BSP HSE Contractor Emergency Preparedness Interface

Brunei Shell Petroleum Company Sendirian Berhad

BSP-02-Procedure-0412

BSP-CONTRACTOR EMERGENCY PREPAREDNESS INTERFACE

THIS DOCUMENT DESCRIBES THE EMERGENCY PREPAREDNESS REQUIREMENTS AND INTERFACES BETWEEN BSP AND CONTRACTOR IN AN EMERGENCY.

Revision 4.0

Owner:

Lee Wai Chee (HSE)

(Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

bsp-contractor emergency Preparedness interface

BSP-02-Procedure-0412, Revision 4.0

Revision Record REV

REVISION DESCRIPTION

DATE

3.0 4.0 4.0

Revised and update to include changes in BSP after the re-organisation Issue 1 incorporating feedbacks from review panel, restructuring of format

Oct 1995 Sept 2002 Jan 2003

This document has a maximum validity of five years from the last revision date. Within this period it must be assessed for relevance and re-validated in accordance with: Document Control (BSP-02-Procedure-001)

Suggestions for further improvement in this document should be sent to the Document Owner. Distribution The document owner is responsible for distribution control. The original electronic version is stored in LiveLink and accessible via BSP OnLine web site. Paper copies are not controlled documents. Notice and Warning Copyright  2003, Brunei Shell Petroleum Company Sendirian Berhad This document is the property of Brunei Shell Petroleum Company Sendirian Berhad (BSP), Seria KB3534, Negara Brunei Darussalam. Circulation is restricted to BSP and its designated associates, contractors and consultants. It must not be copied or used for any other purpose other than which it is supplied, without the expressed written authority of BSP. Except where provided for purposes of contractual requirements, BSP disclaims any responsibility or liability for any use or misuse of the document by any person and makes no warranty as to the accuracy or suitability of the information to any third party. Any misuse of the document is redressable by BSP.

BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

Page 2 of 35



CONTENTS 1

INTRODUCTION .............................................................................................................. 4 1.1 1.2 1.3 1.4

2

Classification of Mode –2 Contractor Emergency Response Requirements Emergency Response Procedures Initial alerting procedures Supply Contractor and Manufacturer Emergency Requirements Initial alerting procedures

9 9 9 12 14 14

Classification of Mode-1 Contractors with High Exposure Emergency Response Requirements Emergency Response Procedures Initial Alert

15 15 15 18

MODE-1 CONTRACTOR- LOW EXPOSURE ................................................................. 20 5.1 5.2 5.3 5.3

6

6 6 7 7 7 7 8 8

MODE 1 CONTRACTOR – HIGH EXPOSURE............................................................... 15 4.1 4.2 4.3 4.4

5

Emergency Co-ordinator (EC) BSP/Contractor Emergency Response Ogranisation Interface Emergency Preparedness in Contracts Emergency Procedures Maintenance Contractor emergency response capability Contract Holder Responsibility. Subcontractors Contracting Models

MODE 2 CONTRACTOR .................................................................................................. 9 3.1 3.2 3.3 3.4 3.5 3.6

4

4 4 4 4

BSP EMERGENCY RESPONSE ORGANISATION.......................................................... 6 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8

3

Introdction Purpose Scope Terminology

Classification of Mode 1 Contractors with Low Exposure Emergency Response Requirements Emergency Response Procedures Initial Alert

20 20 20 22

CONCURRENT OPERATIONS ...................................................................................... 23 6.1 6.2 6.3 6.4

Description Emergency Response Arrangements Temporary Changes Role of On Scene Commander and On Scene Representative

23 23 23 23

7 RESPONSE GUIDELINES................................................................................................... 24 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11

General Process / Hydrocarbon Related Fire Process Gas Leak - Suspected Process Gas Leak - Confirmed Serious Illness, Injury Or Fatality Medevac Procedures Crime Terrorist / Pirate Activity Bomb Threat Guidance on Third Party Emergencies Oil or Chemical Spill


24 24 25 26 27 29 30 31 32 33 35

Page 3 of 35


1


INTRODUCTION

1.1 Introdction BSP has in place a complete HSE Management System with the objective of preventing accidents from occurring. For this reason all activities conducted in BSP must be carried out in such a way that all impact to People, Environment, Asset and Reputation are assessed, managed and brought to ALARP. This is expected of all Contractors, our main contributor to the Company activities exposure, who are engaged under conditions of same responsibilities. Specifics of these are laid down in the various contracts. In the event that the safety (HSE) net is unable to prevent such happening, BSP has instituted a level of preparedness as described in the Emergency Response Management System. In line with their engagement, Contractors are required to have a commensurate level of Emergency preparedness and details of which are covered in this document.

1.2 Purpose This document describes the level of emergency preparedness expected of a contractor and the relationship required between the emergency response arrangements of the Contractor and BSP.

1.3

Scope

This document provides guidelines on the emergency response arrangement of other companies contractually engaged and retained by BSP. Minimum requirements for emergency response arrangements are described for contractor organisations within different contractual categories. Agreement of BSP as to the acceptability or otherwise of contractor emergency response arrangements will be taken as part of the Managing HSE in Contracts process and review.

1.4

Terminology

Abbreviations, terms and references used frequently in this and other management system documentation are defined in the: Management System Glossary (BSP-02-Guideline-003)

Terminology specific to this document is given in the table below: ABBREVIATION/ TERM

MEANING

ALARP BSP BLO CH

As Low As Reasonable Practical Brunei Shell Petroleum Co Sdn Bhd Boat Landing Officer Contract Holder The CONTRACT HOLDER shall have the authority to supervise the management and execution of the CONTRACT by the CONTRACTOR, to supervise the CONTRACTOR on WORKSITE, to issue instructions, drawings, variations to contract and certificates within the terms of the CONTRACT, to appoint a COMPANY REPRESENTATIVE and/or COMPANY SITE REPRESENTATIVE(S) and to generally represents the COMPANY in respect of the CONTRACT. All such instructions, decisions, and other communications given by the CONTRACT HOLDER shall be binding to the COMPANY. Company Site Representative The person appointed by the Contract Holder to represent the Company contractually at the contractor work location (e.g. on a drilling rig, the Company Site Representative is the BSP Drilling Supervisor – DSV). Note: For the level of authority of the CSR, Section 3 – General Conditions of Contract shall be referred to.

CSR


Page 4 of 35



ABBREVIATION/ TERM

MEANING

CMT CPEMA CPPA CPRA DSV EC ECC ECT ECV ERMS ESD ESR ETC GPA HEMP HLO HSE LNG Medevac

Crisis Management Team Concurrent Production and Engineering Maintenance Activities Concurrent Production and Painting Activities Concurrent Production and Rig Operations Drilling Supervisor Emergency Coordinator Emergency Co-ordination Centre Emergency Co-ordination Team Emergency Command Vehicle Emergency Response Management System Emergency Shut Down Emergency Support Room Emergency Team Coordinator General Public Announcement Hazards and Effects Management Process Helicopter Landing Officer Health Safety and Environment Liquefied Natural Gas A Medevac is an “Unscheduled flight or marine operation for the emergency evacuation of a sick or injured person(s)”, or, where appropriate, mobilisation of other equipment or facilities for the same purposes, where person(s) require urgent medical attention at a hospital. Acceptable, and should be considered Mandatory - such actions must be followed Company fully manages supplied people, tools, equipment & activities CONTRACTOR fully manages all aspects of HSE with verification by the COMPANY Next Of Kin National Search and Rescue Co-ordination Centre Operations Advisor Operations Control Centre On Scene Commander The person who assumes overall command in the event of an emergency. Normally, but not necessarily, the most senior BSP person present. Where the emergency is on or at a contractor operated facility (e.g. seismic vessel, drilling rig, warehouse etc) the On Scene Commander is normally the most senior contractor representative present (e.g vessel master, toolpusher, site manager etc), and the senior BSP representative is known as the On Scene Representative. On Scene Representative The most senior BSP person present on site during an emergency on or at contractor operated facilities, when the role of On Scene Commander is assumed by a contractor employee (e.g. vessel master, toolpusher, site manager etc). Personnel On Board Radio Operator BSP Marine Department Shell International Exploration and Production Within this document (only) the expression Senior Supervisor is used to refer to the person with delegated authority and responsibility for the activity referred to. This may include: The senior Contractor representative on site e.g. a toolpusher on a drilling rig The senior BSP representative on a contractor operated site / facility site e.g.: Company Site Representative (CSR) The BSP Senior Supervisor for the facility or area referred to Marine Offshore Supervisor (Berthing Master) Strongly recommended BSP Drilling Department BSP Switchboard / Radio Call Sign Well Site Drilling Supervisor

May Must, shall, will Mode-1 Mode-2 NOK NSARCC OA OCC OSC

OSR

POB RO SMR SIEP Senior Supervisor

Should TSW VSL WSDE


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2

BSP EMERGENCY RESPONSE ORGANISATION

2.1

Emergency Co-ordinator (EC)

Brunei Shell Petroleum has available at all times an Emergency Co-ordinator (EC) and a team of experienced senior staff to mobilise the resources of the Company to assist with any emergency. The Emergency Co-ordination Team (ECT) co-ordinates the company response from a dedicated suite of rooms in the BSP Head Office - the Emergency Co-ordination Centre (ECC). The EC is the initial point of contact. He is a senior member of BSP management / Senior Head of Operations and, like the remainder of the Emergency Co-ordination Team, he is available 24 hours a day through a weekly Emergency Duty Roster system. BSP Emergency Co-ordination Duty Roster

The EC MUST be notified of any incident or situation that MAY significantly impact on personnel, the environment, assets, production or Company reputation, or MAY require resources additional to those immediately available to the line department or Contractor. The EC is contacted by calling BSP’s switchboard/radio room (VSL) and instructing the operator to “Page the Emergency Coordinator”. VSL (37) 2999, (Back-up 03-229999) Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

The EC will respond, discuss and assess the potential of the situation and decide the appropriate Company response. This may involve: •

Leaving the line department or Contractor to manage the situation, with updates / reassessment as appropriate

•

Authorising and co-ordinating assistance to be given to the line or contractor

•

Assuming overall co-ordination of the company support, with activation of the ECT Emergency Co-ordination Procedures, BSP-02-Procedure-0359

2.2

BSP/Contractor Emergency Response Ogranisation Interface BSP Emergency Coordination Centre

Contractor Emergency Team

ECT Contractor Rep

On Scene Commander OSC

OA

On Scene Representative OSR

Fig 1


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If the emergency involves contractor facilities, the Emergency Coordinator shall require a Contractor Representative to attend the ECC, who shall liaise with the OSC, the Contractor facility Senior Supervisor. The senior BSP representative at the facility will then assume the role as the On Scene Representative (OSR) In cases such as Seismic and Marine Operations, the most appropriate OA in the ECC shall be the Contract Holder representative.

2.3

Emergency Preparedness in Contracts

Matters related to Health, Safety, and Environment are regarded by BSP as critical activities. Evaluation of the Contractor’s ability to work to acceptable standards in these areas is an essential component of the pre-award technical assessment of all bids. Emergency preparedness will be part of HSE evaluation Managing HSE in Contract BSP-13.01-Procedure-0980

2.4

Emergency Procedures Maintenance

Contractors are responsible for ensuring that their emergency response procedures are maintained up to date, valid and implemented at the appropriate level. The emergency response arrangements should be reviewed annually, and revised as necessary to reflect changes in organisation, experience and improvement gained from exercises. Contractors are also responsible for ensuring their procedures remain compatible with the BSP Corporate Emergency Response Management System. That will be achieved by ensuring that the requirements of this document are incorporated into contractor arrangements and procedures. Contractors should liase with their respective Contract Holder / Company Representative / Company Site Representative of the contracts to ensure consistency and compatibility with BSP requirements.

2.5

Contractor emergency response capability

All contractors must have in place emergency response arrangements and capabilities that are ‘fit for purpose’ in respect of the activities that they undertake on behalf of BSP. However the diverse nature of the tasks undertaken by contractors, the number and location of people employed and the potential risks associated with the different contracted activities dictate that emergency response arrangements will necessarily differ from contract to contract. Guidance on the minimum requirements for Contractor emergency response arrangement and capability is listed in this document for the two contracting mode. This is dependent on the contracting activities. This process is followed in order that: •

Contractors undertaking similar activities have similar emergency response arrangements

•

Contractor emergency response arrangements integrate with the BSP ERMS

•

Contract Holders and contractors to have a common awareness of the standards required by BSP for the various types of activities

Any variation from these standards to a lower level of emergency response arrangements or capability must be agreed in writing by the Contract Holder.

2.6

Contract Holder Responsibility.

It is the responsibility of the BSP Contract Holder to advise the Contractor on what level of emergency response arrangements are appropriate for the proposed contract, and to keep the Contractor updated regarding any changes in requirements. Contract holders are required to make sure that their Contractors are briefed on BSP ERMS. BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

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It is also the Contract Holder responsibility to liaise with HSE/1 to run exercise with the Contractor to test the Emergency response interface with BSP ERMS. This is encouraged for all new contracts and a requirement for Mode 2 Contractors.

2.7

Subcontractors

Contractors shall ensure that subcontractors establish and maintain appropriate emergency response procedures or that the sub-contractor emergency response is fully integrated into that of the Contractor. The procedure to be established by the subcontractor shall be determined by reference to the requirements for the specific mode of operations.

2.8

Contracting Models

Brunei Shell JV Companies

Contractor

Policy HSE-MS

HSE-MS

Process

Task

HSE Cases Procedures Manage workplace hazards

Interface management

Location / contract specific HSE Plans

Integrated workplace hazard management

mode - 1

Manage workplace hazards

mode - 2

Fig 2

Mode 1: Company fully manages all aspect of HSE for Supplier People, equipment and activities. Mode 2: Contractor fully manages all aspect of HSE with verification by the Company


Page 8 of 35


3


MODE 2 CONTRACTOR

3.1 Classification of Mode –2 Contractor •

•

Offshore: -

Contractor personnel and mobile facility, normally alongside a BSP asset with CSR on site (e.g. work boats, work barges, drilling facilities etc).

-

Contractor personnel and mobile facility, not normally alongside a BSP asset (e.g. Seismic and Survey Vessels, exploration drilling rigs etc) with CSR on site.

-

Contractor owned supply boats, crew boats with no Company Site Rep onboard.

Onshore: -

Contractor personnel and mobile facility, working at a BSP asset or on BSP land, or within the BSP Concession Area with CSR on site. (e.g. drilling rig, seismic survey etc).

Note: Contractor described above include all major mobile facility based contractor operations, which are contracted in by BSP on a ‘self contained’ and ‘stand alone’ basis. •

3.2

Including: -

Supply contractor whose base facility does not form an intrinsic part of the contract, and /or does not contain high value or high risk materials which are BSP assets.

-

All contractors who do not work on BSP assets or under BSP supervision, and where the nature of the contract is principally manufacture, warehouse and/or supply within Brunei Darussalam.

Emergency Response Requirements

•

Comprehensive ‘stand alone’ emergency response procedures, covering all aspects of the contracted operations.

•

Full on site command and control capability and supporting equipment and communications.

•

Off site management support available, with 24 hours a day contact availability.

•

BSP CSR ‘on site’ at all times with the exception of SMR vessels and certain cases under concurrent operations see Section 5. Note: Exceptions are Manufacture, warehouse, and Supply Contractors, where they need to have a ‘fit for purpose’ emergence response arrangements meeting relevant ‘best practice’ standards and in compliant with Brunei Government legal requirements. Emergency response details are covered under section 3.5 and 3.6

3.3

Emergency Response Procedures

The contractor shall have in place a fully documented and comprehensive ‘stand alone’ emergency response organisation and procedure, covering all aspects of the contracted operations. Although capable of ‘stand alone’ operation, the contractor procedure must interface with the BSP Emergency Response Management System, and shall therefore be consistent with the requirements of the BSP Contractor Emergency Preparedness Interface Procedures (this document). For certain contractors of lower exposure this may not be necessary, as determined by the Contract Holder. Where there may be a need to interface with a specific BSP location, it will be necessary to verify interfaces, at a practical and operational level with the emergency response procedures of the specific BSP locations prior to start of activities.


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The contractor document should be approved by the contractor Operations Manager (or equal) and be controlled within a formal Document Management system. The document should address, as a minimum: A

B

Objectives of the contractor emergency response system Scope of the procedures Emergency response personnel: Competencies, appointment and responsibilities Emergency response training: Facility staff and visitors Emergency exercises and drills: Details and plan Procedure ownership and maintenance General alarm and all clear: guide to activation Role and responsibilities of non-employed personnel and visitors Personnel mustering and accounting Abandonment of the facility: partial and full. Guidelines on control and recovery arrangements for specific emergencies, including where relevant: • Fire and / or explosion – hydrocarbon related • Fire and / or explosion – non hydrocarbon related • Oil or gas leak • Helicopter emergency • Vehicle accident or Missing • Marine vessel incident, Collision, Fire, loss of propulsion, Sinking • Man overboard, Person lost in the jungle for seismic survey • Serious illness, injury or fatality • Serious crime, terrorism or piracy • Bomb threat or any credible threat of harm • Civil Disturbance, demonstration or protest in BSP installation or facility • Severe weather • Chemical leak or spill • Diving emergency • Third party emergency • Risks specific to the location or operation Interface with the BSP Emergency Response Management System Role of On Scene Commander and Role of BSP On Scene Representative (see sec 6.4 On Scene Representative) Emergency communications details Reporting an emergency and requesting BSP assistance Contractor 24 hour emergency contact information

Note: It is anticipated that items marked A would normally be included in the Contractors base Emergency Response procedures, and that those items marked B would normally be included either in a project specific Emergency Response Bridging Document, or as a supplement to the Contractors main Emergency Response procedures. 3.3.2

Personnel

On site: Sufficient fully trained and competent personnel to enable full on site command and control capability. Off site: Sufficient fully trained and competent personnel to enable adequate support to the emergency location, and provide attendance at the BSP Emergency Coordination Centre. 3.3.3

Facilities and Equipment

Adequate suitable equipment to enable an effective on site control and recovery operation, including full main and backup communication systems.


Page 10 of 35


3.3.4


Personnel On Board Accounting System (POB System)

A documented, auditable, personnel accounting system, for maintaining a real time listing for all personnel on board or at the location (POB). The database may be maintained in whatever format is appropriate, but must always be current and available for reference in an emergency. Copies of the location POB list should be maintained at the contractor main office, and updated at least once per day. The system should contain the following (minimum) information: • • • • • •

Name Secondary means of ID (Passport number, IC Number, BSP staff No. etc) Name of employer Time of arrival Time of departure Muster station

3.3.5

Personnel Data Base

An auditable list of all personnel employed containing, as a minimum: • • • • • • • •

Name Date of birth Nationality Passport number Any relevant medical and identification details Address in Brunei (and telephone number if available) Next of kin name Next of kin address (and telephone number if available)

The personnel list should be maintained as staff join and leave employment, be kept in a safe place and available at all times for reference at the contractor main office. Sub-contractors are also required to maintain a listing of personnel employed by the main contractor. The sub-contractor list may be maintained by the main contractor, or may be maintained by the sub-contractor but subject to audit by the main contractor. 3.3.6

Duty Roster and Emergency Contact Arrangements

The contractor must establish and maintain a Contractor Duty Roster, and advise the Contract Holder and / or Contract Representative of the Duty Person emergency contact arrangements. The Duty Person should be available for emergency contact at all times during the duty period, and changes to the contractor Duty Roster should be advised to the Contract Representative. Note that it is not necessary to specify the name of the Duty Person, provided that the contact information remains valid. During the duty period the Duty Person must ensure that they: • Are contactable at all times by the means noted in the Duty Roster • Are in a fit state of body and mind to perform emergency response duties. • Remain within a 30 minute travel time from BSP headquarters in Panaga (unless agreed otherwise in advance with the Contract Representative) • Have ready access to transport Contractor must arrange for copies of the Contractor Duty Roster to be passed to the Contract Holder / Contract Representative whenever it is updated. The Contractor must arrange with Contract Holder / Contract Representative to receive copies of the BSP Duty Roster, published weekly, and ensure timely distribution within the contractor organisation. Contractors shall ensure that sub-contractors also establish and maintain a Duty Roster, and that the main contractor is kept appraised of the sub-contractor Duty Person contact arrangements. BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

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3.3.7


Attendance at the ECC

During an emergency, and if requested by the BSP Emergency Coordination Team (ECT), the Contractor Duty Person, or other Contractor senior management nominee, must attend at the BSP Emergency Coordination Centre (ECC). The Contractor Duty Person is called the Contractor Representative when in the ECC and he will: •

Assume the role of single point of contact with the senior contractor representative [OSC] at the contractor facility.

•

Provide specialist technical advice to the BSP ECT

•

Update the BSP EC on information received from the Contractor OSC.

•

Mobilise contractor office personnel to man telephones and receive calls from relatives or NOK of contractor or sub contractor personnel, or contractor related media calls.

•

Notify contractor head office management of the emergency, and have them stand-by to provide any technical support or advice that may be required.

•

In liaison with the BSP Human Resources Representative, coordinate the release of any contractor or sub contractor personnel injury or fatality data with the NOK, public or media.

Note: In certain instances, such as in the case of offshore seismic activities, it may be operationally and logistically appropriate for the BSP Contract Holders representative, rather than the Contractor representative, to attend at the ECC. 3.3.8

Facility Information

Contractors shall maintain sets of drawings, photographs etc of the facility referred to in the procedures. The information available should include, as appropriate: • • • • • • •

Full technical specification As built drawings Operating procedures Copies of certification documents QRA data and HSE Case List of vehicles operated, including make, model, colour, registration Any other contractually specified information

Facility information to be provided to the Contract Holder for keeping in the BSP Emergency Coordination Centre to be readily available for reference in an emergency.

3.4

Initial alerting procedures

If the situation can be dealt with by the resources available at the facility the incident should be resolved, monitored closely and reported. If there is any doubt about whether the situation can be dealt with by the resources available at the facility, and / or there is potential for significant impact on life, environment, major asset/production or BSP reputation, BSP Departmental Duty Staff or EC must be notified immediately. 3.4.1 • •

Communication

Advise the Company Site Representative Call BSP Switchboard (VSL) and instruct them to page EC and request that he call the site. IMPORTANT: Remember to give the facility name / location and your name / position / contact number/nature of incident and the assistance required. VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1


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• • •


Even where the full ECT may not be required, the EC must be informed of any situation that has (or could possibly escalate into one that could cause) any significant impact or threat to life, environment, major asset/production, or BSP reputation. If the contractor Senior Supervisor or BSP On Scene Representative considers the Emergency Coordination Team (ECT) is required, he should himself instruct VSL to mobilise the ECT immediately (i.e. without waiting for EC instruction). Contact details for all BSP Duty Persons are in the BSP Emergency Coordination Duty Roster, published weekly. BSP Emergency Co-ordination Duty Roster

•

If in any doubt about how to contact any BSP unit for emergency support, route all initial calls through VSL.

3.4.2 • •

Process

Advise the Company Site Representative Contact the BSP EC or Area Supervisor at the facility controlling the process or in whose area the contractor is operating. Pass details of the problem, your name, contact number, location and requirements. Note: Requests for OCC intervention should always be made through the BSP Area Supervisor it is not anticipated that contractor staff would contact the OCC directly. VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

3.4.3 • •

Logistics

Advise the Company Site Representative Alert the STL/1 Duty Monitoring Clerk (directly, or via VSL) and advise the location and situation and your immediate requirements. Request STL to ascertain immediate availability of Marine, Aviation or Medical support, as appropriate. STL (37) 2216, 2219 VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

3.4.4 • • •

Medical

Advise the Company Site Representative Alert Panaga Hospital (HML) via VSL and advise the Duty Doctor of the situation and your immediate requirements. He will then ensure appropriate medical support. If the contractor facility has a Medic it may be more appropriate for the Medic to pass the details of casualties to the Doctor. VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

3.4.5 • •

Fire and Ambulance

Advise the Company Site Representative Alert the BSP Fire Brigade via VSL, and advise the situation and your immediate requirements. Note that ambulances will first go to Panaga Hospital to collect a Medic before proceeding to the emergency location. VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1


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3.5 • • •


Supply Contractor and Manufacturer Emergency Requirements Contractor emergency response arrangements and procedures apply. Contractor staff aware of / trained in site emergency procedures and able to respond to instructions from Contractor supervisor / emergency response team member. BSP assistance may be available on request via Contract Holder

3.5.1


Contractor is responsible for defining the type and extent of emergency response arrangements appropriate for the risk. Guidance may be available from the BSP Contract Holder. 3.5.2

Personnel

Trained and competent personnel, aware of relevant BSP and Contractor location emergency procedures, and able respond to instructions from Contractor supervisor / emergency response team member. 3.5.3

Facility Equipment and Information

As specified by the Contract. The personnel list should be maintained as staff join and leave employment, be kept in a safe place and available at all times for reference at the contractor main office. The Contractor should maintain such drawings, information and other details of the facilities as may be required by industry good practice legislation and the emergency services. 3.5.4

Responsible Person

The contractor should at all times have available a responsible person(s), able to initiate an emergency alarm and manage an initial emergency response.

3.6

Initial alerting procedures

3.6.1

Communication

• •

Raise the alarm Follow contractor site emergency procedures

3.6.2 • •

Police, Fire and Ambulance

Raise the alarm. Advise the Contractor Supervisor of the situation Alert the Government emergency services immediately, and advise the situation and your immediate requirements.

National emergency number for Ambulance 991, Police 993, Fire 995


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4

MODE 1 CONTRACTOR –

4.1 •


HIGH EXPOSURE

Classification of Mode-1 Contractors with High Exposure Offshore: -

•

Contractor personnel only; no contractor owned or operated mobile facility. Maintenance, engineering and production services personnel. (e.g. scaffolders, Riggers Painters, wireliners, mechanical, electrical, instrument, Technicians etc) working at a BSP asset.

Onshore: -

Contractor survey, maintenance, engineering or production services personnel, and associated equipment, (e.g. well maintenance hoist) working at a BSP asset or on BSP land.

-

Contractor personnel and / or base facility, where the base facility forms an intrinsic part of the contract, and which contains high value or high risk materials which are BSP assets e.g. third party storage warehouse, contractor maintenance yard.

Note: Above description include all contractors which do not have their own mobile facility (vessel, self contained drilling rig, barge etc) but which nevertheless operate autonomously on manned or unmanned BSP facilities.

4.2

Emergency Response Requirements

•

Initial response, control and evacuation procedures.

•

Competent On Site supervision and initial response capability, after which BSP Emergency Response procedures apply.

•

Off site management support available, with guaranteed contact availability whilst personnel under the contract are ‘at work’. (Refer to Section 6 for exceptions)

4.3


The contractor shall have in place documented arrangements for initial response, control and evacuation. It is anticipated that after the initial on site response (to ensure the safety of all personnel and initial control of the event) that the appropriate BSP emergency response arrangements world apply. The contractor procedure must be capable of interfacing with the BSP Emergency Response Management System, and shall therefore be consistent with the requirements of the BSP Contractor Emergency Interface Procedures (this document). Where there may be a need to interface with a specific BSP location in the event of an emergency it will also be necessary to verify interfaces, at a practical and operational level, with the emergency response procedures of specific BSP locations prior to start of activities. The contractor document shall be approved by the contractor Operations Manager (or equivalent). The document should address, as appropriate:

A

• • • • • • • • • •

Objectives of the contractor emergency response system Scope of the procedures Emergency response personnel: Training, appointment and responsibilities Emergency response training: Facility staff and visitors Emergency exercises and drills: Details and plan Procedure ownership and maintenance General alarm and all clear: guide to activation Role and responsibilities of non employed personnel and visitors Personnel mustering and accounting Abandonment of the facility: partial and full

Guidelines on initial control (and, where appropriate and / or agreed with the Contract Holder, recovery) arrangements for specific emergencies, including where relevant: BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

Page 15 of 35


B


• • • • • • •

Fire and / or explosion – hydrocarbon related Fire and / or explosion – non hydrocarbon related Oil or gas leak Vehicle accident Serious illness, injury or fatality Chemical leak or spill Diving emergency

• • • • •

Interface with the BSP Emergency Response Management System Role of BSP On Scene Representative Emergency communications details Reporting an emergency and requesting assistance Contractor emergency contact information

Guidelines on initial control (and, where appropriate and / or agreed with the Contract Holder, recovery) arrangements for specific emergencies, including where relevant: • Risks specific to the location or operation

Note: It is anticipated that items marked A would normally be included in the Contractors base Emergency Response procedures, and that those items marked B would normally be included either in a project specific Emergency Response Bridging Document, or as a supplement to the Contractors main Emergency Response procedures. 4.3.1

Resources (Personnel, Facilities and Equipment)

On site: Sufficient fully trained and competent personnel to enable initial response, control and evacuation of all personnel. Off site: Sufficient fully trained and competent personnel to enable adequate support to the emergency location, and provide attendance at the BSP Emergency Coordination Centre. Adequate suitable equipment to enable an effective on site initial control, including communications system. 4.3.2

Personnel On Board Accounting System (POB System)

Information regarding the work location of all contractor staff shall be maintained by use of either or both of the following systems, as appropriate to the work location: 4.3.2.1 Contractor staff working at a ‘ring fenced’ facility under effective control of the contractor:

A documented, auditable, personnel accounting system, for maintaining a real time listing for all personnel on board or at the location (POB). The database may be maintained in whatever format is appropriate, but must always be current and available for reference in an emergency. Copies of the location POB list should be maintained at the contractor main office, and updated at least once per day. The system should contain the following (minimum) information: • • • • • •

Name Secondary means of ID (Passport number, IC Number, BSP staff No. etc) Name of employer Time of arrival Time of departure Muster station

4.3.2.2 Contractor staff working at (multiple) facilities not under effective control of the contractor:

Contractor staff shall use the POB arrangements of the location (where these are in place), and in addition contractor shall maintain a documented, auditable, system for maintaining a listing of the BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

Page 16 of 35



work location of all contractor staff. It is recognised that for mobile staff this information will only reflect the job instructions issued to the staff. The database may be maintained in whatever format is appropriate, but must always be current and available for reference in an emergency. 4.3.3

Personnel Data Base



The personnel list should be maintained as staff join and leave employment, be kept in a safe place and available at all times for reference at the contractor main office. The requirements for maintenance of a listing of personnel also extends to sub-contractors employed by the main contractor. The sub-contractor list may be maintained by the main contractor, or may be maintained by the sub-contractor but subject to audit by the main contractor. 4.3.4


The contractor must establish and maintain a Contractor Duty Roster, and advise the Contract Holder and / or Contract Representative of the Duty Person emergency contact arrangements. The Duty Person should be available for emergency contact at all times whilst contractor or subcontractor staff are ‘at work’ for BSP. Changes to the contractor Duty Roster should be advised to the Contract Representative. Note that it is not necessary to specify the name of the Duty Person, provided that the contact information remains valid. During the duty period the Duty Person must ensure that they: •

Are contactable at all times by the means noted in the duty roster

•

Are in a fit state of body and mind to perform emergency response duties.

•

Remain within a 30 minute travel time from BSP headquarters in Panaga (unless agreed otherwise in advance with the Contract Representative)

•

Have ready access to transport

Contractor must arrange for copies of the Contractor Duty Roster to be passed to the Contract Holder / Contract Representative whenever it is updated. The contractor may arrange with Contract Holder / Contract Representative to receive copies of the BSP Duty Roster, published weekly, and ensure timely distribution within the contractor organisation. Contractors shall ensure that sub-contractors also establish and maintain a Duty Roster, and that the main contractor is kept appraised of the sub-contractor Duty Person contact arrangements. 4.3.5

Attendance at the ECC

During an emergency, and if requested by the BSP Emergency Coordination Team (ECT), the Contractor Duty Person, or other contractor senior management nominee, must attend at the BSP Emergency Coordination Centre (ECC). The Contractor Duty Person is called the Contractor Representative the ECC and he will, as appropriate


Page 17 of 35


• • • • • •


Assume the role of single point of contact with the senior contractor representative [OSC] at the contractor facility. Provide specialist technical advice to the BSP ECT Update the BSP EC on information received from the contractor OSC. Mobilise contractor office personnel to man telephones and receive calls from relatives or NOK of contractor or sub contractor personnel, or contractor related media calls. Notify contractor head office management of the emergency, and have them stand-by to provide any technical support or advice that may be required. In liaison with the BSP Human Resources Representative, coordinate the release of any contractor or sub contractor personnel injury or fatality data with the NOK, public or media.

4.3.6


Where mobile or fixed equipment is provided by the Contractor in accordance with the requirements of the contract, Contractor shall maintain sets of drawings, photographs etc of the facilities provided. The information available should include, as appropriate: Full technical specification • • • • •

As built drawings Operating procedures Copies of certification documents List of vehicles operated, including make, model, colour, registration Any other contractually specified information

4.4

Initial Alert

If the situation can be dealt with by the resources available at the facility the incident should be resolved, monitored closely and reported. If there is any doubt about whether the situation can be dealt with by the resources available at the facility, and / or there is potential for significant impact on life, environment, major asset/production or BSP reputation, BSP Departmental Duty Staff or Emergency Co-ordinator must be notified immediately. 4.4.1 • • •

Communication

Advise the Company Site Representative (if present on site) Contact the BSP Operations Supervisor for the area. Pass details of the situation and your site requirements. If in any doubt about how to contact any BSP unit for emergency support, route all initial calls through Contact details for all BSP Duty Persons are in the BSP Emergency Coordination Duty Roster, published weekly. BSP Emergency Co-ordination Duty Roster

VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

4.4.2 • •

Process

Advise the Company Site Representative Contact the BSP Operations Supervisor at the facility controlling the process. Pass details of the problem and your site requirements.

VSL (37) 2999, Back up (03-229999), Fax (37) 3383,

4.4.3 • • •

Logistics

Advise the Company Site Representative Contact the BSP Supervisor for the area. Pass details of the situation and your site requirements. If requested by the BSP Supervisor, alert STL/1 (directly, or via VSL) and advise the situation and your / immediate requirements. Request STL/1 to ascertain immediate availability of Marine, Aviation or Medical support, as appropriate.

STL/1 (37) 2216,2219 BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

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4.4.4 • • • •

Medical

Advise the Company Site Representative Contact the BSP Supervisor for the area. Pass details of the situation and your site requirements. BSP Supervisor, will alert Panaga Hospital (HML) via VSL and advise the Duty Doctor of the situation and your immediate requirements. He will then ensure appropriate medical support. If the contractor facility has a Medic it may be more appropriate for the Medic to pass the details of casualties to the Doctor.


4.4.5 • • •

Fire and Ambulance

Advise the Company Site Representative Alert the BSP Fire Brigade (directly or via VSL) and advise the situation and your immediate requirements. Note that before the Ambulance proceeds to the emergency location, ambulance will first go to Panaga Hospital to collect a Medic.



Page 19 of 35



5

MODE-1 CONTRACTOR- LOW EXPOSURE

5.1

Classification of Mode 1 Contractors with Low Exposure

•

Offshore and Onshore: - Contractors for survey, maintenance, engineering or production services or support (e.g. catering) personnel, and associated contractor owned and / or operated equipment [hoist], working at a BSP asset or on BSP land under general BSP supervision - Manpower provision only, working under general BSP direction (e.g visitors, external consultants). Any contractor base facility does not form an intrinsic part of the contract, and / or does not contain high value or high risk materials which are BSP assets - Service contracts only, working under general BSP supervision. Any contractor base facility does not form an intrinsic part of the contract, and / or does not contain high value or high risk materials which are BSP assets. - All other persons, whether contracted to BSP or not, who may be temporarily present at a BSP facility

Note: The above descriptions include contractors who may or may not provide their own equipment, and who operate under the general day to day control and guidance of BSP Supervision.

5.2 Emergency Response Requirements • • •

BSP, or contractor emergency response arrangements and procedures approved by BSP, apply. Contractor staff aware of / trained in site emergency procedures and able respond to instructions from BSP Supervisor / emergency response team member. A contractor representative should be available for emergency contact at all times during normal working hours.

5.3


BSP Emergency Response procedures apply, and no formalised documented contractor emergency response procedures are required. Contractor must be aware of the requirements of the BSP Emergency Response Management System, and have in place arrangements consistent with the requirements of the BSP Contractor Emergency Interface Procedures (this document). 3.5.3

Personnel

On site: Trained and competent personnel, aware of location emergency procedures, and able respond to instructions from BSP Supervisor / emergency response team member. Off site: Competent person/s to enable adequate support to contractor staff, and provided liaison with BSP in the event of an emergency involving contractor staff, as appropriate. 3.5.4

Facilities and Equipment

As specified by the Contract. 3.5.5

Personnel On board Accounting System (POB System)

Contractor staff shall use the POB arrangements of the location, and in addition contractor shall maintain a documented, auditable, system for maintaining a listing of the work location of all contractor staff. It is recognised that for mobile staff this information will only reflect the job instructions issued to the staff. The database may be maintained in whatever format is appropriate, but must always be current and available for reference in an emergency.


Page 20 of 35


3.5.6


Personnel Data Base



The personnel list should be maintained as staff join and leave employment, be kept in a safe place and available at all times for reference at the contractor main office. The requirements for maintenance of a listing of personnel also extends to sub-contractors employed by the main contractor. The sub-contractor list may be maintained by the main contractor, or may be maintained by the sub-contractor but subject to audit by the main contractor. 3.5.7


If required by the Contract Holder, the contractor must advise the Contract Holder and / or Contract Representative of the emergency contact arrangements for the contractor Duty Person. The Duty Person should be available for emergency contact by the means stated at all times whilst contractor or sub-contractor staff are ‘at work’ for BSP. Changes to the contractor emergency contact arrangements should be advised to the Contract Representative. Note that it is not necessary to specify the name of the Duty Person, provided that the contact information remains valid. During the duty period the Duty Person must ensure that they: • •

Are contactable at all times by the means noted in the duty roster Are in a fit state of body and mind to perform emergency response duties.

The contractor may arrange with Contract Holder / Contract Representative to receive copies of the BSP Duty Roster available in the duty roster web site. (BSP-on-line>Organisation General> Duty Roster) Contractors shall ensure that sub-contractors also establish and maintain a Duty Roster, and that the main contractor is kept appraised of the sub-contractor emergency contact arrangements. 3.5.8


Where mobile or fixed equipment is provided by the Contractor in accordance with the requirements of the contract, Contractor shall maintain sets of drawings, photographs etc of the facilities provided. The information available may include, as appropriate: • • • • •

•

Full technical specification As built drawings Operating procedures Copies of certification documents List of vehicles operated, including make, model, colour, registration

Any other contractually specified information.


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5.3

Initial Alert

5.3.1

Communication

• •

Raise the alarm Follow site emergency Procedures

5.3.2 • •

Process

Raise the alarm. Advise the BSP Area Supervisor of the situation Contact the BSP Operations Supervisor at the facility controlling the process. Pass details of the problem and your site requirements.

5.3.3 • •


Logistics

Raise the alarm. Advise the BSP Area Supervisor of the situation Contact the BSP Supervisor for the area. Pass details of the situation and your site requirements.

STL/1 (37) 2216 VSL (37) 2999, Back up (03-229999), Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

5.3.4 • •

Medical

Raise the alarm. Advise the BSP Area Supervisor of the situation Contact the BSP Supervisor for the area. Pass details of the situation and your site requirements.


5.3.5 • •

Fire and Ambulance

Raise the alarm. Advise the BSP Supervisor of the situation Alert the BSP Fire Brigade via VSL, and advise the situation and your immediate requirements.



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6

CONCURRENT OPERATIONS

6.1

Description


Certain painting, maintenance and drilling, seismic and other activities are carried out concurrently with oil and gas production operations. These concurrent activities only occur when previously approved in advance by the appropriate BSP Asset Holder, and when carried out in accordance with appropriate procedures and plans: Concurrent Production and Engineering Maintenance Activities (CPEMA and CPPA) TMS-0577) Concurrent Production and Rig Activities (CPRA) BSP-09-Standard -001) Other project specific procedures

6.2

Emergency Response Arrangements

During concurrent activities, responsibilities for emergency response may be different to those normally in place. The relative roles, responsibilities and authorities of BSP and Contractors and their On Scene Representatives will be decided and documented prior of each specific activity. Each concurrent activity is planned separately including emergency response arrangements. Prior to the commencement of concurrent activities, the BSP Department involved will pass copies of all relevant information to the BSP Emergency Co-ordination Team(s) with copies available in the Emergency Co-ordination Centre (ECC).

6.3

Temporary Changes

During certain activities that would not normally be considered to be concurrent with production operations there may be certain specific tasks or periods during which development and agreement of multi party control and emergency response arrangements will be necessary. (e.g: onshore seismic). The requirement for these specific arrangements must be identified by the Contract Holder, and developed in agreement with the BSP Asset Holder’s representative.

6.4 6.4.1

Role of On Scene Commander and On Scene Representative CPEMA, CPPA

During concurrent maintenance and painting activities, the BSP Senior Operations Supervisor (or his alternate) will normally be the BSP ‘On Scene Commander’ for any emergency on, or associated with, BSP assets in his Area (including all vessels within a 500 metre radius). 6.4.2

CPRA

For concurrent drilling activities custodianship of a platform (and any linked platforms) will be ‘handed over’ to TSW. Emergency responsibilities change and the TSW Company Site Representative (CSR) (normally the Company Man / Drilling Supervisor) is responsible for coordinating the BSP emergency response. On the drilling facility the designated Contractor representative (normally the Toolpusher) has ultimate responsibility and authority for the safety of his vessel / rig, and all personnel on board. In an emergency he will direct their actions as OSC to ensure their safety, and the safety of the vessel /rig. In lesser situations, this may be under the direction or request of the Company Site Representative. But if the vessel/rig and personnel on board are under serious threat, when the situation is beyond the capability of the Contractor OSC, the Company Site Representative will assume the position of ‘On Scene Commander’ and take overall ‘command’ of the response on behalf of the vessel. In such cases, to avoid confusion about who is in command at the site, the BSP person coordinating the company response and support at the site is referred to as BSP ‘On Scene Representative’ rather than ‘On Scene Commander’.


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7

RESPONSE GUIDELINES

7.1

General


This guidance to contractors is offered, based on the procedures which form part of the BSP Emergency Response Management System. It is the responsibility of each contractor to apply the Hazards and Effects Management process to their activities and develop emergency response procedures that are appropriate to the risks.

7.2

Process / Hydrocarbon Related Fire

7.2.1

Process Fire - Actions

The Senior BSP Supervisor must: • Implement immediate shut down of the facility and / or linked facilities. Note: Even with an automatic shutdown, depressurisation is not always automatic. • Initiate General Alarm • Advise the Company Site Representative • Make appropriate PA Announcement • Assume the role of, or appoint, an On Scene Commander (OSC) • Advise the EC VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

The On Scene Commander (OSC) must assess situation and decide on: • Partial de-manning of the facility (i.e. evacuate non essential personnel) • Abandonment or emergency withdrawal of the facility • External assistance required • Use of fire teams to assist or initiate: • • •

rescue personnel and prevent escalation manual isolations disperse leaks

The On Scene Representative (OSR) will: • •

Inform the nearest Operations Supervisor and implement further isolations / shutdowns / blowdowns Advise the EC

VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1


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7.3 7.3.1


Process Gas Leak - Suspected Detection

A gas alert may be activated by: • Manual detection • Manual observation • Automatic detection 7.3.2

Suspected Gas Leak - Actions

The Senior Supervisor must: • Cease all hot work on the facility immediately • Advise the Company Site Representative • Announce over the Public Address System that: “There is a suspected gas leak on the (XXXXXX) location” • Instruct all personnel on the facility to go to their Muster Station and await further instructions • Send an operator with a gas detector and an intrinsically safe radio towards the source of the suspected leak to confirm the leak. • Maintain continuous radio contact with the Operator • Instruct Operator to return IMMEDIATELY on any positive indication of gas as he approaches the affected station. • Once the real possibility of a gas leak is verified, response must be as 7.4 CONFIRMED GAS LEAK


Page 25 of 35


7.4


Process Gas Leak - Confirmed

7.4.1

Process Gas Leak Actions

The Senior Supervisor must: • • • • • • • • •

Implement IMMEDIATE shutdown of the DP and / or linked platforms. Note: Even with an automatic shutdown, depressurisation is not always automatic. Initiate General Alarm (GPA) Advise the Company Site Representative Advise the EC Cease all hot work on the drilling facility and/or platform immediately. Make PA Announcement: There is a suspected gas leak on the (XXXXXX) Platform Instruct all personnel on the facility to go to their Muster Station and await further instructions Decide whether further immediate depressurisation is required. Assume the role of, or appoint, an On Scene Commander

The On Scene Commander (OSC) must assess and decide: • • • • • •

•

Threat of fire/explosion to the facility Partial de-manning of the facility (i.e. evacuation of non essential personnel) Abandonment or emergency withdrawal of the facility External assistance required Consider deploying gas detectors at appropriate locations to alert personnel to increasing gas levels Use of fire teams to assist or initiate • rescue personnel and prevent escalation • manual isolations • disperse leaks If the OSC decides to mobilise the Fire Team, he MUST: • Fully brief the Fire Team Leader on the details of the situation • Instruct the Fire Team Leader to proceed only WHERE THEY DEEM IT REASONABLY SAFE TO DO SO. • Maintain continuous radio contact with the Fire Team Leader • Instruct the Fire Team to withdraw IMMEDIATELY on any indication of risk of fire or potential explosion.

The On Scene Representative (OSR) will: • •

Inform the nearest Operations Supervisor and implement further isolations / shutdowns / blowdowns Advise the EC

VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1


Page 26 of 35


7.5 7.5.1


Serious Illness, Injury Or Fatality Medical Support

The Duty Doctor is on call 24 hours/day to assist a Senior Supervisor and Medic to decide appropriate medical and logistic responses. VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

The Senior Supervisor must establish contact with the Duty Doctor (or another Doctor at Panaga Hospital) via VSL and confirm or review: • Urgency of the case(s) including whether an aerial, marine or land Medevac is required • Extent of medical support needed, including whether doctors are needed • Ongoing on-site treatment capability • Whether medic or first aider should accompany patient(s). If a Medic is available he should generally only leave the facility for serious cases. This must be decided by the Senior Supervisor. • Update the CSR / BSP Supervisor regularly on progress and any changes in medical / transport needs. 7.5.2

Medical Evacuation

The Senior Supervisor is responsible for the necessary response actions at the worksite. He must authorise any mobilisation or diversion of helicopters or boats or aerial Medevacs. He will, as appropriate: • Decide the appropriate medical and transport needs including the urgency. • Assess, with advice from Medic and the Duty Doctor, how many people are or may be hurt and the potential type and scale of their illness/injuries. Response may involve: • Immediate aerial or land Medevac(s) - where urgent medical attention is required • Diversion or re-assignment of an in-flight helicopter or in-field boat • Person(s) being sent ashore on next routine helicopter flight or crew boat • Ensure the STL/1 Monitoring Clerk is alerted to the emergency and instructed on immediate land, aviation or marine support. • Relay ongoing instructions to STL/1 Monitoring Clerk and receive from him information on availability and timing of ambulances, helicopters, boats and medical teams The Senior Supervisor must ensure it is understood by Panaga Hospital and STL (or VSL) how many people are affected and whether the Aerosled*, additional stretchers, nurses and/or doctors are needed. [* An Aerosled is a special type of stretcher, incorporating life support facilities, for transport of casualties by air] Note: Sick/Injured persons may normally only sit in seats if they can sit in the seat with life jacket and seat belts on and can release themselves and escape from the helicopter in the event of ditching. 7.5.3

Accidental or Suspicious Injury or Death

For an accidental or suspicious serious injury or suspected fatality: • Ensure that the scene of the incident is left undisturbed, as far as possible • Consider the need for the Police to visit the site • Notify the EC via VSL • Fax details immediately to Panaga Hospital and to VSL (for forwarding to EC) including: • Name(s) of casualties • Date(s) of Birth, if available • Categorisation of Injury e.g. Severe but not life threatening; Life threatening VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1 BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

Page 27 of 35


7.5.4


Suspect Fatality

For a ‘suspected’ fatality, the Senior Supervisor must: • Contact the Duty Doctor immediately. • Only a medical doctor can confirm a fatality and every attempt must be made to continue resuscitation until the doctor takes medical charge of the patient. • Fax details immediately to Panaga Hospital and to VSL (for forwarding to Duty EC) including: • Name(s) of (presumed) deceased • Name of employer • Date(s) of Birth, if available • If available, confirmation of death by Doctor (including identity of Doctor) 7.5.5

Guidance on Fatalities - Natural Causes, Accident or Foul Play

Confirmation of death will require the presence of a doctor. For an offshore or remote onshore location, this may warrant a Medevac “Births and Registration Act”, (Cap 79), section 15-1.7

The EC must be advised, as he has a duty to inform the Police who must be notified of all fatalities and serious injuries as soon as possible. Where feasible, the Police will be given the opportunity to join any transport to the location of the deceased. Confirmed fatalities may be removed to hospital without specific authorisation by the Police if they are clearly by natural causes. However, for other causes (see below) everything should be left as it was and the body should not be removed until the Police authorise it. Where death was or may have been by any of the following other causes: • Suicide • Animal • Accident • Another person • Machinery • Associated with an offence by another person (e.g. foul play, negligence) the Police may: • Visit the scene to investigate and draw up a police report. Alternatively a Magistrate may direct a fit and proper person (an ‘authorised officer’) to carry out the investigation, draw up the report, and send it to Officer in Charge of Police Department (OCPD). • Direct the body to be taken to the “nearest Government Hospital or other convenient place”, where a post-mortem may be held • Arrange for the registration of the death and the release of the body “Criminal Procedures Code”, (Cap 7) Part IV, section 303

Deceased BSP Employees (and others registered with Panaga Hospital) will be taken to the Panaga Hospital where BSP will take responsibility for care of the body and any procedures that the Police may instigate to confirm or investigate the cause of death. The casualty and their families are known to the Panaga Hospital doctors/staff and the doctors are empowered to issue Death Certificates. The Police may, however, still require transfer of the body of the deceased to the Government Hospital. Non-Brunei Shell Employees (who are not patients of Panaga Hospital) will be taken to the Government Hospital where a Government Doctor should issue the death certificate and take responsibility for the care of the body, and any medical or judicial procedures to confirm or investigate the cause of death (including Police involvement and investigation).


Page 28 of 35


7.6


Medevac Procedures

7.6.1

Authorisation

Medevacs can be authorised by any one of the following person:

• • • • • •

Senior BSP Representative at the accident site. Duty Medical Officer Company Site Representative (CSR) of offshore facilities Senior Type A (Mode-2) Contractor Representative Asset and Services Manager (DM, EM, WM, PM, TS, SM) EC Aviation Department Emergency Procedure, BSP-02-Procedure-0392 STL/1 Emergency Procedures, BSP-02-procedure-0394

Any questions about authorisation must not delay the mobilisation of air crews, support personnel and medical teams. In cases of doubt, the EC must be notified. VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

7.6.2

Single or Multiple Casualties

A Medevac may be part of a wider emergency response, and under the direction of the On Scene Commander on site and, perhaps, the EC / Emergency Coordination Team onshore. In such situations, and where the number and extent of injuries is not known, the term “Multiple Medevac” should be used instead. Unless otherwise instructed by the responsible parties, Aerial Medevacs will generally only cater for a single stretcher case and involve: • Assignment of a helicopter to originate at Anduki Heliport • Installation of the Aerosled Life Support Machine at Anduki Heliport • Medical team from Panaga Hospital joining the flight at Anduki Heliport, except where patient(s) are being flown from Panaga Hospital to RIPAS Hospital or Brunei International Airport, in which case the team joins the flight at Panaga • Patients being landed at Panaga or RIPAS Hospital or Brunei International Airport unless deemed unsafe to do so by SAV or unnecessary by the Duty Doctor. Where more than one person is (or may be) injured, all concerned must ensure that all others are made aware of: • Number (or estimate) of people that need (or may need) transporting • Scale and Type of their injuries • Any possibility of more than one stretcher case so that appropriate assistance is mobilised. A “Multiple Medevac” may involve: • Removal of extra seats to accommodate multiple stretchers • Doctor(s) to be a part of the medical team • More than one helicopter • Marine support 7.6.3

Interfaces

A successful Medevac requires close liaison and understanding of required immediate actions by all those involved - Contractor, BSP and Third Parties. Also essential are speedy decisions by core persons responsible for confirming and approving the continuing response. 7.6.4

Cancellation

If the Authorised Person decides that the Medevac is no longer required, he must instruct the Senior Supervisor or EC, who will advise all other parties. BSP-Contractor emergency interface(10.01.2003)1 (Hardcopy documents are not controlled, Last printed 03/04/2003 07:44)

Page 29 of 35


7.7

Crime

7.7.1

Investigation of Crime / Complaint


If a criminal action has been observed or a complaint received, the Senior Contractor Representative must: • Notify Contractor Manager and BSP Senior Supervisor • Respond to contain the consequences of the crime, particularly in relation to the safety of the facility and/or personnel on it • If appropriate, rope off the crime scene and arrange for a 24 hour watch to be kept. Take photographs if possible with approval from Site Supervisor. Do not move anything until the police arrive or give notification otherwise. • Privately interview complainant to obtain all relevant information • Obtain names of suspects and any other witnesses • Contact BSP Head of Security, provide all available information and request assistance • Notify the Police via the Head of Security 7.7.2

Control of Suspect

Where a suspect has been identified, the Senior Contractor Representative is empowered to take whatever steps are necessary to safeguard the installation and the people on it. He will, as appropriate: • Restrain the person. This may be physical bodily restraints or by locking in a room. • Be responsible for the well being and safety of any person under restraint or protective custody. A watch must therefore be maintained until he is put ashore or the police/security personnel arrive. • Alert the BSP Head of Security (FSE) for advice and the coordination of actions. • Notify the Police. This should be done via BSP Head of Security. • Depending on the severity of the offence, the Police may require to send an officer to accompany the suspect. Consideration should be given to restraints required, particularly if helicopter transportation is to be used. • Any person behaving abnormally or suspected of being under the influence of alcohol or drugs should be examined by a BSP Doctor or Medic. Do not assume the cause, it may be due to an accident, illness, emotional upset etc. • Make ready a stretcher or other suitable restraint if necessary Police 993, FSE (37) 4292, 03-223379 (24-hour)

7.7.3

Police Involvement

The police are responsible for subsequent action on any crime. This action could involve for example: • Police coming to site to conduct investigations or to escort person(s) ashore. • Police receiving a restrained person sent ashore. • Police cautioning/searching a suspect on his arrival onshore.


Page 30 of 35


7.8


Terrorist / Pirate Activity

7.8.1

Unauthorised Vessels

While unlikely in Brunei, the possibility of a hostile boarding of a vessel, or threats by unauthorised persons, does exist. All occurrences of unauthorised vessels approaching the facility should be reported to the STL/1 Monitoring Clerks with information on:

• • • •

Vessel Details Apparent Manning Communications Current Strategy

7.8.2

- Type, Size, Name - Number of persons, demeanour, apparent activity - Language, Messages, Requests - As decided by the Senior Supervisor and BSP CSR

Actual Boarding or Threats

In the unlikely event of a boarding or the threat of a boarding by unauthorised persons such as terrorists, hijackers, pirates or other hostile parties: If possible, AND SAFE TO DO SO, broadcast a distress message including as much as possible of the following information: • How many • Description • Sex • How armed • Language/nationality • Communications • Competence and state of mind • Deployment Keep calm and advise all personnel to do likewise, and take appropriate measures to limit the dangers to personnel and the installation. Re-assure the aggressors about required operational procedures and that no subterfuge is being hidden. They will probably not understand the operations on a hydrocarbon or drilling facility and may be suspicious. Offer responsible co-operation. Tension can best be lowered by personnel acting normally. Do not return abusive treatment or aggression. Assume the incident will be prolonged: Attempt to establish: • Who the aggressors are and/or what group they belong to • What their demands are • When they expect the demands to be met • Any deadlines that have been set Personnel will feel isolated during an incident, as they will not be aware of the steps being taken to secure their release. This may lead to antagonism against their own authorities and sympathy for the terrorists. Establish, if possible, a reasonable rapport between the hostages and captors. It may reduce the chances of violence against those being held. Assist in the establishment of a negotiating channel between the aggressors and the authorities. It is an important step towards a successful conclusion of the incident.


Page 31 of 35


7.9


Bomb Threat

In the event of a bomb threat or discovery of a bomb or suspected bomb, the Senior Supervisor must: • Advise the BSP Company Site Representative or BSP Area Supervisor • Assess the potential for any threat to be genuine If the threat is considered genuine or a suspected bomb is found: • Initiate radio silence as bombs may be triggered by radio signals. Use telephones only • Stop all electrical welding • Inform all vehicles, vessels and helicopters to stay outside a 200m radius. • Make PA Announcement for Radio Silence (perhaps with an excuse to avoid panic e.g. perforating, radiography) • Request shut down of any ‘active’ cathodic protection via BSP Site Supervisor • Telephone and advise: - BSP EC (via VSL). - BSP Switchboard / Radio Room (VSL) - Request VSL to relay STL, SAV and SMR the need for radios silence to all helicopters and boats in the area • Initiate general alarm and muster personnel, keep them informed of the situation. • Implement any production and well head shut downs via the BSP Company Site Representative. • Initiate evacuation of non-essential personnel. • Consider evacuating all personnel until the search team arrive VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

A specialist military search team may be brought in to conduct the search but they will require the assistance of personnel familiar with the facility. On arrival of this team, the ON SCENE COMMANDER will: • Make available diagrams of the facility • Brief the military team on the layout of the facility and the main hydrocarbon risk areas. • Help to formulate an appropriate search plan. • Assist the search team from a safe distance e.g. by guiding military in their search, explaining the plans, and explaining hydrocarbon risks. No untrained personnel are to be involved in any search. If the search does not reveal any devices: • Consult with EC / Line Department Duty Representative to ascertain further action. This may involve waiting until after any deadline, together with a safety margin, before returning the location to Normal Status.


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7.10 Guidance on Third Party Emergencies For an emergency involving third party vehicles/vessels/aircraft Brunei Shell will make its resources available to preserve human life. While overall rescue efforts may be co-ordinated by the Brunei National Search and Rescue Coordination Centre (NSARCC), it is highly probable that activities and co-ordination in the Western area of Brunei Darussalam would be conducted by Brunei Shell. More than one vehicle/vessel/facility may be a part of the response, the On-Scene Commander will generally be the most senior of the Contractor or Brunei Shell team on the vehicle / facility / vessel closest to the incident. Alternatively the Duty EC/Emergency Co-ordinator may designate an alternative OSC (e.g. an SMR Captain). 7.10.1 Refugees / Boat People Where an emergency or potential emergency appears to involve unauthorised entry into Brunei, BSP has to be very careful about allowing personnel onto its, or its contractors’ facilities. Assistance will always be given to persons genuinely in distress, eg sick even when they appear to be entering Brunei without prior authorisation. However, providing assistance may constitute a threat to BSP personnel or BSP assets and the risks of that must be considered. The following guidelines may assist the Contractor Senior Supervisor / On Scene Representative in deciding how best to handle the situation: • Where possible, necessary humanitarian assistance should be granted without allowing unauthorised personnel onto Contractor or BSP facilities • Fuel, food and water may be provided to enable such persons to continue their journey • The responsible Government Agencies (Police, Marine Police, Immigration) must be alerted immediately, via the On Scene Representative/ EC • The EC should be notified. He may delegate the Duty Human Resources (HR) Rep and External Affairs (CEA) Rep to co-ordinate the Company response if it is solely a human / public affairs situation • Contractor or BSP personnel should not board a third party unauthorised vessel if it can be avoided • Simple medical assistance may be provided but with great caution • Consideration should be given to whether the situation could become violent e.g. by considering the demeanour of the boat people, and whether any distress situation is accidental or self inflicted.


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7.10.2 Third Party Aircraft or Vessel Emergencies On being alerted to a third party emergency the Senior Supervisor must: • Advise the BSP Company Site Representative or EC • Obtain all available details of the collision/sinking/ditching, from a direct "Mayday" call from the vessel or aircraft involved. • Obtain and record the following information: -

-

•

Call sign and type of vessel or aircraft, name, registration, port of embarkation and destination Position of crash/ditching/sinking relative to the nearest installation or in Latitude and Longitude. Number of personnel requiring assistance. Time of incident Present status of the vessel/aircraft if known?

Contact VSL immediately and state: - Your name and location - That there has been an aircraft crash/ditching or vessel collided or sinking offshore - That you believe it is a 3rd. Party vessel/aircraft - Contents of the Mayday message - That the EC is to be contacted

VSL (37) 2999, Backup number 03-229999, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

•

Maintain a continuous watch on VHF Channels 15 and 16, Note that Channel 16 is the international distress Channel and is monitored by others • Ascertain information on the location and availability of BSP vessels in the area. • Co-ordinate with the vessel master that arrived on site, initially to conduct the rescue or search. Note: Best equipped vessel master in close proximity to take the lead role as On Scene Commander until relieved by a Competent Authority e.g Navy • Establish contact, either directly or via VSL with the BSP aviation and marine Departments, who will take a lead role in co-ordinating the search and rescue effort: Aviation Dept. Control Tower (37) 2100, or SAV; SAV/2; SAV/4; Marine Department – Duty Marine Captain 08 730154, Pager 7-862 VSL (37) 2999, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

Contact and direct all, or selected, BSP aircraft and vessels to the incident site to assist in search and rescue activities as required.


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7.11


Oil or Chemical Spill

Any spill > 1 cubic metre into the sea even if the incident has been readily contained, must be reported immediately by fax to: • Area Operations Superintendent • Environmental Advisors (HSE/5) • EC VSL (37) 2999, Backup number 03-229999, Fax (37) 3383, VHF Channels 15, 16, 19, Extended Marine Mobile (EMM) Channel 1

The response to a spill will be dependent on the cause, the volume spilt, the direction it is headed and the damage it might cause. The Senior Supervisor will: • Collate available information on: - Type of leakage / Location and Source of Spill / Whether it is continuing - Severity of the leakage (give estimate of volume / rate if possible) - Shut down the flow of oil to the environment. If necessary implement IMMEDIATE facility shutdown. - Assess threat of fire/explosion to personnel and the facility - Implement a General Alarm (GPA) and Muster if any risk to personnel (unlikely) The BSP On Scene Representative will: • Contact the nearest SOS and decide additional shutdowns. • Alert standby boat to: - Attend scene of spill (but await instructions before any action undertaken) - Install dispersant arms if carried, and if likely to use dispersant • Await instructions from EC before applying dispersants. He will, in consultation with HSE/5, decide on whether dispersant may be applied. • Request assistance of the Marine Department, initially the Armada Cinta, via Duty Marine Captain Marine Department – Duty Marine Captain 08 730154, Pager 7862

If the spill cannot be readily contained/cleaned up or a significant volume of oil or gas is involved then instruct the BSP Switchboard/Radio Room (VSL) to get the EC and Line Department Duty Representative to call the facility. 7.11.1 Guidance on Oil or Chemical Spills Assessment of Risks The Senior Supervisor must assess the scale and the potential for escalation. In particular he has to assess the likelihood of an explosion and the risk to the facility and the people. Considerations include: • Severity of leak. • Source of the leak. Has/can the leak be stopped • How much has spilt/How much could spill? • Could the spill ignite? Would it threaten the facility/people? • Have remote isolations taken place? • Are shutdowns/isolations successful? Oil Spill Emergency Procedures, BSP-02-Guidance-0660


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BSP HSE Contractor Emergency Preparedness Interface

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