BR100 Application Setup Procure to Pay 0Full description
Net-Pay Determination
audit program to purchase to pay auditing circleFull description
Net-Pay DeterminationFull description
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Do you find yourself trying hopelessly to get your dog’s attention? Does “in one ear and out the other” sound familiar? Or does your dog find it easy to listen to you until he sees the dreaded mail carrier? Whatever the case, it’s important that us o
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Project Enterprise SAP Basics for Order to Cash
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Objective This document’s objective is to provide you an overview of:
Procure to Pay (PTP) Core Processes.
PTP Foundational Elements:
PTP related SAP Organization Structures PTP related SAP Master Data Records Key Interrelationship between SAP Organization Structures, Master Data Records and PTP Core process SAP Document Types, Structure and Flow
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Agenda
Order to Cash Overview
PTP Foundational Elements:
SAP Organization Structure SAP Master Data SAP PTP –Document Types, Structure and Flow
ABC of PTP Summary
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Order Ord er To Cas Cash h - an Ove Overvi rview ew Order to Cash (PTP) is a fully integrated PROCESS AREA encompassing the following PROCESSES: PROCESSES:
Sales Order Processing Outbound Delivery & Shipment processing Billing
The above above PROCESSES are handled within the fully integration SAP system system across various various SAP system modules. modules. When working within SAP it is important important to always always bear in mind the strong “integrated nature “ of SAP and how certain processes may or may not impact each other. Key Characteristics:
All processes occur within common Company SAP Organizational Structures - predefined predefined for all all sites. Accuracy of master data set-up data set-up in advance of processing greatly impacts the efficiency of PTP processes. Key integration points are between Order to Cash and Manufacturing, Procurement and Operational Planning.
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Order Ord er To Cas Cash h - An Ove Overvi rview ew Master Data Customers
Materials
Prices
Delivery & Shipment Processing
Billing
Core Processes Sales Order Processing
Key Processing Activity Capture the Customer’s demand for goods or services.
Delivery of goods or services from Company to Customer.
Charge the Customer for the goods or services received.
SAP Document Flow – document types created with reference to one another. Sales Order
Delivery Shipment 5
Billing Invoice
Agenda • Order to Cash Overview • PTP Foundational Elements: • SAP Organization Structure • SAP Master Data • SAP PTP –Document Types, Structure and Flow
• ABC of PTP Summary
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SAP Organisation Structures – an Overview SAP Organization Structures set the framework in which Company PTP processes are to carried out. Company SAP organization structure definitions and concepts have been defined specific to Company operational requirements.
The following “Company SAP Organizational Structure Concepts” have been considered:
Sales Area Concept Plant Concept Warehouse Concept
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Company SAP Organisation Structure – Sales Area Concept
The structure below reflects the SAP organizational organizationa l elements and relationships as they relate to the Company Sales Area Area Concept.
Client
Company Code
Organizational El Element
Description
Client
The highest organizational level. Commonly the name of the SAP system on which the business is running.
Company Code
Independent accounting unit with SAP. Commonly equates to a single legal entity.
Sales Organization
The selling unit in in the legal sense. Within Company there is a one-to-one relationship between Sales Organization and Company Code.
Distribution Channel
Typically defined to rre epresent markets. Company will operate using only one Distribution Channel for all Sales Organization.
Division
Commonly used to represent product groups. Company will operate using only one Division for all Sales Organization.
Sales Area
Sales Organization/Distribution Channel/Division are collectively known as “Sales Area”
Sales Organization
Distribution Channel
Division
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Company SAP Organisation Structure – Plant Concept
The structure below reflects the SAP SAP organizational elements and relationships as they relate to the Company Plant Concept.
Client
Company Code
Plant
Shipping point
Transportation planning point
Organizational Element
Description
Client
The highest organizational level. Commonly the name of the SAP system on which the business is running.
Company Code
Independent accounting unit wi with SA SAP. Co Commonly equates to a single legal entity.
Plant
The llo ocation wh where materials are produced, or goods and services are provided. This location can be a physical or virtual location.
Shipping Point
The physical location responsible for scheduling and processing deliveries to internal and external customers.
Transportation Planning Point
Used to represent a group of people responsible for planning and processing transportation activities.
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Company Compa ny SAP Organisatio Organisation n Struc Structureture- Wareho arehouse use Concept The structure below reflects the SAP SAP organizational elements and relationships as they relate to the Company Warehouse Concept
Client
Organizational Element
Description
Client
The highest organizational level. Commonly the name of the SAP system on which the business is running.
Comp Co mpan any y Cod Code e
Inde Indepe pend nden entt acc accou ount ntin ing g uni unitt wit with h SAP SAP. Com Commo monl nly y equates to a single legal entity.
Plant
The lo l ocation where materials are produced, or goods and services are provided. Many be a physical or virtual location.
Stor Storag age e Loca Locati tion on
The The orga organi niza zati tion onal al elem elemen entt allowi allowing ng diff differ eren enti tiat atio ion n between the various stocks of a material in a plant. e.g. Finished Goods vs Returns Goods.
Warehouse
The complete physical warehouse used to manage one or more individual warehouse buildings that, together, form a complete warehouse complex.
Storage Type
A physical or or lo logical su subdivision of a warehouse complex that is characterized by its warehouse technique, the space used, its organizational form, or its function.
Company Code
Plant
Storage location
Storage location
Warehouse
Storage type
Storage type
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Agenda • Order to Cash Overview • PTP Foundational Elements • SAP Organization Structure • SAP Master Data • SAP PTP –Document Types, Structure and Flow
• ABC of PTP Summary
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SAP Master Data SAP Master Data records refer to centralized information that may be shared during SAP processing. Key PTP related master master data records include:
Customer Master Data Material Material Data Record(this record could refer to services or products as well) Pricing
Each of these master records stores different kinds of data relevant to specific SAP processes. PTP related master records as well as the documents used in processing are entered in dependency with the organizational structures.
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PTP Organization Structure Dependencies A COMPANY’s SALES ORGANIZATION processes
a specific SALES ORDER DOCUMENT TYPE for a
Client
specific CUSTOMER requiring a specific MATERIAL MATERIAL or Company Code
SERVICE at a specific PRICE - all happening within a specific SALES AREA (area shade in grey).
Sales Organization Customer Master Record
Material
Distribution Channel
Division
Sales Order Document Type
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PTP Master Data Records SAP Client
Customer
Customer Master Records stores information on Business Partners: Partners: • SOLD TO PARTY – to whom we sell • SHIP TO PARTY – to whom we deliver • BILL TO PARTY – to whom we send the invoice • PAYER - who pays the invoice
Material
Prices
Material Master Record
Price Master records
stores information related to materials or services:
Store information on:
• Purchased • Produced • Stored • Sold 14
• Prices
• Discounts • Freight cost • other charges that might appear on an invoice.
PTP Master Data Records PTP processes are driven by data from PTP Master Data Records
Master Data: Customer
• SOLD TO PARTY address data • Payment Terms
• Material Number
Material
• Material Description
• List prices
Prices
• Delivery Priority • Number of deliveries allowed
• BILL TO PARTY address details • Customer tax liability • Terms of payment • Currency
• Base unit of measure
• Material tax liability
• Commodity Code
• Freight surcharges
• Sales unit of measure
Sales Order Processing
• Payment Terms
• Sales tax % • Accruals
Delivery & Shipment Processing 15
Billing
Agenda • Order to Cash Overview
PTP Foundational Elements • SAP Organization Structure • SAP Master Data • SAP PTP –Document Types, Structure and Flow
• ABC of PTP Summary
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SAP PTP - Doc Docume ument nt Typ Types es Struc Structur ture e and and Flow Flow PTP document types created with reference to one another are collectively collectiv ely know as “DOCUMENT FLOW”. This flow offers the user a full audit trail of process steps executed. Sales Order Document type
Billing Document Type (Invoice)
Delivery Document Type
Shipment
A SALES ORDER is a contractual agreement between a Sales Organization and a customer. Details include : – Products or services to be sold – Sales quantities
A DELIVERY is created with reference to a SALES ORDER A delivery can take place in: one complete delivery or multiple partial deliveries.
A SHIPMENT is created for different types of transport e.g. air, sea and land. A shipment can contain multiple deliveries.
– Selling prices and – Delivery times
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An INVOICE is created with reference to processed DELIVERY. Pricing information contained in the invoice are defaulted from the SALES ORDER.
Sub-Process – Additional material SAP Document Structure SAP follows a standard document structure which includes a HEADER and ITEM level data.
Document Header
The benefits of this document structure are:
Changes made at header level affect the entire document at the time of saving. Changes made at item level are independent of changes made at header level
Item #1 Item #2 Item #3 Item #4
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Sub-Process – Additional material Sales Order Document Structure
Sales Order Document: Structure Delivery
Standard Order Header Item 1 Schedule line 1
Item 2
Ship-to-party Sold-to-party Ship-to-party Item
Material
Qty
10
XXXXX
25kg
1
01 Nov
25kg
20
XXXXX
100kg
1
01 Nov
50kg
2
01 Jan
50kg
Item
Material
Qty
10
XXXXX
25kg
20
XXXXX
25kg
Schedule line 1 Schedule line 2
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Delivery Ship-to-party 30
XXXXX
25kg
Agenda
Order to Cash Overview
PTP Foundational Elements
SAP Organization Structure SAP Master Data SAP PTP –Document Types, Structure and Flow
ABC of PTP Summary
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ABC of PTP Summary SAP PTP FOUNDATIONAL ELEMENTS to remember:
SAP ORGANISATION STRUCTURES are the framework in which PTP processes are carried out .
PTP MASTER DATA records refer to centralized information that may be shared during SAP processing.
PTP DOCUMENT TYPES created with reference to one another are collectively know as “DOCUMENT FLOW ”. This flow offers the user a full audit trail of process steps executed.
Client
A COMPANY’s SALES ORGANISATION processes
a specific SALES ORDER DOCUMENT TYPE for a specific CUSTOMER requiring a specific MATERIAL MATERIAL or
Company Code
Sales Organization
SERVICE at a specific PRICE - all happening within a specific SALES AREA (area shade in grey).
