Narrative Report of OJT at Registrar's Office

A PRACTICUM REPORT

In Partial Fulfillment of the requirements for the degree Bachelor of Science in Information Technology

Submitted by:

Jovito D. Gabion Jr. III Trainee

Submitted to:

Mr. Roderick Y. Abad OJT Coordinator

March 2013

TABLE OF CONTENTS

I.

Title Page

II.

Table of Contents

i

III.

Curriculum Vitae

ii

IV.

Certificate of Enrollment

iv

V.

Narrative Report a. Introduction

1

b. Company Profile i. Mission

2

ii. Vision

2

iii. Organizational Chart

3

iv. Company/Institution History

4

v. Logo and its meaning

5

c. Classroom learning/ Theories used during OJT

7

d. Issues and Concerns about the company

8

e. Recommendation to improve the company

9

f. Summary of OJT experience

10

VI.

Daily Accomplishment Report

11

VII.

Daily Time Record

48

VIII. Evaluation Form

51

IX.

Certificate of Completion

53

X.

Picture Taken During OJT

54

i

Jovito Delcano Gabion Jr. III Address: Dita Street, Brgy. Kayhuvukan, Basco, Batanes Contact # : 09308305736 Email: [email protected] OBJECTIVES  I am looking for a suitable On-the-Job Training where I could practice my knowledge and developed my personality as a career person while utilizing my skills.

PERSONAL INFORMATION Age: Date of Birth: Gender: Civil Status:

19 January 13, 1993 Male

Height: Weight: Nationality: Religion:

5’6" 64 kg Filipino Roman Catholic

Single

QUALIFICATIONS

   

Dedicated and hardworking individual Willing to render overtime God-Fearing Willing to learn

CERTIFICATES PC Operation Computer Programming

2009 2010

SEMINAR AND TRAINING EXPERIENCES 

Leadership Training and Team Building Seminar February 12-13, 2011 Batanes State College Basco Batanes



11th Basic Campus Journalism Page Design and Layout Lecturer September 13-15, 2012 ii



Batanes State College Basco, Batanes In-House Computer Literacy Training Microsoft PowerPoint Lecturer October 26-29, 2012 Batanes State College Basco Batanes SKILLS



Oriented in Microsoft Office applications such as: o Microsoft Office Word o Microsoft Office Excel o Microsoft Office PowerPoint



Capable of editing picture, files and presentation using different Microsoft Windows applications



Proficient in Visual 9.0 programming language.

EDUCATIONAL BACKGROUND Tertiary:

Batanes State College Bachelor of Science in Information Technology Basco, Batanes

2009-Present

Secondary:

Kalilangan National High School Kalilangan, Bukidnon

2005-2009

Elementary:

Kalilangan Central Elementary School Kalilangan, Bukidnon

2000-2005

REFERENCES

Available upon request

iii

CERTIFICATE OF ENROLLMENT

iv

INTRODUCTION Internship or on the job training is one way by which we students are given an opportunity to apply the theories and computations that we have learned from school. It also helps us to obtain applicable knowledge and skills by performing in actual work setting. Colleges and universities require their students to undergo such training within a specific number of hours as part as part of the curriculum. For us students, an OJT or internship program provides opportunity to go through the actual methodologies of a specific job using the real tools, equipments, and documents. In effect, the workplace becomes a development venue for us student trainee to learn more about our chosen field and practice what we have learn from school. On the other hand, a valuable OJT program also profits the companies who accept trainees. First, OJT or intern provides extra manpower for a less significant labor cost than a regular employee. Most of them are all eager to learn the ropes so chances are high that they will cooperate. Accepting on-the-job trainees can truly be beneficial not only to the trainees but also to the companies that provide opportunities for this type of learning. There is wisdom in the front lines. Such training can be investment that we will be valuable to the company later on. This is also why we trainees should take our internship seriously as it can become a powerful tool and possibly even a source of recommendation when they take that big lift from being student to career professionals.

1

Mission

The office of the Registrar shall provide Academic and Administrative support in the attainment of the BaSCo Educational Mandate

Vision

The Office of the Registrar as a credible repository of student’s records

2

ORGANIZATIONAL CHART

3

COMPANY HISTORY

The Batanes State College started as the Batanes School of Arts and Trades, a vocational school established in 1967 by virtue of R.A. No. 4009. It was opened on August 7, 1967 with an initial appropriation of Php 250, 000.00. Permanent buildings were constructed out of the capital outlay duly appropriated by the national government. Between 1969 – 1971, the school became a Manpower Training Center under President Marcos’ Accelerated program. In 1981, the school was accredited to offer post-secondary trade technical course. Graduates of this course were confirmed with the title of Associate in Industrial Technology. The school opened the BSAT Annex Uyugan in 1982. On August 22, 2000, the annex school was separated from the mother school and was converted to General Comprehensive High School by virtue of R.A. No. 8854. On March 1, 1995, the school was converted to Batanes Polytechnic College by virtue of R.A. 7921. The college indefinitely closed the non-ladderized courses and offered degree courses. On June 11, 2001, the college was granted full authority by the Regional TESDA Office under TVET Program to offer the Two Year Computer Programming Course. On August 7, 2004, Republic Act No. 9314 converted the school into Batanes State College which offers the following with the following mandate:

COLLEGE MANDATE

The college shall primarily “provide collegiate occupational, technological and professional training in the fields of fishery, agriculture, environmental sciences and other related field of study. It shall provide special instruction for special purposes, promote research and extension services in the various disciplines and areas of specialization and provide leadership in its area of specialization”.

4

LOGO AND ITS MEANING

Modified, wheel in yellow gold The former Batanes Polytechnic College ring gear has been rounded on the edges instead of square showing that its course offerings are no longer pure voc-tech but is now a comprehensive college. The yellow-gold color of the ring symbolizes warmth, life and splendor. Torch and Flame The torch and flame serves as the eternal flame that must inspire all students Book Stands for the continuous search for knowledge. Green Leaves Represents the laurel leaves for success and the green color for freshness and hope. Tower and Windmill These features show that the island province, and the college is isolated no more, but is now connected with the rest of the country and the world. Sea, Waves and Mountain These features show that the college is located in a province surrounded by big seas, mighty waves and Mt. Iraya, the highest mountain peak in Batanes. Stone House The traditional Ivatan house is part of the cultural heritage of Batanes which the college wishes to preserve. This house has sheltered the people from the mighty typhoons that batter the province. BaSCo acronym in red The Batanes State College (BaSCo) is the flame, the torch and guide of Ivatans and as such it encourages Faculty Staff and Students to be courageous and bold to take on challenges.

5

The Rays The yellow streaks caused by the torch are the rays of hope, which the college brings to the people of Batanes, especially the young.

6

CLASSROOM LEARNING/THEORIES USED

When having my OJT at Batanes State College, there are lots of theories which I applied during the whole duration of my internship. Some of these theories were discovered by my own self, more of which are from my classroom learning. By using these theories, I was able to perform my duties and responsibilities as an OJT. The theories used were the following: I was able to apply my knowledge in using different MS Office Applications. We all know that the Registrar’s Office is one of the busiest office in an institution, which includes lots of paper works, encoding, preparing TOR and etc. that people who are computer literate are in a great need to perform such duties. I can say that I am qualified enough to handle such kind of situation. Through the theories which I have learned, I can perform different tasks using different MS Office Applications. I was able to apply my learnings on how to use a printer in different purposes such as scanning a document, photocopying, and in printing which are very essential or important to an individual to know or to perform when he/she is working in an environment where paper transactions are involved. I was able to troubleshoot a printer when an error “One of the ink cartridges is damaged or needs to be replace: ink color” message appear. There are some circumstances that in the Registrar’s Office, when we are printing a document, there are tendencies of having a paper jam since we are using quality bond papers. When a paper jam occurs and after removing the paper, there is a error message appears and by applying theories about troubleshooting such kind of error, we can easily determine solutions to fix the problem. Lastly, I was able to apply my professionalism which I learn from the subject Professional Ethics taught to us by Mr. Roderick Y. Abad. Because of this, I was able to observe courtesy, show respect and master my communication skills when having transactions to different employees of this institution.

7

ISSUES AND CONCERN ABOUT THE COMPANY

There are some issues or concerns which I have observe when I had my OJT at the Registrar’s Office, issues that are not huge enough and can be solved thru proper trainings and seminars that the institution may offer to them in order to improve their skills and learn new things that they may use in their daily transaction. First of this, using MS Word and Excel are limited that whenever they encounter a problem, they don’t know how to fix or troubleshoot since they lack trainings or workshop. lastly, I also observed that Mrs. Balles was not yet oriented on how to use a scanner, because there’s a time that she requested me to scan a document, she said that “madali lang pala mag scan”, and I taught her the process/steps on how to scan.

8

RECOMMENDATION

The things that I can recommend about the company is that the employees of the Registrar’s office must undergo trainings and seminar in order to improve their knowledge and skills, add new learning about the computers that may affect their daily work activities. Second, I recommend that they must employ an employee which is computer literate enough in order to perform activities related to computer works and knows how to perform basic troubleshooting in case problems exist.

9

SUMMARY OF EXPERIENCE In sum, the whole OJT experience wasn’t bad as I thought it would be. In fact, the 456 hours was a breeze except for those days when I had a hard time waking up early, when I need to wait for a long period of time when someone has already taking a bath in our small comfort room. Going to school and seeing some friendly faces, friends, and relativesthat helped a great deal. Having to do an OJT with friendly employees made a whole lot easier for me. It was also nice to have to go to school with my “bro” (and having snacks sometimes at canteen). It was also a great experience for me to have an OJT here in BSC Registrar’s Office because it gives me new learning and experiences that I never thought I could experience in my college life. This experience teach me on how to become a productive person, productive in the sense that I can perform activities or works related to computer and perform other activities like scanning, photocopying, and basic trouble shooting which gives me new experiences that I can apply in real life situations. Other experience which I cannot forget in my OJT is that I learn how to prepare a TOR which enables me to apply my knowledge and skills in working with MS Excel application. Second, I also learn on how to prepare a Purchase Request, on how to follow up and process it, which also gives me an experience where I can practice and improve the way how I interact and communicate with other people. Lastly, this On the Job Training program provides me the opportunity on how to work with a real life situation wherein I need to provide my expertise and skills in order for me to perform duties and responsibilities that gives quality of work.

10

DAILY ACCOMPLISHMENT REPORT

Total number of hours rendered: 8 Hrs. Date

Assigned

Actual Activity

Learning

Activity

December 3-7, 2012

Assigned as

Prepares Internet Café

I was able to apply

Monday-Firday

Internet Café

for its daily operation

my skills in

Attendant

operating an internet Render Printing

cafe

services to students and instructors

Acted as Internet café attendant

It was my first week of my On-The-Job Training (OJT) Program at the Batanes State College under the supervision of Mr. Randall G. Castillo – Information Technology Instructor. In the first day of my OJT, Mr. Castillo assigned me as an Internet Café Attendant at the second floor, ITE Hallway beside ITE department faculty where I render different services such as printing, computer rentals, photo editing, encoding and etc., the same with the following day. The following days was not easy to me since I need to perform activities that involves money in the sense that every mistakes, there is a waste of resources such as bond paper and PVC’s.

Noted by:

MRS. MAGDALENA V. BALLES OJT Supervisor

11



Assigned

Actual Activity

Learning

Activity

December 10-14, 2012

Assigned as

Prepares Internet Café

Monday-Firday

Internet Café


Attendant Render Printing services to students and instructors


My Second week of OJT, everything seems fine like what it should be, there are few students who are renting in the internet café since it is December, there were no exams scheduled on that time so they don’t have any reason to rent in the café, but there are also some students who are renting because they have projects and assignments that needs to be submitted before Christmas vacation.

Noted by:


12



Assigned

Actual Activity

Learning

Activity


Assigned as

Prepared Internet Café

Monday

Internet Café


Attendant Cleaned my work area


The third week of my OJT, Christmas party for Faculties and Employees have passed and still, I need to attend my On-the-Job training since it is not yet finished. On that day, I cleaned my work area, prepared the internet café for its daily operation and acted as internet café operator.

Noted by:


13



Assigned

Actual Activity

Learning

Activity


Assigned as

Prepared Internet Café

Monday

Internet Café


Attendant Cleaned my work area


Last week of December and everything seems fine, after the Christmas vacation, I still need to attend my OJT since it is required.

Noted by:


14


Total number of hours rendered: 8 Hrs. Date Assigned Activity January 2, 2013 Wednesday

None

Actual Activity

Learning

I was tasked prepare TOR.

to I was able to follow instructions from the head of office I was tasked to deliver the TORs to the house I was able to hasten of Mrs. Gabotero for my knowledge and her signature. skills on how to prepare a TOR. I assisted the registrar in creating her travel forms

It was Wednesday morning, Ma’am Balles told me to bring the prepared TOR to the house of Mrs. Gabotero because she is not in the office at that time because it was just the day after the New Year’s Celebration, so I place the TOR in a brown enveloped and begun walking going to the house of Ma’am Lilia. After I arrived to school, Ma’am Balles told me to encode or to create a copy of her travel forms.

Noted by:


15


Total number of hours rendered: 8 Hrs. Date Assigned Activity January 3, 2013 Thursday

None

Actual Activity

Learning

I was tasked to I was able to improve prepare certification my communication of grades. skills in communicating to I was tasked to go to other people. DTI office to ask Mr. Gato the grade of Mr. Sibalucca in his subject English 13.

Thursday morning, Mrs. Balles was not around because she was in the seminar, so I, Mr. Cabizon and Mrs. Gabotero was the only person in the registrar’s office and we are rushing certification of grades for the HM students. Then, unfortunately, one the of the HM students has a lacking grade in his subject English 13, so to make sure the exact grade of the student, I agreed to go to DTI office and asked Mr. Gato his grade.

Noted by:


16


Total number of hours rendered: 8 Hrs. Date Assigned Activity January 4, 2013 Friday

None

Actual Activity

Learning

I cleaned my work I was able to area, arranged all the observed cleanliness files in my table, in my work area. returned the folders in their specific location.

Friday, everything works fine; there were no assigned activities to me since Mrs. Balles was still not around, so I decided to clean my work area, arranged all the files in my table, and returned all the folders to their location.

Noted by:


17


Total number of hours rendered: 8 Hrs. Date Assigned Activity January 7, 2013 Monday

None

Actual Activity

Learning

I helped Ms. Lanie I was able to help Adarme in editing the other people in times picture of late Mr. of needs. Froilan Redondo for his prayer vigil.

It was a very lonely day to all the employees of Batanes State College because one of their watchmen died due to a vehicular accident happened, on this day, we are talking about the tragic accident happened yesterday when Ms. Adarme entered into the office and asked for my help in editing the picture of Froilan for his prayer vigil, so since I am a kind person, I accepted the job without asking a little compensation or snacks☺.

Noted by:


18


Total number of hours rendered: 8 Hrs. Date Assigned Activity January 8, 2013 Tuesday

None

Actual Activity

Learning

I cleaned my work area I was able to and returned my things observed cleanliness to their proper places. in my work area.

Tuesday morning, I cleaned my work area and returned my things to their proper places.

Noted by:


19



None

Actual Activity

Learning

Assisted Mrs. Lilia Gabotero in preparing the Transcript of Records of students who are going to SCUAA

I was able to increase my experience in creating Transcript of Records.

Helped Mrs. Castillo in I was able to apply refilling the ink of the my knowledge in printer in her office refilling an ink in a printer. In this day, I assisted Mrs. Lilia Gabotero in preparing the transcript of records of students who are going to SCUAA because Mr. Maggay was rushing us to finish it before Friday because it was the day they were going to Tuguegarao for the competition. Hours later, after I finished preparing some of the TORs, Mrs. Castillo arrived in the registrar’s office and ask if she can borrow me for a couple of minutes because she don’t know how to refill an ink to her printer, so I come with her into her office and start to refill the cartridges. At first, it was easy for me to refill the cartridges but when I returned them to their specific position, the printer does not recognized any of the cartridges so I apply my knowledge on how to troubleshoot a printer and it took time for me to fix it, but luckily, I was able to fix it with all the inks scattered on my hands.

Noted by:


20



None

Actual Activity

Learning

Rated the assessment I was able to apply form of Mrs. Lilia H. my knowledge in Gabotero. Microsoft Word in terms of copying a Assisted Mrs. Cielo in document in the her problem about internet and pasting copying and pasting a it in MS Word. document from the internet. Browsed the student data of Mr. Gabilo and Ms. Baldomar for creating their TOR. Prepared TOR for Ms. Janice Baldomar.

Thursday morning, the day after yesterday☻, is another day of my OJT, another day of experiences. Mrs. Gabotero asked me if it is okay for me to assess her in her performance as an employee of this institution, so without any ado, I agreed and started to answer the assessment form. After that, Mrs. Cielo arrived at the registrar’s office and ask me if I could help her in her problem about copying a document from the internet and pasting it to MS Word, Ma’m Cielo said that when she highlighted the words in the document, and she open the MS Word application the text she highlighted does not appear, so I said that she must copy it first by simply pressing ctrl+c and pasting it to the MS Word by simply pressing ctrl+c, after she performed it, she was filled with joy because she now knows how to do it with her own.

Noted by:


21



None

Actual Activity

Learning

I attended the burial I learned how to ceremony of late Mr. value other people, Froilan Z. Redondo and show sincerity to the bereaved family.

Today is another lonely day to the family of BSC because on this day, the burial ceremony for Mr. Redondo was scheduled and everyone is required to attend the said event. At exactly 3 pm, me and my co OJT are heading to the church, everyone are so sad that they look like they don’t have any reason to smile, after the mass, we followed them to the cemetery and after it, we head back to school and get relax.

Noted by:


22



None

Actual Activity

Learning

I browsed the internet I was able to practice and visit some social my knowledge on networking sites. how to browse/surf the web and navigate to different social networking sites.

Monday morning, still Mrs. Balles is not around, I was busy doing nothing since there were no work that need to be accomplished, so I left sitting on my chair and started to browse the internet.

Noted by:


23



None

Actual Activity

Learning

I was tasked to browse the I was able to apply following files: my knowledge on how to search files nd List of enrollees, 2 in Windows 7 Semester 2011-2012 operating system. List of graduates 20112012 Circular Activities

Mrs Elein T. Esperanza arrived at Registrar’s office to ask the copy of List of enrollees in second semester and a list of graduates in 2011-2012, so I browsed the computer files and give the copy to Mam Elein.

Noted by:


24



None

Actual Activity Browsed the internet

Learning I was able to discover new ideas and improved my knowledge and skills in internet surfing.

Surf the web for the mean time until I have a work to be accomplished or finished.

Noted by:


25



None

Actual Activity

Learning

Assisted Mrs. Gabotero in I learn on how to use browsing the diplomas in my initiative if the cabinet. there’s someone who needs help.

I assisted Mrs. Gabotero in browsing the diplomas in the cabinet because she cannot find the name she is finding.

Noted by:


26



None

Actual Activity

Learning

Browse the TOR of Mr. Stephen Estoy

Mrs. Gabotero told me to browse the ready- made TOR of Mr. Estoy and she told me to edit its content of the TOR because there are corrections, after which, I print the TOR and gave it back to her.

Noted by:


27



None

Actual Activity

Learning

Browsed folders of I was able to apply students who requested my knowledge and certificate of grades. skills about MS Word. Prepared certificate of grades

In this day, I was tasked to prepare certificate of grades for Binay Scholarship. After preparing the certificates of grade, I printed them and gave to Mrs. Gabotero for checking before handing it down to Mrs. Balles for final approval.

Noted by:


28



None

Actual Activity

Learning

Prepared TOR

I was able to apply my knowledge and Encoded the list of skills about MS tentative graduates of BS Excel. Info Tech., HRM, and Agriculture

The following day, I was tasked to prepare TOR and after preparing and printing it for checking, I was tasked to encode the tentative list of graduating students of Info Tech, HRM, and Agriculture, after encoding it, Mrs. Balles told me to print it and distribute it to different departments.

Noted by:


29



None

Actual Activity

Learning

Encoded the tentative list of graduating students of BEEd, and BSIT department Prepared and printed the TOR of Ms. Marvilyn Guitierez Printed TOR of Albert Gonzales

Mr.

Prepared TOR of Mr. Fortunato A. Cabugao This day, I continued encoding the tentative list of graduating students of BEEd, and BSIT Department, then, I was tasked to prepare the TOR of Ms Gutierez, Mr. Gonzales, and Mr. Cabugao, after preparing their TOR, I printed it and gave it to Mrs. Gabotero for checking.

Noted by:


30



None

Actual Activity

Learning

Encoded the enrollees for Driving NC II

list of I was able to apply TESDA my knowledge on how to share a file thru network and I Canvasses prices for was able to master motherboard and HDD in my communication the web skills to different personnel of BSC. Prepared purchase request Sent APP to Mr. Cabanillas thru computer network

Thursday morning, I was tasked to encode the list of enrollees for TESDA Driving NC II, after I encoded it, Ma’am Balles requested me to give her an estimated price of a Motherboard and a HDD so I browsed the internet and list the prices on a sheet of a paper, after getting the prices, I started to prepare the purchase request, so after finishing it, I gave it back to Mrs. Balles and let her sign it before submitting it to Mr. Cabanillas, the Supply Officer. Aside from the hard copy which I was submitted to Mr. Cabanillas, he also wanted to have a soft copy of our APP so I sent it by sharing to the network.

Noted by:


31



None

Actual Activity

Learning

I was tasked to deliver the I was able to apply enrollment report to Mrs. my communication Cielo and have it signed skills on how to communicate with Assisted Mrs. Balles on other people how to scan a document I was able to apply Followed up the purchase my knowledge on request for the 2 HDD and how to scan a 1 Motherboard document Prepared certification of I was able to apply grades for Mr. Jezar my knowledge and Velasco skill about MS Word and Excel Encoded the list of graduating students for Baking and Pastry Production NC II

Thursday morning, I was tasked to deliver the enrollment report to the office of Mrs. Cielo, after that, I assisted Mrs. Balles on how to scan a document and send it thru email, I can still remember that Ma’am Balles told me that scanning a document is very easy since she does not know yet how to scan a document, a minute after, she told me to follow up the purchase request of the 2 HDD and a motherboard. In the afternoon, I was tasked to prepare the certification of grades for Mr. Jezar Velasco and after printing it, I encoded the list of graduating students for Baking and Pastry Production.

Noted by:


32



None

Actual Activity

Learning

Encoded the enrollment I was able to apply report of 2012-2013 MIS my knowledge and TESDA for Food and skills in MS Excel Pastry Production NC II Helped the registrar in I was able to apply processing the purchase my communication request. skills in having a transaction with other employee of the institution

Monday Morning, I attended the flag ceremony. Later, Mr. Badajos came to our office and told Mrs. Balles to prepare the report for TESDA Food and Pastry Production NC II; Mrs. Balles gave me the tasked since she is busy. After encoding the report, she told me to follow up the purchase request.

Noted by:


33



None

Actual Activity

Learning

Prepared TOR

I was able to apply my knowledge on Distributes Calendar of how to send a file Activities to different thru email departments Emailed the MIS Report of TESDA Driving and Bread and Pastry Production NC II

The following day, I was tasked with three different activities. In the morning, I was tasked to prepare a TOR and in that time, Mrs. Balles was in the meeting. Afternoon, Mrs. Balles was already in the office, she told me to bring the calendar of activities to Mrs. Castillo to check if it is now ok and ready for printing, but when show it to her, she said that maybe the day of graduation is in March 23 since 28 is a holiday, so I bring it back to Mrs. Balles and told her what Ma’am Hilda said a while ago, so, she told me to edit the calendar of activities, print it and bring it back to Mrs. Castillo for approval before distributing it to different departments. After I finished distributing the calendar, I was tasked to send the MIS Report of TESDA Driving and Bread and Pastry Production NC II thru email.

Noted by:


34



None

Actual Activity

Learning

Prepared Certification of I was able to apply Grades my knowledge and skills in using MS Delivered Calendar of Word application Activities to Agriculture department Encoded the curriculum of BSHRM course

I was tasked on this day to prepare certification of grades, after encoding, I asked Mrs. Balles if the calendar of activities will to Agriculture department since their department chair was not around when I distributed the calendars to different department. After that, I was tasked to encode the curriculum of BSHRM.

Noted by:


35



None

Actual Activity

Learning

Prepared TOR

I was able to apply my knowledge on Sent Enrollment Report how to send a file for 2012-2013 MIS thru email. TESDA Bread and Pastry Production NC II thru email

Thursday morning, I was tasked to prepare TOR and sent a TESDA Report thru email.

Noted by:


36



Assigned

Actual Activity

Learning

Activity

February 4, 2013 Monday

None

I was tasked to encode I was able to apply the curriculum of info my knowledge and tech and BSHRM

skills on how to use MS Word application

I was tasked to give the Registrar Report I was able to follow for CHED to Mrs. instructions Castillo at the airport I was able to improve I

was

prepare

tasked a

to my ability on how to

purchase prepare a TOR

request of an ink for HP Printer

I

was

tasked

to

prepare TOR for the graduating

HRM

Students

It was Monday morning; I was tasked to encode the curriculum of Info Tech and BSHRM for reproduction, few minutes after encoding, Mrs. Balles told me to bring the Report for CHED to the house of Mrs. Castillo, so I decided to borrow the bicycle of Mrs. Esperanza, our college Guidance Counselor and I started to take the path going to Mrs. Castillo’s house but unfortunately she is not around. I decided to go back and told Mrs. Balles that nobody is around

37

at her house, but instead, I go again to Mrs. Castillo’s house and I heard someone watching a television and I started shouting “Dyus” and fortunately, there’s a woman who came outside and told me that Mrs. Castillo was already in the airport, in my fear that I wasn’t able to catch up her, I drive the bicycle as fast I could to arrive in the airport before the time departure which was 9 am I think, so I directly goes to the departure area looking for Mrs. Castillo but I can’t see her, so I asked the guard and told me that she is in the room which I don’t know what is the name but the important thing is that I was able to give the envelop to her and say goodbye for I have lots ofwork to do at the registrar’s office. When I arrived back to the office, I told Mrs. Balles that Mrs. Castillo was already in the airport but still I manage to give the report to her. In the afternoon, I was tasked to prepare a purchase request of an ink for our printer.

Noted by:


38



Assigned

Actual Activity

Learning

Activity

February 5, 2013

None

Tuesday

I

was

tasked

to I was able to apply

encode the TOR for my knowledge and male HRM students skill in MS Excel and printing it for checking

I

was

tasked

to

process the Purchase Request and Annual Procurement Plan

Preparing a TOR is not new to me, when I knew that we are going to prepare the transcripts of HM students, I was challenged because it will test my speed in encoding and on how I follow instructions. Another challenge to me is on how to process a purchase request, processing a purchase request was not been so easy for me since I have to deal with different persons thus I need to apply my communication skills properly and correctly.

Noted by:


39



Assigned

Actual Activity

Learning

Activity

February 6 - 8, 2013

None

Wednesday – Friday

I

was

tasked

prepare

to I

was

able

the apply/improve

to my

Transcripts of Female experiences on how HRM

students, to prepare a TOR

Agriculture,

and

Industrial Tech.

It was my 3 day activity; all I was doing in the whole day is to prepare a TOR for the graduating students, 3 days of work doesn’t mean that I am slow in encoding, it is because there are some factors that affects my work, especially there are some circumstances that I was being requested to do some jobs related to my OJT.

Noted by:


40



Assigned

Actual Activity

Learning

Activity

February 13, 2013

None

Monday

I

continued I

was

able

to

preparing/encoding the apply/improve

my

Transcripts of HRM, experiences on how Agriculture,

and to prepare a TOR

Industrial Tech

After 3 days of encoding / preparing the TOR, it now time to print it all and submit it to Mrs. Gabotero for checking, sometimes I prepare TOR that has no mistakes or correction that makes me feel that I am a reliable person, but there are times that I prepare TOR that has a correction like in the Name of Parents, the date they graduated, and sometimes the school, but just like what they have said, “Nobody is perfect”.

Noted by:


41



Assigned

Actual Activity

Learning

Activity

February 14, 2013

None

Thursday

Printed the prepare I was able to apply TOR female,

for

HRM my knowledge on

Agriculture, how

and Industrial Tech

to

print

a

document using an HP Printer.

After preparing a TOR, we are printing it in a scratch paper for checking as directed by Mrs. Balles.

Noted by:


42



Assigned

Actual Activity

Learning

Activity

February 15, 2013

None

Friday

I input/encoded the I was able to know incomplete grades of where HRM, Info Tech and input/encode Agriculture Students

incomplete

to the grades

of students

This day, I was tasked by Mrs. Balles to input the grades of students to the incomplete grades of students from different department so I quickly search the excel file, open it and started to input their corresponding grades.

Noted by:


43



Assigned

Actual Activity

Learning

Activity

February 18, 2013

None

Monday

I

was

tasked

to I

was

able

prepare the TOR of improve

my

Mr. Garrero and Mrs. knowledge Garlitos

working

to

about on

MS

Excel

It was Monday morning; someone arrived at the office and asked Mrs. Balles if he can get the TOR of Mr. Michael Garrero, so Mrs. Balles said that he can get it hour later and bring 1(one) documentary stamp. After few minutes, Mrs. Balles browse the file of Mr. Garrero and she told me to prepare and print the TOR after I finished it.

Noted by:


44



Assigned

Actual Activity

Learning

Activity

February 20, 2013

None

Wednesday

I was tasked to encode the

curriculum

Agriculture,

for Agri-

business

Tuesday morning, Mrs. Elein T. Esperanza, our college Guidance Counselor arrived at our office and approach and told me to encode the curriculum of Agriculture and Agri-business for she is going to send it thru email and she wants a clear copy of it so I started to encode the curriculums and printed it, and I gave it back to Mrs. Esperanza.

Noted by:


45



February 21, 2013

Assigned Activity

None

Thursday

Actual Activity

Learning

I was tasked to create I was able to learn and

print

record

permanent the process on how to

prepare

a

permanent record

This day, I was tasked to prepare a permanent record, I think this is the first or my second time to prepare a permanent record, and I tried my best to prepare it without errors. After printing it, I hand it over to Mrs. Gabotero for checking.

Noted by:


46



February 26, 2013

Assigned Activity

None

Tuesday

Actual Activity

Learning

I was tasked to encode I was able to master the master list of board my programs

skill

communication specially

in

talking with other Prepares Jammy

TOR

of people and I was

Vinalay

and able to improve on

Carmelita Gordo

how

the

interact

way with

I my

Distributes Clearance, fellow students Application

for

Graduation, Completion form and etc. to students

February 26, it was Thursday, only few students are going to Registrar’s Office to apply for graduation, some students are securing completion forms for their incomplete subject, some are securing for permit for special examination. These simple activities enables me to improve the way on how to interact with my fellow students, on how to render quality services which they can rely every time they transact here in Registrar’s office. In the afternoon, I was tasked prepare the TOR of Mr. Vinalay and Ms. Gordo.

Noted by:


47



February 27, 2013

Assigned Activity

None

Wednesday

Actual Activity

Input

the

list

Learning

of

graduating students by cluster,

course,

and

year level in the Master list of Board Programs February 27 would be the last day of my OJT, I don’t know if I will stay here in the Registrar’s Office or not, because I am thinking that if I am not going to stay here in Registrar’s Office, it is a great problem to Mrs. Balles since there are only two of them and they are not yet oriented on using a scanner, and sometimes they are having difficulties with MS Word and Excel, so before I go home in the afternoon, I told Mrs. Balles that this day would be the last day of my OJT but I am willing to stay until graduation since I don’t have any things to do in our boarding house and I am willing to render my service in free of charge, but fortunately, Mrs. Balles find a way to adopt me at the registrar’s office by giving me a job order until June 30, and that makes me feel thankful to our Great God for the blessing he had given to me.

Noted by:


48

DAILY TIME RECORD

49

50

EVALUATION FORM

51

52

CERTIFICATE OF COMPLETION

53

PICTURES TAKEN DURING OJT

54

Narrative Report of OJT at Registrar's Office

Recommend Documents