Assessment Module for Assessment Center Focal

TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY TRAINING AND MANAGEMENT INFORMATION SYSTEM

T2MIS

(Version 4.0)

USER’S MANUAL

Assessment Module

(For Assessment Center Focal)

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TABLE OF CONTENTS Pages Introduction..............................................................................................................…..……3 How to Access theT2MIS...........................................................................................…….…..3 System Requirements...............................................................................................…..…….3 List of System’sModules............................................................................................…..……. 3 Home..........................................................................................................................………… 3 Assessment Center.....................................................................................................………… 3 Assessor.....................................................................................................................………… 4 Report........................................................................................................................………… 4 Register......................................................................................................................………… 4 Forum.........................................................................................................................………… 4 Benefits from the System..........................................................................................…..……. 4 How to Operate the System......................................................................................…..……. 5 Log-in Page for Training and Assessment...................................................................…..……. 5 Home Page...............................................................................................................…..…….6 Create/Add Schedule..................................................................................................………… 6 Add Results.................................................................................................................……….… 9 Register Module.......................................................................................................……….… 11 Forum Module..........................................................................................................…..……. 12

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Introduction In view of the ongoing efforts to strengthen the monitoring and evaluation of regular and scholarship programs and their beneficiaries, the existing Manual-based Training Monitoring/Reporting System using the Excel-based MIS 03-02 template was enhanced into anOnline TESDA Training Management Information System (T2MIS)incorporating the Unique Learner Identifier (ULI). The ULI is a personal 14digit alpha-numeric code generated and allocated to learners when he first avails of TVET. It is generally from the personal information of the learner, and does not include any digit relating to the TVI. The ULI will be the permanent code of the learner with the view of having all his learning experiences, assessment results and qualification/s and employment status linked together and can be tracked wherever he/she is. The TESDA Training Management Information System(T2MIS) is a Web-basedSystem developed/designed to facilitate the organized collection, processing, analysis and dissemination of all Technical-Vocational Education and Training (TVET) data. It maintains a database of the agency’s training, assessment and certificationdata.

How to Access? The T2MIScan be accessed using the Internet. The website URL is http://t2mis.tesda.gov.ph. Upon accessing the said URL, you will be prompted to sign-in using your username and password assigned by the System administrator of the Labor Market Information Division (LMID) under the Planning Office for different TESDA offices.

Systems Requirements  

Internet Connection with higher dedicated bandwidth is required. Dedicated laptop/desktop for T2MIS focal with any Operating System (higher or latest version of OS) NOTE: MIS Unit at the ROPO should be strengthened and shall have a dedicated MIS Focal and their alternates who shall collaborate with UTPRAS, CACs, AC Processing Officers and TVI MIS Officers to manage the system. MIS Unit at the ROPO shall act as the counterpart of the LMID-Planning Office in terms of ICT programs/projects/activities.

Modules Home This is the landing page of the different modules of the system. Assessment Center 3


Sub-module of the system use to encode/establish the profiles and qualifications of the accredited assessment center. Assessor Sub-module of the system use to encode/establish the profiles and qualifications of the accredited assessor. Report Sub-module of the system for viewing/printing of the list of reports that can be generated from the system. The generated report can be saved/downloaded into excel, word and pdf file. Register Sub-module of the system for registering an applicants for possible training and assessment. Forum Sub-module of the system for viewing/posting of news/announcements, issues and other clarifications relative to the program posted by the Central Office Administrators. Bulletin/News and Updates 

This is the repository of all official updates/announcement that were sent/posted by the Central Office Administrators including site changes and adjustments related to the system’s features and services.

General 

This is the repository of all the messages, issues and other clarificationsof members/users within the network.

Online Application Status Sub-module of the system for viewing/printing/downloading of the status report of the Online Application System for TESDA Training and Scholarship Programs and Barangay Kasanayan. Feature for updating the applicant’s status by the Provincial MIS Focal is included.

Benefits from the System 1. 2. 3. 4.

Improved data/information processing capability; Improved manpower planning, policy formulation and skills development capability; Generated timely Statistical (Data/Information)/Executive Reports; Minimized/avoided double counting and/or “ghost trainees”; 4


5. 6.

Effect better operational planning and control; and Improved efficiency of the agency’s administrative machinery and delivery of services to its various clients.

How to Operate the System Log-in page for Assessment Center Focal Enter the Email Address and the Password asked by the system, and then click “Login”button to execute the connection.

Note that you should enter the right email address(tesda.gov.ph account) andpassword to let the main screen appear. Otherwise, an error message will appear. When this message appears, repeat the process of logging in by entering your

assigned accountand

tesda.gov.phemail password on the

message box. A successful log-in will run the system and will display the Home Page (Landing Page).

NOTE/Reminder:For Duplicate Entry and ULI Number 

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The system will not allow duplicate entry. A message “already exist” in red font will appear if the system detected a duplicate entry for the name/profile of a person and name of a place (applicant/enrolee, name of school/assessment center,etc.) . Every individual (enrollee, applicants, trainer, assessor) shall have only one ULI number.

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TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY TRAINING AND MANAGEMENT INFORMATION SYSTEM 

ULI # is important when applying for a training and assessment programs with TESDA. ROPOTI are advised to always remind the student/applicant of the importance of the assigned ULI # provided/generated from the T2MIS.

Home Page (Landing Page) This is the home page of the system after the successful login. Available icons are the following:  Home  Register  Forum

Create/Add Schedule To add schedule for each registered programs/ qualifications, click on the “Schedule” button.

NOTE/Reminder:For Duplicate Entry and ULI Number 

The system will not allow duplicate entry. A message “already exist” in red font will appear if the system detected a duplicate entry for the name/profile of a person and name of a place (applicant/enrolee, 6


 

name of school/assessment center,etc.) . Every individual (enrollee, applicants, trainer, assessor) shall have only one ULI number. ULI # is important when applying for a training and assessment programs with TESDA. ROPOTI are advised to always remind the student/applicant of the importance of the assigned ULI # provided/generated from the T2MIS.

At the Assessment CenterDetailPage , click on the “Create Schedule” button to add schedule.

clicking the “Create Schedule” button, this page will appear. Select the assigned assessor from the LOVs of Assessors. Then indicate the date of assessment. After

Note: You have to select the assessor and indicate the date of assessment to save the schedule you have just entered.

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After creating/saving the schedule, this Assessment Center Detail Page will appear. Click on the “List” button to go to the next page.

At the next page, click the “Add Candidate” button to go to the Search Student/Applicant Page.

NOTE/REMINDERS 

The PO CAC focal should encode first the Assessment Center Profile, the Registered Programs/Qualification Title and the Assessors with their corresponding qualification title before the MIS focal of the Assessment Center can encode the assessment schedules.

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clicking the “Add Candidate” button, this Search Student page will appear. Select/search the students/applicant from the list of pre-encoded applicants by clicking the “Select” button corresponding to a particular name in the registry. Repeat this process until you completed the allowed number of applicants in a particular schedule/assessor. After

Note: If the student is not included in the list of pre-encoded applicants click the Register button at the upper leftside of the screen to add the profile of the applicant in the registry listed in the Search Student page.

After clicking the “Select”, this page will appear. Fill-up the needed data/info asked/ required for every applicants added in the list, then click “create” to save the data you have entered.

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After adding the allowed number of applicants (max. of 10), click the “Request Approval” button. Then, a POP Up message will appear. Click the “Yes” button to go to the next page. Note: Upon completing this step, please wait for the approval of the assessment schedule by the CAC PO focal of your province.

Upon approval of your schedule by the CAC Focal of your province, this page will appear. Click on the “Result” button to go to the next page.

At this page, click the “Result” button to indicate/encode the result of the assessment for each applicant. After clicking the Result” button, a Pop-Up window for the selection of the assessment result will appear.

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Upon encoding of the Result of the assessment for each applicant, this page will appear. You may view/print the RWAC for this particular schedule by clicking the “RWAC” button.

After clicking the “RWAC” button, this report page will appear. The report can be downloaded/saved in excel, PDF and word file/format. After saving the file, you can now print the report. You can also create ad-hoc reports in different formats using the downloaded/generated file/report from the system.

NOTE/REMINDER FOR DISAPPROVED SCHEDULE

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To check the reason/(s) for disapproval, click the “disapproved” button. Then, A Pop-Up Message will appear indicating the reason/(s) for disapproval.

Register Module How to Register an Applicant To register an applicant, click on the “Register” button to go to the next page.

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After clicking the register button, this page will appear. Fill-up the needed data/info asked/required by the system, then click create to save the registration details

Forum Module How to Use the Forum Module Click on the “Forum” button to go to the “Forum Category”.

To view official updates, site changes, adjustments, news and updates related to TMIS features and services from the Central Office System Administrator, click on the “Bulletin/News and Updates”.

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To view/post messages within and/or among the official users of the system including the system administrator, click on the “General” button.

To view/post messages within and/or among the official users of the system including the system administrator, select “General” then click on the “Post New Thread” button to view/post message. To view the message, click on the icon beside the message then click “Reply to Thread” to reply/post message.

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Assessment Module for Assessment Center Focal

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