PP Master Data Configuration

SAP PP/QM Configuration

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INDEX 1.

OVER VI EW:-

4

2.

GET T I NG I NT O T HE CONF I GUR A T I ON A R EA OF SAP

8

3.

MAST ER DA T A CONF I GUR A T I ON - BOM

12

3 .1

De f i n e BOM Usag e

12

3.2 3.2

Define efine Defau efault Va Valu lues es for item statu tatus s

16

3.3 3.3

Define efine Allow Allowed ed Mater Materia iall type type for for BO BOM Hea Heade derr

20

3 .4

De f i ne ne BOM St at at us us

23

3 .5

De f i ne ne I te te m Cat eg ego ry

26

3.6 3.6

Defin efine e All Allow owed ed item item typ type for for BOM Item Item

30

3 .7

De f in in e Ex pl plo si si on on t yp yp e s

33

3 .8

De fi fi ne ne Orde r o f P ri or ori ty ty

36

3 .9

De f i ne ne Appli ca cat io io n

40

3.10 3.10

Define Alter Alterna native tive Determi Determina nation tion for Mu Multiple ltiple BOM BOM

44

3.11 3.11

Alterna Alternative tive determina determination tion in rela related app applica lication tion Area Area

46

3.12

Define User-specific setting

47

4.

WOR K CENT ER

50

4 .1 .1

De fi fi ne ne Wo Wo rk rk ce ce nt nt er er Cat eg ego ry ry

51

4 .2

De f in in e F i el el d Se le le ct ct io io n

54

4 .3

De fi fi ne ne Ta Task L i st st us usag e

58

4 .4

De f i n e Pa P aram e t er ers

61

4 .5

De f in in e St St an and ard Va Val ue

65





























5.

CA P A CI T Y P LA NNI NG

76

5 .1 .1

De fi fi ne ne Capac it it y Cat eg eg or ory

76

5 .2 .2

De te te rm rm in ine Ca Capac it it y Pl Pl an anne r

78

5 .3

De fi fi ne ne Shi ft ft Se qu que n nc ce

81

5.4 5.4

Define efine Form Formu ula Para Paramete meters rs for Work ork cente centers rs

88

5.5 5.5

Defin efine e For Formula mula for for Wo orrk k cen center ters s

91

5 .6

De f in in e Fa Fac to to ry ry c al al e n nd dar

95

5 .7 .7

De fi fi ne ne De fa faul t Capac it it y

106

5.8 5.8

Defin efine e Wor Wo rk k cen center scree creen n seq sequ uence ence

109

6.

R OUT I NG

112

6.1 6.1

Define Stand Standar ard d valu value des descri cription ption in oper operatio ation n over view

113

6 .2

De fi fi ne ne R ou out in ing St at at us us

115

6 .3

De fi fi ne ne Ta Task L i st st us usag e

117

6 .4 .4

De fi fi ne ne R ed educ ti ti on on St ra rat eg eg y

119

6 .5

De f i n e Use r Fi el el ds

123

6 .6

De fi fi ne ne Ro Ro ut ut in ing Se Se le le ct ct io io n  Automatic

127

7.

SUMMAR Y :-

130





























w:1. Over vie w:Production Planning module configuration reports are demonstrated in this book.

and

relevant

PP module contains three types of manufacturing methods. o

Discrete

o

Repetitive

o

Process Industries.

Discrete: Discrete production method is applicable to the manufacturing setup where small lots are manufactured with frequent changes in the settings. Manufacturing is accounted through Production orders. Repetitive: This method is applicable, where products are manufactured with least change or no change in the manufacturing process over a long period of time. Manufacturing is accounted through backflush. Process Industries: It is similar to the Discrete but instead of routing, It uses master recipe where in Process messages are maintained.





























Manufacturing is accounted through process orders. Configuration setting in PP module can be classified as below. •

Master Data related settings settings

•

Planning Related Settings

•

Production Execution related settings

We will discuss about the Master data related configuration setting in detail. Important Master data in PP module are •

Bill Of Material

•

Work center

•

Routing

Bill Of Material (BOM):BOM can be defined as “a list of required components along with the required quantity essential to make any product”. Important Technical details related to BOM are Application of BOM Usage of BOM Status of BOM





























Configuration setting related to BOM will enable to align the BOM master data in line with the business requirement blue print document.

Work Center:Machines, group of labour, processing unit are defined as work center in SAP. Work center contains the Capacity Requirements Scheduling details Costing details Configuration setting related to work center will enable to define the SAP system according to the business requirement blue print document.

Routing:Sequence of operation, work centers to be used and the duration required for each operation to manufacture the product is defined in routing. Important Technical details related to Routing are Usage of Routing Status of Routing































Configuration settings related to Routing will enable to align the Routing master data in line with the business requirement blue print document. Friends, the configuration settings related to each master data are explained in detail.

Example:BOM Item category configuration Automatic alternate selection of BOM Configuration of BOM usage Configuration of allowed item type for BOM Work Center Configuration of Configuration of Configuration Configuration of Configuration of

field selection in work center formula to schedule and calculate cost standard value v alue key shift sequence

Routing Configuration of Automatic Routing selection





























Configurati ti on area area of SAP 2. Get ti ng into the Configura BACKGROUND

To make the configuration in SAP, one has to have authorization authorization to perform transaction in configuration configuration mode. It is the place where every details are maintained to make the transaction happen as per the business mapping. SCENARIO

It is required to configure various settings in SAP. INSTRUCTIONS

To do configuration, first one has to logon to the system, and go to the IMG mode. How to logon to IMG mode is explained below. From next document onwards, it is mentioned as IMG. How to get in to the SAP IMG mode? 1. Type spro in the SAP main screen dialog box,





















































































5. You are inside the IMG for Production Planning Module. If the menu path is mentioned as “IMG” in the further topics, you have to follow the above step to reach this place.































Mast er Dat Dat a Configura Confi guratt ion io n - BOM BOM 3. Mast 3.1 Defi ne BOM BOM Usage

BACKGROUND

This configuration setting enables to define Bill Of Material (BOM) usage. BOM usage defines the usage of BOM in specific application area in the SAP. Example, there can be a separate BOMs for Ø

Design,































SCENARIO

Create new BOM usage. Note:Standard BOM usage available with SAP is sufficient. However any new BOM usage can be created. INSTRUCTIONS

Follow the Menu Path: IMG → Production → Basic data → Bill of materials → General data à BOM Usage à Define BOM Usage 1. Click































4. Select +,- or . to indicate to which area ar ea this BOM is meant for like Production, Engineering, Spare, Plant Maintenance, Maintenance, Sales or for costing relevancy. Note:-Based on this, during BOM explosion, dependent requirements are also planned,

entire

5. Enter Usage text 6. Click Save

Impact of this configuration in Master Data / Transaction When creating the BOM, key defined here will appear in the BOM Usage field. According to the requirement, BOM usage key has to be





























































3.2 Defi ne Defau Default lt Values Values for ite m status BACKGROUND

This configuration setting enables to define default values for item status. Every item in the BOM can be defined whether it is subjected to Costing Sales Production Spare part

































Follow the Menu Path: IMGàProduction àBasic dataàBill of materialsàGeneral dataàBOM usageàDefine default values for the item status

1. Click

































Maintenance Indicating the item is related to Sales and it will appear in the sales order. Relevant to costing

Sales

Relevan

5. Click Save

Leave blank. Normally used in variant configuration. Select X , indicating relevant to costing.

.

Impact of this configuration in Master Data / Transaction

































































3.3 Defi ne Allowed Materi Material al t ype for fo r BOM Header BACKGROUND

This configuration setting enables to control the creation of BOM to the specific material types. This configuration is done to the combination of BOM usage and Material type.

































Click



































1. Click Update required and optional fields:



































3.4 Def ine BOM BOM Statu Stat us



































While it is in preparation it is required not to be used by any application. application. Status “In preparation” has to be created.



































4. Leave all the check box as EMPTY. 5. Mention description description as “In preparation”



































3.5 Define Item Category

































































































































































































































































































































































































































































































































































































































































































































































































































































































































































INSTRUCTIONS Follow the Menu Path: IMGàProduction àBasic dataàWork centerà General Data àStandard ValueàDefine Parameters. 1. Click

2. Click





























3. Update the Following fields Fi eld De sc r i pt i o n Parameter Parameter to hold the value. Any alphanumeric six digit may be entered. E.g. LABOUR Origin Place where from the value is to be taken. E.g. To indicate value to be taken from task list maintain 2 in this field. Short key word Short description Key work Key word to identify Dimension Dimension of the parameter. E.g. Any thing related to Duration may have TIME as dimension. Standard Value Unit Unit of of th t his pa parameter. E. E.g. Time dimension may have





























4. Click Save

.

Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction Link between the parameter and the master data is as below. a. This parameter will be assigned to the standard value key. b. Standard value key will be attached with the work center. c. Work center will be attached in the task list. I.e. in the routing or in the master recipe. d. Standard value v alue (i.e. duration of labour hours required) will be maintained in the task list as a master data.





























4.5 Define Standa Standard rd Va Valu lue e BACKGROUND

This configuration setting enables to define the standard value key. Standard value key is very essential to capture the cost incurred in the work center. Standard value key will contain the activities. One standard value key can contain up to six activities. Each activity refers to the cost. Example:•

Production cost

•

Set up cost

•

Labour cost

•

Quality Cost

•

Power cost

•

Steam cost

One work center can have only one standard value key.





























INSTRUCTIONS Follow the Menu Path: IMGàProduction àBasic dataàWork centerà General Data àStandard ValueàDefine standard value key.

1. Click

2. Click































3. Update the Following fields Fi eld De sc r i pt i o n Standard value key Enter an any alpha numeric to indicate standard value key.





























Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction When creating the work center, standard value key STD1 to be mentioned.





























4.6 Det ermi ne Person Responsible Responsible BACKGROUND

This configuration setting responsible for work center.

enables

to

define

the

person

Every work center will have a responsible person to schedule the work load to that machine and to monitor the working hours and output from that work center. This field can be used for reporting purpose also. SCENARIO

Create a work center responsible person. INSTRUCTIONS Follow the Menu Path: IMGàProduction àBasic dataàWork centerà General Data àDetermine person responsible

Click





























Update the Following fields Fi eld Plant Person Responsible

De sc r i pt i o n Name of the plant e.g. IND6 Three digit alpha numeric entry to mention the responsible person to the work center. E.g. INP Person Person responsi responsible ble descripti description on Detailed Detailed descrip description tion of the person responsible. E.g. Incharge Processing Unit

Click Save

.

Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data /





























4.7 Define Control Control Key BACKGROUND

This configuration setting enables to define control key. Control key governs •

Scheduling of operation

•

Cost calculation for an operation

•

Capacity calculation for an operation

•

Confirmation for an operation

Control key is mapped with the work center in the task list (i.e. in the routing and in the master recipe). SCENARIO

Create a control key with confirmation as mandatory and it



























































































5. Click control key.

to maintain any long text to this

6. Maintain the long text.

7. Click Save

.































While performing order creation, confirmation, MRP run system will behave according to this configuration setting.































Capa pacit cit y Planning Planning 5. Ca 5.1 Define Capacity Category BACKGROUND

This configuration setting enables to define the capacity category. Capacity category will differentiate the type of capacity used in the work center. Capacities can be •

Machine

•

Labor

































3. Update the Following fields Fi eld De sc r i pt i o n Category Capacity category. E.g 001 Description Description of capacity category e.g. machine

































5.2 Det ermi ne Ca Capa paci city ty Planner Planner BACKGROUND

This configuration setting enables to define the capacity planner. Capacity planner is the person who is responsible to plan and schedule the specified capacity.

































































Planner

Enter capacity planner. E.g. IN6 Enter capacity planner description. E.g. Processing unit plan

Description

4. Click Save

.

Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction

































5.3 Define ef ine Sh Shif iftt Sequence Sequence BACKGROUND

This configuration setting enables to define shift sequence. Shift sequence is used to define the specific working pattern. I.e. weekly holidays, number of shift and working hours of each shift.



































INSTRUCTIONS Follow the Menu Path: IMGàProduction àBasic dataàWork centerà Capacity Planningà Available capacityà Define shift



































Grouping Description

Enter shifting grouping. E.g. SG Enter description E.g. Special Grouping





































































Start date End date Start time

First shift Starting date of the shift End date of the shift Starting time of the shift



































































































































































































































































































































































































































































































































































































































































































































































































































































































































































































9. Click Save

.

Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction This reduction strategy can be maintained in the Routing.





























6.5 Defi ne User Fields Fie lds BACKGROUND

This configuration setting enables to define user fields. User field can be used in the operation heading in the task list to define your own reference data. Maximum of six fields can be defined through the user field. SCENARIO

Create user defined field. INSTRUCTIONS Follow the Menu Path: IMGàProduction àBasic dataàRoutingà Operation dataà Define user fields

1. Click





























2. Click 3. Update the Following fields Fi eld De sc r i pt i o n Field Key Enter the name of the field. E.g. OPERDT Description of the field key Enter the description. E.g. Operation detail user field





























Maintain the text field as shown above

Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction User field may be maintained at Routing operation header level. Below screen shows the user field, where the details of created by and other details can be maintained.



























































6.6 Define Routi Routi ng Select ion  Automatic BACKGROUND

This configuration setting enables to configure the automatic selection of routing (Task list). Task list has to be selected automatically during • • • •

Production order creation (Routing) (Routing) Process order creation (Master recipe) Cost estimate calculation MRP run

Routing is essential to •

Calculate the conversion cost

•

Calculate the capacity requirements

•

Schedule the operation

•

To schedule the material at right time in MRP





























1. Click

2. Click 3. Update the Following fields Fi eld ID Selection Priority

De sc r i pt i o n Selection id. E.g. 01 Priority of selection in this ID. E.g. enter from 1,2 …





























Impact of t his co nfigura nfiguratt ion in Mas Mast er Data Data / Transaction In the order type dependant parameter and MRP plant parameter configuration Selection id 01 will be mentioned. While performing the transaction (creation of process order or production order or MRP run), automatic selection of routing will be performed in the following sequence: •

First system will search task list type routing as per the sequence 1

•

System will search for routing with usage 1

•

System will search for routing with status 4

If the above search fails, system will go to the next sequence sequence in





























7. Summary:We have discussed the Master data related configuration settings. You must be able to configure master data in SAP according to the business requirement in the following areas Bill Of Material Work center Routing

Friends, please note that the most of the configuration settings related to master data are a re common to manufacturing types Discrete PPPI Repetitive The terminology only differs in the various processes. For E.g. Routing is called as master recipe in PP-PI and in

PP Master Data Configuration

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