memo ppt

Memos &  How to Write Them ENG 112 Prof. Holly Johnson

The word “memo “memo”” is short for memorandum A memo memo is: a short written communication that is often used in the workplace to provide information or ask for some form of action to take place.

In its simplest form, a memo can look like a post-it, an email, or a secretary’s note saying that someone called and needs to be called back.

 Yo  You may, may, however however,, be asked to write longer and and more comple memos in the workplace, so it’s important to know how they should look and what to put in them.

!ey "oints: 

As with all technical documents, you must first consider your audience.



A memo generally goes to many people in a workplace# like any office document it should not read like a personal correspondence. correspondence.



$he purpose of a memo is to get a desired result, so the most important element of a memo is clarity.

Parts of a Memo: %.

&eading: DATE: (complete and current date)

'.

TO: (readers' names and o! titles) "#OM: ($our name and o! title) %&ET: (what the memo is a!out) (pening - state purpose of memo* +i,e the facts-

'.

)ummary - E.plain the situation in more detail if needed-

*.

+iscussion -  An$ other info $ou need to present/ 0ow1s $our chance-

.

losing - Ma2e a courteous closin+ statement- Do 0OT use “sincerel$” or other letter3li2e endin+-

- /ecessary attachments - include an$ as needed

)ample 0emo eadin+

Date:

March 45th* 6778

To: To:

9i!eral Arts Di,ision "acult$ "acult $

"rom:

Maintenance Dept-

#e:

0ew oo2shel,es   

Openin+

 As man$ of $ou $ou 2now* 2now* the current current office !oo2shel,es do not accommodate te.t !oo2s !oo2s of a standard hei+ht- To correct this pro!lem* all facult$ offices will !e furnished with new shel,es on March 6;rd* 6778 !etween <:77am and =:77pm-

%ummar$

>e apolo+i?e for an$ noise or disruption this installation will will cause- "acult$ "acult$ ma$ schedule schedule office hours in alternate locations as needed-

Discussion

all Mi2e Dill at e.t- ;;<8 ;;<8 if $ou $ou ha,e @uestions-

onclusion

Than2 $ou for $our compliance-

)ample 0emo ' eadin+ Date:

March 45th* 6778

To: To:

Amnest$ Bnternationa Bnter nationall Mem!ers

"rom:

Amnest$ Bnternational

#e:

uman #i+hts Da$ 3 April 4;th   

Openin+

%ummar$

onclusion

 April 4;th is human ri+hts ri+hts da$da$- om help help us support the li!eration of oppressed people e,er$where- An all 3da$ e,entC oin $our local Amnest$ chapter to raise awareness awareness on colle+e campuses nation3widePass out fl$ers on wa$s ordinar$ citi?ens can help- >rite letters to elected officials - %pend time with friends- %hare food and fun for a +ood cause0o one is free when a sin+le innocent soul is ca+ed-

1eminders: 

 e specific and precise



 %tart !$ statin+ e.actl$ what it is $ou want



 eep memos short (under one pa+e)



 &se a !usiness3li2e tone



 &se !ulleted lists when needed if it helps ma2e the information $ou1re presentin+ clearer 



 %tic2 to the correct format