SAP MM Questions & Answers
1. How to match match Internal Internal Branch (within our own Plant Plant & Storage Location) Material Transer Sent & Poste! !ocument" In Standard SAP there’s no posting reference reference for MTN – Material Transfer Transfer Note – through user exit we can develop a Program to copy sender document no in the posted document text eld !"ased on this New report can "e developed#
#. $hat is the use use o Ta%les Ta%les in MM. MM. i.e. how the ta%les get create!" create!" Through S$%% you can create a new Ta"le&
In MM Material Master – MA'A( MA'M( MA')( MA'*( and M+$, - M./$ will update& In en!or Master 0 12A%( 12A%( 12+% - 12M% will "e updated& The same applies to $//3( $//3( $/P3 for P.'( and MS$4 - M/P2 for MI' - '+/P for MI' •
I in an* error+ onl* the message no. or the ta%le no. is shown+ then how to resol,e the error using message no. or ta%le no." )ontact A+AP or +ASIS person per son to resolve this&
-. Tell me a%out a%out the su%contrac su%contracting ting c*cle. c*cle. The Po is created created with item category 1( the goods is transferred to su"contractor su"contractor "y 56% movements& 2or this movement note no accounting docs ta7e place& ,hen 4' is done automatically( 568 movements’ ta7es place which ta7e care of the consumption of components from stoc7&
How are the %*ro!ucts ta/en care o in su%contracting" 9ou 9ou can add these as "y products in the the +3M for the header material&
0. $hat is the the roce!ure to !elete materials materials ermanentl* ermanentl* rom rom Material Master" The process for deleting the materials materials permanently from material master is "y using transaction code MM:; and the navigation is Material Master<3ther<'eorgani=ationsing Transaction Transaction )ode MM:% navigate as follows Material Master<3ther<'eorgani=ation Master<3ther<'eor gani=ation and then "uild the second variant( maintain run parameters and execute& It is also important to remove the records manually form info records( P3( P' reservation etc for successful deletion of the material& . $hat MP MP roce!ures roce!ures are a,aila%le a,aila%le in MM23BP MM23BP (3onsumtion (3onsumtion Base! Planning)"
SAP MM Questions & Answers .arious material planning methods are used in M'P !Material 'e?uirements Planning#& 'eorder point procedure !.M# 2orecast0"ased planning !..# Time0Phased materials planning !P*# These are specied in material creation !MM;%# under the M'P % ta"&
4. 56lain the unction 'B73" The 2unction 3+9) stands for )ongure Automatic Postings& ,hen the system settings are entered for the Inventory Management and Invoice .erication transactions the automatic posting to 4@1 accounts& Postings are made to 4@1 accounts automatically in the case of Invoice .erication and Inventory Management where the transactions are relevant to 2inancial and )ost Accounting&
8. $hat is the roce!ure to ma/e the erio! in!icator in the MP# ,iew as 9P:" To ma7e the period indicator in the M'P view as BPC the transaction variant SD*; and then S$E8 is used& ;. $hat is the roce!ure to ma/e the Source List automaticall* aear in Material Master as !eault i maintaine! at lant le,el using 'M5" The maintained source list re?uirement in 3M$5 was not maintained the source list for the material( Po can’t "e released& So it is re?uired to maintain source list for all materials in the plant where the indicator is set if maintain source list at plant level is maintained or it can ma7e use of info record to do so automatically& <. List some ino recor!s t*es" The lists of Info 'ecords Types are Standard( )onsignment( Su"contracting and Pipeline& 1=.
56lain what is consignment stoc/" The )onsignment stoc7 is a stoc7 that is supplied "y the vendor is in the companies premises with the company having no lia"ility for the same& The lia"ility for the company will only "e aFected when the goods are issued from the consignment stoc7 for use&
11.
Is it ossi%le to ha,e scales in a >uotation" No( it is not possi"le to have scales in a ?uotation
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$hat is the su%contracting c*cle" The Su"contracting )ycle is that when Po is created with item category 1( the goods is transferred to su"contractor "y 56% movements& 2or this movement note no accounting documents ta7e place& ,hen 4' is done automatically( 568 movements’ ta7es place which ta7e care of the consumption of components from stoc7&
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56lain the roce!ure to create P or P' %* MP" The procedure to create P' is according to the safety stoc7 mentioned for the material or can "e triggered from a re?uirement& 2or creating a P3( you need to have the scheduling agreement in place &After the M'P is run the schedule lines are generated which is nothing "ut the P3&
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$hat t*es o secial stoc/s are a,aila%le" Special Stoc7s that are availa"le are Su"contracting( consignments( pipeline( proGect( sales order( 'TP( stoc7 transfer( and the third party&
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Is it ossi%le to ha,e scales in a >uotation" No( it is not possi"le to have scales in a ?uotation
SAP MM Questions & Answers 14.
56lain the stes that are in,ol,e! in consignment c*cle" The steps that are involved in consignment cycle is "y creating consignment info record with proper tax code( maintain output condition record for /3NS( no invoice verication done( create Po with item category /( process 4'( "ut settlement is done through M'/3 transaction&
18. $hat is the !i?erence %etween release roce!ure with classi@cation an! without classi@cation an! when are the* use!" The release procedure with classication deals with the purchase re?uisition it can "e released "oth at item level and at the header level& )oming to release procedure without classication can also "e used for purchase re?uisition which is used for item level release only& All other external documents cannot "e released with classication& These two procedures are mutually exclusive to say( it has to "e decided in favor of one of them only& 1;.
$hat is the roce!ure to gi,e seci@cations or !e,eloments" The procedure to give specications are normally prepared for the "usiness re?uirement document in which we specify what is re?uired( what eld and ta"les have to "e referred for the re?uired development&
1<. How man* coman* co!es can %e assigne! to a lant" 3an a coman* co!e %e assigne! to man* lants" 0 9ou can assign only one company code to a plant& 0 9ou can assign many plants to one company code& #=.
At which le,el is the urchase or!er histor* /et"
P3 history is updated in ta"leH $/+$ and if you go to see( there is a eld client and purchasing document@plant& 9ou can see that P3 history is updated at P3 line item level and also see it at the header level then in status ta"( you can see the following gets updated
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3rdered *elivered Still to delivered Invoiced *own payments
$hat are the imortant @el!s in a %atch master recor!" Production date 'efers to the date when the "atch was produced& Self0life expiration date 'efers to the date when the life of the "atch will expire& Availa"le from 'efers to the date from which the "atch will "e availa"le to other departments& +atch status allows the "atch to "e classied as having restricted or unrestricted use& Next inspection 'efers to the next ?uality inspection date of the "atch& .endor "atch 'efers to the "atch num"er assigned "y the vendor& )lass allows the user to sort the "atch for use in specic classes& )haracteristics Delps in assigning a class to the "atch& 'elease status species the status of the "atch& 1in7ed document helps the user to lin7 the documents related to the "atch& *ocument type allows the user who is purchasing the "atch to specify a document& *ocument Delps the user to select the relevant document& *ocument part allows the user to enter the part of the document that is related to the "atch&
SAP MM Questions & Answers .ersion species the document version of the "atch&
##. $hat are the ,arious transaction co!es to access the MM con@guration" The following are the various transaction codes to access the MM congurationH Transaction 3o!e escrition Accesses Material Management0)onsumption +ased Planning 'LM !MM0)+P# Accesses Material Management0Inventory Management !MM0 'LMB IM# Accesses Material Management0Purchase !MM0P>'# 'LM5 Accesses Material Management0,arehouse Management 'LML Accesses the Material Master data 'LMS $na"les valuation and account assignment 'LM$ #-.
Some imortant MM ta%les" The following ta"le lists the important MM ta"le namesH Ta%le ame Purose >sed for general data of the !purchasing# information record 5IA >sed in plant data for materials MA3 >sed for purchasing organi=ation 5I5 >sed for "ills of material !+3M# lin7 MAST >sed for header material document MCPD >sed for material description MACT >sed in storage location data for material MA >sed for general materials data MAA >sed for material valuation MB5$
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$hat is 5A"
An article can "e carried in diFerent units of measure& An $uropean article num"er !$AN# is created as a uni?ue indicator for each of these units of measure& The most important use of $ANs within a company is to identify articles at the point of sale !P3S# using the "arcode&
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How to integrate MM with Dico" 0 Answer %& +y using transaction code 3+9) we can get the details of MM( 2ico integration& 0 Answer& 4o to IM4 settings in 2inancial accounting and do the conguration for MM02I settings 0 Answer8& .alue from MM to 2I is dened in 3+9)J& on the material master the Kows of values are assigned on the )osting( Accounting ta"s where the system helps to post the necessary stoc7 values into the appropriate 41 accounts& Delps to determine( the 41 accounts updated when there is a movement of goods&
#4. $hat is Legac* S*stem Migration $or/%ench" How it can %e carrie! out in SAP" 0 1SM, is used for migrating data from a legacy system to SAP system( or from one SAP system to another& Apart from standard "atch@direct input and recordings( +API and I*ocs are availa"le as additional import methods for processing the legacy data&
The LSM$ comrises the ollowing main stesE L 'ead data !legacy data in spreadsheet ta"les and@or se?uential les#& L )onvert data !from the source into the target format#& L Import data !to the data"ase used "y the '@8 application&
SAP MM Questions & Answers But+ %eore these stes+ *ou nee! to erorm ollowing stesE L *ene source structureH structure of data in the source le& L *ene target structureH structure of SAP that receives data& L 2ield mappingH Mapping "etween the source and target structure with conversions( if any& L Specify leH location of the source le
#8.
How is scra accounte! in su%contracting"
The scrap or the process loss can "e adGusted while doing a ?uality inspection of the material received after su"contracting&
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Tell me a%out the ,arious mo,ement t*es an! usage. %;% – 4' in unrest& use %;8 – 4' in +loc7ed stoc7 %;5 – 'elease from +loc7 to >nrest& use stoc7& % – 'eturn to vendor from unrest& use stoc7& %6 – 'eturn to vendor from "loc7ed stoc7 8;% 0 Plant to Plant tfr& 8;E – Material to Material tfr& 8%% – Tfr& from stg loc to stg loc % – Issue for consumption& 6%% – Ta7ing consignment stoc7 into own stoc7& 55% – ,ithdrawal for scrapping& $tc&&
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How to create P or P' %* MP" The P' is created according to the safety stoc7 mentioned for the material or can "e triggered from a re?uirement& 2or creating a P3( you need to have the scheduling agreement in place &After the M'P is run the schedule lines are generated which is nothing "ut the P3&
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How to create new transaction co!es" In transaction code S$E8 you can create( )hange - *isplay a Transaction )ode&
-1. $hat !oes the s*stem use or the account assignment categor* to !etermine the !eault account" Transaction 7ey 4++ and .aluation group code -#. Is it ossi%le that eser,ations that are Fagge! or !eletion can %e un2 !elete! %* siml* remo,ing the Fag" Not Possi"le !Kagged for deletion cannot "e reversed#
--. $hat are the %ene@ts to %usiness i Source list an! ino recor! got maintaine!" Source listE It is a com"ination of one material with more than one vendor or plants !in internal# and source list is the higher priority than info record& 9ou can stratify the vendor for a material with source list& $gH if you have 6 info records for a same material with diFerent vendors& If you are not maintained source list( chec7 while creating P' !Purchase 'e?uisition#& It will display all vendors If you have source list there you have selected a vendor as xed& 9ou will only get one vendor in P'&
Ino recor!E Is a com"ination of one material with one vendor
SAP MM Questions & Answers -0.
$hat !etails can %e generate! I Materials lanning set to automatic" Purchase 'e?uisitions( Planned 3rders( *elivery Schedules&
-. $hat is MM closing an! what is DI closing" How can I /now i erio! is close!" a. 5rror in s*stem (Mo,ement 5rror 2 Posting 'nl* Possi%le Between erio! GGGGGGG2 GGGGGGG2) MM closing means that you cannot post materials document& In MM area you have two open periods current and previous& >sing MM'. transaction code 0 we can chec7 )ompany code present Period& If you chec7 Allow posting to previous period 0 it will for"id MM posting in previous period& a& )hec7 whether the MM Period for posting is 3pen or Not&&
-4. $hat are all Transaction co!e A,aila%le to Sol,e MM Posting Perio! 5rror" AnswerE T0)odes help to solve the posting period errorH 3MS9( 3+5( MMP. -8. How in,entor* !i?erences are calculate!" AnswerE 4o through the Physical Inventory ProcessH 0 %& Physical Inventory PreparationH 0 0 MI;%@MI;@MI;8 – )reate@)hange@*isplay a Physical inventory document& 0 MI;% 0 +loc7ing Materials for Posting 0 MI% 0 Print and distri"ute the physical inventory document& & Physical Inventory )ountH Physical Stoc7 )ount 8& Physical Inventory AnalysisH 0 MI;6@MI;5@MI; – $nter@)hange@*isplay the result of the count into the system 0 MI%% 0 Initiating a recount( if necessary 0 MI;:@MI; 0 Posting inventory diFerences 0 MI; – 4enerating *iFerence 1ist -;. How to Inacti,ating the stan!ar! Mo,ement T*es. Sa* or eg. I !ont want en! user to use this Mo,ement T*e =12 eceit without re to P'. !I donOt want to delete this movement type( "eing an SAP standard one& 3ne option what I thought of is to control in the authorisation prole( prole to exclude selected movement types&# Is there an* other wa* we can !o this" AnswerE *elete the accounts assignments which are used for 5;% movement type& Transaction code is 3+9) -<. In m* coman* theres a situation to change materials ,aluation class J How to !o it" AnswerE +y changing the master to the Material type which associated with that valuation class 0 >sing TransactionH MMAM !Material master’s Material Type can "e changed# 0=.
How to A!! more iews to e6isting Material Master In MM=#+ Showing onl* - ,iews ...BASI3 ATA 1+ BASI3 ATA # & 3LASSIDI3ATI'..... How to a!! 0 >se MM;% 0 $nter the material for which you want to add the views& AnswerE 0 Then you enter the same material in copy from material 0 Then you may nd all the view 0 Then select the views you want to add and ma7e entries in the same view and save it using MASS @ MM5; – Transaction code we can extend views for Material 'r else 2 Master
SAP MM Questions & Answers 01. $h* we are maintaining 0 ,iews or MP J Material e>uirement Planning in Material Master" $hat is the reason %ehin! that" The 6 M'P views that we maintain has got its individual importance li7e in 0 M'P% 0 2or consumption "ased planning 0 M'P 0 Procurement type !in house or external# 0 M'P8 0 2or planning strategy - consumption period 0 M'P6 0 2or repetitive mfg& 0#.
SAP Slit aluation or Materials J Hels to maintain %& Stoc7 from in0house production has a diFerent valuation price than externally procured stoc7& & Stoc7 o"tained from one manufacturer is valuated at a diFerent price than stoc7 o"tained from another manufacturer& 8& *iFerent "atch stoc7s of a material have diFerent valuation prices& 6& .alue damaged and repair part diFerently from a new part& Split valuation( get activated using O3M,;O – Transaction code&
0-. Tell me the !i?erence %etween transer ostings an! stoc/ transers. $hat are the material !ocuments that are generate! an! what are the accounts hits. Stoc7 Transfer physically stoc7 transfer of goods( Transfer posting may physical !or# logical !not physical# stoc7 transfer of goods& Transer osting an! stoc/ transerE Transer ostingE plant to Plant @ Storage location to Storage 1ocation& In which if the valuation area is same& i&e( 0 Storage 1ocation to Storage 1ocation within one plant then there will "e no accounting entry occurs& 0 Dowever if it’s Storage 1ocation to Storage 1ocation "ut with two diFerent plant and valuation area Q valuation price is diF then there will accounting doc and material doc created for the same& Stoc/ TranserE There are unrestricted stoc7( ?uality inspection stoc7s( "loc7ed stoc7sR also you can have 4' +loc7ed stoc7( special stoc7 too& It will update the ?uantity& 00.
How man* stoc/ transer rocess are a,aila%le in SAP" 1. Two step stoc7 transfer !MM@S*#( #. Two step stoc7 transfer !MM only# Move type 8;8- 8;5( -. 3ne step stoc7 transfer Move type 8;%&
0. Multile 3urrenc* Quotation or In,oice rom en!or J how to han!le this in SAP" This scenario can "e used specially in Purchase 3rder( where you can dene@select the currencies for a .endor& ScenarioE The .endor currency is maintained !say# >S* and you want to attach $>'3( 4+P to the existing vendor without creating same .endor in *ata +ase SolutionE StepH % >se of SAP Standard 2unctionality of .endor Su"0'ange StepH Activate the Su"0'ange 2ield in P3 and ma7e it Mandatory How to Kse ,en!or Su%2ange A& T0code /; – Select .endor and then Select Purchasing *ata !Maintain additional Purchasing *ata# 04.
Month 5n! 3losing acti,it* E a& MM period closing( using MMP. !this initiali=es the one period and at the same time it closes the previous one#& "& Physical Inventory if re?uired&
SAP MM Questions & Answers c& Material 1edger )losing !If material ledger is activated#&
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7ear 5n! 3losing acti,it*E a& 4'@I' )learing Account settlement& Account "alance i&e& 4'@I' clearing( these accounts may have some diFerence due to credit memos generated and no deliveries for the same or may "e no 4' posting for later deliveries "ecause of the closed period& "& Physical Inventory& !'un T )ode MI 0 loo7 at *oc status 0 any open PI not yet Post *iFerence# c& Material 1edger )losing !If material ledger activated#&
Drom MM oint o ,iew note !own the ollowingsE %# )hec7 for open P3s which are pending for 4' !which are supposed to "e posted in current year#& # )hec7 for open Physical inventory docs& 8# )hec7 for Su"contracting that are still pending !which are supposed to "e posted in current year#& 6# Ma7e sure all goods movements are completed in current year& 5# 2or excise num"er ranges 0 there is a list o"Gects from which you need to maintain the num"er ranges( Please maintain the num%er ranges or the ollowing o%ectsE Transaction 3o!eE %& S' – with help of 3"Gect & 'MBT 0 Num"er 'ange a& Num"er range assignment for Accounting *ocuments !2inance#& "& Num"er range assignment for Material and Physical inventory document c& Num"er range assignment for 4oods receipt or issue slips& d& Maintenance of factory calendar !Transaction code S3AL#& ---Thanks & Regards, SRS "Every day is a day to have a positive attitude. Smile and keep positive regardless of the circumstances that attempt to beat you down ."
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