Memo on Leave

MEMORANDUM 14 April 2012 TO

:

All BNC Employees

FROM

:

Human Resource Department

SUBJECT

:

GENERAL GUIDELINES ON LEAVE APPLICATIONS

It is the policy of the Company to provide its employees sufficient and reasonable periods of rest, recuperation and time to attend to personal concerns. Leaves, however, shall be regulated and subject to company rules and regulations. The following guidelines must be strictly observed upon application for leave: 1. All leaves must be properly authorized using the LEAVE APPLICATION form (available at the HR department). 2. The approving authority for the leave application shall be the immediate supervisor/manager of the employee. 3. A

sick/injured

employee

should

notify

the

immediate

supervisor/manager immediately ON THE DAY OF HIS ABSENCE through any reasonable means for the latter to make certain adjustments if need be. 4. For sick leaves in excess of three (3) days, a return-to-work note/medical certificate from the company/attending physician should be submitted together with the Leave of Absence application form. 5. Bereavement Leaves may be availed of without formal request; however, a bereaved employee’s representative shall inform his immediate supervisor/manager within three working days of such fact. 6. Except in cases of Bereavement Leave and Sick Leave, no employee shall be authorized to leave or abandon his/her post without an approved formal request for Leave secured (__) days before the intended departure/absence. 7. Every employee who wishes to shorten or extend his/her approved leave should seek the approval of his/her immediate supervisor/manager and immediately notify the HR department of such change. Failure to do so shall subject the employee to appropriate disciplinary action. Failure of the concerned employee to seek approval for his/her absence shall be considered as unauthorized absence or “Absence Without

Official Leave” (AWOL) and shall be subject to disciplinary action.

MEMORANDUM (cont...) As stated in the Code of Conduct, below is the schedule of penalty for AWOL: No. of Absence/s

1st Offense

2nd Offense

1 day absence

Written Warning

3 days suspension

2-3 days absences

3 days suspension Dismissal

4 days or more absences

3rd Offense Dismissal

Dismissal

Important: Leave cannot be claimed as a matter of right and the leave sanctioning authority may refuse or revoke leave of any kind depending on the circumstances.

For everybody’s guidance,

LEAH G. BONILLA HR Superintendent Noted by: PIERRE CHARLENT Chief Operations Manager

Cc:

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