ShipShape© Surveys THE JH 143 SHIPYARD RISK ASSESSMENT WARRANTY It is a condition precedent to liability under this policy that: 1. a shipyard and/or an d/or project risk ris k assessment is carried out by _________________________________________________________1 on or before before _ _/_ _/_ _/_ _ 2 ; 2. any recommendations made by the surveyor are carried out within the surveyor’s timescales; 3. there is continued compliance with such recommendations recommendat ions throughout the period of the policy. The Shipyard Risk Assessment shall include review and testing of the safety management, quality assurance and quality control of shipyard systems and procedures. It shall include but not be limited to: • Geographical and Environmental Risks • General Site Condition • Processes and Procedures • Quality Assurance/Quality Control of the production process • General Housekeeping • Management of Subcontractors • Permit to Work Systems • Emergency Response Plan • Fire Fighting Capability • Shipyard Equipment • Atmospheric Monitoring & Control of Industrial Gases • Launching & Sea Trials • Site Safety • Casualty History Underwriters shall be entitled to require supplementary surveys to be carried out during the course of the construction of an individual vessel to monitor compliance with earlier recommendations and to assess the safety management, quality assurance and quality control of the individual vessel project. Any recommendations shall be provided to the Assured on completion of the initial survey and after any follow up surveys, which may be required at the surveyor’s or underwriters’ discretion. The cost of surveys will be borne by Underwriters, but any expenses incurred to comply with the surveyor’s recommendations will be at the expense of the Assured. Underwriters shall be entitled to receive a copy of any recommendations and/or reports directly from the surveyor.
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Name of Surveyor to be inserted Date to be inserted
The Salvage Association is a trading style of BMT Salvage Limited Member of the BMT group of companies Registered Office: Orlando House, 1 Waldegrave Road, Teddington, Middlesex, TW11 8LZ, UK Registered in England No. 4147467
GUIDANCE NOTES. JH143 Shipyard Risk Assessment Survey. GSS 245118 ____________________________________________________________________ SHIPYARD RISK ASSESSMNET SURVEYS The Salvage Association has undertaken and completed many surveys around the world to assess the level of risk that both new building and repair shipyards pose to their underwriters.
While strictly following the warranty wording quoted above when reporting, our survey procedure calls for the attending SA surveyors to establish a dialogue and working partnership with the shipyard management that will fairly assess the entire operation at the time of survey but from a fresh perspective and to produce an initial report with recommendations for improvement. The various aspects of yard activities as described in the warranty headings above are surveyed and graded in the initial report and any perceived shortcomings are described and listed, but that is not the end of the process. The surveyor will then work with the shipyard in to improve these gradings and produce a Risk Control Action Plan that will either eliminate or bring under active review and control the risks identified. This technique has assisted shipyards to improve their risk profile and present a more acceptable risk to underwriters. The ShipShape© report is a checklist format with specified gradings and is broadly “tailored” for the type of yard, (Newbuilding, Cruise, Military, Merchant or Shiprepair). There is scope for the surveyor to add his comments and recommendations after each section. The various sections follow fairly closely to the list of items in the warranty quoted above, and these, when taken together, allow a good assessment of the shipyard as it initially appears to the surveyor. At first glance the gradings may appear broad or subjective, but in reality they are a measure set against The Salvage Association’s worldwide knowledge of shipyards. The grading guidelines are as follows: GRADE LETTER DEFINITION As-new condition. Unable to be improved. Extremely low levels of risk. Recommendation inappropriate Good condition. Recommendations not necessary. Satisfactory Unsatisfactory at survey . Acceptable in the short term while agreed rectification in progress. Will attract a Recommendation for improvement within a time scale not exceeding one quarter of the remaining policy period. Seriously defective . Presents a level of risk considered unacceptable. Will attract a Recommendation requiring immediate rectification/upgrade.
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GRADE LETTER AVAILABLE A B C D
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GUIDANCE NOTES. JH143 Shipyard Risk Assessment Survey. GSS 245118 ____________________________________________________________________
RISK IDENTIFICATION Our survey and recommendations cover the full range of shipyard activity, but are specifically targeted at identifying Risk and eliminating or bringing it under management control. Our surveyors look at following areas and pass on developing and late breaking industry best practices:
SECURITY Surveillance of access to the ship area 24 hrs. Authorization restrictions only to permitted working area: Workshop • Drydock • Quay • Badge readers at quay gates •
SURVEILLANCE ON BOARD Patrol route arranged and modified according to changing levels of risk Continuous monitoring and report of: Hot works • Total combustible material (The “fire load”). • Fire fighting systems • Authorized stores • Firefighters to be relocated at quay • Firefighters surveillance 24hrs. • Fire patrol routes checked by electronic devices •
FIRE LOAD CONTROL Low flame spread temporary protection • Chemical products stored outside the ship • Garbage stored in open areas before disembarking • Partial packaging removal before embarking of materials • Fixed and loose furniture stored unpacked inside cabins • Restricted access to critical or unmanned areas • Non-combustible packaging included in the supply specification. • Use only metal scaffolding •
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GUIDANCE NOTES. JH143 Shipyard Risk Assessment Survey. GSS 245118 ____________________________________________________________________
FIRE PREVENTION PROCEDURES Hot work notification at outfitting stage, according to the risk level of the • involved area keep high-risk area map • Smoking forbidden – designated areas only – never onboard • First aid procedure, Safety signage, Displayed safety plan • In high risk areas: • Authorization subject to firewatcher inspection o Removal of flammable materials in the area o Increase of safety personnel in high-risk areas • Add hot works authorization to the updated high-risk area map •
WORKER TRAINING Safety training of subcontractors’ foremen by shipyard • Shipyard personnel training upon employment • Periodical training and upgrading • Specific courses for personnel in charge of safety • Include the workers in the Risk Assessment Survey procedure • Explain to the workers why Risk Assessments have become necessary •
DETECTION AND ALARM Alarm boxes in main stairs on each deck of new build • Heat detectors in cable lockers and other closed areas • Consider: Extensive use of heat/smoke detectors in high-risk areas •
SAFETY TEAM TRAINING Realistic training scenarios and immediate re-enactment if outcome not good • Certified training for fire fighters and fire watchers • Joint exercise training of the yard resources and local municipality fire • brigades Consider: Specialised training for fire control supervisors • Consider training certification sessions repeated every six months • Consider the experience of other industries • (Pharmaceutical/Petrochemical/Aviation)
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GUIDANCE NOTES. JH143 Shipyard Risk Assessment Survey. GSS 245118 ____________________________________________________________________
ON BOARD FIRE FIGHTING Portable fire extinguishers distributed along the decks enough to guarantee • timely and efficient operation Temporary main fire lines arranged vertically within Fire Zones rather than • through Fire Screen Doors. Portable foam extinguishers in machinery spaces starting from fuel load • Emergency fire lockers with equipment • Consider: Improvement of equipment for enhancement of: • Communications, Visibility and Extinguishing effectiveness Increase pressure and capacity of temporary fire system • Temporary systems defined at design stage
SUMMARY After assessing the levels of Risk these are the kinds of control measures that the SA surveyor will consider when discussing/proposing remedies aimed at fire risk reduction and management of other risks.
The foregoing is not exhaustive but has been distilled from experience gained in Risk Assessment Surveys in all major Newbuilding and Shiprepair Yards in Europe, the Mediterranean, Russia and Asia It is worth recalling that this type of survey is not just a quick walkabout ending with a list of cosmetic prescriptive actions. It is rather a cooperative enterprise, the overall aim of which is to reduce the level of the risk to underwriters so that Shipbuilders’ Liability insurance will continue to be available to the industry.
John Lillie Managing Director The Salvage Association September 2004
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