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Process:
Quality Assurance
Document Title:
BMS Management of Change
Document Number:
QM-FC-019
Document Type:
Process Coordination Method
Revision Number:
A4
Revision Date:
9/25/2013
Applicability:
Shell ISC
REVISION RECORD REV
AUTHOR
DESCRIPTION
Nadine Muirhead A4
Phil Lawson
PROCESS OWNER APPROVAL Phil Lawson
Updaded to reflect changes on the Shell ISC NM
A3
REVIEWED
Revised to cover the update of W GPSN Shell ISC local BMS content
9/25/2013
Nadine Muirhead NM
PL
9/25/2013
Phil Lawson 8/14/2012
PL
PL Phil Lawson
8/14/2012
PL
Not Available
Not Available
A2
Significant changes to flow chart to reflect current working practice.Links to templates added
Not Available
Not Available
Not Available
A1
Issued as a new document to replace QM-FC- Not Available 002 and QM-FC-018.Restructuring to match BMS 'upload' practices. References added include Management System Document Approval Record(QM-019-PF-001) Record(QM-019-PF-001) and BMS BMS Document templates. Notes changed to reflect new numbering
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000 This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
9/25/2013
8/14/2012
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000 This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
PURPOSE The purpose of this document is to describe the process for preparing, checking and uploading documents to the business management system.
SCOPE This document applies to all W GPSN Shell ISC personnel who are reviewing and revising W GPSN Shell ISC business management system documentation.
GLOSSARY OF TERMS References: MNT-PCM-1001 iMAP Managment of Change Process MNT-PRC-1001 iMAP Document Formatting Procedure
Abbreviations: BMS Business Management System QA Quality Assurance
Terminology: Accountable Party - the resource ultimately accountable for the completion of the task Consulted Party - those whose opinions are sought. 2 way communication. Informed Party - those that are kept up-to-date on progress. 1 way communication. Responsible Party - those who do work to achieve the task, there can be multiple resources responsible.
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000 This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
Document Title
BMS Management of Change
Document Number
Rev
QM-FC-019
A4
r o t i d e r o r o h t u a s s e c o r P
d a e L n t i o n t r i e o c n P n u w l F O a c t s o n s F a e v c S l e o M e r P B R
o i Legend: t c n u Responsible Party F e t Accountable Party a r r o e p Consulted Party w r o e C i e v Informed Party t e N l i R S t t l r l P e e Decision / Question h G s n S W I
1.0 Creating/Revision of a BMS Document 1.1 Identify the requirement to create a new/revise exisiting BMS Document 1.2 Discuss and Agree document requirements with Process Owner 1.3 Prepare document using appropriate templates.
1.4 Document to be issued to document owner and appropriate function leads for review and comment
Note 1.3 Process Flow Template QM-PF-019, Procedure Template MNT-FRM-1004, Form Template MNT-FRM-1018 or MNT-FRM-1005 Note 1.4 Where relevant ensure document is issued to Shell and/or Corporate function for review and comment.
1.5 Review feedback and update document 1.6 Once document is approved by the document owner forward to QA for unique document number and upload to the BMS 1.7 Document Number to be taking from the document numbering register and added to document 1.8 Final draft to be checked for compliance including the following: a) Check the formatting of the document b) Perform a spell check c) Check the details of revision history 1.9 Upload document into the relevant area within iMAP 1.10 Issue a communication to all on Shell ISC notifing them of the new/revised document.
2.0 Withdrawing a BMS Document
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000 This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
Note 1.8 At this point should any issues be identified (i.e wrong template) the document will be returned to the originator for correction.
Document Title
BMS Management of Change
Document Number
Rev
QM-FC-019
A4
r o t i d e r o r o h t u a s s e c o r P
d a e L n t i o n t r i e o c n P n u w l F O a c t s o n s F a e v c S l e o M e r P B R
o i Legend: t c n u Responsible Party F e t Accountable Party a r r o e p Consulted Party w r o e C i e v Informed Party t e N l i R S t t l r l P e e Decision / Question h G s n S W I
2.1 Identify document(s) to be Withdrawn/Cancelled/Superseded. 2.2 Agree with Discipline Functional Lead. 2.3 Update any associated document that references the withdrawn document
Note 2.3 Ensure any revisions are in accordance with QM-GN-019
2.4 Notify BMS Focal Point of changes with a copy of the document to be removed ensuring justification and approval by process owner for withdrawl is provided 2.5 Remove document for Shell ISC BMS and update BMS Document Numbering Register
2.6 Issue a communication to the project notifing them of the withdrawal.
Document Number QM-FC-019
Property of John Wood Group PLC, Tel: +44 (0) 1224 851000 This document is uncontrolled once printed. Check the Wood Group PSN BMS for the current version.
