Toolbox Talk - Management of Change (Edited)

Management of Change Santos Safety Lifesaver #9 October, 2010

Santos Safety Lifesavers Focus on the highest safety risk activities ……. 

February

Working with Electricity

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March

Excavation

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 April

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May

Driving Vehicles

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June

Working at Heights

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July

Lifting Equipment

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 August

Working with Hydrocarbons

Confined Space Entry

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September Working in the Heat

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October

Management of Change (MOC)

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November

Start-up Process Safety

Background to Management of Change 

Purpose: to ensure EHS risks and other impacts of change are managed appropriately

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Types of change that may be considered include: - Substitution of non-like-for-like parts and equipment - Changing process equipment and structures - Changing procedures - Personnel change

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The management of change process should consider all potential EHS consequences to: - People - The environment - Plant & equipment

Examples of Potential Changes 

Cleaners want to use a different cleaning chemical - Pros – potential to clean faster and better - Cons

- more corrosive damage

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potential equipment

- toxic  potential injury/illness, environmental damage 

Temporarily replacing a pressure safety valve (PSV) with a blank flange for PSV inspection - Pros – avoiding a process shutdown

- Cons

- different pressure rating  potential equipment damage, hydrocarbon release - different pressure rating  potential injury, environmental damage

What is Change Management? 

 ‘Change Management’ includes: - Setting an improvement objective - Determining alternative options - Assessing the options - Developing the change proposal and building commitment - Formal approval - Implementation - Embedding and evaluation

What is Change Management? 

 ‘Change Management’ includes: - Setting an improvement objective - Determining alternative options - Assessing the options - Developing the change proposal and building commitment - Formal approval - Implementation - Embedding and evaluation

What is Change Management? 

 ‘Change Management’ includes: - Setting an improvement objective - Determining alternative options - Assessing the options - Developing the change proposal and building commitment - Formal approval - Implementation - Embedding and evaluation

What is Change Management? 

 ‘Change Management’ includes: - Setting an improvement objective - Determining alternative options - Assessing the options - Developing the change proposal and building commitment - Formal approval - Implementation - Embedding and evaluation

What is Change Management? 

 ‘Change Management’ includes: - Setting an improvement objective - Determining alternative options - Assessing the options - Developing the change proposal and building commitment - Formal approval - Implementation - Embedding and evaluation

Show MOC Safety DVD

Santos’ MoC Standards There are 7 relevant EHSMS Standards 

EHSMS12 Management of Change

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EHSMS12.1 Critical Drawings and Control Systems

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EHSMS11.8 Operating Procedures and Safe Practices

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EHSMS12.3 Disablement of Protective Devices (Bridging)

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EHSMS12.4 Substitution of Materials and Equipment Components

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EHSMS12.5 Acquisition and Divestment of Assets

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EHSMS12.6 Management of Personnel Change

Group Activity 

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Select one of the following four scenarios to discuss as a team  Alternatively, you may choose to discuss a more realistic change scenario that is relevant to your workgroup instead Fill out the MoC Group Activity Form

Scenario A  – Gas Monitors Please note – this scenario is fictional, and developed only for the purposes of this activity. 

 A new portable gas monitor has been introduced to the market. A proposal has been put forward to replace all existing portable gas monitors with this new model. Several benefits have been identified, including: - Smaller size - Colour screen - 4 different alarm sound options - Gas readings to 2 decimal places (instead of one)

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 As a team, discuss: - The merits of this proposal -  Any potential implications on risk or other processes - Whether you would proceed with the change - What controls you would implement to manage any risk 

Scenario B – Pushbikes & Vespas Please note – this scenario is fictional, and developed only for the purposes of this activity. 

Following a trend of vehicle incidents on short trips, a proposal has been made to mandate any journeys less than 10km be conducted on either a pushbike or Vespa. Several benefits have been identified, including: - Reduction in vehicle incidents - Lower environmental emissions - Health benefits to riders - Lower fuel costs

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 As a team, discuss: - The merits of this proposal -  Any potential implications on risk or other processes - Whether you would proceed with the change - What controls you would implement to manage any risk 

Scenario C – New Oil Well Please note – this scenario is fictional, and developed only for the purposes of this activity. 

 A proposal has been made to bring on a new high oil producing well, with a 50% water cut. Several benefits have been identified, including: - Fast financial payback  - Expected to extend satellite life by 3+ years

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 As a team, discuss: - The merits of this proposal -  Any potential implications on risk or other processes - Whether you would proceed with the change - What controls you would implement to manage any risk 

Scenario D – Automated Security Gate Please note – this scenario is fictional, and developed only for the purposes of this activity. 

 A proposal has been made to install unmanned automated security gates at all Santos facilities. Several benefits have been identified, including: : - Improved security for Santos facilities -  Automatic recording of people movement in and out of facilities - Reduced manning costs for existing facilities

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 As a team, discuss: - The merits of this proposal -  Any potential implications on risk or other processes - Whether you would proceed with the change - What controls you would implement to manage any risk