WORKING DRAFT
Last Modified 2/5/2015 10:29 AM Eastern Standard Time Printed 1/8/2015 9:18 AM Eastern Standard Time
Boston Public Schools Operational Review – Week 5 check-in Feb 5, 2015
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Goals for today’s discussion
Update on process – process – what we’ve done, where we’re
going
Emerging insights – insights –Share a few emerging insights
from deep dive areas
Questions – Questions – Address any open questions and align
on week ahead
Agenda
▪
Week 5 highlights / activities
▪ Week 6 schedule of activities ▪ Emerging insights ▪ Phase II workshop ▪ Questions?
Week 5 highlights and activities
DRAFT
Week 5 activities
▪ District overextension: –
Began analysis of facility and school population data
▪ Special Education: –
Began analysis of current Special Education ratios
▪ Organization and performance management: –
On-line survey of chiefs, direct reports and their direct reports pushed out on Thursday
–
Cabinet-level organizational interviews with:
▫ Completed: Mark Racine (OIT), Eileen de los Reyes (Academics), Michele Brooks (Engagement), Tanisha Sullivan (Equity), Eileen Nash (Special Education), Antonieta Antonieta Bolomey Bolomey (ELL), (ELL), Sam de Pina (Student (Student Support Services), Chris Giuliani (CFO), Kamal Chavda (ODA),
▫ Scheduled for Friday: Ross Wilson (OHC), Melissa Dodd (CoS) Additional activities: activities: ▪ Additional
–
Second principals focus group
–
First parents focus group (East Boston Social Center)
–
Interviews with Chris Dweley and Sally Glora with the City
Discussion questions:
▪ Follow up emails from parents focus group: Parents viewed the meetings as an opportunity to share views with the mayor and have followed up with emails. Is there a representative in the Mayor’s office that
these notes should go to?
▪ A few places places for pushing on data, given impending snow.
Contents
▪ Week 5 highlights / activities ▪
Week 6 schedule of activities
▪ Emerging insights ▪ Phase II workshop ▪ Questions?
Week 6 schedule of activities
DRAFT
Week 6 activities
▪ Refine Phase II findings and identify any additional data and interviews needed
▪ Syndicate findings with SteerCo. In advance of workshop
▪ Notable meetings: – Thursday, February 12, 6pm: Second parents focus group (Dorchester)
– Friday, February 13, 11am – 12:30pm: Steering Committee Phase II workshop
For discussion: ▪ There’s more snow on the way…
▪ What budget sensitivities are there right now at BPS that we should be aware of?
Contents
▪ Week 5 highlights / activities ▪ Week 6 schedule of activities ▪
Emerging insights
▪ Phase II workshop ▪ Questions?
Week 6 emerging insights
HIGHLY PRELIMINARY
Emerging insights
▪ Special Education: – Boston is just above the state rate of Special Education identification (19% compared to statewide average of 17%)
– Massachusetts has one of the highest state rates, a reflection of being on the vanguard, not a manifestation of statewide policies
▪ Organization: – Every department does onboarding and PD in their own ways, with pockets of greatness that are not being shared
▪ Overextension: – Districts that right-size find savings between $300K and $700K per school
Discussion questions:
▪ Reactions or further perspective on these points
▪ Any specific questions within these areas that need answering?
Contents
▪ Week 5 highlights / activities ▪ Week 6 schedule of activities ▪ Emerging insights ▪
Phase II workshop
▪ Questions?
Phase II workshop Workshop inputs
Workshop outputs
The Phase II workshop will be designed to:
▪ Understanding – A new understanding of where some of BPS’ biggest
▪ Present the deep dives across the three areas for investigation and discussion
▪ Workshop additional probes in the deep dive areas that might be useful
▪ Pivot towards roadmaps for capturing the opportunity, opportunity, working to identify pitfalls and approaches that will be most impactful for BPS
opportunities lie and how they might be captured
▪ Refining – Next steps on any additional analyses that would help further define the scope of the opportunities for Phase III
▪ Path forward – Alignment on what what direction workplans should be pushing and at what level of the organization buy-in will be needed for Phase III
Contents
▪ Week 5 highlights / activities ▪ Week 6 schedule of activities ▪ Emerging insights ▪ Phase II workshop ▪
Questions?
