Date 7/08/2011
Naoc, Aenr, Nae
Doc. N° HSE-DIV-C6-FORM-001
Rev. 00
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Pre-Tender HSE Qualification Questionnaire
Naoc, Aenr, Nae
Date 7/08/2011
Doc. N° HSE-DIV-C6-FORM-001
Rev. 00
Page 2 of 9
INTRODUCTION The prime objective of Naoc, Aenr and Nae is to develop a culture and processes to ensure the safety and health of all employees, contractors, customers and communities associated with our operations in Nigeria. To reach this objective, we select, as far as practically possible, those contractors that can demonstrate their capabilities in ensuring the safety and health of their workers and sub-contractors and environment protection. If you are interested in contract work for Naoc, Aenr and Nae please fill in this questionnaire as comprehensively as possible and return to us. This will allow for consideration to future contract work. Figure 1 below shows the elements involved in effective health and safety management and is taken from the Occupational Health and Safety Assessment Series (OHSAS) and the international management system standards on environment (ISO 14000) and quality (ISO 9000) management.
Where possible please provide documentation (completed or templates) and photos to support answers to the following questions:
Date 7/08/2011
Naoc, Aenr, Nae
Doc. N° HSE-DIV-C6-FORM-001
Company Particulars Company Name:
DAMAGIX NIGERIA LIMITED
Company Address:
19B MAITAMA SULE, S.W. IKOYI, LAGOS Postal Code:
Company Registration/Licence Number(If applicable)
23401
Locally:
Numbers of Employees:
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NIGERIA
RC 215,492
Telephone: Email:
Contact Person Name: Contact Person Position: Contact Numbers: Mobile:
Country:
Rev. 00
Fax:
Nationally:
Globally:
To finalise your suitability, it may be necessary for our representative to formally assess your logistical, environment, health and safety systems. We would provide prior notice of such an assessment. If you have any objection, please indicate below by checking the box and providing your name.
I do not wish a Naoc, Aenr, Nae representative to assess our safety and health systems
Name of Objector:
Questions Questionnaire items Section 1: Leadership and commitment
Answers/Evidence
Commitment to HSE through leadership
a)
Are senior managers personally involved in HSE management?
a) Yes, the senior managers are personally involved in the HSE management by setting up departmental objectives and monitoring them for compliance.
b)
Is there evidence of commitment at all levels of the organization?
b) Yes we have evidence of commitments at all levels of our Organization. See attached HSE 1 - Minutes of meetings.
c)
Is there a positive culture towards HSE matters?
c) We promote positive culture towards HSE matters via meetings, trainings, quiz and games.
Section 2: Policy and Strategic Policy HSE policy documents
a)
Does your company have an HSE policy document? If yes provide a copy.
A) Yes, Damagix has HSE policy document. See attached HSE 2 - HSE Policies
b)
Who has the overall and final responsibility for HSE in your organization?
b) The Managing Director has the final and pverall responsibility for HSE.
Naoc, Aenr, Nae
c)
Availability of policy statements to employees
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Who is the most senior person in the organization responsible for this policy being carried out at the premises and on site where his employees are working?
c) Silas schodneva is the most senier person in our organization who oversees and ensures HSE policy is strictly adhered to at the premises and site where employees are working.
Provide name, title and experience.
Silas schodneva, QHSE Manager, Please see attached HSE 3 – Silas schodneva a) i) Meetings ii) The Policy is strategically located at different points in all our offices. iii) Trainings iv) Publication on the Notice Board v) Memos
a)
Itemize the methods by which you have drawn your policy statement to the attention of all your employees
b)
What are your arrangements for advising employees of changes in the policy?
b) i) Memos are sent to Heads of Departments ii) Training is conducted iii) Meetings are Held to give further explanations
Section 3: Organization, Resources and Competence Organization-Commitment and communication
Competence and Training of managers/supervisors/senior site staff/HSE advisers
Competence and general HSE training
a)
How is management involved in HSE activities, objective-setting and monitoring?
a) Each of the heads of Departments sets their departmental objectives and monitors them for compliance.
b)
How is your company structured to manage and communicate HSE effectively?
b) A HSE Committee is in place and saddled with the responsibility of overseeing all HSE Matters.
c)
What provision does your company make for HSE communication meetings? Have the managers and supervisors at all levels who will plan, monitor, oversee and carry out the work received formal HSE training in their responsibilities with respect to conducting work to HSE requirement?
c) HSSE Communication is one of the core reasons meetings are held daily. See attached HSSE 4 - HSE Organisation.
If yes, please provide details. When the training is given in house, describe content and duration of the courses. What arrangements does your company have to ensure new employees have knowledge of basic industrial HSE and to keep this knowledge up to date?
See attached HSE – HSE Training Certififcates and HSE Training Matrix
b)
What arrangement does your company have to ensure new employees also have knowledge of your HSE policy and practices?
b) Through regular HSE meeting, briefs and in house training new employees get to know the company’s HSSE Objectives and Policies
c)
What arrangements does your company have to ensure new employees have been instructed and have received information on any specific hazards arising out of the nature of the activities? What training
b)
a)
a)
a) Yes.
a) Daily HSE Meetings are held that avails new employees an avenue to get to know the company’s HSSE Objectives and Policies and also through trainings.
Daily HSE Meetings are held that avails new employees an avenue to get to know the company’s HSSE Objectives and Policies and also through trainings.
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Date 7/08/2011
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do you provide to ensure that all employees are aware of company requirement? d)
What arrangements does your company have to ensure existing staff HSE knowledge is up to date?
d) Via regular in house training and external training as may be required for specific work groups.
(If training is provided in house, please give details of the content).
Specialized training
a)
Have you identified areas of your company’s operations where specialized training is required to deal with potential hazards?
a) None at the moment
(If yes , itemize and provide details)
Assessment of suitability of subcontractors/other companies
b)
If the specialized work involves radioactive, asbestos removal, chemical or other occupational health hazard, how are the hazards identified, assessed and controlled?
b) Specialised trainings arise from a perceived and identified risk.
a)
How do you assess : HSE competency HSE record of the subcontractors and companies with whom you place contracts?
a) Questionaires/Audits
b)
Where do you spell out the standards you require to be met?
b) In our HSSE Manuals.
How do you ensure these are met and verified?
c) Audits
Questionnaire items
Responses/Evidence
Section 4: Risk assessment and management Hazards and effects assessment
Exposure of work force
Handling of chemicals
Personal Protective Equipment
Waste management
What methods are used within your company for identification, assessment, control and recovery of hazards and effects? Do you have in place any systems to monitor the exposure of your workforce to chemical or physical agents? How is your workforce advised on the properties of chemicals encountered in the course of their work? What arrangements does your company have for provision and upkeep of protective clothing, both standard issue and that required for specialized activities?
See attached HSE 5 - Risk Management Folder.
Does your company have in place systems for identification, classification
Yes we do, please see attached HSE 7 - Waste Management.
Please see attached HSE 6 - Risk Management folder. Please see attached HSE 6 - Risk Management folder. To ensure the greatest possible protection for employees in the workplace is our priority and we have created a program for that, please see attached Damagix Personal Protective Equipment (PPE) Program
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Date 7/08/2011
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and management of waste?
Section 5: Planning ,Standards and procedures HSE or operation manuals
a)
Do you have a company HSE manual (or operations manual with relevant sections on HSE) which describes in detail your company approved HSE working practices relating to your work activities?
a) Yes we have HSE Manual, see attached
If the answer is yes, please provide a copy of supporting document.
HSE 8 - HSE Management System Manual.
How do you ensure that the working practices and procedures used by your employees on site are consistently in accordance with your HSE policy objectives and arrangements?
b) By conducting none scheduled inspection of the site and through Audits..
How do you ensure that plant and equipment used within your premises, on site, or at other locations by your employees are correctly registered, controlled and maintained in a safe working condition? Where do you spell out the standards you require to be respected?
Through Audits and Inspection.
b)
How do you ensure these are respected and verified?
b) Through Audits and Inspection.
c)
Is there an overall structure for producing, updating and disseminating standards? What arrangements does your company have for combating road and vehicle incidents?
c) Please see attached HSE Management Review.
b)
Equipment control and maintenance
Directives
Road safety Management
a)
a)
a) HSE Management System Manual.
a) Through regular trainings and emphasis on the adherence to speed limits, road signs and use of selt belt at all times. We also monitor and control this via observations, feed back from employees, invesitigations and inspections etc.
Section 6: Implementation and Monitoring Management and performance monitoring of work activities
a)
What arrangements does your company have for supervision and monitoring of performance?
a) Audits, Inspection and Incident Investigations.
b)
What type of performance criteria are used in your company: give examples
Observation, Feed Back from employees, Audits, Inspection etc.
c)
What arrangements does your company have for passing on any results and findings of this supervision and monitoring to your: Base management Site employees?
c) We have developed and maintained a written hazard communication program that ensures we receive the details necessary to inform and train our employees properly and to design and put in place employee protection programs. It also provides
Naoc, Aenr, Nae
Date 7/08/2011
Doc. N° HSE-DIV-C6-FORM-001
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necessary hazard information to employees, so they can participate in, and support, the protective measures in place at workplaces. Please see attached Hazard Communication Program. HSE performance achievement awards
Has your company received any awards for HSE performance achievement?
No.
Has your company suffered any statutory notifiable incidents in the last five years (safety, occupational health and environment)?
No.
Statutory notifiable incidents/dangerous occurrences
(answers with details including dates, most frequent types, causes and follow up preventative measures taken)
Improvement requirement and prohibition notices
HSE performance records
Incident investigation and reporting
Has your company suffered any improvement requirement or prohibition notices by the relevant national body, regulatory body for HSE or other enforcing authority or been prosecuted under any HSE legislation in the three years? (if your answer is YES please give details) a) Have you maintained records of your incidents and HSE performance for the last five years?
No.
a) Yes.
(If yes, please give the following details for each year, number of non lost time injuries, and number of lost time injuries, total hours worked by workforce for each corresponding year, frequency rates, and your company definition of lost time incident).
Please see attached HSE 9- HSE Statistics
b)
How is health performance recorded?
b) Through medical check-ups and HSE Statistics.
c)
How is environmental performance recorded?
c) Through data obtained from operations and Statistics gathered during Projects.
d)
How often is HSE performance reviewed? By whom?
d) Quarterly and by the HSE commitee
a)
Who conducts incident investigations?
a) Smaller incidents are investigated and handled by the site teams. Significant incidents (e.g. lost time or those needing medical treatment) are investigated by our own HSE advisors.
b)
How are the findings following an investigation, or a relevant incident occurring elsewhere, communicated
b) An incident deemed to be serious triggers an immediate audit of the process or operations that led to the incident (root
Naoc, Aenr, Nae
Date 7/08/2011
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to your employees?
cause analysis will be carried out). The report of this investigation is communicated to all staff.
Are near misses reported?
c) Yes. Please see attached HSE Incident, Investigating and Reporting
a)
Do you have a written policy on HSE auditing and how does this policy specify the standards for auditing (including unsafe act auditing)?
a) Yes we do; please see attached HSE 8 – Procedure for Internal Audit
b)
Do your company HSE plans include schedules for auditing and what range of auditing is covered?
b) Yes it deos, Internal Audits are done quarterly, while audits for suppliers/contractors are carried out yearly.
c)
How the effectiveness of the auditing is verified and how does management report and follow up audits?
c) We achieve this by conducting unscheduled audits/investigation.
c)
Section 7: Audit and Review Auditing
Insurances Naoc, Aenr, Nae will require its contractors to have the following insurances: Workers Compensation Insurance Public Liability Insurance Motor Vehicle Insurance Professional Indemnity Insurance Please supply details for each.
For and on behalf of the Company Name: Position: Date: End of Formal Questionnaire I hereby, Mr(s)(Full name)……………………………………………………………. declare that all information provided in this questionnaire are accurate and can be verified when required by Naoc, Aenr, Nae.
______________________________________________________________________________ This section for Naoc, Aenr, Nae Use Only Naoc, Aenr, Nae – General Manager/Delegate Person Review Comments:
Naoc, Aenr, Nae
Name:
Date 7/08/2011
Doc. N° HSE-DIV-C6-FORM-001
Rev. 00
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Position:
Date: Naoc, Aenr, Nae – HSE Manager Review Comments:
Does the company Logistical, HSE assessment by Naoc, Aenr and Nae? Name: Position: Date:
system
require
physical
Yes
No
