Solutions
HCM 1: Model Organizational Structure
Exercise Model GBI’s organizational structure.
Time 10 min
Task Sketch an organizational structure including four hierarchy levels for the organizational units described in the GBI scenario and integrate a new security unit into the Administration department of this organizational structure. GBI’s headquarters are located are located in Dallas and GBI is registered as a US company. GBI also operates a subsidiary company, Global Bike Germany G ermany GmbH which is based in Heidelberg. A new security department should be set up and integrated into the existing organizational structure of GBI US. The new department obtains its offices at the group’s headquarters headquarters in Dallas and belongs to the Administration and F inancials department. Have a look at GBI’s company story in order to complete the exercise.
Global Bike Group
Global Bike US
Marketing & Sales
Aministration & Financials
Administration
Global Bike Germany
Operations
Financials
Security
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Solutions
HCM 2: Organizational Structure in SAP
Exercise SAP ERP organizational structure.
Time 10 min
Task Which data objects can be used in the HR organizational structure in SAP ERP 6.04?
In SAP HCM, an organizational structure consists of three different levels to wh ich specific elements are assigned.
1.The Enterprise Structure
The enterprise structure consists of the following elements: •
Client
•
Company Code
•
Personnel Area
•
Personnel Subarea
2. The Personnel Structure
The personnel structure is defined by: •
Employee Group
•
Employee Subgroup
3. The Organizational Plan
The organizational plan contains the following objects: •
Jobs
•
Positions
•
Persons
•
Cost Center
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Solutions
HCM 3: Personnel Master Record
Exercise Personnel master record.
Time 5 min
Task Which data is generally required for a personnel master record in a company?
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HCM 4: Display Organizational Plan
Exercise Display the organizational plan of the Global Bike Group.
Time 10 min
Task Use the SAP Easy Access Menu to review the organizational plan of the Global Bike Group.
The Organizational Structure is composed by the Enterprise Structure, the Personnel Structure, and the Organizational Plan. Before the employee’s personnel master data can be entered an organizational structure needs to be defined. Employees are integrated in this structure. The Enterprise Structure represents formal and financial structures in a company and is basically composed by the company code, the personnel area, and the personnel subarea. The Personnel Structure displays the relationship between employees and assigns them to certain employee groups and subgroups. The structural and personnel company model is illustrated in the Organizational Plan . In order to review the organizational plan, follow the SAP Easy Access menu path: Human Resources ► Organizational Management Plan ► Organization and Staffing ► Display
Organizational structure
Enterprise structure
Personnel structure
Organizational plan Menu path
► Organizational
To display the organizational plan, search for the Global Bike group in the window Find by on the left side of the screen. There, choose Organizational unit and Search Term.
In the following screen, in the With name entry field enter search term Global
Organizational unit Search Term
Global Bike Group
Bike Group and press . The search result should be displayed in the hit list on the left side of the screen.
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Solutions The organizational unit’s chief is the Co-CEO . If you do not see the Chief column, please click on and activate check box Chief. After double-clicking on this unit the organizational plan is displayed in the structural view on the right side of the screen.
In order to view all departments and positions within the Global Bike group expand the organizational plan by clicking on
Organizational units are represented by
(Expand node).
icons, while positions are displayed
as or as in case of the head of the department. Persons that staff regular positions are represented by the icon. With the help of this information, please answer the following questions: How many positions are planned for the organizational unit Sales Area US West? Does the Software department have a head of department? In the organizational plan, go to Global Bike US ► Administration and Financials and double-click on the Financials Department.
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Solutions
On the bottom of the screen, details for the Organizational unit Financials are displayed. Have a look at all tabs and find out: Assigned company code: Validity period: City: Double-click on Silvia Cassano who is the Accou nts Payable Specialist in order to display her details on the bottom of the screen. Find out the following information: Employee group she belongs to: Personnel Area she belongs to: Click on the exit icon
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to return to the SAP Easy Access screen.
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Solutions
HCM 5: Create Personnel Master Record
Exercise Create a personnel master record.
Time 10 min
Task Use the SAP Easy Access Menu to create a personnel master data record of a person working in the Global Bike Group.
In order to create the personnel master record, follow the SAP Easy Access menu path: Human Resources ► Personnel Management Master Data ► Personnel Actions
► Administration ► HR
st
Please enter the 1 of January of the current year as start date. Then, select action Org.management (mini master) from the corrective actions and enter Personnel area DL00, Employee group 1, and Employee subgroup U4. Then, highlight the action and click on (Execute).
In the Create Actions screen, find the position Sales Manager with the F4 help and the Structure Search. Follow the path Global Bike Group ► Global Bike US ► Administration and Financials ► Financials ► Accounting ► Chief Accountant, highlight the position and continue with .
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Menu path
Jan 1 of current year Org.mgmt. (mini master) DL00 1 U4
Sales Manager
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Solutions Then, press Enter to continue and save your data with
.
You will be taken to the Create Personal Data screen. Enter a name and a date of birth for your manager. For Social Security Number (SSN), choose a ninedigit number of your choice. Then, press Enter to confirm your entries. The screen with all data should look like shown in the following screen.
Then, save your data. You will automatically be taken to the next infotype. Write down the Personnel Number of your employee. In the Organizational Assignment infotype, define FI00 as subarea. Save your data and choose YES to confirm the selection of your position’s vacancy.
In the next infotype Create Basic Pay, enter PS Group SALES and press Enter. Save your data with
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Name Birth date 9-digit number
Personnel number
FI00 Yes
SALES
.
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Click on the exit icon
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to return to the SAP Easy Access screen.
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Solutions
HCM 6: Display Personnel Master Record
Exercise Display a personnel master record.
Time 10 min
Task Use the SAP Easy Access Menu to review a personnel master record of a person working in the Global Bike Group.
In order to display a personnel master record, follow the SAP Easy Access menu path: Human Resources ► Personnel Management Master Data ► Display
► Administration ► HR
You should see the Display HR Master Data screen. Type in the personnel number you have written down in the previous task and press Enter. The system displays general organizational data of the emplo yee and all infotypes. Infotypes for which data is maintained are marked with .
Then, highlight the Organizational Assignment infotype and press
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Menu path
Display.
Personnel number
Organizational Assignment
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Solutions
In the Display Organizational Assignment screen, please find out the following information: Subarea the person belongs to: Position the person fills: With the help of the F1 help find out the definition of an Employee Group:
F1
Click on the back icon to leave the organizational assignment screen and go back to the HR Master Data. Then, highlight the Personal Data infotype and press Display. In the Display Personal Data screen, find out the following information: Name of the employee: SSN:
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Solutions Date of Birth: Click on the exit icon
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to return to the SAP Easy Access screen.
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