings t*at wi&& tae %&ace. a) nterna& communication and re%orting2 ensure t*at a&& in$ormation is aai&a'&e to t*ose w*o need it. 3 P&an %ro+ect meetings, *ow o$ten t*ey tae %&ace, and w*o wi&& %artici%ate 3 De$ine *ow %ro+ect in$ormation wi&& made aai&a'&e to t*e interna& stae*o&ders (e.g. %ro+ect &i'rary) 3 De$ine *ow and *ow o$ten su'%ro+ects and su'contractors re%ort to t*e %ro+ect manager 3 De$ine w*o %artici%ates mi&estone meetings 3 De$ine *ow eents wi&& 'e communicated ') 4!terna& communication and re%orting2 3 De$ine w*at in$ormation wi&& 'e %roided to w*ic* stae*o&ders 3 De$ine *ow and *ow o$ten in$ormation wi&& 'e %roided to w*ic* stae*o&ders o$ten (e.g. %ro+ect re%ort) 3 P&an regu&ar meetings wit* e!terna& stae*o&ders (e.g. Steo meetings) 4!#e of "etho& 1 4ool Communication Internal Communication? Project Meetins 23cel s0eet

7re2uenc!1Sch e&ule

Information

Partici#ants 1 Res#onsi/les

;ee6l4 and on event

Project Mr Project )eam

S0arin o1 project data

S0ared Project Server

;0en availa'le

Milestone Meetins

23cel s0eet

Final Project Meetin

23cel s0eet

=e1ore milestones M,

Project status8 pro'lems8 ris6s8 c0aned re9uirements >ll project documentation and reports Project status proess ;rap(up 23periences

15

Project Mrs Project )eam Mem'ers Project Mr Su'( project Mr Project Mr Project )eam


Project Name

4!#e of "etho& 1 4ool Communication External Communication an& Re#orting? Project Report 23cel s0eet

7re2uenc!1Sch e&ule

Information

Partici#ants 1 Res#onsi/les

Mont0l4

Project status ( proress ( 1orecast ( ris6s

SteCo Meetins

Mont0l4

Project Manaer8 SteCo

Project ManaerSu'( Project Manaers SteCo Meetins

23cel s0eet

Sign-off Sheet

I have read the above Project execution Plan and will abide by its terms and conditions and pledge my full commitment and support for the Project execution Plan.

Project S#onsor? Date Project "anager? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date

16


Project Name

Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date Steering Committee? Date

17

Project Execution Plan format

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