1. Procure to Pay Overview

Procure to Pay Lifecycle Overview

Objectives

After completing this module you should be able to do the following: •

Describe the procure to pay process flow

•

Describe the key areas in the procure to pay process

•

Describe how the procure to pay process fits into the Oracle eBusiness suite of applications

Overview of Oracle Application Integration Depreciation/ Asset Transactions Assets General Ledger  Assets Payables/ Expenses/ Payments Payables

Suppliers

Accounting

Receivables/ Revenue/ Receipts Inventory Activity

Customers

Invoices

Accruals

Requisitions Items Purchasing/ iProcurement

Receivables

Inventory Internal Requisitions

Order  Management

Procure to Pay Lifecycle Requisitions Catalog Content Management

Purchase Orders Ordering

RFQs/ Quotations

Receiving

Sourcing Analysis

Supplier  management

Invoice/ Payment

Reporting Supplier  Performance

Oracle Procure to Pay Process Demand

Purchase requisition

Source

Request for  quote (RFQ)

Order

Purchase order 

Supplier 

Quotation

Receive

Pay

Receipts

Payment

Demand: Requisitions Demand

Inventory

WI P

ASCP

Order  Mgmt

Other  Systems

Import/reschedule requisitions Internal Order Mgmt sales order  Approval Manually create

Requisition Requisition pool

PO

Source: RFQs and Quotations Requisition pool

Supplier 

Print/Send RFQ Manual Quotation RFQ

Supplier  lists

Oracle Sourcing or iSupplier Portal

Suppliers

Purchase requisition

Request for  quote (RFQ)

Quotation

Supplier 

Purchase order 

Receipts

Returns

Payment

Purchase Orders Approve Manually create

Automatically create PO

Maintain documents

Accept

Receive against PO

Revise

Requisition pool

Control

Match invoices in Payables

Receiving

Shipment Supplier 

Transfer 

Receive

Deliver  

Order Entry

Inventory

Internal shipment

Inspect

Inventory

Shop floor 

Expense

Invoicing

Receive invoices

If appropriate, match invoice to purchase order 

PO

Invoice

Enter invoice Enter basic information Enter detailed information

Maintain invoices

File invoices

Payment Select approved invoice

Confirm payment batch: • Confirm checks • Update invoice • Payment history

Pay invoice

Record manual payment Create manual payment outside Payables Create computergenerated payment

Run payments in batch Create single payments

Format payments: • Print checks • Load EFT data Modify payment batch: • Remove/add invoices • Modify payment details

Summary

 You should be able to do the following: • Describe the procure to pay process flow •

Describe the key areas in the procure to pay process

•

Describe how the procure to pay process fits into the Oracle eBusiness suite of applications