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PROMOTION AND RECLASSIFICATION Review on Human Resource Management Procedures AIMEE REVES CATAHAN Administrative Admini strative Assistant Assistant III
COMPARISON BETWEEN PROMOTION & RECLASSIFICATION
PROMOTION
RECLASSIFICATION
refers to advancement from one position to another with an increase in duties and responsibilities and usually accompanied by an increase in salary.
refers to the change in the position title requiring the issuance of an appointment with a corresponding increase in rank and salary.
promotion may only be resorted if there is a vacant item due to retirement, promotion, transfer, etc.
shall apply only to filled regular position in the national government (NBC 2005-5)
PROMOTION
RECLASS
NO . OF TEACHER
POSITION
FILLED/ UNFILLED
NO . OF TEACHER
POSITION
FILLED/ UNFILLED
1
T-1
FILLED
1
T-1
FILLED
2
T-1
FILLED
2
T-1
FILLED
3
T-2
FILLED
3
T-2
FILLED
4
T-2
UNFILLE D/VACAN T
4
T-2 (w/ approved erf-T3)
FILLED
5
T-1
FILLED
5
T-1a
FILLED
PROMOTION
there is a resulting vacancy of an item once a promotion occurred. Needs three (3) rating period peri od fro from m the the las lastt appointment
RECLASSIFICATION
there is no vacant item once the item is reclassified.
Reclassification may only be allowed after three (3) consecutive consecutive years of at least VS or two (2) consecutive years of Outstanding Performance from from the effec effectiv tivity ity of the the latest appointment
PROMOTION
Education
RECLASSIFICATION
Education
Teacher II / Teacher III/
BSEE/BSE or Bachelors Degree w/ 18 Professional Professional Educ. Units + 20 MA units
HT/ Principal I
BSEE/BSE or Bachelors Degree w/ 18 Professional Educ. Units
Teacher II
Teacher III/HT BSEE/BSE + MA Equivalent
Principal I BSEE/BSE + Master’s degree in the field of administration, supervision, leadership or management.
PROMOTION
Education
RECLASSIFICATION
Education
Principal II BEE/BSE + Master’s degree plus 6 doctoral units
Principal III BEE/BSE + Master’s degree plus 12 doctoral units
Principal IV BEE/BSE + Master’s degree plus 24 doctoral units
Principal II-III-IV
Bachelor’s degree in Elem. Education or Bachelor’s degree w/ 18 professional education units with
6 MA units.
References:
DepEd. Order No. 66, s. 2007 Revised Guidelines on the Appointment and Promotion of Other Teaching, Related Teaching and Non-Teaching Positions) DepEd. Order No. 42, s. 2007 The Revised Guidelines On Selection , Promotion and Designation of School Heads DepEd. Order No. 39, s. 2007 Modified Qualification Standards for thePositions thePosi tions of Head Teache Teachers rs and Principals
Reference: DepEd. Order No. 97, 97 , s. 2011 Revised Guidelines on the Allocation and Reclassification Reclassification of School Head Positions Nat’l Budget Circular #2005 #2005-5 -5 Reclassification of Positions
An approved ERF is needed for both Promotion and Reclassification. However, in some meritorious cases, a teacher without an approved ERF may be promoted to a vacant Teacher II or Teacher III position using the school/District Ranking.
W HO MAY APPLY FOR RECLASSIFICATION? Teacher I or Teacher II with at least 3 years experience as permanent in the current position may apply for Teacher III/SPED provided they are holder of approved ERF Teacher III with atleast atleast 3 years experience experience in current position and with an approved ERF ERF as Head Head Teacher Teacher I-III may apply for reclassification to Head Teacher I (Ladderized) Teacher III with atleast atleast 3 years experience experience in current position and with an approved ranking ranking for Master Master Teacher may apply for reclassification for Master Teacher I
W HO MAY APPLY FOR RECLASSIFICATION?
Head Teacher I, II, III, Master Teacher I and Principal I, II, or III with at least 3 years experience in current position may apply for reclassification to next higher position. position. (Note: Head Teacher to qualify for reclassification must be performing perf orming as school head)
EQUI UIRE REME MENT NTS S FO FOR R RE RECL CLAS ASSI SIFI FICA CATI TION ON REQ (TEACHER 2 & TEACHER 3)
Recommendation Letter from school head
Latest Service Record
Latest approved school ranking
4 Copies Approved ERF
REQ EQUI UIRE REME MENT NTS S FO FOR R RE RECL CLAS ASSI SIFI FICA CATI TION ON (SPED TEACHER, HEAD TEACHER & MASTER TEACHER)
Recommendation Letter from school head Recommendation from the SDS Form 212 Latest Service Record Latest approved school ranking Performance Rating for the last 3 years signed by SDS Approved ERF for SPED & HT/ Ranking for MT Authenticated TOR and Curriculum Plantilla Plantilla with the name name and item no. of the position position to be reclassified reclassified Position Description Form (PDF) SREAT/List of teacher per subject area (Secondary: HT/MT) Approved Class Program (For Master Teachers)
REQ EQUI UIRE REME MENT NTS S FO FOR R RE RECL CLAS ASSI SIFI FICA CATI TION ON (PRINCIPAL)
Recommendation Letter from the PSDS Recommendation Recommendation from the SDS Justification Justification for the reclassification of position Latest approved division ranking Certification Certification of non-availability non-availability of item item Position Description Form NEAP Certification as to the result of NQEP taken and Basic Training Course for School Heads attended. Certificates/Proofs of Outstanding Accomplishment Form 212 Latest Service Record Performance Rating Rating for the last 3 consecutive years signed by SD Ranklist Ranklist for the current current year year SREAT/DREAT for the current year Authenticated Authenticated TOR and Curriculum Plantilla with the name and item no. of of the position to be reclassified reclassified List of teachers teachers under supervision w/ their respective respective plantilla item number
REQ EQUI UIRE REME MENT NTS S FO FOR R RE RECL CLAS ASSI SIFI FICA CATI TION ON (PRINCIPAL)
EXCEPTION TO (NEAP CERTIFICATION) CERTIFICATION) “APPLICANT MAY ALSO BE ALLOWED PROVIDED THE APPLICANT HAS SUPERIOR SUPERIOR QUALIFICATIONS QUALIFICATIONS SUCH AS”:
THE LAST 2 SCHOOL YRS BASED ON ANY THREE(3) OF THE FF: •
•
•
•
•
a) National Achievement Test b) Completion rate c) Cohort survival rate d) Drop Out Rate e) those who achieved the maturity level of SBM practice and Level III accreditation introduced, adopted and/or implemented innovations 9n curriculum instructions (i.e. Outstanding Accomplishment) certified certified by the Schools Division Superintendent.
SUBMIT THE COMPLETE REQUIREMENTS TO THE RECORDS SECTION
OFFICE OF THE ADMINISTRA TIVE OFFICER V (MRS. AMELIA R. DEAN)
PERSONNEL SECTION
EXEC. DEPT. ROMMEL C. BAUTISTA, CESO VI OIC, SCHOOLS DIVISION SUPERINTENDENT
EQUIVALENTS RECORD FORM (ERF)
W HAT IS AN EQUIVALENTS RECORDS FORM (ERF) It is a document indicating the educational preparation, training, teaching experience, and extra-curricular extra-curricular activities for professional growth undertaken by a teacher. It is used to validate v alidate the classification classification level of teachers (NBC 2004-1) It is necessary that this document is evaluated properly as it is the determinant factor in the allocation of the teachers salary range.
STEPS
IN
OCES ESSI SING NG TH THE E ERF: PROC
Identify the position for which an Equivalents Records Form is submitted. Determine the classification level to which it belongs.
Note the credits claimed for: 1. Educational Attainment 2. Length of service rendered in public/ private schools 3. Professional activities/Training
Only properly supported claims are to be credited
REQUIRED SUPPORTING DOCUMENTS: 1. Educational Educational Attainment – Attainment – supported supported by original transcript of records, special order/ certificate certi ficate of graduation or diploma. In case of of partial units earned, an original certification signed by the registrar should should be submitted. submitted. For those claiming M.A. Equivalent, a certification from the school concerned as to the number of units required for the degree program the teacher is pursuing should likewise be submitted. This must be supported by a curriculum/ curri culum/ prospectus for the degree/program
2. Length of Teaching Experience Experience – – original original copy of the teachers service record duly certified by the Administrative Officer of the division/ or Original Certificate of Employment from Private School
3. Professional Activities – Activities – original original certificate of completion of training or certificate of attendance signed by the director of training or seminar and source of authority for holding the activity. (Division, Regional & National Levels only)
HOW TO COMPUTE CREDIT UNITS TEACHING E XPERIENCE
FOR
Teaching experience shall be based on the teacher’s Service Records. Only teaching service with with pay pay shall shall be credited. Leave of absence without pay shall not be considered for paid service in public schools. 1 unit = 1 unit =
for every 3 years service in public school for every 5 years service in private school
DECS Order No. 52, s. 1999, particularly paragraph 4 “ Computation of the length of service shall include only the years of teaching experience which were not credited in the computation of step increment due to length of service as provided under Joint CSC-DBM Circular No. 1, s. 1990.
How to Compute Credit Units for Training :
Only Professional Activities on the national, regional and division levels shall be considered for credits. 24 hours = 1 unit A maximum of Five (5) units is allowed to be charged to Training/Professional Training/Professional Activities
Only teachers with at least very satisfactory sati sfactory (VS)performance (VS)performance for the last last 2 semesters should be recommended for upgrading. The latest performance rating should be indicated on the ERF.
RANGE ASSIGNMENT BEE/BSE + 20 MA units
= Teacher II
MA Equivalent/Degree
= Teacher III/HT1
MA Equivalent refer to: CAR + Training + teaching experience experience (or plus additional 2 subjects in cognates) Masteral Degree/units Degree/units must must be be related related to teaching
EQUI UIRE REME MENT NTS S REQ
FOR FO R
ERF
Duly Accomplished ERF
Authenticated Transcript of Records
Permit to Study or justification letter for those w/o permit
Latest Service Record
Performance Rating for the last 2 rating period
Authenticated Certificates on in-service Training (At least Division Level)
EQUI UIRE REME MENT NTS S REQ
FOR FO R
ERF
(TEACHER III, SPED/HEAD TEACHER) TEACHER)
RECOMMENDATION FROM THE SCHOOL HEAD/SUPERVISOR
4 COPIES DULY Accomplished ERF
2 PHOTOCOPIES UPDATED SERVICE RECORD
PERFORMANCE RATING FOR THE LAST 2 RATING PERIOD
2 COPIES APPROVED SCHOOL CURRICULUM (AUTHENTICATED BY THE SCHOOL REGISTRAR)
2 PHOTOCOPIES TRANSCRIPT OF RECORDS
(AUTHENTICATED BY THE SCHOOL REGISTRAR)
EQUI UIRE REME MENT NTS S REQ
FOR FO R
ERF
(TEACHER III, SPED/HEAD TEACHER) TEACHER)
2 PHOTOCOPIES APPROVED STUDY PERMIT
LETTER OF EXPLANATION FOR THE DISCREPANCY OF PERMIT TO STUDY AND TOR/JUSTIFICATION FOR W/O PERMIT
2 COPIES CERTIFICATE OF COMPLETE ACADEMIC REQUIREMENTS (CAR) (AUTHENTICATED BY THE SCHOOL REGISTRAR)
SUMMARY & CERTIFICATES OF SEMINARS AND TRAININGS ATTENDED (atleast (atleast division division level) level)
FOR GRADUATE OF MASTER’S DEGREE:
1 HARD BOUND COPY OF THESIS
2 PHOTOCOPIES OF DIPLOMA (AUTHENTICATED BY THE SCHOOL REGISTRAR )
EQUI UIRE REME MENT NTS S REQ
FOR FO R
ERF
(TEACHER III, SPED/HEAD TEACHER) TEACHER)
FOR GRADUATE OF MASTER’S DEGREE:
1 HARD BAOUND COPY OF THESIS
2 PHOTOCOPIES OF DIPLOMA (AUTHENTICATED BY THE SCHOOL REGISTRAR )
NOTE: ALL PHOTOCOPIED DOCUMENTS MUST BE CERTIFIED BY THE SCHOOL HEAD
EQUI UIR REM EMEN ENT TS REQ
FOR
ERF
(TEACHER II) II)
RECOMMENDATION FROM THE SCHOOL HEAD/SUPERVISOR
4 COPIES DULY Accomplished ERF
2 PHOTOCOPIES UPDATED SERVICE RECORD
PERFORMANCE RATING FOR THE LAST 2 RATING PERIOD
2 COPIES APPROVED SCHOOL CURRICULUM (AUTHENTICATED BY THE SCHOOL REGISTRAR)
2 PHOTOCOPIES TRANSCRIPT OF RECORDS
(AUTHENTICATED BY THE SCHOOL REGISTRAR)
LETTER OF EXPLANATION FOR THE DISCREPANCY OF PERMIT TO STUDY AND TOR/JUSTIFI TOR/JUSTIFICATION CATION FOR W/O W/O PERMIT PERMIT
SUBMIT THE COMPLETE REQUIREMENTS TO THE RECORDS SECTION
OFFICE OF THE ADMINISTRA TIVE OFFICER V (MRS. AMELIA R. DEAN)
PERSONNEL SECTION
EXEC. DEPT. ROMMEL C. BAUTISTA, CESO VI OIC, SCHOOLS DIVISION SUPERINTENDENT
