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End User Training Manual for SAP PM – Plant maintenance
Process Name: External Services
Process No: TRF/EPM/4.0
Control Copy No: TRF/EPM/4.0/
&'(& Doc Version
00
Description
Prepared by
Date
Original
Palani Dorai
18.12.2009
Reviewed by
Approved by
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Introduction Enterprise Plant maintenance process in TRF has the following business processes. " " " " ) ) " "
Preventive Maintenance process
Equipment Calibration processes
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Unplanned / Breakdown Maintenance processes
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External services processes
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Reconditioning / Shutdown processes.
For each of the above processes, there are separate End User Training Manuals are available
This document covers sl. No. 4. Of the above list, that is External Services Process.
This End User Training Tr aining manual on External Services Process consists of the following sequence of sub-processes sub-processes 1.
Creation of External Order - Transaction code IW31
2.
Change Order - Transaction code IW32
3.
Entry Sheet (Selection of Services) - Transaction code ML81N
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1. Creation of an External order - Transaction code IW31 Procedural Steps
Purpose •
Creation of an External order
Transaction Code IW31
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW31 (Create (General)
Procedure Enter the Transaction code IW31 in the command field as shown in the screen below
Or go as per the navigation shown below and click IW31 - Create
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Press or click on the check mark
icon in the top left side corner of the
Screen, the following screen will appear
Key-in the Order type and the equipment NO (since the user knows for which equipment he is creating the order)
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. Click on the check mark
icon, the following window appears
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Key-in data in to the fields as shown in the following screen. Use drop down list to get the values.
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Key-in data in this field
Key-in data in this field
Key-in data in this field
Key-in data in this field After keying-in of the above data, click on the operation tab, the following screen appears.
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In the above screen, change the value of the Control key from PM01 to PM03 (plant maintenance – external services) as shown.
Click on the External
icon, the following screen appears
In the above screen, Key-in the data in the following fields Service text Quantity, Unit,
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a) Note: if required click on the drop down icon of the Purchase group and from the pop up drop down list that appears, select the required Purchase group
b) Note: Similarly, if required, using drop down list (shown below), the Material Group can be changed. TRF/EPM/4.0$##!%"##
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Click the save
button to save the data.
The following screen appears.
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This completed creation of an order. End of document on IW31
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2. Change Order - Transaction code IW32 Procedural Steps
Purpose Changing order
Transaction Code IW32
Navigation: SAP Easy Access > Logistics > Plant maintenance > Maintenance Processing > Order > IW32 (Change)
Procedure Enter the Transaction code IW32 in the command field as shown in the screen below
Or go as per the navigation shown below and click IW31 - Create
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Press or click on the check mark
icon in the top left side corner of the
Screen, the following screen will appear
Key in the Order no as shown below.
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Click on the check mark
button, the following screen appears.
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Click on the release button and then click on the save button,, the following screen appears, asking to key-in the tracking and Requisition number.
Key in the Tracking No and Requisition Number as shown below
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The following screen appears
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Note the message in the status line
The order is released
Click on the operation tab
, the following screen appears
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Click on act data t
push button, the following screen appears
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PR NO
Note down the PR No. Return back to SAP Easy Access screen or Home Screen
End of document on T-code IW32
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3. Entry Sheet(Service Selection) - Transaction code ML81N Procedural Steps
Purpose Creation of Entry Sheet – Selection of Services
Transaction Code ML81N
Procedure Enter the Transaction code ML81N in the command field as shown in the screen below
Press or click on the check mark
icon in the top left side corner of the
Screen, the following screen will appear
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Click on the Other Purchase Order window appears.
push button, the following pop up
Key-in the purchase order number, In our example 4540000003 is keyed in
Click on the check-mark
button, the following screen appears with the keyed-in purchase order no.
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Click on the create
Click on the service selection
icon,, the following create entry sheet will appear.
push button, , the following pop up screen appears,
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Click on the check mark
button, the following screen appears populating the services.
Select required services, for example two services are selected (refer screen below)
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Click on the Adopt Service selected services are populated
push button, the following screen appears, in which those
Please note the colour of the No Acceptance
Click on the release
Click save
button.
button, the No Acceptance
button., , the No Acceptance
button. Colour will change to Yellow colour.
button. Colour will change to Green colour.
The following message appears at the status line.
End of the document on T-code ML81N
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