Full Report OS about Hindustan Insecticides Ltd

– 1 CHAPTER – INTRODUCTION

DC School of Management and Technology

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1.1

OBJECTIVES 

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1.2

To analyze the industry and company profile with an overview of the strengths, weaknesses, opportunities and threats of the company. To examine the organizational structure of the company co mpany and its departments To understand the process involved in the organization To identify internal and external factors that affect strength, weaknesses, opportunities and threats. To understand how information is used at various levels of the organization for decision making.

METHODOLOGY ADOPTED 

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Primary sources of information are observation and semi structured interviews conducted with personnel at various levels of the organization. Secondary sources of data are manuals provided by the organization, text books and the world wide web


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1.3

EXECUTIVE SUMMARY

This organizational study has been conducted with the intention of understanding the structure of the organization and the functions carried out by its departments to get a holistic view, at the Hindustan Insecticides Limited, Udyogamandal, Eloor, a chemical manufacturing company. With growing world population, there is an increasing need for larger rate of production of food-grain, and hence a need for quality q uality pest control measures as well. Thus, the industry promises bright prospects in markets world-wide. HIL, a public sector enterprise, was incorporated in March 1954 under the first five year plan, for the National Malaria Eradication Programme. Udyogamandal unit was established in 1958, and over the years, the company has grown to produce a large variety of quality pesticides, insecticides and Weedecides for farmers world-wide. world-wide. The Udyogamandal unit is headed by a General Manager, under whom the departments of Personnel and Administration, Finance, Research and Development, Production, Engineering, Commercial, Quality Control and Safety functions in a well structured manner. The functioning of the departments, as facilitated by the employees is owed to the standing orders adopted by the company. An analysis of the strengths, weaknesses, opportunities and threats faced by the company is done. Being a public sector enterprise, the company is well backed by the government of India. This promises the company to develop. Potential markets across the world are being tapped. With sustained government policies, the company has bright prospects.


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CHAPTER – 2

INDUSTRY PROFILE


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2.1

PESTICIDE INDUSTRY: GLOBAL SCENARIO

The world pesticide industry is dominated by nine multinational basic producers from the United States and Western Europe; they account for nearly one half of the total output. Monsanto, Bayer, DuPont, Dow agro science, BASF, in the top ten is Agrevo, a joint venture of Hoechst and Schering. Producers in the second tier (annual sales below $1 billion) include sumitomo, Sandoz, FMC and Rohm and Haas. Expenditures on herbicides accounted for the largest portion of total expenditures – more than 40%, followed by expenditures on insecticides, fungicides and other pesticides respectively.

Types of pesticides

World market (in %)

Herbicides

World market (in million dollars) 14,118

Insecticides

8,763

28

Fungicides

6.027

19

Other

2,848

9

Total

31,756

100

2.2

44

INDIAN PESTICIDE INDUSTRY

Agriculture is the keystone of the Indian economy. Ensuring food security for more than1 billion Indian populations with diminishing cultivable land resource is a herculean task. This necessitates use of high yielding variety of seeds, balanced use of fertilizers, judicious use of quality pesticides along with education to farmers and the use of modern farming techniques. It is estimated that India approximately loses 18 percent of the crop yield valued at Rs.900 billion due to pest attack each year. The use of pesticides helps to reduce the crop losses, provide economic benefits to farmers, reduce soil erosion and helped in ensuring food safety & security for the nation. India is the largest manufacturer of pesticides among the south Asian and south African countries. Chemical pesticide industry in India at present comprises of large domestic players, large multi nationals and the small scale sector.


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India‟s population at present is over a billion a nd it is expected to rise to 1.5 billion by year 2040.Presently, the annual food grain production is on an average of 210 million tons, but the requirement will be 300 to 350 million tons by year 2040. Hence, food grain production needs to increase to around 1.5% per annum. India produces 16% of the world‟s food grain but uses less than 2% pesticides used worldwide. Hence the industry still has a good potential of growth. In India, higher rates of food grain production can be achieved by enhanced and proper use of irrigation, high yielding seeds, balanced use of fertilizers, high quality plant protection, education to farmers etc.

The Indian companies have developed process technologies for more than 30 pesticides, and pesticides exports from India are steadily on rise. India exports pesticides for approximately Rs.2000 crores every year. This has increased by 15% in the last three years and the Indian pesticide industry has built good reputation as a reliable supplier. Insecticides always dominated the Indian market as well. However, in the past few years the share of herbicides and fungicides is steadily increasing, and the overall consumption of chemical pesticide is declining. Still, according to the report of standing committee of petroleum & chemicals, the losses from pests, insects and diseases amounted to approximately 90,000 crores per annum. This situation calls for taking enhanced and effective steps for use of pesticides to save crop losses and increase food grain production. Industry and government should take special initiatives to popularize the use of insecticides, herbicides and fungicides to minimize the crop loss. The goal of sustainable agriculture is to maintain production at levels necessary to meet the increasing aspirations of an expanding world population without degrading the environment. Over the next two decades or so pest control practices are believed to be affected globally as:

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Primary reliance will remain on bio-based application of chemicals More selective less persistent insecticides will be available, and they will be applied by skilled applicators. Disease and insect resistant varieties and biological pest suppression will emerge as major component of the pest control activity.


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Major players of Indian Pesticides industry

Indian Players 1) Tata Rallis India Ltd. 2) United Phosphorous Ltd. 3) Excel Industries Ltd. 4) P.I. Industries Ltd. 5) Gharda Chemicals Ltd. Small Scale Firms 1) Dhanuka Pesticides 2) Bharat Insecticides 3) Hindustan Insecticides Ltd


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– 3 CHAPTER – COMPANY PROFILE


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3.1

INTRODUCTION

Hindustan insecticides limited was incorporated in march 1954 to operate a DDT plant gifted to government of India by the UNICEF to to help to eradicate malaria in the country.HIL is a fully government of India owned company. The company affairs are taken care of by the board of directors. d irectors. The strategic decisions d ecisions are taken by the chairman and managing director who is at the helm of affairs, is also assisted by the general manager.HIL is a foreign exchange earner to the nation who exports pesticides to European countries and Latin American countries. The Udyogamandal unit of Hindustan Insecticides Limited was the first among the central public sector undertakings set up in Kerala during the second five-year plan in 1958.It is situated in Eloor panchayath spreading over an area of about 34 acres. Availability of natural resources especially water, access to road, rail, air and seaport, non-populous area and easy access to hospitals, fire stations and police stations to meet emergencies are the main reason for the company for setting up its major manufacturing unit in Udyogamandal. The place is an industrial area which teams with industries like FACT, TCC, IRE, MERCHAM and BSES. HIL is surrounded by Southern Gas Limited, FACT Udyogamandal division Indian Rare Earths. These companies provide employment opportunities to the public and helps to solve the unemployment problem prevailing in the state to an extent.

Even though Udyogamandal division of HIL is governed by the Delhi office, they are allowed to make certain decisions regarding purchase, production and distribution depending upon demand. The unit is headed by the General Manager and he is subordinated by various department heads, officers and superintendents. The company meetings are programmed by Personnel Department. The General Manager conducts daily meetings with department heads and the day to day operations are managed on the basis of the decision taken in these meetings


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MANUFACTURING UNITS With the growing demand of public health programme the production capacity of the company was increased subsequently. The company has at present two manufacturing units one at Udyogamandal in Kerala state (1958) and another at Rasayani Maharashtra state (1977). The company had one manufacturing unit at Delhi which was closed on December 1st 1966 along with 167 other industries for environmental reasons as per the order of the honorable Supreme Court. HIL has started its pesticides formulations planned at Bathinda on 5 th April 2003 to cater to the increasing requirements of India‟s agriculturally most important state, Punjab.


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History:

HIL, a Govt. of India Enterprise, under the Dept. of Chemicals & Petrochemicals, Ministry of Chemicals & Fertilizers, Govt. of India, was incorporated in March, 1954 for supplying DDT for National Malaria Eradication Programme launched by the Govt. of India. Subsequently, the company diversified into agro pesticides to meet the requirements of agriculture sector and has grown manifold with a turnover of Rs. 2006.00 million rupees in 2009-10. Company has also entered into the field of safe and ecofriendly botanical and bio-pesticides for public health and plant protection. It has also started marketing of seeds in the northern, central and western parts of the country. The product range includes Insecticides, Herbicides, Weedecides, and Fungicides etc. It has a pest control division catering to industry houses and offices.

With the renewed focus on DDT, as a cost effective and efficient tool to fight Malaria, the company has ventured into export of DDT 75% WDP mainly to African countries. With US re-starting aid for procurement of DDT and WHO strongly endorsing usage of DDT for indoor spraying, the company sees a great scope in emerging as the main DDT supplier to the world as HIL is the world's largest DDT producer. Moreover, the company has more than 50 years of experience and expertise in the manufacture of DDT. The company has been exporting its agro products to a number of countries such as Netherland, UK, Jamaica, UAE, Manila, S.Korea, Belgium, Guatemala, France, Germany, Argentina, Ethiopia, Egypt, Spain, etc. for the last more than a decade and its products are well-accepted in the world market. Company has a wide network o marketing throughout the country through its six Regional Sales Offices and good number of dealers.


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The company has three manufacturing units located at Udyogamandal, near Kochi (Southern India), Rasayani near Mumbai (Western India) and Bathinda in Punjab (Northern India). The company also has a Research & Development complex including an experimental farm at Gurgaon in Haryana. Vision:

To be a global player in the field of crop protection and public health. Mission:

To provide quality products through clean and safe technology which would enhance agricultural productivity and promote Public Health along with increasing product range, exports, efficiency and productivity of the Company.


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PRODUCTS DDT

HILBAN

HILCOPPER

DICOFOL

HILFOS

HILTHANE M-45

HILTAKLOR

HILZIM 50 WP

MALATHION

HILCRON

HILBLAST

DDVP

HILMALA

HILMIDA

BUTACHLOR

HILVOS

HILPRID

MONOCROTOPHOS

HILAZOFOS

HILPROTURON

HILMITE

HILDIT

HILLAMBDA

HILDAN

HILCARTAP

HILZOLE

DDT 75WP

HILQUIN

TRINNASHI

HILFOL

HILNATE

HILPRETI

MANCOZEB

HILPHATE

SODIUM SULPHIDE

HILFUR0N

HILGROW

HILPUNCH

HILHUNTER

HILTHION

HILMIL

HILPIK

HILFORATE


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CHAPTER - 4

ORGANISATIONAL STRUCTURE


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4.1

ORGANISATIONAL STRUCTURE

HIL has one of the oldest types of organizational structure. Its structure is of line or military type. This type of organization is also known as scalar organization. In line organization, each department is generally a complete self sustaining unit. Each department is under the control of the department head, who is completely responsible for organizing the department. Above all the department heads, there is a General Manager to whom all the department heads are responsible. The General Manager in turn is responsible to the board of directors.

HIL is an organization with a narrow span. The members or subordinates are usually 4-8 at the upper level of the organization and 8-15 or more at the lower levels. The advantage of narrow span of control is close supervision, close control and fast communication between subordinates and superiors.


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4.2

DEPARTMENTS

The Udyogamandal unit is divided into 7 departments. Each department is headed by a department head and an office/ superintendent directs and co-ordinates the activities done by his subordinate and implement the decisions taken by all his deputies in respective meetings. The officer reports directly to the General Manager.

The list of various departments in HIL is as follows:       

Finance department Production department Commercial department Personnel department Research and development department Quality control department Engineering department


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4.3

FINANCE DEPARTMENT

The Finance Department is headed by the Finance Manager. He is assisted by the Assistant Finance Manager, followed by the accounting officer. The accounts officer is again followed by the assistant accounts officers, accountants and their assistants. The finance department is divided into 2 sections, namely: Finance Costing  

Costing section looks after costing records and prepares a cost sheet for each of the enquiry and order. It also prepares MIS report and budgeting. The finance section is again divided into 3 sub sections. They are:   

Finance and cash Bills and accounts Payroll

All sub sections are under the supervision of separate supervisors who are assisted by their clerks (assistants). The functions of each sub section of finance section are: Finance and cash fund management Cash accounting related to sundry debtors Sales tax matters Bills and accounts maintenance Receipt and payment of bills     

Assessing the cost of repairs to plant and machinery ensure all the assets of the company are insured. Insured assets include stock, plant and materials in transit.

All the employees of the company except apprentices are insured through group personnel accident insurance scheme. The function of the payroll section is to deal with the payment of employees and punching data  


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The payroll system tracks the attendance of each employee, calculates the pay of the employee as per the attendance, and makes deductions like PF, loans, insurance, leave balance tracking, bonus and other calculations. It also generates statutory reports like PF statements. The system tracks shift arrangements of employees. Pay is calculated based on the attendance of the employee. System deducts all deductions from the total earnings. A pay slip is printed automatically. The company classifies employees into 3 different categories: Permanent Casual Apprentices   

Permanent employee means an employee confirmed by the management as permanent and his name is registered in the role of permanent employees. Casual employee means an employee who is employed for work which is essentially of an occasional nature. Apprentice means a person whose purpose in joining the service of undertaking is to lean a trade who is paid during his period of training. Employees are also classified into six pay grade scales such as W1, W2, W3, W4, W5 and W6. Managerial cadre comes under grade 6. The lower grade is grade 1.The employees enjoy monetary benefit as well as non monetary benefits such as Canteen Provision for milk Uniform Compliments on factory day coasting not more than Rs 1000. Umbrella per year Shoes      

Internal audit Internal audit is done at regular intervals, i.e quarterly by the internal auditor appointed locally by the Board Of Directors of the company. Finance Department of the company does the following activities and functions: 1) Consolidating each department budgets and getting the approval of chairman. 2) Preparing the profit and loss account and balance sheet to know the financial performance of the company. 3) Preparation of plan wise budget 4) Co-ordination with personnel department in functions like disbursement of salary advance and allowance DC School of Management and Technology

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5) The other activities of the finance department include preparation of accounts and making suppliers payments. Company is using its own developed accounting software based on FoxPro and visual basics.

DUTIES AND RESPONSIBILITIES OF FINANCE DEPARTMENT 1) FINANCE MANAGER The finance manager handles the maintenance of cost records, fixed assets, registers, production records and cost audit.

2) ASSISTANT FINANCE MANAGER The responsibilities of the assistant manager are as follows:

a) b) c) d) e) f)

Administration of bills section Accounting of suppliers, contractors miscellaneous bills and accounting the reof. Laisoning with statutory auditors Completion of accounts Reconciliation of inter unit accounts Maintenance of records connected with books of accounts such as journals, purchase journals, cash vouchers, bank vouchers etc. g) Handling Works connected with insurance h) Issue of „c‟ forms and „H‟ forms and dispatch of all chequ es and overdrafts. i) Payment and maintenance of records connected with work contracts taxes and income tax in respect of contractors. j) Tax audit, return in respect of hypothecation to be submitted to head office. k) Obtaining confirmation of balances from sundry creditors, sundry debtors and security deposit.


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3) SUPERINTENDENT OF PAYROLL SECTION a) Administration of payroll section b) Handling works connected with preparation of monthly bill.

4) ACCOUNTS OFFICER a) b) c) d) e) f) g) h) i)

Administration of finance section Issue of cheques and accounting thereof and bank reconciliation Passing of medical bills Maintenance of cash books, cash records, disbursement of all types of cash payments and accounting thereof Maintenance of records connected with sales and accounting Laisoning with government auditors Laisoning with all departments in connection with government au dit report Persuading of government audit replies Maintenance of records and payments in respect of TA/leave travel expenses.


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4.4

PRODUCTION DEPARTMENT

This department is headed by General Manager under him comes the Production Manager. There are 3 deputy production managers. All the functions are related to the production plan of the company. The production plans for each product is different. The production is concerned with creation of a product or service required to satisfy customer needs and wants. In any business that supplies a product or service, it‟s quite obvious that the activities of production system must be closely related to the customers demand as reflected in the continuous flow orders. The main function of Production Department is to produce the finished products to meet the sales orders. The department also takes care to provide training to operators. It is also conscious of pollution control and environment protection. A centralized effluent treatment plant in which the entire quantities of liquid effluent generated from all plants are treated and discharged as per standards. Effluent treatment system was put up based on the process designed by National Environment Engineering Research Institute (NEERI). The equipment design engineering and erection was done by M/s Richardson and Cruddas (1972)Ltd., a Government of India enterprise. HIL has periodically incorporated several additions and modifications to the system. Constant vigil is exercised in ensuring the quality of the treated effluents discharged by analyzing the samples. HIL has its own quality control laboratory which is approved by the state pollution control board. A portion of the treated water is reused and balance quantity only is discharged. The plant in charge supervises the plant entrusted to him and reports to the deputy production manager of the plant who in turn reports to the Production Manager. So far no plant operates at its full capacity. Production is done only to meet the sales orders. Production is effective when it operates primarily to satisfy customer demand particularly relating to quality, quantity, price and above all timing of delivery as scheduled in orders. It must permit production activities to operate in economical and efficient manner because cost of production is a vital factor in having the market competition. HIL insecticides are effective in keeping up their unique position in market because of its style of production.


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The main products of the company are as follows:

A) D.D.T (Dichloro Diphenyl trichloroethane) The raw materials used for its production are benzene, chlorine, specially denatured ethyl alcohol and sodium hydroxide.

The steps involved in the manufacturing process of DDT are: a) Preparation of mancozeb b) Preparation of chloral alcoholate c) Preparation of chloral from chloral alcoholate d) Condensation of mancozeb and chloral e) Washing, distillation of mancozeb and casting DDT. DDT is produced by the condensation of monochloro benzene (obtained from chlorine and benzene) with chloral (obtained from chlorine and alcohol) in the presence of oleum. The reactions are complex and the chemical used are most corrosive ones. Therefore the manufacturing processes are highly sophisticated and equipments used are most modern and are of special material construction. Technical DDT is further processed into water dispersible powder (WP) by particle size reduction after mixing with inert like china clay and wetting and dispersing agents. It is this formulation that is used in the malaria eradication programme of NMEP. The technical plant in Udyogamandal unit has a capacity of 1344 TPA of DDT (technical) and 2688 TPA for DDT WDT. DDT is not used in agriculture and is used extensively for the control of malaria and kala azar diseases. DDT is marketed in the brand name HILDIT. DDT is now only sold for controlling vector born diseases.

B) DICOFOL

Manufacturing process: Dicofol is produced by the chlorination of DDE followed by hydrolysis of the chloro product. The technical product is formulated as 18.5% EC for use in agriculture. Dicofol is also active in the protection of many fruits and vegetables from all types of mites‟ species.


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The plant has a capacity of 150 TPA for Dicofol (technical) and 600 KL per annum for EC formulations. Both the technical and formulation plants are based on the technology developed, scaled up and optimized by the company‟s in house Research and development.

C) MANCOZEB

Mancozeb is a coordination complex of manganese ethuylenebis dithiocarbonate. It is a protective leaf fungicide used for the control of a broad range of plant diseases and also for seed treatment. Being an environment friendly fungicide, it is effective against almost all types of fungi. Mancozeb is expected to have excellent market potential in both domestic and international circuits. Manufacturing process: Mancozeb is manufactured from carbon disulfide, ethylene diamine, manganese and zinc salts. Initially the plant capacity is 1000 TPA for Mancozeb (technical) and 1800 TPA for formulation with provision for expansion at a later stage. The plant is based on the in house technology of HIL by the Research and Development division.

WATER TREATMENT PLANT

The company has a water treatment plant 4 kms away from the company. Water is taken from the river Periyar and is processed and used for the production process. Water treatment plant has 20 staffs directly recruited by the company.

TREATMENT PROCESS:

Water from the river is pumped to the settlings tank and the clarifier settling process is done. Certain chemicals like alum, lime and chlorine is added and the water is used. Settled water is pumped to another tank and is used to prepare steam in boilers and is again pumped to the company through underground pipes warehouses. The company has 3 warehouses. DDT and Dicofol is stored in a single warehouse, Mancozeb is stored in a separate warehouse. DDT and Mancozeb is stored in bags while Dicofol is stored in drums.


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BOILER HOUSE

The pumped water from the water treatment plant is stored in a tank and then into a boiler and is turned into steam in the boiler house. For each production process different pressure is needed, so the pressure needs to be adjusted. Steam produced in the boiler house is used for every heating process in the production of various products.

DUTIES & RESPONSIBILITIES OF PRODUCTION DEPARTMENT: A) DEPUTY PRODUCTION MANAGER

a) Deputy production manager handles duty in the general shift. b) As plant manager for specific plants such as DDT and DICOFOL plants, Mancozeb. He is responsible for effective and efficient operation of these p lants. c) He is responsible for effective and efficient operation of liquid filling plant and water treatment plant. d) He has to give the list of required raw materials so as to ensure uninterrupted production of concerned plants. e) He has to ensure the quality of finished products. f) He has to monitor the raw materials, stocks and finished products stocks on daily basis g) He is responsible for the unit operation and unit process of concerned plants h) Responsible for safe operation of plants. i) Achieving prescribed efficiencies and attaining target of production under his sections. j) Discipline and attendance of employees under his charge k) For all other duties that may be assigned to him from time to time by any of his superior officers l) Arranging contract works required for concerned plants m) Other miscellaneous jobs assigned from time to time.


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B) PLANT IN CHARGE, PLANT SUPERINTENDENT, ENGINEERS AND DEPUTY CHEMICAL ENGINEERS

CHEMICAL

a) Responsible for shift duty and activities of all plants in shift b) Shift duty coordinating with other departments c) Planning and controlling the overall activities of all plants in shifts and reporting it to the production manager d) General administration in shift of all the plants including occupational health centre, water treatment plant, boiler, house and workshop e) Emergency coordinator after office hours, responsible for the performance and efficiency of the employees under his charge f) Obtaining targets of works laid down for his section g) Achieving prescribed efficiencies in his section h) Discipline and attendance of employees under his charge i) Other miscellaneous jobs if any

C) ASSISTANT ENGINEER(CHEMICAL) SUPERVISOR

a) b) c) d) e) f) g) h) i) j)

OR

SHIFT

PRODUCTION

Responsible for floor supervision of a specific plant in shift Manpower allocation for unit operations and unit process of their con cerned plants Trouble shooting of various operations and their verification Individual attention of plant and machinery Supervision of unit operation and unit processes Responsible for the performance and efficiency of employees under his charge Obtaining targets of works laid down for his section Achieving prescribed efficiencies in his section Discipline and attendance of employees under his charge Other miscellaneous jobs assigned from time to time if any


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D) SENIOR TECHNICAL ASSISTANT

a) Preparation of daily production and stock statement of all the raw materials, packing materials and finished products b) Preparation of monthly production reports and monthly stock statement and all the raw materials, packing materials, work in progress, intermediate products, by products and finished goods c) Calculation of raw materials efficiency and raw materials requirements for each products, month wise and annually d) Collection of completed long sheets from each unit of various plants e) Budget estimate preparation and revised estimate preparation of physical stock, verification of raw materials, finished goods, work in progress etc f) Preparation of details for monthly report part A and part B g) Other miscellaneous jobs if any


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4.5

COMMERCIAL DEPARTMENT

A Deputy General Manager (DGM) heads this department. This department is divided into 3 sections namely: a) Purchase b) Sales c) General stores. The manager is the coordinator of the Production and Commercial department. Under him there is one Commercial Manager. He is the chief of the Commercial Department. Under the Commercial Manager comes the Deputy Commercial Manager who looks after mainly offices of purchase section. Under him there are 2 officers, sales officer and material officer.

4.5.1

PURCHASE DEPARTMENT

Deputy Commercial Manager is the head of this section. Under him, there are 2 superintendents who supervise the activities done by the clerical staff. Purchase orders are classified into 2. They are: a) Order below Rs 2 lakhs and b) Order of and above Rs 2 lakhs For the purpose of order below 2 lakhs they keep a list of suppliers called vendors list. From vendors list they choose the appropriate supplier and sends enquiry notes to them. If they reply positively, i.e. if they have stock of materials which the company intends to purchase, then the company can send a purchase request to them. For order of and above Rs 2 lakhs, the company will put tender in newspaper. Filled up tender forms and earnest money will be received up to a specific date. The tender will be opened at a particular date and the supplier who is willing to give the material at the lowest cost will get the purchase request. A separate file is kept against each purchase request. The supplier who is willing to supply the materials at the lowest cost will get the purchase order. This is the second step in a purchase deal. Payment is done in any one of the following 3 ways: a) At thirty days credit b) Documents through bank c) Advance against delivery After the materials are delivered to the stores by the supplier, the store issues a material receiving note and passes it to the purchase section. After receiving the MR note, file related


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to that order will be closed. After the delivery the stores will inspect the material and in case of any damages it takes necessary steps to get back the money. The major items purchased by the company are: Alcohol, buten dio, chloral, caustic soda lye, calcium tetra chloride, china clay, carbon terla chloride, castic soda sulphide, carbon di sulphide, chlor pyieopostech, calcium lingo, suphonate, eplichlora hydrine, diamine, expioxidisded, soyoben oil, hexa chlora, cyclo pentad lime,hydrated calcium sala cate, hexamine, manganese sulphate, mono chloro benzene, oleum soda ash, sodium lingo sulphonate, thionye chloride, zinc chloride, zinc sulphate.

4.5.2

SALES AND MARKETING DEPARTMENT

Sales and Marketing Department is another section of the commercial department. This department functions as per the instructions from the head office. The sales officer heads the section and the superintendent of sales section, clerks and apprentices assist them in rendering their duties. The marketing of the finished products is planned and coordinated by the corporate office at Delhi. After canvassing the order, the largest order is finalized for each year. The corporate sales office headed by director (marketing) issues dispatch instructions to the manufacturing units. On that basis each manufacturing unit schedules its production plan. All the activities relating to marketing of the product like getting export orders and sales promotion is done by the head office at New Delhi. Since the use of DDT for agricultural purpose is banned, now only the orders from the director of health service for malaria eradication programme is met (NMEP). Next action is taken by the purchase section based on the PR forwarded to the purchase order to selected suppliers who supply the material. The marketing division of the company is promoting the products of International Panacea Ltd, New Delhi. The company added several innovative, imported and locally manufactured pesticides to its portfolio. Now the company provides a complete range of products to the farmers. The company has a central marketing set up controlled and coordinated by the head office with regional sales office at Delhi, Hyderabad, Kolkata, Nagpur, Ahmadabad, Coimbatore


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and Cochin. For Kerala region the branch office is at Cochin. Also the company has appointed nearly 50 dealers in Kerala state. The Udyogamandal sales section mainly does the dispatch service. The procedure is as follows: As per the dispatch advice, sales section plans “schedule dispatch” of finished products and miscellaneous items. Disposal of by products, miscellaneous and scrap items also is a function assigned to the sales section. For this purpose the section has to contact different manufacturing agencies, traders and dealers. The by products are a) waste recovered sulphuric acid from DDT plant. Miscellaneous items include scrap, damaged cartons, waste paper etc.

On the basis of availability of stock of finished products ready for dispatch, sales section instructs empanelled transport to place truck for loading of the material to each destination for the entry of the truck inside the premises of the factory. Entry permission is issued by the security at the main gate. The security officer, after checking the trucks and receiving the tool list permits the trucks inside. Thereafter the truck is weighed and the type weight is recorded. The truck is then accompanied by a security and parked at the concerned ramp. Simultaneously, instructions are given to the production department and security showing the packaging details and the products. The loading crews are also given instruction. After loading, the production supervisor issues detailed list of products loaded. Then the truck is again weighed. On the basis of weigh bridge report signed by security, documents are prepared. Firstly, material gate pass is prepared. If the transaction is interstate, form 26 (central sales tax delivery note) is sent along with the consignment. If the material is excisable, invoice cum excise gate pass is also raised. A copy for transporter and an extra copy is also sent along with the consignment. As per the customs and central excise rule, excisable materials should not be cleared without debiting central excise duty. Central excise invoice shows the basic price of material, total cost of consignment and sales tax. The document is a proof for the debit of central excise duty to excise department. If the transaction is inter unit transfer (stock transfer), then after preparing the above mentioned documents, debit note is raised and sent to the concerned regional office. If it is a sales consignment, “commercial invoice” is raised and sent to the concerned parties. Immediately after the consignment, the details of dispatch are communicated to the third party. Information is also sent to the corporate office. Every transaction is recorded on daily,


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monthly and yearly basis and these reports are submitted to the general manager every day and then communicated to the head office.

4.5.3

GENERAL STORES

The General Stores are managed by the material officer, senior store keeper, junior assistant and helpers assist him in rendering his duties. The main functions of the general stores are: a) Receipt and issue of material b) Inventory control In receipt of material, first purchase request is raised. This may be d one in 2 days. 1) Upon the request of the user, stores raise PR. This is because the user can only access the requirement of some average moving material used by them. But the PR will be located through stores only. 2) Stores raise PR for maximum moving item. In the case of such items, the annual requirements per year is forecasted based on production forecast and communicated to the stores at the beginning of the year. But both the PR will be routed through stores only. Next action is taken by the purchase section based on the PR forwarded to purchase section. They place purchase order to selected suppliers who supply materials within due date. After the material is supplied to the store by the supplier, store issues material receiving notes to the purchase section. The stores also inspects materials arrived for any damages or shortage of materials. In such case the store initiates procedure to get the money back. This may be done either from the carrier in which the materials have arrived or the supplier or the insurance company. A copy of inspection report and material receiving note are also sent to the bill section in accounts department. Inventory control means controlling the stock of materials so as to avoid unnecessary stoppage of production at minimum cost. Non moving items are removed at the earliest opportunity. If the materials needed by the plants are out of stock, the production at the plant will be stopped. The duty of the stores is to keep the materials at the right place. Materials are purchased based on production schedules. Otherwise the quality assessment of materials purchased will be difficult. Maintenance materials will also be available at the store at anytime.


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DUTIES AND RESPONSIBILITIES OF: A) COMMERCIAL MANAGER AND SUBORDINATE OFFICERS IN COMMERCIAL DEPARTMENT 1) Commercial manager is the head of the department. He is assisted by the deputy commercial manager and other subordinate officers. As per the present set up sales section and general store are only under his control. 2) Sales officer is the immediate supervisor of the sales section. He is responsible for the activity in sales section. He coordinates the activities in sales section. Central excise and customs related to sale of unit products, transfer of stock of products, export if any of the products, works connected with dispatch of material and other related work regarding sales of waste materials etc. 3) Material officer is the immediate supervisor of the general stores. He reports to the commercial manager. Material officer is the custodian of material received in the company for various purposes, its inspection either by himself or by concerned officers of the user section, up keeping of materials collection of material from transporting agencies as per LR/RR as per purchase order, issue of materials on requisition raised by concerned departments. Replenish materials as required by norms fixed by the company.

B) PURCHASE SUPERINTENDENT 1) The Purchase superintendent is in charge of the section and he is assisted by different assistants. 2) He is to allocate work to his assistants 3) He has to prepare the tender document for different purchase incorporating the technical requirements finalized by the user department. 4) Scrutinizing the tender prepared by the assistants, approving and forwarding to deputy commercial manager for final approval 5) Checks each and every file forwarded to the deputy commercial manager so that proposals are in line with the laid down conditions of purchase by the company and also to ascertain that the proposals are in line with the CVC guidelines 6) Follows up with the assistants for speedy implementation of different activities 7) He is the custodian of the registers and records maintained in the purchase section for different activities 8) Follows up with different suppliers so that the ordered materials are supplied in time specified in relevant orders 9) He is to ascertain the commercial condition laid down for different purchases and contracts in the section DC School of Management and Technology

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He is directly in charge of storing materials in the bonded ware house, bonding and clearing the material, follows up with customers central excise departments and other engines connected with the purchase. He is the head of the section and is responsible for the effective functioning of different categories of assistants working under him and is authorized to sanction the casual leave of the subordinate assistants.


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4.6

PERSONNEL DEPARTMENT

The Personnel Department is headed the Personnel Manager. HIL draws its strength from its human resources, and hence the company gives utmost priority for the development and upgrading of its skilled manpower. It has made numerous efforts and thrust towards optimum utilization of manpower to built up a healthy work culture and to achieve higher goals of productivity as well to meet the challenges of the future. The Udyogamandal unit has a strength of 423 employees out of which 73 employees come under the supervisory/ managerial cadre and 350 under the workmen category under the Industrial Disputes Act, 1947. The Personnel Department of HIL deals with the manpower requirements of various departments. All the activities like recruitment, training and development programmes, performance evaluation, salary fixation, transfer and promotion, welfare activities and industrial relations are done by the personnel department. They conduct induction program for the new entrants. The department also plans the various in house training programs for the laborers. They also deal with the planning of various incentives programs to be given to the workers. The department deals with issues regarding separation of work force from the firm. Some of the other programs done by this department are compensation program, placements, performance appraisal and record keeping. HIL draws its strength from its personnel department. Hence the company gives utmost priority to the development and updating of its skilled manpower. The company regularly conducts training programs for the workers as well as the officers. The personnel department also has a welfare officer who is responsible for meeting the employees‟ social benefits and the general administration department meets requirements of office staff, stationeries and other necessities. The time officer maintains the employees‟ attendance and leave details. Recruitment and promotion Recruitment of potential employees and promotion of existing ones is done according to the industrial employment act, 1946. 

Induction Upon selection, each employee is made to visit every functional department of the unit and gets acquainted with the kind of work and people, for 3 to 7 days. The employee then submits a report as to what he learnt to the personnel department. He is then placed in the relevant department. 


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Performance appraisal Every employee is selected on probationary basis for 6 months. On the satisfactory end of six months he is made permanent. Continuous performance appraisal of employee is done each six months, quarterly and annually by the head of the department. The criteria for appraisal of workers are: 

a) Knowledge of work b) Job performance and application c) Attendance and punctuality d) Behavior and attitude towards colleagues and supervisors e) Dependability and integrity etc Employees with unsatisfactory appraisals are sent intimation for relevant training programme, explaining the scope for improvement.

Training and development Workers are given semi statutory training according to schedules. In terms of fire, safety and hazardous waste management, in house training session with external faculties are conducted which are followed by appraisals from the training officer as well as from the management. Development programs for officers are conducted during which they are given training and classes on supervision, managerial procedures, attitudinal changes, getting along with employees etc. 

Industrial relations The company maintains healthy and harmonious relations industrial relations. Industrial relations refer to the relationship between employees and employers in the workplace, usually concerning matters of work, rights and responsibilities of either side. HIL has 3 trade unions: a) HILEU (CITU) b) HILWU (INTUC) c) HILEO (BMS) 

Grievance handling HIL has an internal grievance redress machinery to handle employee‟s grievances regarding: Wages and payments, overtime, leave, transfer, promotion, seniority, work assignment, working condition and interpretation of service conditions. Disputes of general applicability or those of considerable magnitude are outside its scope. The internal grievance machinery meets once in every fortnight. It has committees at two levels.


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a) Lower level committee The permanent members are Deputy Personnel Manager who acts as the convener and deputy finance manager. Rotating officer is the Deputy Manager/ officer of the concerned department or section. b) Upper level committee It is chaired by the general manager. The permanent members are: General Manager, Deputy General Manager, Deputy General Manager (P & A) who acts as the convener. The rotating member is the HOD of the concerned department. The employee can present his grievance verbally to the HOD. If the employee finds no solution, or that the decision made is unsatisfactory, he can present a written grievance to the Deputy General Manager (P & A) through the HOD, which is forwarded to the lower level committee. Decision by the lower level committee is communicated to the employee through deputy personnel manager and a copy is forwarded to the convener of the upper level committee. In case the employee finds the decision made by the lower level committee to be unsatisfactory, he can present his grievance along with the decision made by the lower level committee to the upper level committee through the Deputy General Manager (P & M). The decision made is communicated by issuing orders. The employee can also approach the MD to through proper channels to present the grievances. HIL, Udyogamandal unit also has a practice of employees venting off their feelings before the GM every Friday.

Welfare measures for employees:

Medical Company allows medical reimbursements to the employees and their dependents for treatment in approved hospitals in Cochin including allopathic, ayurvedic and homeopathic medical institutions. After verifying the emergency, medical bills from unapproved hospitals are also considered for reimbursement, though with a certain percentage of deduction from the bill amount. HIL maintains a dispensary with a registered medical practitioner and full time nursing staff with all first aid facilities. First aid boxes are installed at various points within the plant. 

Ambulance and ambulance room In cases of emergency an ambulance service is also provided by the company. 

Health benefits Annual medical checkup including blood test, ECG etc are conducted for the workers as well as for the managerial and supervisory staff with the help of an approved medical institution. 


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Group accident insurance All employees are covered under the group personal accident insurance scheme of the company, according to their eligibility. 

Family welfare benefit Employees undergoing vasectomy/ tubectomy shall be entitled to one increment plus special leave for 15 days to ladies and 9 days to gents. 

Maternity benefit 90 days maternity leave is permissible for eligible female employees. 

Milk supply All the employees are supplied with ¼ litres of milk every day. 

All categories of employees are issued uniforms, safety shoes and umbrella every year. Certain workmen are issued with mull cloth, washing soap and oil every month The employees are eligible for bus subsidy of actual bus fare to the nearest bus stop subject to a maximum of 30 kms. Conveyance and allowance Allowances are given to employees using their own conveyance for official purposes and are as follows: Cost of 15 litres petrol to employees under industrial disputes act and cost of 37 litres petrol to managerial and supervisory staff. 

 



Service award Employees under ID act who have completed 18 years service are awarded an HMT watch costing not more than Rs 650 with 50% increment. 



Educational benefits

Children educational allowance of Rs.600 per child (maximum 2 children) is allowed to employees every year. 



Employees who are attaining higher qualifications in their line of promotion are eligible for reimbursement of examination fee and special leave for actual days of examination. Unit level classes as part of workers education scheme are conducted periodically under worker teachers with facility of 10 da ys study tour to other institutions.


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HIL township Company maintains a well structured township with 81 quarters for employees of various categories 

Recreation HIL club provides entertainment facilities to our employees and their family members. A volley ball court and a children‟s park are also maintained by the HIL club. 

Employment on compassionate grounds In the event of death of an employee while in service, one of his dependent (wife or son/ daughter aged above 18 years) is employed in service. 

Special leave and travel allowance Special leave and TA are allowed to employees who attain competitive success in sports and games in state/ national levels. 

Leave travel concession Employees are allowed leave travel concession to anywhere in India once in 4 years and home tour once in 2 years as per rules. Flexibility to encash the leave travel concession instead is also allowed. 

Canteen Company maintains a canteen with arrangement of meals, tea and snacks to about 550 employees per day including contract employees. The canteen management committee includes six persons, including three representatives from workers and 3 from managerial and supervisory staff for controlling the canteen functions. 

Advances Employees are eligible for getting the following advances according to their seniority and eligibility. - House building advance: up to 40 lakhs - Vehicle advance to M&S staff up to Rs.80000. - Loan for TV/fridge/scooter ( to employees under ID act) Rs 35000 each to 20 employees 


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Cycle advance Rs 1000 each to 100 employees School advance: Rs 1500 per year to employees who have school going children Onam advance: Rs 3000 per year Festival advance: Rs 1000 per year

General administration

This section takes care of purchases of office stationary, computers and peripherals and vehicles for the company. It also maintains inward and dispatch of letters and couriers, telephone network within the company and outwards and administration of company‟s guest house To make the necessary purchases, the intended section submits its requirements specifications to the general administration section. the section averages the requirements of every section, invites competitive quotations from vendors. The one with the lowest quote is selected, and items are brought from them.

Time office

The time office maintains the attendance and leave details of the employees. Salary of each employee is decided by the payroll section based on the information obtained from time office. Every employee has a permanent badge number, which is the basis of the punching system maintained in the company. HIL has a computerized punching system since 1990, which records the badge number of the employee and time of his entry/ exits accurately using the electronic identity card issued to each employee. The work shifts of the unit are as follows: 1st shift 12 midnight to 8am nd 2 shift 8am to 4 pm rd 3 shift 4pm to 12 midnight

Thus, the unit maintains twenty four working hours all week. Administrative section has a general shift from 9:00 AM to 4:30 PM, with Sundays as holidays. Heads of every department are non punching staff, as they are liable to be present on duty 24 hours a day.


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

-

Employees are entitled to the following kinds of leave: For every 30 days work, the employee can have two and a half day earned leave. For every absence in work, the employee loses a fraction of his earned leave. Employees can have 10 days full day sick leaves per year Employees can have 15 casual leaves per year Employees can have extraordinary/ medical leaves, which do not affect his salary. Employees can take short leave (2 hours per day), in case of being late for work or for emergencies. Company has 13 days as national holidays First and the third Saturdays are holidays for the administrative section For overtime credited, the employee can have compensatory leave. Earned leave can be credited up to 300 days, and can be encashed every 15 days. Similarly, 90 full sick leave days can be encashed at the time of retirement.

Personnel and time office management system

The personnel and time office management system implemented in the P&A department is an organized combination of people, hardware, software, communication network and data resources which collects, transforms and distributes information in the administrative department. It is a latest add on to the company which effectively collects, maintains, analyze and report on people and jobs. The system is gradually replacing the traditional manual work, which is cumbersome and time consuming.


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Duties and responsibilities A) Deputy general manager (P & A)

1) Overall in charge of personnel and primary administrative function, supervision and coordination of activities of personnel welfare including general administration. 2) Manpower planning, recruitment, selection, induction training matters relating to promotion, grant of annual increment and other matters related to general administration. 3) Responsible for career planning and training of employees 4) Interaction with trade unions 5) Liaison work labor authority and government official or other concerned officer 6) Looking after all legal matters 7) Arranging or updating of statutory license 8) Superintendent providing medical facilities to employees as per status or agreement with the union. 9) Maintains up keeping of transport vehicles or facilities required for the com pany 10) Superintendents of welfare activities as per relevant statutes 11) Administration and control of attendance or leave of all employees

B) Deputy manager (personnel)

1) General administration of general service, welfare section, time office, dispensary, security. 2) Supervising the function of personal department supervising work statutory obligation of arranging, renewing license etc. 3) Oversee and monitor works connected with renewing arranging license etc. 4) Superintending the running of canteen and welfare of employees


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C) Section medical officer

1) Duties provided in the factories act and other relevant statutes.

D) Personnel officer

1) General administration and coordination of personnel section on the advice of deputy general manager( P&A) 2) Supervision of fixation of wages, annual increment, stagnation of employee 3) Superintending the activities of general service section. E) Superintendent (welfare)

1) General superintendence of welfare activities of employees including contract workers 2) Providing returns to statutory bodies about all employees 3) Immediate controller of canteen F) Superintendent (general service)

1) general superintendence of taking and updating of licenses/ remitting taxes and other statutory payments as required by law 2) immediate controller of company


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4.7

RESEARCH AND DEVELOPMENT DEPARTMENT

HIL has a fully fledged Research and Development centre in Gurgaon, Haryana as well as at the Udyogamandal unit, recognized by the Government of India. It is affiliated to the Ministry of Science and Technology. Funds are allocated for research activities in the annual budget of the organization. The department of R & D is fully equipped. It has trained and experienced manpower with sufficient farm area for conducting trials for product performance. The department is headed by Research and Development Manager (RDM) who reports to the GM. The RDM is assisted by the development chemist, Q.C.O, a junior assistant, an analyst and a helper. The R&D department of the company is fully equipped with the latest technologies, trained and experienced manpower. The R&D department at Udyogamandal is concentrating on the development of formulation technology and troubleshooting operations in the production plants while the Gurgaon centre is engaged in developing technology for technical pesticides apart from filed evaluation of toxicity studies and development or effluent treatment and pollution control techniques etc. Almost all the new formulations marketed by the company are based on the process know how developed by HIL itself. The R&D centre developed indigenous technology for three chemical pesticides i.e. Mancozeb, Carboxin and Dicofol. The new technology developed indigenously reduces the carbon tetra chloride formation which is an ozone depleting substance. Every industry must strive to reduce its energy consumption by efficient manufacturing and by adopting new technologies.


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DUTIES AND RESPONSIBILITIES: 1) Development of technology for generic pesticides and their intermediates 2) replacing wet analysis by instrumentation method for analytical estimation of pesticides and their formulations 3) Development of better recipes for the existing pesticides formulations, to improve cost efficiency by use of locally available indigenous raw materials. 4) Improvement in the existing processes to enhance efficiency. Use of less toxic and eco friendly materials and to minimize pollution 5) Development of recipes for eco friendly bio pesticides formulations to replace the existing toxic chemical pesticides formulations 6) Development of monitoring methods by instrumentation for different pesticides and their intermediaries for better process control.

Facilities in the department includes laboratories for pesticides and residual analysis for pesticide, quality control laboratory which checks the quality of raw materials, intermediates and final products and a library stocked extensively with books from all over the world covering all aspects of the industry. The R&D unit in Udyogamandal concentrates on development of formulation technologies. Formulations developed in the laboratories undergo a pilot test, positive outcome of which leads to more extensive testing. Formulations testing positive are approved for production. The department also undertakes troubleshooting operations in the production plants and monitoring the soil, air and water of surrounding areas continuously. Almost all the new formulations marketed by the company are based on the process know how developed by HIL itself. The R&D department had developed indigenous technology for the Pesticides, Carboxin, Mancozeb and Dicofol which replaces carbon tetrachloride, an ozone depleting substance with ethylene dichloride which is accepted by the UN.


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4.8

QUALITY CONTROL DEPARTMENT

This department is headed by the Quality Control Officer under him there is a quality control supervisor assisted by 2 analysts, a lab assistant and a helper. The duty of this department is to ensure quality of products at every level of the process according to the standard norms. Samples of raw materials are tested before using them in plants. Samples of process in progress products are taken after each process is tested. The process samples should keep the exact process and are tested for quality. If any process samples are not up to quality it will be corrected in the next stage of process. If all the process samples keep the exact quality then the final products will also be of exact quality. The final products are also checked for quality. Then only they will be ready for packing.

Some of the quality control policies adopted by HIL are as follows: The main aim of the quality control department is to ensure the quality of the products at every level of process according to the standard norms. The samples of raw materials are tested before being used in plants. Samples are taken at each stage of production and are tested to ensure quality. The final products are also checked for quality before the packing is done. The quality policies of HIL are as follows: 1) HIL Udyogamandal is committed to provide quality pesticides that ensures total customer satisfaction 2) To meet its commitment, they adhere to the quality standards at all stages of operation 3) They continually improves the systems and processes 4) They deliver products on time 5) Ensures productivity, safety and environmental performance.


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DUTIES AND RESPONSIBILITIES: A) Quality Control Officer and Subordinate Officer 1) Quality Control Officer is reporting directly o the assistant manager in charge of the quality control department who is responsible for providing technical guidance, coordination etc. 2) Maintains and upkeeps the quality and control regarding products 3) Removal of licenses and other related works regarding quality and maintains issue of quality certificates to other products 4) The inspection of materials (chemicals) used for production purposes Quality control supervisor assists the quality control department head in the above works coordinating the quality analysis of products by analysis. The quality control department has a health and safety policy that is followed in HIL: 1) Protect employees by imparting timing and providing personal protective equipment wherever necessary. 2) Protection equipments to be made available by incorporating built in safety system using modern engineering technology 3) Protect environment by imparting training, monitoring and controlling the effluent discharge as per the stipulation laid by Kerala state po llution control board 4) Maintaining good and safe working environment 5) Monitoring health conditions of employee periodically 6) Aim for zero accident by an investigator analyzing accidents and implementing recommendations suggested to prevent recurrence.


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4.9

ENGINEERING DEPARTMENT

The Engineering Department of HIL is headed by the Engineering Manager who is assisted by Deputy Engineering Managers. The Deputy Engineering Managers consist of the Mechanical Deputy Engineering Manager, Electrical Instrumental Deputy Engineering Manager and the Civil Engineering Deputy Manager. Each deputy managers are assisted by almost 15-20 workers which include the blacksmith, boiler, welder, fitter, assistants, electrical suppliers, masons, draftsman and helpers. Mechanical Engineering section looks into the problems related to the working of machines and instruments. Mechanical engineering works in the company from different plants and is done in the mechanical maintenance system. Electrical Engineering Department looks after all the electrical and instrumentation works of the company. Civil Engineering section works out the infrastructure and maintenance of construction of plants and other buildings in the company. Each plant has a workshop for the engineering works guided by a senior engineer. DUTIES AND RESPONSIBILITIES The engineering department functions under the engineering manager as H.O.D. There are four levels of subordinate officers functioning under him. They are as follows: Deputy Engineering Manager Senior Engineer Engineer Assistant Engineer Supervisor Deputy Engineering Manager 1) 2) 3) 4) 5) 6)

Responsible for all works of plants and machinery in his scope Total administration of the section of the engineering department Inspection of materials and spares received at stores Preparation of estimate and awarding works Liaison work with statutory authorities maintaining records and history Reporting consumption of power and fuel


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Senior Engineer 1) 2) 3) 4)

Responsible for all works plant in his scope Performance testing of machinery and equipments Supervision of contract work Arrangement of spares and materials

Engineer 1) 2) 3) 4)

Responsible for all works in his scope Performance testing of equipments Procurement of spares and materials Supervision of contract works

Assistant Engineer 1) 2) 3) 4)

Assisting his immediate supervisor for all works Continuous inspection and giving guidance to workmen Making arrangements to get spares, materials from stores Trial taking to pay inspection of machinery instrument at site

Supervisor 1) Responsible for all work entrusted to him 2) Continuous supervision of workmen and proper guidance 3) Assisting the superior


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CHAPTER - 5 SWOT ANALYSIS


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5.1

STRENGTHS      

One of the largest producers of quality insecticides in India Has a monopoly market for DDT in India. Advantage of being backed by the govt. of India, in terms of funds and operations. Highly experienced workforce. Well structured departments and procedures. Easy availability of raw materials.

Work force of HIL Udyogamandal is very highly experienced and possesses technical knowhow of doing things. Most of the employees are from nearby places. HIL has an enviable track record of producing the required amount of DDT for the insecticide eradication program which was put forward by the government also because of the peculiar nature of products like DDT, its production by private parties is banned by the government. The easy availability of raw materials from nearby factories like TCC, FACT etc. reduces the transportation cost.

5.2

WEAKNESS     

Absence of computerization Lack of automation Slower assimilation of technological advancements compared to private competitors. Slower rate of fresh recruitments. No fresh recruitments after the retirement of current, aged employees causes a decline in workforce.

Being a public sector firm, this unit has got various limitations. Because of the peculiar nature of the products produced by the firm, there is no marketing department. The sales are done through the various regional sales offices according to the instructions from the head office. None of the products of the company are automated beyond an extent. The various departments of HIL are not computerized which in turn reduces efficiency.


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5.3

OPPORTUNITIES     



Growing necessity and demand for quality pesticides. Untapped potential markets in foreign countries. Introduction of customized products. Diversification in other areas like bio technology Better implementation of information system can be used to meet the growing demand of the market. Company can give more concentration in areas of eco friendly products.

The opportunities in front of HIL are many. The pest born diseases are still very much prevalent in many parts of and Africa. Products can be exported to all these foreign markets if the government can give more funding to the company. The opportunity for HIL can also be explored by thinking about product diversification.

5.4

THREATS  

 

Entry of multinational companies. The company has to strictly follow the standards prescribed by the statutory governmental agencies like national pollution control board and Kerala State Pollution Control Board. Changing governmental policies regarding production and usage of pesticides. Recent ban on endosulfan and its concerned issues.

Although the company is protected from government regulations, it is going through a lot of protests due to the adverse impact created by its products. Various international societies pointed HIL as the main culprit for the environmental degradation that has happened in this vicinity. Endosulfan, which was one of the main products of the company is a highly toxic substance to living creatures and has left an adverse impact on the people and the surroundings nearby. It has the ability to remain in the environment without degradation for a long period of time. Moreover, the waste management of the company is not much effective.


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CHAPTER – 6 FINDINGS, SUGGESTIONS AND CONCLUSION


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6.1

FINDINGS 1) 2) 3) 4) 5) 6) 7) 8) 9)

6.2

HIL has a monopoly in the DDT market The company has government support Has 50 years of experience and maintains a strong brand value Company‟s products are of excellent quality, hence they have access to foreign markets All the departments in HIL are well structured Government is giving more thrust to the agricultural sector, hence the future looks good for the company HIL has a lot of qualified, experienced and honest staff. In HIL, shift method is implemented. This ensures higher productivity as work is carried on for 24 hours Payments to employees are made without fail which helps in maintaining industrial peace and increases the efficiency of people at work

SUGGESTIONS

1) The company should diversify its operations in to other related areas HIL has an experience of over 50 years in the chemical industry field. With ample support from the government, HIL should think about shifting its operations to other related products (eco-friendly) which has no harmful effects on the environment. 2) Increase investment in human resources As the company was started way back in the 1950s, a lot of workers have retired and a lot are nearing retirement. So the company must think about investing in their human resources and hence recruit new employees to the firm 3) More efforts should be made to get big international orders The company should be more active so as to get international orders for their products and thus explore foreign markets. International sales can increase profits. 4) Increase investments in research and development so as to produce eco friendly products The company‟s reputation has been seriously affected with the recent endosulfan ban and issues relating to it. HIL should think about producing products that are more eco friendly so that they can earn peoples support and faith and also help to create a pollution free environment


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5) Make people more aware about the benefits

HIL being a public sector company gives lot of benefits for all its employees. Hence, the employees of HIL should be made aware of such benefits they can avail while working in HIL. 6) HIL should think about computerization In this era of industrialization HIL should think about computerizing. Computerizing will ensure easy and smooth flow of work with less number of laborers. It will also ensure a reduction in cost


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6.3

CONCLUSION

Hindustan Insecticide Limited is one of the leading pesticide manufacturing companies in India and is of national importance. Highly competent research and development department

in the company and use of latest and innovative technologies has enabled it to become a leader in the industry. Entrance of multinational companies has not affected the company‟s leadership in the market share. At the same time HIL is adamant about fulfilling its social responsibilities as well. The atmosphere maintained at the work place is highly satisfying for the employees. However, being a public sector enterprise, survival has become difficult in the face of privatization. Continuous effort of the management and support of government bodies is essential to improve the standards of the company.


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CHAPTER - 7 BIBLIOGRAPHY


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The information required for the completion of this project was collected from the following sources:

1) http://www.hil.gov.in/(S(iprppxi1nt0rlq45wgoi1145))/udyogmandal.html accessed on 12th june,2012. 2) www.scribd.com accessed on 12th June, 2012. 3) Articles and books provided by HIL like complete technology book on pesticides, insecticides, fungicides. Author: H.Panda, database of top pesticides, insecticides and fungicide industries in India. author: NPCS Board of consultants and Directors 4) Information collected during personal interactions with employees of HIL.


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Full Report OS about Hindustan Insecticides Ltd

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