INFORMATION TECHNOLOGY AND INDIAN RAILWAYS • INDIAN RAILWAYS HAS BEEN A PIONEER IN THE USE OF INFORMATION TECHNOLOGY IN INDIA.IT WAS FIRST ADOPTED IN THE 1960s WHEN COMPUTERIZED PASSENGER AND FREIGHT REVENUE ACCOUNTING, OPERATING STATISTICS,PAY ROLL AND INVENTORY MANAGEMENT WERE INTRODUCED USING IBM 1401 COMPUTER PLACED IN ZONAL DATA CENTRES OF INDIAN RAILWAYS. TODAY,INFORMATION TECHNOLOGY IS POISED TO SPREAD RAPIDLY IN THE INDIAN RAILWAYS.
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COMPUTERISATION AND INFORMATION SYSTEM (C & IS) DIRECTORATE OF RAILWAY BOARD
• C& IS DIRECTORATE IS A NODAL DIRECTORATE FOR IMPLEMENTATION OF ALL PROJECTS ON INDIAN RAILWAYS WHICH ARE CHARGED TO PLAN HEAD COMPUTERIZATION. STANDARDS, MAINTENANCE MAINTENANCE • IT DEVELOPS NORMS, STANDARDS, OF MANUALS IN THE AREA OF COMPUTERIZATION. • IT PREPARES INFORMATION TECNOLOGY PLAN FOR THE INDIAN RAILWAYS. • IT COORDINATES TRAINING EFFORTS IN INFORMATION TECHNOLOGY AREAS.
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VISION STATEMENT
INDIAN RAILWAYS SHALL INCULCATE A CULTURE OF USING THE INFORMATION TECHNOLOG Y IN ITS DAY TO DAY WORKING TECHNOLOGY SO AS TO PROVIDE COST-EFFECTIVE SOLUTIONS TO MEET WITH ITS CUSTOMERS AND ITS OWN REQUIREMENTS AND EXPECTATIONS. (SOURCE: “VISION 2025 : TECHNOLOGY FOR INFORMATION” BY C&IS DIRECTORATE)
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CENTRE FOR RAILWAY INFORMATION SYSTEMS (CRIS) • IN 1986,Ministry of Railways established the CENTRE FOR
RAILWAY INFORMATION SYSTEMS (CRIS), Chanakyapuri, New Delhi - 21 to be an umbrella organization for all computer activities on Indian Railways (IR).
• CRIS is a registered society having an autonomous status and
headed by Managing Director .CRIS is mainly a project oriented organisation engaged in development of major computer systems on the Railways.
• CRIS started functioning from July,1987. • CRIS is entrusted with the task of design, development and implementation of the FOIS, along with its associated communications infrastructure.
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LAURELS FOR CRIS CRIS • FOIS IS SELECTED AS THE BEST IT PROJECT IN •
SOUTH ASIA DURING 2006 BY PC QUEST MAGAZINE. April 21, 2008 - Prime Minister Award for Excellence i
May 1, 2008 - IBM Beacon and Top Star Awards to C • June 2,2008 - CRIS recognized as laureate for its cas •
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WELCOME TO FOIS
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FOIS IS A TOOL FOR IMPROVING EFFICIENCY IN IR Using FOIS, the Railways have been able to reduce the turn around time for freight wagons from 8 days to about 5.5 days. And, there has been a 10% jump in wagon-loading in the past three years without needing to add more wagons. Because the information is directly captured digitally and is fed into a relational database (Oracle), report can be generated used by operational and policy planners with whatever pivots they require. 7
FREIGHT OPERATIONS INFORMATION SYSTEM (FOIS) • FOIS comprises the Rake Management System
(RMS) for handling the operating portion and Terminal Management System (TMS) pertaining to the commercial transactions.
• The RMS is responsible for tracking and managing
freight wagons, freight-class locomotives and other operations of the freight system.
• The TMS deals with demand demand registration, Forwarding Note registration, loading, RR generation, collection of railway dues, remittance etc.
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FOIS IS COMPULSORY • As per the Railway Board Freight Marketing Circular No.10 of 2006, all future sidings shall have FOIS terminal.
• As per the Railway Board Freight Marketing
Circular No.16 of 2007, automatic timing devices linked to specified track circuits would have to be installed by the Siding Owner (in sidings which are working under TILES scheme) for ascertaining placement and release timings. 9
TERMINAL MANAGEMENT SYSTEM Terminal Management System (TMS)
Terminal Management System (TMS) captures all commercial information relating to goods traffic from booking to delivery
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TMS MAIN SCREEN
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JPO FOR TMS THE RAILWAY BOARD FREIGHT RATE CIRCULAR NO.2 OF 2005 CONTAINS THE JOINT PROCEDURE ORDER FOR TMS AND IT IS CONSIDERED TO BE AN IMPORTANT DOCUMENT FOR TMS WORKING.
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DEMAND REGISTRATION IN TMS
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DEMAND REGISTRATION • THE DETAILS TO BE FED INCLUDE TIME OF
REGISTRATION,CONSIGNOR CODE,GROUP RAKE COMMODITY NAME,TRAFFIC TYPE,CONSIGNEE CODE,TO STATION ETC.
• PROVISION IS AVAILABLE TO REGISTER DEMANDS FOR MINI ETC. RAKE,TWO POINT RAKE AND MULTI POINT RAKE
• THERE IS PROVISION TO CHANGE THE DESTINATION FOR PRIVATE SIDINGS IN ACCORDANCE WITH THE RULES.
• THE SOUTHERN ZONE PENDING DEMANDS IN TMS ARE DISPLAYED IN THE SOUTHERN RAILWAY WEBSITE UNDER THE LINK LINK
htt ://www.southernrailwa .or /odr. h
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FORWARDING NOTE
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F/NOTE REGISTRATION REGISTRATION IN TMS TM S
• NO OF WAGONS, COMMODITY •
• • •
CODE,WEIGHT,ROUTE,RATE TYPE,CHARGED VIA ETC. ARE FED IN TMS. WHILE SAVING THE DETAILS OF F/NOTE REGISTRATION, THE F/NOTE NUMBER IS AUTOMATICALLY GENERATED BY THE SYSTEM. THIS NUMBER IS USED BY FOR PLACING THE WAGONS WHICH ARE COVERED THE SUBJECT F/NOTE. THE SUBJECT F/NOTE. THERE ARE ADEQUATE PROVISIONS TO MODIFY F/NOTE SUBJECT TO THE THE RULES RULES IN IN FORCE. FORCE. THROUGH TMS,A MAXIMUM OF 12 RAILWAY RECEIPTS CAN BE ISSUED FOR A EIGHT WHEELED BG WAGON IN ACCORDANCE WITH THE RAILWAY BOARD FREIGHT RATE CIRCULAR NO.11 OF 2003. 16
OUTWARD INDEX IN TMS
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PROVISION TO CHARGE FREIGHT CHARGES THROUGH DIFFERENT VIAs FOR THE SAME DESTINATION
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TMS ACCEPTS DEMAND REGISTRATION THROUGH LSD AND AND WDRF WDRF
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ALLOTMENT,RELEAS E,RELEASECOMPLETE, REMOVAL ALLOTMENT,RELEASE,R ELEASECOMPLETE,R EMOVAL & REMOVAL CONFIRM OF WAGONS IN OUTWARD CYCLE OF TMS
• AFTER ARRIVAL OF WAGONS,WAGONS ARE ALLOTTED IN TMS USING THE THE MACHINE MACHINE GENERATED GENERATEDF/NOTE F/NOTENUMBER. NUMBER.
• AFTER COMPLETION OF LOADING,THE RELEASE TIME IS ENTERED IN TMS WAGON WISE INDIVIDIVALLY.
• AFTER RELEASE OF WAGONS, THE ‘RELEASE COMPLETE’ OPTION IS INVOKED.
• THEREAFTER, ‘REMOVAL’ ‘REMOVAL’ OPTION OPTION IS ISINVOKED. INVOKED. • THEN, ‘REMOVAL CONFIRM’ OPTION IS EXERCISED. • ONLY AFTER PERFORMING THE ‘REMOVAL CONFIRM’ OPTION, THE WAGONS CAN BE MOVED IN RMS AND THE LOADING FIGURES ARE REFLECTED IN WEB REPORTS.
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REPEAT WAY BILL • “Through this task information regarding repeated pattern of traffic in respect of
each consignor, for each destination, for a Group Rake Commodity, Rake Commodity & Commodity with its seven digit numeric Commodity code, consignee, Traffic type, wagon registration fee applicable or not, type of equipment used, Rate type i.e. Class Rate/Station to Station Rate/Military Rate or Per Per Kilometre Kilometre Rate, Rate, Risk Risk Rate, Rate,Payment Paymentmode modeininrespect respectofofwagon wagon registration fee/Freight/Local Charges, Rake type, Stock type & No. of units, Rebate if any – then its code and rebate in percentage or in amount etc. shall be fed once by the Goods Staff in the system and its data will be retrieved in various tasks of the system viz. Programmed Traffic, Demand Registration, RR generation and various reports concerning to repeated pattern of traffic.”-Para 4.2 of Railway Board Freight rate circular 02 of 2005.
• Rebates for short lead traffic can be granted in TMS without registration of demand through repeat way bill.
• To grant all other rebates , demand should be registered through repeat way bill.
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REPEAT WAY BILL IN TMS
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LOADING TASK IN TMS • AFTER COMPLETION OF LOADING, THE FORWARDING NOTE REMARKS,NO OF PACKAGES,ACTUAL WEIGHT ARE FED IN THE SYSTEM.
• THERE IS PROVISION TO CORRECT THE WRONG DETAILS IN THE LOADING REGISTER BEFORE INVOKING THE ‘CONFIRM LOADING’ TASK. 23
FORWARDING NOTE REMARKS
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LOADING TASK IN TMS
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MODIFICATION OF ENTRIES OF TMS LOADING REGISTER
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WEIGHMENT IN PRIVATE SIDINGS AND TMS • AS PER THE RAILWAY BOARD FREIGHT RATE CIRCULAR NO.12 OF 2007, THE ELECTRONIC-IN MOTION WEIGH BRIDGE WHICH IS INSTALLED IN THE PREMISES OF THE SIDING OWNER SHOULD HAVE TO BE LINKED WITH FOIS AT THE COST OF THE PARTY SO THAT THE RR IS BASED ON ACTUAL WEIGHMENT . 27
ISSUE OF RR AFTER WEIGHMENT OF CONSIGNMENT AT WEIGH BRIDGE
• RAILWAY BOARD FREIGHT RATE CIRCULAR 86 OF 2006 LAYS DETAILED GUIDE LINES ON THE ISSUE OF RR AFTER WEIGHMENT. CAN BE ON DETAILS SENDER’S WEIGHT • THE ONLYRR WHEN THEPREPARED WEIGHMENT CAN NOT BE
•
OBTAINED WITHIN 48 HOURS FROM THE TIME OF LOADING. THE WEIGHMENT DETAILS ARE COLLECTED THROUGH FAX FROM THE WEIGHBRIDGE STATIONS AND THEN THE TMS LOCATIONS PREPARE RR DULY ENTERING THE WEIGHMENT DETAILS IN THE ‘ACTUAL WEIGHT’ COLUMN OF LOADING REGISTER 28 IN TMS.
EXCERPTS OF RC-86 OF 2006 ON FOIS AND WEIGHMENT • A reliable means of communication should be set up between the Associated and alternate associated weighbridges and the corresponding loading point for communicating results of the weighment to the loading point.
• Means of communication mentioned above could be a FAX to begin with. • Eventually, it has to be upgraded to inter-system communication between the
weighbridge and the TMS module of FOIS. FOIS will provide TMS terminal at every weighbridge location. Railway should advise the commissioning of communication system at the weighbridge station, immediately after its commissioning.
• However, if FOIS terminal is provided at the weighbridge station but interface
between weighbridge and TMS is not developed, weighbridge staff should enter the weighment of wagons/rakes manually in the TMS module of FOIS provided at weighbridge station.
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FOIS will develop an interface between the weighbridge and TMS so that the weighment information is directly transmitted from weighbridge to the TMS system.
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RR GENERATION
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INVOIKING ‘EXPECTED FREIGHT’MENU OF TMS BEFORE SAVING DETAILS OF RR GENEATION
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GENERATION OF RR WITH CORRECT FREIGHT CHARGES • DURING RR GENERATION,PAID/TOPAY,VALUE OF GOODS (FOR COLLECTION OF OF PCEV PCEV CHARGES),PAYMENT CHARGES),PAYMENTMODE,OTHER MODE,OTHER CHARGES,AUTHORITY DETAILS (FOR GRANTING THE TRAIN LOAD WHEN THE NUMBER OF WAGONS SUPPLIED ARE LESS THAN THE PRESCRIBED STANDARD SIZE RAKE ON ADMINISTRATIVE GROUNDS),RISK RATE ETC. ARE TO BE FED BY THE TMS USER. • BEFORE SAVING THE DETAILS IN THE RR GENERATION SCREEN, ‘EXPECTED FREIGHT’ MENU OF TMS IS INVOKED TO ASCERTAIN WHETHER THE MANUALLY CALCULATED FREIGHT CHARGES TALLIES WITH THE SYSTEM GENERATED FREIGHT CHARGES.IF THE SYSTEM CACULATED FREIGHT CHARGES ARE LESS THAN MANUALLY CALCULATED FREIGHT CHARGES, THEN THE DIFFERENCE BETWEEN THE TWO ARE FED AS ‘UNDERCHARGES’ IN THE ‘OTHER CHARGES’ COLUMN OF RR GENERATION. 32
E-PAYMENT ONLY AT TMS LOCATIONS • E-Payment facility is available only at terminals where
Terminal Management System (TMS) has been commissioned.
• Payment under e-payment scheme will be limited to payment of freight charges at present. Railway may consider payment of other charges through e-payment at a later stage.
• E-Payment Scheme provides a facility to rail users to make
payment of freight charges directly from their National Bank account to Railway’s Bank account through electronic means. Railway aims to promote this mode of payment by their customers.
• Electronic payment system will be a 24x7 facility under which transactions will be made round the clock and on all the days of the year. 33
RC 39 OF 2008 on E-PAYMENT • The Railway Board Freight Rate Circular No.39 of 2008 gives detailed guidelines for E-payment.
• Any rail customer having regular business with Railway may apply to the Chief Commercial Manager (CCM) of the Zonal Railway on which the booking station is located.
• Acceptance of a proposal for instruction of e-payment facility shall
be subject to an undertaking by the customer through a Tri Partite Agreement to abide by the conditions laid down in this E-payment scheme and any other conditions that the Zonal Railway may decide and add.
• In case a consignment is booked under e-payment scheme,
diversion or dump depot booking of such consignments shall not be made till the relevant software is ready. Till that time, such transactions will have to be accounted for manually. 34
E-PAYMENT LOG IN TMS
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CUSTOMER CAN TAKE THE PRINT OUT THE RR AT HIS DESIRED LOCATION
• CRIS IS WORKING ON A PROPOSAL IN WHICH THE PRINT OUTS OF THE RAILWAY RECEIPTS CAN BE TAKEN BY THE CUSTOMERS AT THEIR DESIRED LOCATIONS THROUGH INTERNET. (SOURCE:http://www.thehindubusinessline.com/2005/07/28/stories/2005072802390500.ht (SOURCE:http://www.thehindubusinessline.com/2005/07/28/stories/2005072802390500.ht m)
• THIS PROPOSAL IS SIMILAR TO THE PASSENGERS TAKING THE PRINT OUT OF THEIR RESERVATION TICKETS (ELECTRONIC RESERVATION SLIP) AT THEIR HOMES THROUGH INTERNET. 36
DEMURRAGE REPORTING IN TMS
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REBOOKING AND DIVERSION IN TMS
• FACILITIES ARE AVAILABLE IN TMS TO REBOOK /DIVERT THE CONSIGNMENTS STRICTLY ACCORDING TO THE RULES IN FORCE. • PARA 11 OF THE RAILWAY BOARD FREIGHT RATE CIRCULAR NO.2 OF 2005 SPEAKS OF DIVERSION TASKS IN TMS. • PARA13 OF THE RAILWAY BOARD FREIGHT RATE CIRCULAR NO.2 OF 2005 SPEAKS OF REBOOKING TASK IN TMS. 38
COLLECTION OF DIVERSION FEES IN TMS
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GOODS BALANCE SHEET IN TMS
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TMS QUERIES
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OUTWARD QUERIES MENUS IN TMS
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INWARD CYCLE FROM PLACEMENT TO RELEASE
• WAGONS ARE COMMERCIALLY PLACED IN TMS FOR UNLOADING. • THE UNLOADING COMPLETION TIME IS ENTERED FOR EACH WAGON INDIVIDUALLY. RELEASE RELEASE CODE CODE ‘RE’ ‘RE’ (RELEASED (RELEASED AS AS • THE EMPTY) IS USED FOR RELEASING THE INWARD WAGONS INDIVIDUALLY ON COMPLETION OF UNLOADING PROCESS. • THEN ‘RELEASE COMPLETE’ OPTION IS INVOKED. 43
INWARD CYCLE FROM REMOVAL TO DELIVERY
• AFTER PERFORMING THE ‘RELEASE COMPLETE’ • • • • •
OPERATION,’REMOVAL’ AND ‘REMOVAL CONFIRM’ MENUS ARE INVOKED. ONLY AFTER PERFORMING ‘REMOVAL CONFIRM’ OPERATION, THE WAGONS CAN BE MOVED IN FOIS. NOW, ‘UNLOADING REGISTER’ MENU IS CLICKED TO UNLOAD THE CONSIGNMENTS. THEN ‘BOOK DELIVERY’ IS EFFECTED IN TMS. THERE ARE PROVISIONS TO COLLECT DEMURRAGE,WHARFAGE,UNDER CHARGES & LOCAL CHARGES IN THE GOODS DELIVERY BOOK OF TMS. FINALLY THE DELIVERY BOOK IS CLOSED.
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NORMAL DELIVERY BOOK OF TMS
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INWARD MENUS OF TMS
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MESSAGE CAN BE SENT TO ALL LOCATIONS IN IR THROUGH FOIS
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DAY END OPERATION IN TMS Day end closing task gives a prompt for checking all unfinished jobs, like Unloading / Loading Books. This task is to be invoked by the Goods Staff before the close of the day. It also provides the various printouts of the cash book i.e. Head-wise Accruals, Collections, Remittances during the day. System also provides print-out Handling of wagons both Inward & Out-ward and the last numbers generated viz Demand number, Forwarding Note number, Invoice Index number and “RR stationary number”. In case of non-operation of TMS on the following day, these printouts help to carry out the work manually. 48
DAY END TASK IN TMS
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MESSAGES AND CIRCULARS THROUGH FOIS
• ANY PROBLEM IN FOIS WORKING CAN BE BROUGHT TO THE NOTICE OF DIVISIONAL HEADQUARTERS/ZONAL HEADQUATERS/OCC/CRIS/NDLS THROUGH FOIS MESSAGE.
• ZONAL OCCs AND OCC/CRIS/NDLS ARE FUNCTIONING ROUND THE CLOCK TO RENDER HELP TO FOIS LOCATIONS.
• THERE IS PROVISION TO POST NOTIFICATIONS,
CIRCULARS IN FOIS BY ZONAL HEADQUARTERS AND OCC/CRIS/NDLS UNDER A SEPARATE MENU.
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WEB REPORTS BY CRIS
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WEB REPORTS MEANT FOR CCM IN FOIS
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WEB REPORTS FOR ALL • BASED ON THE VARIOUS INPUTS OF TMS & RMS OF VARIOUS
LOCATIONS OVER IR, SEPARATE WEB REPORTS ARE GENERATED BY OCC/CRIS/NDLS.
• THESE WEB REPORTS CAN BE OBTAINED FROM THE WEB ADDRESS htt p://10.60.200.50014/Web Re ports/. http://10.60.200.50014/Web Reports
• SEPARATE WEB REPORTS ARE GENERATED FOR SrDCMs AND SrDOMs AT THE DIVISIONAL LEVELS SEPARATE WEB REPORTS ARE PUBLISHED FOR CFTMs ANDAND COMs AT THE ZONAL LEVELS.BESIDES THESE WEB REPORTS, SPECIAL WEB REPORTS ARE PUBLISHED FOR RAILWAY BOARD ALSO.
• THESE WEB REPORTS HELP THE ADMINISTRATION TO CLOSELY MONITOR THE DAY TO DAY ACTIVITIES.
• REQUESTS FOR PUBLISHING OF SPECIAL REPORTS ARE ENTERTAINED BY THE OCC/CRIS/NDLS AT THE REQUESTS OF THE ZONAL HEADQUARTERS.
• WEB REPORTS ARE PUBLISHED IN BOTH ENGLISH AND HINDI.
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LAUNCHING OF FIRST QUARTERLY LEAFLET “FOIS NEWS”, ON 03.04.2007 BY SHRI.ABRAHAM JACOB, THE THEN COM/MAS
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LAUNCHING OF FOIS NEWS BY SRHQ • “FOIS NEWS”, THE QUARTERLY LEAFLET WAS LAUNCHED DURING DURING APRIL 2007 BY SRHQ.
• IT IS INTENDED TO POPULARISE FOIS AT THE FIELD LEVEL. • THIS ATTEMPT TO ISSUE A SEPARATE PERIODICAL FOR FOIS IS THE FIRST IN THE INDIAN RAILWAYS.
• GUIDELINES,NAVIGATIONS,FACTS & FIGURES OF VARIOUS IT •
PROJECTS, MODIFICATIONS IN FOIS SOFTWARE ETC. ARE BEING COVERED IN “FOIS NEWS”. OCC/SRHQ/MAS TAKES STEPS TO ENSURE THESE LEAFLETS REACH THE FOIS LOCATIONS OVER SR.
• THESE LEAFLETS ARE SENT TO OTHER ZONAL RAILWAYS ALSO IN VIEW OF THE SPECIFIC REQUESTS OF FROM THEM.
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RELEASING OF THE FIRST EVER FOIS INSPECTION REGISTER IN IR BY SHRI.ABRAHAM JACOB, THE THEN COM/MAS N C OM/MAS O ON 21.02.2007
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RELEASING OF FIRST EVER FOIS FAILURE REGISTER IN IR ON 21.02.2007 BY SHRI.ABRAHOM JACOB THE THEN COM/MAS
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OTHER RAILWAYS TO FOLLOW
CAO/FOIS/CRIS/NDLS HAS ADVISED ALL ZONAL RAILWAYS TO ADOPT THE FAILURE REGISTER AND FOIS INSPECTION REGISTER AS DEVISED BY THE SRHQ.
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MODIFICATIONS OF FOIS SOFTWARE
• BASED ON THE FEED BACK OF THE USERS, BOTH RMS AND TMS SOFTWARES ARE CONSTANTLY UPGRADED.
OBTAINS CLARIFICATIONS THE • CRIS RAILWAY BOARD, IF NECESSARYFROM BEFORE
MAKING SOFTWARE SOFTWARE CHANGES. CHANGES. • CRIS CONSTANTLY WORKS ON FOIS SOFTWARE TO MEET THE CHALLENGES OF DAY TO DAY WORKING AND RELEASES RELEASES NEW NEW IMPROVED VERSIONS PERIODICALLY. 59
CONCLUSION OF IT VISION 2025 DOCUMENT
INFORMATION TECHNOLOGY IS THE ONLY ENABLING METHOD AVAILABLE THAT CAN ALLOW FOR THE MOST COST EFFICIENT OPTIMIZATION OF RAILWAY RESOURCES, INCLUDING LINE CAPACITY-NOW ARE IN THE FORESEEABLE FUTURE. 60
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