Thesis Capstone Project Guidelines 2014 v1.2

THESIS CAPSTONE PROJECT GUIDELINES TARLAC STATE UNIVERSITY COLLEGE OF COMPUTER STUDIES 2014

TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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Prepared by: Engr. Edjie M. De Los Reyes Associate Dean, CCS

Reviewed by Thesis /Capstone Project Committee:

Engr. Marlon V. Gamido Dean, CCS

Engr. Edjie M. De Los Reys Associate Dean, CCS

Ms. Theda Flare G. Quilala BSIT Chair

Mr. Rogel L. Quilala BSCS Chair

Mr. Alvincent Danganan BSIS Chair

Ms. Gloria Prellejera AIT Chair


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I.

Introduction The following programs under the field of Information Technology Education of the Tarlac State University College of Computer Studies are; Bachelor of Science in Computer Science (BSCS) – the study of concepts and theories, algorithmic foundations, implementation and application of information and computing solutions. Bachelor of Science in Information Technology (BSIT) – the study of utilization of computers and computer software to plan, install, customize, operate, manage, administer and maintain information technology infrastructure. Bachelor of Science in Information Systems (BSIS) – the study of design and implementation of solutions that integrate information technology with business processes. The Thesis / Capstone Project are required for candidates for graduation in all of the above programs as indicated in section 10 of CMO. 53, s. 2006 or the “Revised Policies and Standards for IT Education”. The Thesis is required for BSCS students while Capstone Project is required both for BSIT and BSIS students. Both the Thesis and Capstone Projects are terminal project requirements that would not only demonstrate a student’s comprehensive knowledge of the area of study and research methods used but also allow them to apply the concepts and methods to a specific problem in his/her area of specialization. The Thesis / Capstone Project have a number of educational objectives. Whereas each Thesis / Capstone Project is different and the relative emphasis will vary in terms of their specialization, the subject will involve students in:  Bringing together and integrating knowledge and skills in the course as a whole;  Reinforcing and developing competencies that have not been sufficiently emphasized in the fundamental subjects;  Defining a substantial engineering study or design task and carrying it to completion within a specified time and to a professional standard;  Completing a comprehensive written and bound report that places the Thesis / Capstone Project in context, defines its objectives, and describes the work done with the resulting conclusions or recommendations;  Bridging the gap between the undergraduate studies and the professional future, and demonstrating professional competencies and capabilities;  Demonstrating initiative and creativity, taking pride in the achievement of a difficult task. Through this course, students are prepared in their respective careers. The bulk of the work (The Thesis / Capstone Project work itself) is to be done outside of the classroom.


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II.

Thesis / Capstone Project Agenda The Thesis / Capstone Project agenda/thrust of the College of Computer Studies (CCS) in this university includes the following: SECTOR Agriculture and Livelihoods

Education

Health

Business and Economy

Media, Culture and Tourism

Environment

Governance

Urban Development

Rural Development

APPLICATIONS  Telecentres  Information on pricing and weather for farmers  Sustainable livelihoods  Income generation  Distance Education  Teacher Training  ICT Human Capacity Building  Telemedicine  Digital Publication and Online resources  Continuing medical education  E-Banking  International Trade  Globalization  Digital Newsrooms  Culture and culture products  Archival Technology  New Media Formats  GIS mapping  Networking of activists  Environmental Protection  Climate Change  Online Citizen Services  Social Accountability  NGO Development  Urban Planning  Service Delivery  Urban Telecentres  Rural community networks  Rural Tourism  Health Care

*Source: The Primer Series on ICTD for Youth 2011 by Prof. Usha Rani Vyasulu Reddi


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III.

Suggested Areas of Theses / Capstone Project The Thesis or Capstone Project should integrate the different courses, knowledge, and competencies learned in the curriculum. Students are encouraged to produce innovative results, generate new knowledge or theories, or explore new frontiers of knowledge or application areas.

Thesis Categories A Thesis is a technical report on a systematic investigation of a problem that can be solved using computing. It may include a solution, an approximate or partial solution, a scientific investigation, or the development of results leading to the solution of the problem. A computer science thesis should be anchored on computer science principles. Theses involving the development of the software systems should involve algorithmbased research and development founded on computer science principles. This should be reflected in the final report. The Research / Theses must not be developed using the off-the-shelf application programs. The proposed computerized system may fall in any of the following categories, but not limited to: Software Development and Theory o Mobile Computing Systems o Software Extensions or Plug-ins o Expert Systems and Decision Support Systems o Systems Software (Software Tools/Utilities, Interpreters, Simulators, Compilers, Security aspects) o Intelligent Systems o Game Development o Computer Vision o Image / Signal Processing o Natural Language Processing o Pattern Recognition and Data Mining o Bioinformatics o Graphics Applications o Cloud Computing o Parallel Computing o Embedded Systems o Emerging Technologies Foundations of Computer Science o Automata and Formal Languages o Data Structures and Algorithm Design and Analysis o Web Semantics o Coding Theory o Programming Languages o Visualization Systems o Computer and Architecture o Modeling and Simulation Human-Computer Interaction TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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o Usability o Affective Computing o Emphatic Computing

IT/IS Capstone Project Categories A capstone project is an undertaking appropriate to a professional field. It should significantly address an existing problem or need. An information technology capstone project focuses on the infrastructure, application, or processes involved in introducing a computing solution to a problem. It should be clearly specified in the final report the implications of the introduced computing solutions. An information systems capstone project focuses on business processes and the implications of introducing a computing solution to a problem. Changes in process and information flow and/or information policies with the introduction of the system should be clearly specified in the final report. The Research / Capstone Project must not be developed using the off-the-shelf application programs. The proposed computerized system may fall in any of the following categories, but not limited to: Software Development (Both IT and IS)  Software Customization  IS Development for an actual client (with pilot testing)  Web Applications Development (with at least alpha testing on live servers)  Mobile Computing Systems Multimedia Systems (IT only)  Game Development  E-learning Systems  Interactive Systems  Information Kiosks Network Design and Implementation and Server Farm Configuration and Management (IT only) IT Management (IT only)  

IT Strategic Plan for sufficiently complex enterprises IT Security Analysis, Planning and Implementation

IS Planning (IS Only)  Enterprise Resource Plan  Information Systems Strategic Plan  Analysis and Design of a sufficiently complex business system


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IV.

Policy on grouping It is the responsibility of the student to either form a new group or join an existing group. The group members are not limited to students enrolled in the same class or section, however they should have the same specialization. They should all either be BSCS, BSIT or BSIS students. No cross specialization is allowed i.e. no group shall comprise of BSCS and BSIT or BSCS and BSIS or BSIT and BSIS etc. The following group size is to be observed: Software Development, maximum of five members Hardware Development, maximum of eight members A project will be considered as hardware development if the group can prove that they have a significant input in the actual design/construction of the hardware and this hardware is a main/necessary part of the project that without it, the project will not work. The size of the group should also compensate the scope of work. The greater the number of group members the larger the scope of work.

V.

Thesis / Capstone Project Team The Thesis / Capstone Project team is composed of a) For Software Development at most five (5) members. b) For Hardware Development at most eight (8) members. The following are the roles that the proponents/researchers should play: 

   



For Software Development: Group Leader / Project Manager - The person with authority to manage a Thesis / Capstone Project. This includes but not limited to leading the planning and the development of all Thesis / Capstone Project deliverables. The project manager is responsible for the budget, work plan and all Project Management Procedures (scope management, issues management, risk management, etc.). Systems Analyst – the person who checks that all parts of the system are coordinated. Programmers - The persons who design, write, and test computer programs. QA Staff / Tester - A person who ensures the quality of the software product and help find and eliminate any bugs. He determines the functionality of every aspect of a particular application. Documenter /Technical Writer - A person who writes the Research / Capstone Project study document, both the system and the Research / Capstone Project manuscript. For Hardware Development: In addition to the roles under software development, the following are integrated; Software-Hardware Integrator – The person who will ensure the compatibility of the hardware and software that they will work and communicate seamlessly.


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 

Designer – The person who will make the designs of the circuits, chassis, and the overall package of the hardware system. Hardware Assembler – This person will be responsible for the wiring and connection related concerns of all the parts/blocks of the system.

Duties and Responsibilities of the Proponents/Researchers 1) Keep informed of the Thesis / Capstone Project Guidelines and Policies. 2) Create your team based on policy on grouping use form CCS-TCP-FORM2. 3) Choose your Technical Adviser, to help you with the conceptualization, content and drafting of your Thesis / Capstone Project. (CCS-TCP-FORM2) 4) Keep constant communication with your Technical Adviser. Make sure that all deliverables are properly coordinated with your technical adviser. (CCS-TCPFORM4) 5) Keep informed of the schedule of Thesis / Capstone Project activities, required deliverables and deadlines posted by the subject teacher, and/or Dean. 6) Keep informed of all the announcements posted on the official Thesis / Capstone Bulletin Board and Social Media Group. 7) Submit on time all deliverables specified in this document as well as those to be specified by the subject teacher, and/or Dean. 8) Submit on time all requirements identified by the subject teacher prior the Proposal Hearing or Oral Defense. 9) Submit on time the requirements identified by the subject teacher throughout the duration of the Thesis / Capstone Project. 10) Submit on time the requirements identified by the Proposal Hearing and Oral Defense panel, based on the schedule posted in the Thesis / Capstone Bulletin Board and/or Social Media Group, 11) Schedule regular meetings (at least twice a month) with the Technical Adviser throughout the duration of the Thesis / Capstone Project. The meetings serve as a venue for the proponent to report the progress of their work, as well as raise any issues or concerns. (CCS-TCP-FORM6) 12) Schedule regular meetings (at least once in a semester) with the Dean throughout the duration of the Thesis / Capstone Project. (CCS-TCP-FORM6) 13) Furnish every member of the Proposal Hearing and Oral Defense panel with all the necessary Thesis / Capstone Project documents (Invitation and Documents) at least two (2) days prior the Proposal Hearing or Oral Defense sessions. (CCSTCP-FORM9) 14) Payment of individual defense fee at the TSU cashier’s office and submit photocopy of Official Receipt (OR) to the subject teacher prior to the defense. (CCS-TCP-FORM8) 15) Submit to the subject teacher the approved and revised documents that are duly signed by the technical adviser. (CCS-TCP-FORM12) 16) Ensures that the documents are grammatically correct.


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Policy on Regrouping Regrouping is allowed if less than 3 members of the group remain from the approved title proposal AND it is done on or before the third Friday of the month of, November for Thesis, December for Capstone Project. Should this happen, the other remaining members may i. Continue their approved title BUT with a letter of intent to continue signed by the technical adviser and approved by the dean and submitted for filing to the subject teacher. Possible review and revision of the scope may apply. ii. Disband and join other groups for as long as the maximum number for each group is followed. (The existing members of the prospect group should unanimously accept the incoming member/s, should this happen, possible revision of the scope may apply) 

VI.

Note that the Revision of the scope must be done in consultation with the technical adviser and subject teacher to be approved by the Proposal Hearing and Oral Defense Panel.

Thesis / Capstone Project Committee The Thesis / Capstone Project committee is the overseer of the whole theses / capstone projects activities. Composition of the committee Chairman – The Dean of the college serves as the chairman of the committee. The following designations under the college will be the regular members of the committee: Associate Dean MIT Chair BSIT Chair BSCS Chair BSIS Chair AIT Chair Special Member/s – Special member/s may be appointed as part of the committee by the chairman with concurrence of the majority of the regular members. Duties and Responsibilities of the committee The following are the duties and responsibilities of the Thesis /Capstone Project Committee: 1. Make an annual review of these guidelines and make the necessary changes to further improve the contents for the benefit of the students.


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2. Review and approve all regular schedules pertaining to theses / capstone projects. 3. Accepts, reviews, approves, and schedules requests of special defense schedules for thesis / capstone project. 4. Decides whether a person is to be dismissed form his / her group based on the merits submitted and discussed by the subject teacher. 5. Makes the Final and Irrevocable Decisions concerning the theses / capstone project activities EXCEPT on the decision of Proposal Hearing and Oral Defense Panel.

VII.

Thesis / Capstone Project Subject Teacher and Technical Adviser Duties and Responsibilities as the Subject Teacher 1) Discuss the Thesis / Capstone Project Guidelines to the students. 2) Announce Thesis / Capstone Project areas (at the start of the each semester) to the students; 3) Conduct general meetings with the students to discuss and set the Policies and Deliverables, and to allow the students to raise and clarify issues; 4) May require the teams/groups to report their progress in their own respective studies/projects. Should this happen, the subject teacher should require the use of CCS-TCP-FORM5 by each team/group. 5) Have the absolute right to add a student as a member to a group provided that the maximum number of members per group is observed. 6) Select a Proposal Hearing and Oral Defense panel for each team/group; 7) Schedule Thesis / Capstone Project activities, such as the deadlines of deliverables and Proposal Hearing and Oral Defense sessions. 8) Post schedules, Proposal Hearing and Oral Defense guidelines, requirements guidelines, and other announcements; 9) Write the transcript and file at least one copy of the Proposal Hearing and Oral Defense panel's evaluation (including revisions) and the Revised and Approved Deliverables at every stage of the Thesis / Capstone Project. 10) Discuss with students how to write the parts of the Thesis / Capstone Project. 11) Ensures that the Thesis / Capstone Project proposed by the students conform to the standard of the College and has immediate or potential impact on the research thrust of the university. 12) Provide the students with the necessary documents. 13) Submits to the Proposal Hearing and Oral Defense panel the official lists of groups/teams to be included in the proposal/oral defense sessions. 14) Arbitrate the proceedings of the proposal hearing / oral presentation. 15) Deliberate with the Thesis / Capstone Project Committee the merit of dismissal of a person from his/her group, if a recommendation is raised for such an action. 16) Collect and file the receipts of defense fee payments prior the scheduled defense session. 17) Recommends to the Proposal Hearing and Oral Defense panel the nomination of his/her Thesis / Capstone Project team/s for an award. 18) Submits to the research coordinator the final list of approved Thesis / Capstone Project bearing the following information; Title, Proponents, Course, Academic Year, and Technical Adviser of the group.


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19) Encode and submit collated grades of students under his/her section for that term.

Duties and Responsibilities as the Technical Adviser 1) Ensures that the study proposed by the students conforms to the standard of the College and has immediate or potential impact on the research thrust of the university. 2) Guides the Research / Capstone Project students in the following tasks while in the proposal stage: a) Defining the research problems/objectives in clear specific terms (S.M.A.R.T.) b) Building a working bibliography for the research c) Identifying variables and formulating hypothesis, if any d) Determining research design, population to be studied, research environment, instruments to be used and the data collection procedures 3) Meets the team regularly (at least twice a month, NOTE: the team must seek proper appointment) to answer questions and help resolve impasses and conflicts. Requires the use of form CCS-TCP-FORM4. 4) May recommend a Programming Language that is appropriate to the research / project. 5) Points out errors in the development work, in the analysis, or in the documentation. The technical adviser must remind the Proponents/Researchers to do their work properly. 6) Reviews thoroughly all deliverables at every stage of the Thesis / Capstone Project, to ensure that they meet the department's standards. The technical adviser may also require his/her Proponents/Researchers to submit progress reports regularly. 7) Recommends the Proponents/Researchers for Proposal Hearing and Oral Defense. The technical adviser should not sign the Proposal Hearing Notice and the Oral Defense Notice if he/she believes that the Proponents/Researchers are not yet ready for Proposal Hearing and Oral Defense, respectively. 8) Clarifies points during the Proposal Hearing and Oral Defense. 9) Write/jot down recommendations during the proposal hearing and oral defense. 10) Ensures that all required revisions are incorporated into the appropriate documents and/or software. 11) Informed of the schedule of Thesis / Capstone Project activities, required deliverables and deadlines. 12) May recommend a member’s dismissal from the group to the Subject Teacher under any of the following conditions: a. The assigned deliverables to his/her designated role is not accomplished and submitted in time (three chances). b. Unreasonable tardiness and absenteeism in group’s meetings (five accumulated). c. Uncooperative in group’s objectives and goals. d. At least 51% of the remaining group members agree through a formal written letter with their signatures affixed that the member in question is to be dismissed.


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13) Recommends to the subject teacher the nomination of his/her Thesis / Capstone Project advisee for an award. 14) As a special adviser, he/she is responsible to be: a. An encourager b. A dictator c. A pushy boss d. A connector

VIII.

Panel Composition The panel is composed of 1 Chairman, 2 members. Their duties and responsibilities include the following, but not limited to:

Duties and Responsibilities of the Panel Chairman 1) Brief the Proponents/Researchers about the Proposal Hearing and Oral Defense program during the actual Proposal Hearing and Oral Defense. 2) Issue the verdict. The verdict is a mutual decision among the three members of the Thesis / Capstone Project Proposal Hearing and Oral Defense panel. Once issued, it is final and irrevocable. Panel Members 1) Validate the endorsement of the technical adviser. The panel serves as "Internal Auditors", putting some form of check and control on the kinds of Researches / Theses / Capstone Projects being approved by the College. 2) Evaluate the deliverables. 3) Recommend a verdict. 4) Listen and consider the request of the technical adviser and/or the Proponents/Researchers.

IX.

Research / Capstone Project Duration The BSCS Thesis shall be completed within two semesters (Thesis 1 and Thesis 2) while the BSIT and BSIS Capstone Project is to be completed within one semester with the following phases:

Pre-proposal Stage • • • • •

Thesis / Capstone Orientation Short Listing of Possible Research / Thesis / Capstone Project Title Critiquing Pre-Proposal Statement Preparation Pre-Proposal Hearing by Thesis / Capstone Committee

Proposal Stage • • •

Writing of Chapters I, II, III and Methodology Proposal Manuscript Submission Proposal Hearing


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•

Proposal Manuscript Revisions and Submission

Oral Defense Stage • • • •

Analysis, Design, Development and Testing Oral Defense Manuscript Submission Oral Defense Proper Oral Defense Manuscript Revisions and Submission

Public Presentation • •

X.

Public Presentation of recommended studies / theses / capstone projects. Other Options o Regional Student Congress  Presentations to Philippine Computing Science Congress of CSP, National Conference on IT Education of PSITE

Grading System Proposal Stage The Final Grade of each proponent for the proposal stage will comprise of the following: Average grade of the Panel Members including the 40% Chairman on the Manuscript Average grade of the Panel Members including the 20% Chairman on the Oral Examination Subject Teacher Thesis / Capstone Project 30% Co-Researcher (Peer Grading) 10% TOTAL 100% Oral Examination Rubric (Individual grade) 20% Comprehensiveness of the Answer/Ideas Contribution/Support to the Team Delivery / Manner of Speaking The rating/evaluation of the subject/adviser Proponents/Researchers shall be based on the following: Subject Teacher Grade Rubric 30% Deliverables Attendance Journal Entries / Attitude / Behavior

10 5 5 for

each

of

the

20 5 5

The rating of each group/team per panel member shall be based on the following rubric for objective evaluation purposes: Thesis / Capstone Project Manuscript Rubric (group/team grade) 40% Proposal Stage 25 Chapter 1 – Introduction • Introduction is intact and provides clear overview of the entire Research / Capstone Project TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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• •

Statement of the Problem/ Objectives is SMART Scope and Limitation of the Research / Capstone Project are clearly defined Chapter 2 – Review of Related Literature / System 25 • Related literatures are recent and relevant • Anchor provides solid background of the Research / Capstone Project • Auxiliary theories are evident • Sources are appropriately cited and noted • Related studies are relevant and includes global and local scope Chapter 3 – Technical Background 10 • There should be comprehensive discussions on the technologies (hardware/software) involved in the Research / Capstone Project and its related Research / Capstone Projects in the past Chapter 4 – Methodology 15 Proposal Hearing / Thesis 1 • Methodology is appropriate to the chosen study. • Methodology includes project management techniques appropriate for the chosen Research / Capstone Project. • Implementation Plan should be aligned with the objectives Manuscript Mechanics • Organization and Fluidity of ideas are apparent • Formatting and layout are consistent • All parts of the manuscript should be grammatically correct

25

Legend: 5/10 – Exemplary Performance 4/8 – Meeting Expectations

3/6 – Needs Attention 2/4 – Critical Area for Improvement

Verdicts for the proposal hearing There will be three possible verdicts after the Proposal Hearing. The verdict is a mutual decision among the three members of the Thesis / Capstone Project Oral Defense panel. Once issued, it is final and irrevocable. APPROVED. Minor revisions are necessary but they do not have to be presented in front of and checked by all panelists. 86 – 100 APPROVED WITH REVISIONS. Major revisions shall be incorporated in the final copy of the revised Thesis / Capstone Project Proposal Manuscript. These must be checked and presented to the panelists. 70 – 85 DISAPPROVED. The Proponents/Researchers failed to propose a researchable or scholarly Research / Capstone Project. Below 70

Final Stage The Final Grade of each proponent for the final oral defense following: Thesis / Capstone Project Output (Group Grade) Final Manuscript (Group Grade) Oral Examination (Individual Grade) same rubric with proposal

will comprise of the 40% 20% 20%


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Skills Test TOTAL

20% 100%

Thesis / Capstone Project Output Rubric(Group Grade) 40% The output should be consistent with the objectives as defined during 15 the proposal stage All major modules and features of the system’s output as defined after 15 the proposal stage are delivered. The credit shall be based on the percentage of delivered items. Group Debugging 10 • The team shall display competence in resolving planted bugs. Thesis / Capstone Project Manuscript (group/team grade) 20% Chapter 1 – Introduction • Introduction is intact and provides clear overview of the entire Research / Capstone Project • Statement of the Problem/ Objectives is SMART • Scope and Limitation of the Research / Capstone Project are clearly defined Chapter 2 – Review of Related Literature / System • Related literatures are recent and relevant • Anchor provides solid background of the Research / Capstone Project • Auxiliary theories are evident • Sources are appropriately cited and noted • Related studies are relevant and includes global and local scope Chapter 3 – Technical Background • There should be comprehensive discussions on the technologies (hardware/software) involved in the Research / Capstone Project and its related Research / Capstone Projects in the past Chapter 4 - Methodology • Methodology is appropriate to the chosen study. • Methodology includes project management techniques appropriate for the chosen Research / Capstone Project. • Implementation Plan should be aligned with the objectives • Requirements Specification is more or less complete and answers the objectives • Design Tools used are relevant and appropriate which should be based on requirements • Development Plan is concrete and should be consistent with the Design • Testing techniques to be used should assess all aspects of the developed Research / Capstone Project Final Pages • Findings and Conclusions are attuned with the objectives TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

5 5 5 5

10

5 5 5 5 5 5 5

10

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• • • •

Recommendations are feasible and practical Bibliography should be in MLA Format Appendices are relevant and help support the principal content Glossary should be arranged alphabetically and defined operationally Manuscript Mechanics 10 • Organization and Fluidity of ideas are apparent 5 • Formatting and layout are consistent 10 • All parts of the manuscript should be grammatically correct Legend: 5/10 – Exemplary Performance 4/8 – Meeting Expectations

3/6 – Needs Attention 2/4 – Critical Area for Improvement

Verdicts ACCEPTED WITH REVISIONS. Revisions are necessary but they do not have to be presented in front and checked by all panelists. 70 to 100 REORAL DEFENSE. Another Oral Defense session, in which all panelists must be present, is necessary to further clarify the objectives and scope of the thesis / capstone project including but not limited to the system’s functions and testing / validation. 65 to 69 and upon the panel’s unanimous decision NOT ACCEPTED. The proponent failed to achieve the objectives of the research established in the proposal. The panelists’ numeric grades are not anymore needed. Below 65

XI.

Guidelines for the Proponents 1. The students shall form a team with maximum of for software development five (5) members and for hardware development eight (8) members. They then decide who will play the following roles – Project Manager, Systems Analyst, Programmer, QA Staff/Tester, Document/Technical Writer, Software-Hardware Integrator, Designer, and Hardware Assembler the latter three are for hardware development only. Fill up the form CCS-TCP-FORM1 and submit it to the subject teacher. 2. The proponents/researchers of the thesis/capstone project shall prepare five (5) different possible topics/titles, and present/consult these topics to the subject teacher for short listing. 3. The team shall select a qualified technical adviser. Use the Technical Adviser Acceptance Form. (CCS-TCP-FORM2) 4. The proponents / researchers shall make the Pre-Proposal Statements of each of the short-listed topics/titles. Fill-up and complete the form Pre-Proposal Statement Template. (CCS-TCP-FORM3) 5. The proponents submit the pre-proposal statements as scheduled to the subject teacher. See the general schedule posted on the official bulletin board, social media group. The proponents waits for the results of the pre-proposal hearing by the Theses / Capstone Project Committee to be posted on the bulletin board and Social Media Group three (3) working days after the committee have convened.


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6. The result of pre-proposal hearing can either be Passed or Failed. If the preproposal statements a. Passed – the proponents shall write the proposal stage manuscripts/documents, chapters 1, 2 , 3 and part of the Methodology, in regular consultation with the Technical Adviser. Use the progress report with technical adviser form to document the consultation of the proponents with the technical adviser. (CCSTCP-FORM4) b. Failed, the proponents repeats steps 2 to 6. (To be scheduled as needed by the subject teacher) 7. Submit the following deliverables to the subject teacher; a. Complete Manuscript (Proposal or Final Stage Manuscript whichever is appropriate) b. Endorsement Letter (CCS-TCP-FORM7) c. Accomplish the Oral Presentation Form (CCS-TCP-FORM8) with photocopy of Official Receipt (O.R.) of defense fee. 8. Wait for Oral Defense schedule to be posted at the bulletin board and social media group. 9. Invite and furnish copies of the complete manuscript to the panel members. (CCSTCP-FORM9) 10. Provide each panel member including the chairman with the duly accomplished rating form during the defense session. (CCS-TCP-FORM10) 11. During the defense proper, the proponents should come on their corporate attire and in proper grooming and have prepared the following: a. Proposal Hearing ( Title Defense ) a.1. Powerpoint presentation for each title to be proposed. a.2. To answer the queries / questions from the panel members in English. b. Oral Presentation ( Final Defense ) b.1. Powerpoint presentation b.2. To answer the queries / questions from the panel members in English. b.3. Bring the 100% working Software and Hardware if applicable. b.4. If in case that the Hardware is impractical to bring during the oral presentation, you must provide a presentable HD video showing all parts / components / functionalities / testing of the system. (Video is to be qualified by the subject teacher prior to the defense. CCS-TCP-FORM11) b.5. The proponents shall inform and make the necessary arrangements with the chosen locale of the possibilities of a random verification of the system by the Thesis / Capstone Project Committee. 12. After the oral presentation, the proponents will have to wait to be called back-in in the presentation area for the delivery of the verdict, while the panel members deliberate on the result of the presentation. 13. The subject teacher will call the proponents back in the presentation area to receive the verdict. 14. If the verdict is a. For the Proposal Stage i. APPROVED 1. Accomplish the recommendations of the panel members within the prescribed time. Use the accomplishment of recommendations form. (CCS-TCP-FORM12) TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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2. Submit the revised manuscript to the subject teacher. Use the receiving notice form (CCS-TCP-FORM15). 3. Start the design and development of the proponent’s thesis / capstone project together with the necessary documentations. Repeat the process from step 8 to 14 for the Oral Presentation ( Final Stage ). ii. APPROVED WITH REVISIONS 1. Accomplish all the recommendations of the panel members within the prescribed time. Use the accomplishment of recommendations form. (CCS-TCP-FORM12) 2. Submit the revised manuscript to the subject teacher. Use the receiving notice form (CCS-TCP-FORM15). 3. Re-apply for another proposal hearing schedule (CCS-TCPFORM16). Submit the form to the subject teacher iii. DISAPPROVED 1. Repeat and go back to step 2. 2. Upon completing the necessary documents and procedures. Request a defense schedule (CCS-TCP-FORM16). Submit the form to the subject teacher. b. For the Final Stage i. ACCEPTED WITH REVISIONS 1. Accomplish all the recommendations of the panel members within the prescribed time. Use the accomplishment of recommendations form. (CCS-TCP-FORM12) 2. Seek approval of the inclusions of recommendations with grammarian’s certificate (CCS-TCP-FORM13) to the panel members. Use the approval sheet form. (CCS-TCPFORM14) 3. Submit the completely signed approval sheet (CCS-TCPFORM14) to the subject teacher for the encoding of the proponents grades into the system. ii. REORAL DEFENSE 1. Accomplish all the recommendations of the panel members within the prescribed time. Use the accomplishment of recommendations form. (CCS-TCP-FORM12) 2. Submit the revised manuscript to the subject teacher. Use the receiving notice form (CCS-TCP-FORM15). 3. Re-apply for another oral presentation schedule. Submit the form to the subject teacher. (CCS-TCP-FORM16) iii. NOT ACCEPTED 1. Re-enroll and change title / study / thesis / capstone project.


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XII.

Guidelines on Defense Schedule 1. All subject teachers will prepare and request for defense schedule approval to the Thesis / Capstone Project Committee. 2. A maximum of 10 groups will be scheduled per day. 3. Special defense schedule (defense schedule other than what is posted) can be requested by proponents to the thesis / capstone project committee upon the following conditions: a. A recommendation from the technical adviser and noted by the subject teacher. (CCS-TCP-FORM17) b. At least three (3) working days prior the final exam schedule of fourth year / graduating students. c. It is on a First Come First Serve basis in scheduling the groups to observe the maximum number of groups per defense day (Guideline Number 2). 4. No show on scheduled defense means forfeiture of rights in the request of a defense schedule within the current semester. 5. All defense schedules will be held prior to the final examination schedule (graduating students) for the current semester.

XIII.

Guidelines on Clearance The clearance of a student is required in claiming his/her Transcript of Records. For the clearance to be signed, the student should accomplish the following: 1. Submit to the college research coordinator the following; a. CD that contains, i. Codes of the system. (Run from Source) ii. Installer with all necessary dependencies iii. Document (Journal type) follow ACM format. See CCS-TCPExhibit B. iv. CD cover with Title of the study / project, Names of proponents, Technical Adviser, Academic Year the study was made, Course, and Installation procedures. b. Memorandum of Agreement (MOA) or Memorandum of Understanding (MOU) whichever is appropriate. c. For Hardware development i. Deed of Donation. (CCS-TCP-FORM20) ii. Technical Manual of the System With proper, complete and correct labeling of the system Use the Thesis/Capstone Clearance form. (CCS-TCP-FORM18) 2. Submit a Hard Bound Copy of your manuscript to a. Registrar’s Office b. Library On or before the due date posted on the official bulletin board and social media group. Use the acceptance/receiving form. (CCS-TCP-FORM19) 3. The proponent should have a copy of the forms CCS-TCP-FORM18 and CCSTCP-FORM19 when seeking for the signature of the dean on her/his final clearance.


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XIV.

General Schedule of Activities for Thesis / Capstone Project

MONTH JUNE

JULY

THESIS ACTIVITIES

CAPSTONE PROJECT ACTIVITIES

The Subject Teacher will do Note: Since Capstone will be the following: enrolled on the second semester, the activities will  Orientation start on July and it is  Discussion of OPTIONAL to those who Guidelines are willing to join and have a  Lecture on how to head start. write the parts of the All activities from July to thesis October will be handled by the Chairperson of the department. 

Consultation of possible topics/titles

  

AUGUST





Shortlisting of topics/titles by the subject teacher. Pre-proposal Hearing – Topic/Title Screening by Thesis/Capstone Committee.





Orientation by department Discussion of Guidelines Consultation of possible topics/titles Shortlisting of topics/titles by the department chair. Pre-proposal Hearing – Topic/Title Screening by Thesis/Capstone Committee.

SEPTEMBER



Proposal Hearing



Proposal Hearing

OCTOBER



Re-Proposal Hearing if needed (Redefense) Submission of final proposal stage manuscripts (Chapters 1, 2, 3 and



Re-Proposal Hearing if needed (Redefense)




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NOVEMBER

 

part of 4) Progress reporting to For those who passed the proposal stage: the subject teacher. First Loop - System  Submission of final development should proposal stage be 25% - 45% manuscripts completed (Chapters 1, 2, 3 and part of 4)  First Loop - System development should be 25% - 45% completed Others:   

DECEMBER

 

Orientation Discussion of Guidelines Pre-proposal Hearing – Topic/Title Screening by Thesis/Capstone Committee.

Progress reporting to For those who passed the proposal stage: the subject teacher. Second Loop  Progress reporting to System development the subject teacher. should be 46% - 75%  Second Loop completed System development should be 46% - 75% completed Others:   

Proposal Hearing Re-proposal hearing if needed. Submission of final proposal stage manuscripts (Chapters 1, 2, 3 and


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



JANUARY

 



FEBRUARY

 

  MARCH







Progress reporting to the subject teacher. Third Loop - System development should be 76% - 99% completed. Continuous testing and debugging to get the 100% working system.



Progress reporting to the subject teacher. Completion of the Final Manuscript for Oral presentation 100% Working and Completed system Oral Presentation



First week - last schedule of presentation Second week submission of requirements Submission of hard bound copies of final manuscript









 





part of 4) First Loop - System development should be 25% - 45% completed Second Loop System development should be 46% - 75% completed Progress reporting to the subject teacher. Third Loop - System development should be 76% - 99% completed. Continuous testing and debugging to get the 100% working system. Progress reporting to the subject teacher. Completion of the Final Manuscript for Oral presentation 100% Working and Completed system Oral Presentation First week - last schedule of presentation Second week submission of requirements Submission of hard bound copies of final manuscript


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XV.

List of Official Thesis/Capstone Project Forms and Templates CCS-TCPFORM NUMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

TITLE Research / Project Team Member’s Role Form Technical Adviser Acceptance Form Pre-proposal Statement Template Technical Adviser’s Progress Report Form Subject Teacher’s Progress Report Form Report of Attendance Template Endorsement Letter Template Oral Presentation Form Notice of Invitation Template Rating Form Video Presentation Qualification Form Inclusions of Recommendations Form Grammarian’s Certificate Form Approval Sheet Template Document Routing Form Application for an Oral Presentation Form Recommendation for Special Defense Schedule Form Thesis / Capstone Clearance Form Acknowledgement Form Deed of Donation Template


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XVI.

Thesis / Capstone Project Manuscript Outline          







Title Page Approval Sheet Dedication (free form) Acknowledgement Abstract (Paragraph Style) Table of Contents (strictly use MS Word Table of Contents feature) List of Figures List of Tables List of Notations (appendices) Chapter I – Introduction o Project Context o Purpose and Description of the Project o Objectives of the Project o Scope and Limitations of the Project Chapter II – Review of Related Literature/System o Related Literature / Theoretical Background o Related Studies/System Chapter III – Technical Background o Technical Requirements o Conceptual Framework o How the project will work Chapter IV – Methodology o Environment (only for org-specific capstone project)  Locale  Population of the Study  Organizational Chart/Profile o Development Methodology  Requirements Specifications  Operational Feasibility o Fishbone Diagram (Cause and Effect Analysis of the Problem) o Functional Decomposition Diagram  Technical Feasibility o Compatibility checking (hardware / software and other technologies) o Relevance of the technologies  Schedule Feasibility o Gantt Chart of the system development  Economic Feasibility


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o Cost and Benefit Analysis o Cost Recovery Scheme o System Development Methodology (Choose whichever is applicable)  Requirements Modeling  Input  Process  Output  Performance  Control  Modeling Tools o Data and Process Modeling  Context Diagram  Data Flow Diagram  System Flowchart  Program Flowchart (highlights only) o Object Modeling  Use Case Diagram  Class Diagram  Sequence Diagram  Activity Diagram  Risk Assessment/Analysis o Design  Output and User-Interface Design  Forms  Reports  Data Design  Entity Relationship Diagram  Data Dictionary  System Architecture  Network Model  Network Topology  Security o Development  Software Specification  Hardware Specification  Program Specification  Programming Environment  Front End  Back End  Deployment Diagram  Test Plan TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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



 



o Testing  Unit Testing  Integration Testing  Compatibility Testing  Performance Testing  Stress Testing  Load Testing  System Testing  Acceptance Testing Chapter V – Conclusions and Recommendations o Conclusions (summary of findings with respect to the objectives) o Recommendations Implementation Plan (for IS only) o Project Implementation Checklist o Implementation Contingency o Infrastructure/Deployment BIBLIOGRAPHY (See CCS-TCP-EXHIBIT A) APPENDICES o Relevant Source Code o Evaluation Tool o Sample Input / Output / Reports o Users Guide o Other Relevant Documents o Working Title Form o Grammarian’s Certification o Curriculum Vitae GLOSSARY


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TITLE PAGE 1inch margin

Single space

LEARNING STYLES OF PRIVATE SCHOOLS’ SOPHOMORE STUDENTS IN THE DIVISION OF TARLAC 4 single spaces

_____________ 16 tab spaces 4 single spaces

double space

A Capstone Project Presented to

The Faculty of the College of Computer Studies Tarlac State University 1-inch right margin

1½-inch left margin

Tarlac City 16 tab spaces _____________

4 single spaces

4 single spaces

Double space

In Partial Fulfillment of the Requirement for the Degree Bachelor of Science in Information Technology 4 single spaces

16 tab spaces

_____________

2 single spaces 2 single spaces

Single space

by JOHANNA KAREN C. CASTILLO 1-inch bottom margin March 2000


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CCS-TCP-EXHIBIT A : Writing a Bibliography in APA Format Source: http://www.sciencebuddies.org/science-fairprojects/project_apa_format_examples.shtml Below are standard formats and examples for basic bibliographic information recommended by the American Psychological Association (APA). For more information on the APA format, see http://www.apastyle.org. Basics Your list of works cited should begin at the end of the paper on a new page with the centered title, References. Alphabetize the entries in your list by the author's last name, using the letter-by-letter system (ignore spaces and other punctuation.) Only the initials of the first and middle names are given. If the author's name is unknown, alphabetize by the title, ignoring any A, An, or The. For dates, spell out the names of months in the text of your paper, but abbreviate them in the list of works cited, except for May, June, and July. Use either the day-month-year style (22 July 1999) or the month-day-year style (July 22, 1999) and be consistent. With the month-day-year style, be sure to add a comma after the year unless another punctuation mark goes there. Underlining or Italics? When reports were written on typewriters, the names of publications were underlined because most typewriters had no way to print italics. If you write a bibliography by hand, you should still underline the names of publications. But, if you use a computer, then publication names should be in italics as they are below. Always check with your instructor regarding their preference of using italics or underlining. Our examples use italics. Hanging Indentation All APA citations should use hanging indents, that is, the first line of an entry should be flush left, and the second and subsequent lines should be indented 1/2". Capitalization, Abbreviation, and Punctuation The APA guidelines specify using sentence-style capitalization for the titles of books or articles, so you should capitalize only the first word of a title and subtitle. The exceptions to this rule would be periodical titles and proper names in a title which should still be capitalized. The periodical title is run in title case, and is followed by the volume number which, with the title, is also italicized. If there is more than one author, use an ampersand (&) before the name of the last author. If there are more than six authors, list only the first one and use et al. for the rest. TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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Place the date of publication in parentheses immediately after the name of the author. Place a period after the closing parenthesis. Do not italicize, underline, or put quotes around the titles of shorter works within longer works. Format Examples Books Format: Author's last name, first initial. (Publication date). Book title. Additional information. City of publication: Publishing company. Examples: Allen, T. (1974). Vanishing wildlife of North America. Washington, D.C.: National Geographic Society. Boorstin, D. (1992). The creators: A history of the heroes of the imagination. New York: Random House. Nicol, A. M., & Pexman, P. M. (1999). Presenting your findings: A practical guide for creating tables. Washington, DC: American Psychological Association. Searles, B., & Last, M. (1979). A reader's guide to science fiction. New York: Facts on File, Inc. Toomer, J. (1988). Cane. Ed. Darwin T. Turner. New York: Norton. Encyclopedia & Dictionary Format: Author's last name, first initial. (Date). Title of Article. Title of Encyclopedia (Volume, pages). City of publication: Publishing company. Examples: Bergmann, P. G. (1993). Relativity. In The new encyclopedia britannica (Vol. 26, pp. 501-508). Chicago: Encyclopedia Britannica. Merriam-Webster's collegiate dictionary (10th ed.). (1993). Springfield, MA: MerriamWebster. Pettingill, O. S., Jr. (1980). Falcon and Falconry. World book encyclopedia. (pp. 150155). Chicago: World Book. Tobias, R. (1991). Thurber, James. Encyclopedia americana. (p. 600). New York: Scholastic Library Publishing. TARLAC STATE UNIVERSITY – COLLEGE OF COMPUTER STUDIES

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Magazine & Newspaper Articles Format: Author's last name, first initial. (Publication date). Article title. Periodical title, volume number(issue number if available), inclusive pages. Note: Do not enclose the title in quotation marks. Put a period after the title. If a periodical includes a volume number, italicize it and then give the page range (in regular type) without "pp." If the periodical does not use volume numbers, as in newspapers, use p. or pp. for page numbers. Note: Unlike other periodicals, p. or pp. precedes page numbers for a newspaper reference in APA style. Examples: Harlow, H. F. (1983). Fundamentals for preparing psychology journal articles. Journal of Comparative and Physiological Psychology, 55, 893-896. Henry, W. A., III. (1990, April 9). Making the grade in today's schools. Time, 135, 28-31. Kalette, D. (1986, July 21). California town counts town to big quake. USA Today, 9, p. A1. Kanfer, S. (1986, July 21). Heard any good books lately? Time, 113, 71-72. Trillin, C. (1993, February 15). Culture shopping. New Yorker, pp. 48-51. Website or Webpage Format: Online periodical: Author's name. (Date of publication). Title of article. Title of Periodical, volume number, Retrieved month day, year, from full URL Online document: Author's name. (Date of publication). Title of work. Retrieved month day, year, from full URL Note: When citing Internet sources, refer to the specific website document. If a document is undated, use "n.d." (for no date) immediately after the document title. Break a lengthy URL that goes to another line after a slash or before a period. Continually check your references to online documents. There is no period following a URL. Note: If you cannot find some of this information, cite what is available.


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Examples: Devitt, T. (2001, August 2). Lightning injures four at music festival. The Why? Files. Retrieved January 23, 2002, from http://whyfiles.org/137lightning/index.html Dove, R. (1998). Lady freedom among us. The Electronic Text Center. Retrieved June 19, 1998, from Alderman Library, University of Virginia website: http://etext.lib.virginia.edu/subjects/afam.html Note: If a document is contained within a large and complex website (such as that for a university or a government agency), identify the host organization and the relevant program or department before giving the URL for the document itself. Precede the URL with a colon. Fredrickson, B. L. (2000, March 7). Cultivating positive emotions to optimize health and well-being. Prevention & Treatment, 3, Article 0001a. Retrieved November 20, 2000, from http://journals.apa.org/prevention/volume3/pre0030001a.html GVU's 8th WWW user survey. (n.d.). Retrieved August 8, 2000, from http://www.cc.gatech.edu/gvu/usersurveys/survey1997-10/ Health Canada. (2002, February). The safety of genetically modified food crops. Retrieved March 22, 2005, from http://www.hcsc.gc.ca/english/protection/biologics_genetics/gen_mod_foods/genmodebk.html Hilts, P. J. (1999, February 16). In forecasting their emotions, most people flunk out. New York Times. Retrieved November 21, 2000, from http://www.nytimes.com


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CCS-TCP-EXHIBIT B : ACM Format

ACM Word Template for SIG Site 1st Author 2nd Author 3rd Author 1st author's affiliation2nd author's affiliation3rd author's affiliation 1st line of address1st line of address1st line of address 2nd line of address2nd line of address2nd line of address Telephone number, incl.Telephone number, incl.Telephone number, incl. country code country code country code 1st author's email address 2nd E-mail 3rd E-mail

ABSTRACT

In this paper, we describe the formatting guidelines for ACM SIG Proceedings.

Categories and Subject Descriptors D.3.3 [Programming Languages]: Language Contructs and Features – abstract data types, polymorphism, control structures. This is just an example, please use the correct category and subject descriptors for your submission. The ACM Computing Classification Scheme: http://www.acm.org/class/1998/ General Terms Your general terms must be any of the following 16 designated terms: Algorithms, Management, Measurement, Documentation, Performance, Design, Economics, Reliability, Experimentation, Security, Human Factors, Standardization, Languages, Theory, Legal Aspects, and Verification. Keywords Keywords are your own designated keywords. INTRODUCTION

The proceedings are the records of the conference. ACM hopes to give these Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copies are not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. To copy otherwise, or republish, to post on servers or to redistribute to lists, requires prior specific permission and/or a fee.

conference by-products a single, high-quality appearance. To do this, we ask that authors follow some simple guidelines. In essence, we ask you to make your paper look exactly like this document. The easiest way to do this is simply to down-load a template from [2], and replace the content with your own material. PAGE SIZE

All material on each page should fit within a rectangle of 18 x 23.5 cm (7" x 9.25"), centered on the page, beginning 2.54 cm (1") from the top of the page and ending with 2.54 cm (1") from the bottom. The right and left margins should be 1.9 cm (.75”). The text should be in two 8.45 cm (3.33") columns with a .83 cm (.33") gutter. TYPESET TEXT Normal or Body Text

Please use a 9-point Times Roman font, or other Roman font with serifs, as close as possible in appearance to Times Roman in which these guidelines have been set. The goal is to have a 9-point text, as you see here. Please use sans-serif or non-proportional fonts only for special purposes, such as distinguishing source code text. If Times Roman is not available, try the font named Computer Modern Roman. On a Macintosh, use the font named Times. Right margins should be justified, not ragged. Title and Authors

The title (Helvetica 18-point bold), authors' names (Helvetica 12-point) and affiliations (Helvetica 10-point) run across the full width of the page – one column wide. We also recommend phone

T AConference’04, R L A C S T A T EMonth UNIV E R S2004, I T Y City, – C OState, LLEGE OF COMPUTER STUDIES 1–2,

Country. Copyright 2004 0/00/0004…$5.00.

ACM

1-58113-000-

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number (Helvetica 10-point) and e-mail address (Helvetica 12-point). See the top of this page for three addresses. If only one address is needed, center all address text. For two addresses, use two centered tabs, and so on. For more than three authors, you may have to improvise.1 First Page Copyright Notice

Please leave 3.81 cm (1.5") of blank text box at the bottom of the left column of the first page for the copyright notice. Subsequent Pages

For pages other than the first page, start at the top of the page, and continue in doublecolumn format. The two columns on the last page should be as close to equal length as possible. Table 1. Table captions should be placed above the table

The references are also in 9 pt., but that section (see Section 7) is ragged right. References should be published materials accessible to the public. Internal technical reports may be cited only if they are easily accessible (i.e. you can give the address to obtain the report within your citation) and may be obtained by any reader. Proprietary information may not be cited. Private communications should be acknowledged, not referenced (e.g., “[Robertson, personal communication]”). Page Numbering, Headers and Footers

Do not include headers, footers or page numbers in your submission. These will be added when the publications are assembled. FIGURES/CAPTIONS

Place Tables/Figures/Images in text as close to the reference as possible (see Figure 1). It may extend across both columns to a maximum width of 17.78 cm (7”).

Graphics Tables

Top End

In-between Last

Bottom First

Figures

Good

Similar

Very well Captions should be Times New Roman 9-

References and Citations

Footnotes should be Times New Roman 9-point, and justified to the full width of the column. Use the “ACM Reference format” for references – that is, a numbered list at the end of the article, ordered alphabetically and formatted accordingly. See examples of some typical reference types, in the new “ACM Reference format”, at the end of this document. Within this template, use the style named references for the text. Acceptable abbreviations, for journal names, can be found here: http://library.caltech.edu/reference/abbrev iations/

point bold. They should be numbered (e.g., “Table 1” or “Figure 2”), please note that the word for Table and Figure are spelled out. Figure’s captions should be centered beneath the image or picture, and Table captions should be centered above the table body. SECTIONS

The heading of a section should be in Times New Roman 12-point bold in all-capitals flush left with an additional 6-points of white space above the section head. Sections and subsequent subsections should be numbered and flush left. For a section head and a subsection head together (such as Section 3 and subsection 3.1), use no additional space above the subsection head. Subsections

1

If necessary, you may place some address information in a footnote or in a named section at the end of your paper.

The heading of subsections should be in Times New Roman 12-point bold with only the initial letters capitalized. (Note: For subsections and sub subsections, a


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word like the or a is not capitalized unless it is the first word of the header.) Sub subsections

The heading for sub subsections should be in Times New Roman 11-point italic with initial letters capitalized and 6-points of white space above the sub subsection head. Sub subsections

The heading for sub subsections should be in Times New Roman 11-point italic with initial letters capitalized.


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Thesis Capstone Project Guidelines 2014 v1.2

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