Upl

UTILITY POWERTECH LIMITED (A Joint Venture of NTPC & REL) UPL House, W – 24, Sector – 11, Noida - 201 301

Procedure followed on Induction of Employees

1.

Appointment letter Acceptance Copy signed by Candidates

2.

Joining Report form to be filled and reporting officer to sign

3.

Nomination form for Insurance to be filled

4.

PF Nomination & Declaration form to be filled

5.

Certificate copies: to be submitted

a. Metric Certificate / Birth Certificate copy- Proof of Date of Birth b. Technical / Professional qualification certificate copies c. Service Certificate / reliving reliving letter copy from previous previous employer employer d. Proof of Vehicle registration & Driving Licence copies

6.

TDS Form as per format.

7.

Employee induction report – to be filled by HR Recruitment cell

8.

Bank Account Number – in ICICI Bank and account number to be furnished

9.

Written Statement in plain paper of (Name, Blood Group, Signature)

10.

2 Nos. Passport size photographs photographs name written back side

11.

3 Nos. Postcard size photographs photographs name written back side

12.

Introduce to HOD & reporting officer.

13.

Reporting officer / HOD to explain duties.

Checked by HR Signed by – Site RM / In charge

Page 1 of 11


JOINING REPORT To, The Chief Executive Utility Powertech Ltd (A Joint Venture of RIL & NTPC) UPL House, W – 24, Sector – 11, Noida – 201301

Subject

:

Joining Report

Dear Sir, This is in accordance to your reference No. _________________________ Dated _____________, I herby report myself on duty w.e.f. ________________. Please assign my duties. Thanking You, Your Truly,

Sign

: ________________________________

Name

:________________________________

Design

:_______________________________

Location

:______________________________

Reporting Officer sign: _____________________

Remarks:

Page 2 of 11


Employment Application Form

Affix your latest Photographs

Date of Interview :…………………………..Venue………………………… Applicant Name (In Block Letters) First Name:

Middle Name:

Surname:

Father’s / Husband’s Name:

Marital Status : Married / Single

Sex : Male / Female

Address of Communication: ____________________________ ____________________________ ____________________________ ____________________________ Phone : ____________(R)____________(O)

D-O-B : ---------/--------/-------------Permanent Address: ____________________________ ____________________________ ____________________________ ____________________________ Phone : ______________(R)_______________(O)

Mobile: …………………………………. Mobile : …………………………………………. E. mail - ………………………………………………………………………………………………... Educational /Professional Qualification (From High School Onwards) S.No.

Page 3 of 11

Qualification

Year Of Passing

% of Marks

Division

University / Institute


Working Experience: (Starting from your Present Employer (if any)) S.No .

Name and address of employer

Position Held

Gross salary (CTC)

Location& Job Responsibility

Period From To

Expected Salary :…………………………………............ Notice period required for joining, if selected: I hereby declare that all the information and particulars given by me in this application are true and correct to the best of my knowledge. I am liable to be disqualified and my appointment is liable to be terminated, if found incorrect or false.

Date : Note: Attach separate sheet if additional information to be provided.

Page 4 of 11

(Signature of Applicant)


EMPLOYEE INDUCTION PROGRAMME REPORT NAME

: ___________________________________________________________

DESIGNATION

: ___________________________________________________________

LOCATION

: ___________________________________________________________

DATE OF JOINING : ___________________________________________________________ I.

The following items have been collected and the same verified : 1.

Employee Offer Letter (for verification only)

(Yes / No)

2.

Proof of Educational Qualifications (Copies)

(Yes / No)

3.

Service certificates and relieving letter from previous employer

4. II.

(copies) if applicable

(Yes / No)

Joining Report

(Yes / No)

The following have been completed: 1.

2.

3.

4.

5.

6.

The employee has been briefed about day-to-day rules and regulations like timings and holidays.

(Yes / No)

The employee has been introduced to immediate superior, all heads of Department, Departmental colleagues etc.

(Yes / No)

The employee has been briefed about facilities like transport and housing and persons to be contacted regarding all administrative matters.

(Yes / No)

The arrangements for issuing identity card, safety equipment etc. have been made

(Yes / No)

The employee has completed the formalities connected with Provident Fund / Pension Fund, Gratuity, ESI, Bank A/c Opening, Insurance etc as applicable.

(Yes / No)

Type of accommodation provided :

Date : ____________ (Pers. Dept. Representative)

Page 5 of 11


NOMINATION FOR GROUP PERSONAL ACCIDENT INSURANCE

I hereby nominate the following person to receive the amount due under Group Personal Accident Insurance in the event of my death. Name of Nominee

Relationship with Nominee

Thanking you, Yours faithfully,

(Signature)

Name : __________________________________

Page 6 of 11

Age of Nominee

Address


FORM NO. 12C [See rule 26B] Form for sending particulars of income under section 192(2B) for the current financial year Ending

1.

Name and address of the employee: ….…………………………………………………………………………… ………………………………………………………………………………

2.

Permanent Account Number:

3.

Residential status: ……………...…………………………………………………………………………………

……………………………………………...…………………………..

Particulars of income under any head of income other than “salaries” 4. (not being a loss under any such head other than the loss under the head “Income from house property”) received in the financial year Rs. Income from house property … … … … … . (in case of loss, enclose computation thereof) (i) (ii) Profits and gains of business or profession … … … … … . (iii) (iiv) Capital gains … … … … … . (iv) Income from other sources Rs. … … … … … . (a) Dividends … … … … … . (b) Interest … … … … … . (c) Other incomes … … … … … . (specify) (d) Salary from Previous employer (Please attach Certificate) TOTAL Rs… … … … … . 5.

Aggregate of sub-items (i) to (iv) of item 4

7. Tax deducted at source [enclose certificate(s) issued under section 203] 8. Place .................... Date .................... … … … … … … … … … … .. Signature of the employee Verification I, ............................. ........... do hereby declare that what is stated above is true to the best of my knowledge and belief Verified today, the ........................................ day of ...................................... Place .................... Date .................... … … … … … … … … … … ..

Signature of the employee

Page 7 of 11


NOMINATION AND DECLARATION FORM (For EPF & EPS) (For Unexeampted / Exempted Establishments ) Declaration and Nomination Form under the Employees Provident Fund & Employees Pension Scheme (Paragraph 33, and 61 (1) of the Employees Provident Fund Scheme, 1952 & P aragraph 18 of the Employees Pension Scheme 1995)

1. Name _____________________________________

2. Father's/ husband _________________________________ Name:

3. Date of Birth:_______________________________

4. Sex :_____________________

5. Marital Status:______________________________ 7. Address Temporary: Permanent _________________________ _________________________

6. Account No. _______________

_________________________

8. D-O-J : ___________________

_________________________

PART A (ETF) Hereby nominate the person(s)/cancel the nomination made by me previously and nominated the person(s) mentioned below receive the amount standing to my credit in the Employees Provident Fund in the event of my Death.

Name of the Nominee/ nominee's

Address

Nominee's relationship with the member

Date of Birth

Total amount or share of accumulations in Provident Fund to be paid to each nominee

If the nominee is a minor, nake & relationship & address of the gardian w ho may receive the amount during the minority of nominee

1. Certified that I have no family as defined in para 2(g) of the Employees Provident Fund Scheme, 1952 and should I acquirea family hereafter the above nomination should be deemed as cancelled. 2. Certified that my father/mother is / are dependent upon me. Signature or thumb impression of subscriber

Page 8 of 11


PART (B) (EPF)

I hereby furnish the particulars of the members of my family who would be eligible to receive family person & Life Assurance benefits in the event of my premature death. Sr. No. 1

Name & Address of the family member

2

3

Age or Date of Birth 4

Relationship with the member 5

Certified that I have no family as defined in part 2 (vii) of the Employee’s Pension Scheme, 1995 and should I acquire family hereafter I shall furnish particulars thereon in the above form. I hereby nominate the following person for receiving the monthly widow pension (admissible para 16 2(a) (i) & (ii) in the event of my death without leaving any leaving any eligible family member. Name & Address of the nominee

Date of Birth or Age

Relationship with the member

Signature or Thumb Impression of the Subscriber Date: Stick out whichever is not applicable. Certificate by Employer Certified that the above declaration and nomination has been signed / thumb Impressed before me by Shri / Smt. / Kum ……………………………………………… employed in my establishment after he / she has read the entries / the entries has been read over to him / her by me and got confirmed be him / her. Place: ……………… Dated the: …………. Signature of the employer or other Authorized officer or the establishment Designation : Name and address of the Factory / Establishment Or rubber stamp thereof

Page 9 of 11


Affix your latest Photographs

IDENTITY CARD

NAME

:

BLOOD GROUP

:

DESIGNATION

:

SITE

:

SIGNATURE

:

Page 10 of 11


Date: ---------------------------------To, The DGM –HR Utility Powertech Ltd (A Joint Venture of RIL & NTPC) UPL House, W – 24, Sector – 11, Noida – 201301 Subject:

Declaration of Bank A/C No.

Dear Sir, This is with reference of your Appointment offer Ref: -----------------------------------------------------------dated: -------------------------- and my joining formalities completed on dated: -------------------------I have Received my Bank Accounts Opening Kit my Bank Account No. is --------------------------------------(HDFD Bank / ICICI Bank).

Thanking You

Name of Employee

:

…………………………………………………………………………

Signature of Employee

:

…………………………………………………

Site

:

………………………………………………….

Page 11 of 11

Upl

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