ALASKA FLY FISHING EXPEDITION
Contents
1. Project description and rational
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1.1 Scope
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1.2 Assessment of the expedition
2. Risk Break down Structure (RBS)
3. Project Network (AON)
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7
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4. Responsibility Responsibility matrix
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5. Project Resource schedule
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5.1 Scheduling conflicts
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6. Cash flow requirement
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6.1 Financial resource schedule
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7. Risk Assessment Matrix
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8. Risk Response Matrix
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9. Management issues
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10. Project manager role
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11. Key to success
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GEOGRAPHICAL AND ENVIRONMENTAL ANALYSIS OF THE PROPOSED CAMPSITE
Alaska State is a part of the United States of America. According to the historical records Alaska State was purchased from Russia by the United States in1867. Since then Dillingham is very popular part for the salmon industry and outdoor expeditions. Dillingham is a part of Alaska which is set on an inlet of Bristol Bay of Alaska. Alaska has more than 3 million lakes under 20 acres areas. Bristol Bay often sees 20 million Red salmon in its waters every year.
Dillingham is home to the largest state park in the nation - Wood-Tikchik State Park. It is a superb destination for planning sport fishing such as fly- fishing since the place is best known for king salmon.
Many people find the largest fish they have ever caught in these locations. The types of fish we are interested in catching will determine where we should do fly-fishing activity at. King Salmon are found all along the coast of these areas.
CLIMATE
The landscape of the City of Dillingham consists of rolling hills with many irregularly shaped moraine knolls and ridges separated by flat, wetlands and muskeg. The average temperature in the summer season would be ranging from 37 to 66 degrees Fahrenheit. The average temperature in winter season would be ranging from 4 to 30 degrees Fahrenheit. The annual rainfall is 26 inches, and annual snowfall is 65 inches. There is heavy fog observed in the months of July and August. Also, there may be possibility of winds up to the speed of 60-70 miles per hour (mph), this can be expected at any time of the year, however there are common from August through December, roughly coinciding with the peak Pacific typhoon season. Most of the rivers are commonly commonly ice-free ice-free from mid-May mid-May temperature re also affect affect the amount of king salmon through late October in a year. The water temperatu catch due to the possibility of changing distribution of fish and marine mammals during water temperature is very low.
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11. Key to success
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GEOGRAPHICAL AND ENVIRONMENTAL ANALYSIS OF THE PROPOSED CAMPSITE
Alaska State is a part of the United States of America. According to the historical records Alaska State was purchased from Russia by the United States in1867. Since then Dillingham is very popular part for the salmon industry and outdoor expeditions. Dillingham is a part of Alaska which is set on an inlet of Bristol Bay of Alaska. Alaska has more than 3 million lakes under 20 acres areas. Bristol Bay often sees 20 million Red salmon in its waters every year.
Dillingham is home to the largest state park in the nation - Wood-Tikchik State Park. It is a superb destination for planning sport fishing such as fly- fishing since the place is best known for king salmon.
Many people find the largest fish they have ever caught in these locations. The types of fish we are interested in catching will determine where we should do fly-fishing activity at. King Salmon are found all along the coast of these areas.
CLIMATE
The landscape of the City of Dillingham consists of rolling hills with many irregularly shaped moraine knolls and ridges separated by flat, wetlands and muskeg. The average temperature in the summer season would be ranging from 37 to 66 degrees Fahrenheit. The average temperature in winter season would be ranging from 4 to 30 degrees Fahrenheit. The annual rainfall is 26 inches, and annual snowfall is 65 inches. There is heavy fog observed in the months of July and August. Also, there may be possibility of winds up to the speed of 60-70 miles per hour (mph), this can be expected at any time of the year, however there are common from August through December, roughly coinciding with the peak Pacific typhoon season. Most of the rivers are commonly commonly ice-free ice-free from mid-May mid-May temperature re also affect affect the amount of king salmon through late October in a year. The water temperatu catch due to the possibility of changing distribution of fish and marine mammals during water temperature is very low.
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WILD THREATS
In Alaska lot of issues created from mosquitoes specially in mid summer. They are commonly harmed to humans in night and infecting diseases.
On the other hand bears are always reaching to water for eat salmon. They don’t like to link with humans and try to attack them.
SCOPE OF THE PROJECT
This project focuses on the planning of five-day fly-fishing expedition that has been arranged for the top management team of Blue Note, Inc at the request of its president. This expedition is arranged and leads by The Great Alaska Adventure (GAA) a firm that involves in arranging these kinds of outdoor expeditions for organizations and teams. This expedition is scheduled to take place at the site located in the remote back country of Tikchik River. This area is popular because for its wildlife and rugged terrain. People who wish to engage in sport fishing prefer to be in this area which is also best known for its salmon fishing. The total expenses of the expedition will be paid by the Blue Note, Inc however the foll follow owin ing g will will be excl exclud uded ed from from the the pack packag age, e, i.e. i.e. : cost cost pert pertai aini ning ng to thei theirr own own transportation to the Dillingham base Camp and from Dillingham base camp back to Alaska also the equipments equipments and clothing required for fly-fishing . The GAA will need to provide Air Taxi transportation from Dillingham to the Camp site one and at the end of the programme from the second Camp site located in “Tikchik” River Basin Basin back to Dilling Dillingham ham along along with with that boat transpo transporta rtatio tion n with with motors motors,, camping camping equipments such as tents, cots, beddings and lanterns , three meals a day, experience tour 3
guides and a four-hour fly-fishing training instruction . We will also required to provide fishing licenses for all the guests along with four experienced river guides.
ANALYSING THE PROJECT DELIVERABLES
a. Providing air transportation from Dillingham, Alaska to Camp I and from Camp II back to Dillingham on completion of the expedition
This The first most important thing involved in the planning stage would be finding way to get from Dillingham to the Tikchik River Basin. we need to find to deal with the time people going on float trips down the river begin by taking a float plane to the lake at the head of the river. Our first concern will be the cost of renting the float plane and making certain that it has sufficient sufficient space for our guests and our equipment.
b. Pro Providi viding ng riv river er tra transpo nsporta rtatio tion n cons consist isting ing of two eig eight-m ht-man an (8) dri drift ft boat boatss wit with h outboard motors.
c. Provide three meals a day for the five days spent on the river. d. Pro Provide vide four four hours hours of of fly-fis fly-fishing hing inst instruc ruction tion.. e. Pro Provide vide overnig overnight ht accommodat accommodations ions at the Dillingha Dillingham m lodge plus three, three, four-man four-man tents with cots, bedding and lanterns. f. Provide four experienced river guides who are also fly fisherman. g. Pro Provide vide fis fishing hing lic license ense for all gue guests sts.. We will also need to hire four experienced guides who are also adept at fly-fishing and can teach our guests how to fly fish once we get on the river. Once we get to the river, we will be able to make the the float trip trip in 4 to to 5 days. We will will plan on food food for six six days at at minimum minimum and also take additional equipment for immediate preparation of our catch. In case of really bad luck fishing, fishing, we we will take take sufficient sufficient food food to take take care of of three meals meals per per day for at least least six days. We will also want to take water purification tablets for drinking water and snacks. The boats will then be taken to the river and we will commence our trip down the river. 4
The first thing will be our fly fishing class and then we will have lunch. Then we will float down the river for about four hours and get to the campsite for the evening. We will make camp and begin the first evening of serious fishing. This will be repeated for the next four days. It sounds simple and like nothing could go wrong, right? Right. Nothing. Except what if the motors on the boats don’t work, it rains every day and the raft capsizes the first day and we lose our food. What if we encounter a grizzly who thinks our guests look like a good morning snack or one of the guests is allergic to fish? What if they forget their hip waders and end up with hypothermia? Some of these risks we can plan for and account for and some we try to mitigate. For example, by hiring experienced guides we should be able to minimize the chance of capsizing the raft and losing our equipment. In addition, we will hire at least one, preferably two guides with extensive first aid training and survival training, so that they can deal with injuries or illness in our guests and whatever the wildlife try to thrown at us. We will precheck the equipment before leaving Dillingham to make certain that the equipment is functional. This should reduce the chance of malfunction once we get into the wilderness. In addition, we will take both cellphones and a CB radio so that we can communicate with civilization should we need immediate medical assistance. We will carry flares and the guides will be armed with shotguns in case of an animal attack. Since we are going in June, the likelihood is that the weather will be cooperative and we should have warm enough temperatures, but we will need to consider what alternatives will be in place should the week of the trip arrive and the weather be inappropriate for a trip into the back country. For example, if we find that the entire week is expected to be rainy and cold, we need to have an alternative plan in place. What is our responsibility if the trip must be canceled due to inclement weather?The Centers for Disease Control and Prevention (CDC) recognizes the best, most up-to-date health information is without value unless it is pertinent and accessible to the people it is meant to serve. Lockheed Martin Information Technology has been tasked to conduct a risk assessment of the 1.
Please search in the website about “Alaska” in the US (write half
page of the geographic location alska of Alaska)
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2.
Climatic Changes and its affect for peoples living or people there.
(Environmemt analysis) 3.
Animal and species living there which are harmful to human beings (
Biological Review)
Report II : Activity related risk (Task related risks) – Four Page (Lakshika and Shanthi) ( Excluding Report I )
1.
What is “fly fish expedition?” is all about
2.
What are the equipment or important stuff required for this type
of adventure holidays? 3.
What are activities involved in this adventures at Alaska ( Plenty
of stuff available in the internet ) 4.
Please list out at least 10 risks associated with activities
5.
How do you sort out the risks
Report III : Human Life Related Risk (Four pages – Tharaka and Razlan ) 1.
Identify the site related risk harmful to human life
2.
Risk within the group (not listening the advises )
3.
Food risk to the group
4.
Please list out at least 10 risks associated with human life risk
Report IV : PERT Review techniques and the usage to this expedition ( Abdullah – Two pages )
Report V : Finance Related Risk and Reputational risk Two page ( Janitha) 1.
Real cost exceeding budget Budget
2.
Delay due to some unavoidable situation that affect the good will the Company
3.
any other risk ??????
1. Project description and rational
GEOGRAPHICAL AND ENVIRONMENTAL ANALYSIS
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PREPARATIONS
When planning any fly fishing trip it is essential to always be prepared. This is even more important when planning a fly fishing trip to Alaska where the hours are long and the climate is harsh. The proper gear can make the difference between a successful expedition and one resulting in failure. It is highly recommended that you check with a reputable outfitter before setting out on any adventure that your equipment is proper and in good working order, with that in mind,
The following list is some the must haves on any fly fishing adventure to Alaska these can insure a safe and productive outing:
Fishing Equipment
The proper size rod for the specific fish you are after with corresponding hooks and lures.Also a net and a way of keeping your catch are also important.
Proper Line Safety Items are always a good thing to have on hand and are essential to your trip and could save your life.
Always have a Fire extinguisher
Make sure to have the proper Fishing license
A loud Horn or whistle for warding off bears etc and alerting others to any possible danger or your location if you happen to get hurt
Proper fitting life jackets for everyone in the party
A well stocked first aid kit
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Additional Items
Be sure to carry a current map Enough Extra gas or oil for any unforeseen occurrence A cell/ satellite phone or even a GPS is good to have on hand A Compass Enough extra food for any unforeseen occurrence Additional dry clothes and rain gear Now that the list is compiled it is also a good idea to create a detailed itinerary and to leave a copy with a friend. One of the best ways to guarantee a successful endeavor is to hire a licensed guide. There are many reputable organizations to choose from and since most trips are of short duration it is often beneficial to expend the additional cost to hire a professional that can lead you safely to the prefect fishing site and back.
Alaska is a fantastic location for fishing during various times of the year. In order to get the most benefit from your fishing in Alaska you want to do some research before you go. You will find that certain lakes and streams are more prosperous during various times of the year. When you take the migrating of the fish into consideration you will also know which direction you need to be in order to catch them along the way. During the colder months you can take part in ice fishing in Alaska as well. Make sure you have the right equipment though when you go fishing in Alaska. If you are used to catching fish that weight a few pounds your line isn’t going to be right for catching the much larger fish that are found here. You can get all the right equipment you need at local sporting goods stores. You also want to use live bait to catch your fish while in Alaska. If you aren’t sure about what all fishing in Alaska has to offer, you can hire a guide to assist you. Some of them even offer their boats as a charter and will take you to the prime locations for the afternoon. If you want to make a go of it on your own you can certainly do so. Just take the time to listen to the many locals out there that will give you additional tips so you can get the most from your fishing in Alaska experience.
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There are many exciting fishing vacations and expeditions to Alaska. You can look online for information on how to become part of one. You can also contact your local travel agent to assist you. If you are ready for a dynamic fishing experience that is beyond anything you have done in the past, Alaska is the place to do it. Posted in fishing in alaska | No Comments » Fishing jobs in Alaska September 2nd, 2008 by fishingi Alaska commercial fishing has been somewhat glamorized in the television and movie industries and through legend. The lure of living an adventurous life at sea appeals to the pirate in many of us, but the reality of commercial fishing may not be what one has in mind when deciding to put one’s things in storage and hop a plane to look for fishing jobs in Alaska. Commercial fishing is a big industry in Alaska, but this doesn’t mean a job is guaranteed. In fact, crew members tend to hold on to jobs they’ve found to be reliable, so it can be hard to find fishing jobs in Alaska, especially since job openings are spread largely through word of mouth. Be prepared–mentally and physically–to do a lot of waiting. Landing one of the few fishing jobs in Alaska, necessitates several things, such as $250300 worth of equipment, from a sleeping bag to wet weather gear and obtaining a fishing license. One should also expect to be charged a share of the operating expenses, and once on board, to forgo any expectation for privacy, whether using the toilet or trying to relax. Fishing jobs in Alaska can pay well if there is a good harvest. Of course, there is no guarantee, and a poor harvest means the crew member’s share or percentage of the harvest can be meager. There is no minimum wage for crew members, so be sure to sign a reasonable payment agreement before signing on to a vessel. Aside from the monetary risk, be aware of the physical dangers of the industry. Commercial fishing is one of the most dangerous occupations in America, and since accidents, if they occur, will take place far from medical facilities and assistance, the risk to one’s health and safety is even greater. Thus, to survive in commercial fishing in Alaska, one must be physically strong, willing to work hard, able to tolerate constant companionship for extended periods of time, and willing to take and follow directions.
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Deliverables
Milestones
a. Contract signed January 31. b. Guests arrive in Dillingham June 30. c. Depart by plane to Base Camp I June 21 d. Depart by plane to Base Camp II to Dillingham June 25.
Technical Requirements
a. Fly in air transportation to and from base camps. b. Boat transportation within the Tikchik River system. c. Digital cellular communication devices. d. Camps and fishing to conform to state of Alaska requirements.
Limits and Exclusions
a. Guests are responsible for travel arrangements to and from Dillingham, Alaska. b. Guests are responsible for their own fly-fishing equipment and clothing. c. Local air transportation to and from base camps will be outsourced. d. Tour guides are not responsible for the number of King Salmon caught by guests.
Customer review
The president of Blue Note, Inc.
1. Risks analysis in the Alaska fly-fishing expedition:
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Risk Identification
a. Personal hazards during expedition. E.g. Hypothermia due to exposure of bad weather temperatures for repeated periods. Injury to head, limbs and other parts through falling, slipping and carelessness on board the vessel. Injuries also sustained during moving, transporting or storing equipment
b. The absence of immediate medical care and the likelihood that significant delays may occur before medical care when injured by equipment on the vessel or by their own carelessness.
c. The potential that control of the vessel might be lost, due to inadequate vessel equipment resulting
GET BETTER GRADES
a. in inability to maneuver and colliding with other objects, which may result in people being thrown overboard. b. Fuel shortage due to miscalculation of the amount of fuel needed for the entire expedition and the potential that this may cause a fire or an explosion on board the vessel and the lack of proper fly-fishing equipment. c. The extremes weather and sea conditions -unsuitable weather conditions, including deterioration in weather, which may result in the capsize of the vessel and the death of individuals on board
President of Blue Note, Inc. wants to reward her top management team by taking them on an all expensed paid fly fishing adventure in Alaska.
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has been given the responsibility to organise and lead the five day fly fishing expedition down the Tikchik River system in the Alaska
The project would be commencing on the 21st June 2011 and would be finishing 25th June 2011 . ( Both days are included in the project plan )
The Total budget allowed to this expedition would be USD 27,000
Introduction
The Great Alaska Adventures(GAA) has been given the task of planning a five-day flyfishing trip for the executive team of BlueNote , Inc . at the bequest of its President .
The trip will be into the remote back country of Tikchik River , an area known for its wildlife and rugged terrain . The area is best known for its salmon fishing . The trip will be all-inclusive except that the executives will be responsible for their own transportation to the Dillingham base camp . We will need to provide transportation from Dillingham to the Tikchik River Basin , boat transportation with motors , camping equipment and meals , guides and a four-hour fishing class . We will provide fishing licenses for all the guests and four experienced river guides .
Discussion
The first thing we need to find to deal with in the planning process is to find a way to get from Dillingham to the Tikchik . Most of the time people going on float trips down the river begin by taking a float plane to the lake at the head of the river . Our first concern will be the cost of renting the float plane and making certain that it has sufficient space for our guests and our equipment . We will also need to hire four experienced guides who are also adept at fly-fishing and can teach our guests how to fly fish once we get on the river .
Once we get to the river , we will be able to make the float trip in 4 to 5 days . We will
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plan on food for six days at minimum and also take additional equipment for immediate preparation of our catch . In case of really bad luck fishing , we will take sufficient food to take care of three meals per day for at least six days . We will also want to take water purification tablets for drinking water and snacks .
The boats will then be taken to the river and we will commence our trip down the river . The first thing will be our fly fishing class and then we will have lunch . Then we will float down the river for about four hours and get to the campsite for the evening . We will make camp and begin the first evening of serious fishing . This will be repeated for the next four days. It sounds simple and like nothing could go wrong , right ? Right . Nothing . Except
what if the motors on the boats don 't work it rains every day and the raft capsizes the first day and we lose our food . What if we encounter a grizzly who thinks our guests look like a good morning snack or one of the guests is allergic to fish ? What if they forget their hip waders and end up with hypothermia ? Some of these risks we can plan for and account for and some we try to mitigate . For example , by hiring experienced guides we should be able to minimize the chance of capsizing the raft and losing our equipment . In addition, we will hire..
1.1 Scope
This project is being initiated in order to setup a coastal based tourism venture in Mirissa Sri Lanka. The venture is being undertaken mainly to setup facilities for Whale and Dolphin watching off the coasts of Mirissa, Sri Lanka. The venture also hopes to provide facilities to its customers for a range of other activities such as water sports, sports fishing, snorkeling and sea kayaking. Providing star class accommodation will not be a priority in the near future for this venture, however a rest house with a restaurant and summer huts will be constructed on the premises of the venture in order to accommodate and serve its customers. Project completion date estimated for January 2012 Duration for completion one year and ten days.
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1 .2 Trade off assessment
Although the venture hopes to maintain focus on all three control trade offs, the relative importance of finishing the project within the budgeted cost and the performance specifications is greater than on time delivery. Budgeted cost is a constrain, and is a fixed requirement for the project. It is hoped to enhance the performance of the venture over the other trade offs especially in light of the competition that the venture faces. Completion of the project on time will be accepted as a parameter that may not be met. Reducing its importance in the trade off assessment may be justified due to factors such as delays and bureaucratic red tape in obtaining approvals for the project due to its environmentally sensitive nature. Although these trade offs have to be made more time on the project will result in more costs as such all attempts will be made to prevent schedule time overruns.
Priority Matrix Time
Performance
Cost
Constrain
O O
Enhance Accept
O
2. Work Break down Structure (WBS)
The work break down structure of the venture will break down the total project scope in to the main deliverables of the project along with the sub deliverables and work packages. The main deliverable of the venture is to create a sea and coast based tourism resort which will provide the facilities for its customers to engage in the activity of Whale & Dolphin watching whilst also being able to accommodate its customers at its water sport / adventure resort.
Sub deliverables of the project will mainly be the setup of the business, the design and construction of the premises, procurement of the necessary equipment and boats, marketing and fulfilling the staffing requirements of the venture. The work packages will be the main activities under each sub deliverable that need to be completed in order for the sub deliverable to be complete.
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The work break down structure will basically tie activities and responsibility by assigning the work to be done along with the budgeted cost, time and resources within which that work must be accomplished. The WBS develops the baseline of the project and can be used along the life cycle of the venture to monitor and track progress of activities. If there are problems on the project the WBS will enable tracking those problems to the source activities and responsibilities.
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Work Break down structure (WBS)
Setup of venture
Premises
A & E Firm
Sea and Coast based eco tourism venture
Procurement
Prepare design plan
Boats
Marketing
Equipment
Staffing
Recruiting
Training
Legal
Approvals
Sign
Initial plan
Agreement Budgets
Approach
Call for
vendor
quotation
Revised plan Construction
Advertise using
Interviewing
Class room
Selecting
Hands on
mass media Inquire price
Evaluate
Make offer
Build networks Inspect
Inspect
sample
Approach tour Agencies & hotels
Purchase
Purchase
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Activity ID and description followed by budgeted cost in Rupees for completion Setup of venture A – Obtaining approvals for project – 50,000 B – Legal, company registration etc – 5000 C – Budget preparation – 5000 Premises D – Sign agreement with architecture and engineering firm for construction - 1000 E – Initial design plan requirements of investor - 2000 F - Revised design with architect input - 5000 G – Construction – 200,000,000 Procurement H – Approach vendors for boat purchase - 5000 I – Inquire price and make offers - 2000
Activity ID and description followed by budgeted cost in Rupees for completion Setup of venture A – Obtaining approvals for project – 50,000 B – Legal, company registration etc – 5000 C – Budget preparation – 5000 Premises D – Sign agreement with architecture and engineering firm for construction - 1000 E – Initial design plan requirements of investor - 2000 F - Revised design with architect input - 5000 G – Construction – 200,000,000 Procurement H – Approach vendors for boat purchase - 5000 I – Inquire price and make offers - 2000 J – Inspect if up to standard, specification and safety requirements – 50,000 K – Purchase – 25,000,000 L – Call for quotations for water sports goods and leisure equipment - 5000 M – Evaluate quotations - 2000 N – Inspect samples – 10,000 O – Purchase – 5,000,000 Staffing P – Interviewing prospective employees for the venture – 50,000 Q – Selecting the best out of the interviewees - 5000 R – Class room training – 10,000 S – Hands on training (boat and water sport equipment use) – 10,000 Marketing T - Advertise opening of resort through mass media specially travel magazines and travel web
sites – 1,000,000 U – Build networks in the tourism industry – 100,000 V - Approach tour agencies and hotels for promotion of Whale and Dolphin watching to its
customers (this can work on a commission basis) - 50,000 W – Commence operations 3. Project Network (AON)
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The project network uses the activity on nod (AON) technique in order to highlight the activities of a project and the sequence they need to be completed in. The necessary approvals from the different authorities along with the legal registration need to be obtained first in order for the project to move forward especially due to the ventures environmentally sensitive nature. Once these have been obtained budgets can be prepared which will then enable the designing of the premises and construction activities to follow while procurement, staffing and marketing based activities will make up the remaining sequences of the network. The final milestone activity will be the commencement of operations of the venture.
The project network will give the venture a basic time frame from start to finish in addition to start and finish days for each of the activities on the network. Most importantly the network enables the calculation of the critical path which is the shortest possible duration in which the project can be completed any delay on this path will delay the entire project. The network also facilitates calculating slack time for certain activities which is the time an activity can be delayed after the start of a longer parallel activity or activities. The network will enable the venture to direct resources for activities as an when they are needed as identified by the sequence of dependencies and also use resources of activities with slack to speed up work on the critical path.
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Project network Activity on Nod (AON)
H
I
L
M
J
N
K
O T
C P
Q
R
S
U
W
A V G D E
F
B
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* ID of critical path activities marked in red
* ID of critical path activities marked in red
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Activity ID and description followed by time in days f or completion
A –Obtaining approvals for project -30 B –Legal, company registration etc-12 C –Budget preparation-7 D –Sign agreement with architecture and engineering firm for construction of premises- 5 E –Initial design plan requirements of investor- 3 F-Revised design with architect input- 3 G –Construction 250 H –Approach vendors for boat purchase-14 I –Inquire price and make offers- 14 J –Inspect if up to standard, specification and safety requirements- 10
–Purchase- 5 K
Activity ID and description followed by time in days f or completion
A –Obtaining approvals for project -30 B –Legal, company registration etc-12 C –Budget preparation-7 D –Sign agreement with architecture and engineering firm for construction of premises- 5 E –Initial design plan requirements of investor- 3 F-Revised design with architect input- 3 G –Construction 250 H –Approach vendors for boat purchase-14 I –Inquire price and make offers- 14 J –Inspect if up to standard, specification and safety requirements- 10
–Purchase- 5 K L –Call for quotations for water sports goods and leisure equipment- 14 M –Evaluate quotations- 3 N –Inspect samples- 7 O –Purchase- 2 P- Interviewing prospective employees for the venture- 7 Q –Selecting the best out of the interviewees- 2
–Class room training- 2 R S –Hands on training (boat and water sport equipment use) - 7 T-Advertise opening of resort via mass media specially travel magazines and travel websites- 30 U –Build networks in the tourism industry- 14 V-Approach tour agencies and hotels for promotion of Whale and Dolphin watching to its
customers (this can work on a commission basis) - 7 W –Commence operations- 14
Activity ID A B C
Duration
30 12 7
Early start
Early
Late start
Late finish
Slack time
0 0 30
finish 30 12 37
0 20 30
30 32 37
0 20 0
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D E F G H I J K L M N O P Q R S T U V W
5 3 3 250 14 14 10 5 14 3 7 2 7 2 2 7 30 14 7 14
30 30 33 37 287 301 315 325 287 301 304 311 287 294 296 330 337 337 337 367
35 33 36 287 301 315 325 330 301 304 311 313 294 296 298 337 367 351 344 375
32 31 34 37 287 301 315 325 304 318 321 328 319 326 328 330 337 353 360 367
37 34 37 287 301 315 325 330 318 321 328 330 326 328 330 337 367 367 367 375
2 1 1 0 0 0 0 0 17 17 17 17 32 32 32 0 0 16 23 0
* Critical path activity details marked in red Critical path – A, C, G, H, I, J, K, S, T, W Earliest time in days for schedule completion – 375 days
4. Responsibility matrix
The responsibility matrix will show who bears responsibility for each and every activity on the project schedule in addition it will also highlight the individuals who will support the activity on to its achievement.
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Responsibility Task
Project
Finance
Procurement
Marketing
HR
Team
Manager
Officer
Officer
Officer
Officer
members
Deliverable Obtaining
5 No’s
approval Company
R
S
registration Budget
R
S
preparation Oversea
S
construction Purchasing
R
boats/Equipment
S
Marketing
S
Staffing
S
R
S S R
S R
S
R
S
R = Responsible S = Support / Assist
5. Project resource schedule
Work / tasks
Labor resource
Time/ Schedule
Budgeted cost
Approvals
Project manager/
(Days) 30
(RS 000) 50
Legal
team member Project manager/ team
12
5
Budget
member Finance officer/ team
7
5
Sign agreements
member Project manager/ team
5
1
24
Initial design
member Project manager/ team
3
2
Revised design
member Project manager/ team
3
5
Construction oversea
member Project manager/ team
250
200,000
Approach vendor boat
member Procurement officer/
14
5
purchase Inquire price / make
team member/ Procurement officer/
14
2
offers Inspect
team member Procurement officer/
10
50
Purchase
team member Procurement officer/
5
25,000
Quotations for
team member Procurement officer/
14
5
equipment Evaluate quotations
team member Procurement officer/
3
2
Inspect samples
team member Procurement officer/
7
10
Purchase
team member Procurement officer/
2
5,000
Advertise mass media
team member Marketing officer/
30
1,000
Build networks
team member Marketing officer/
14
100
Tour agencies and
team member Marketing officer/
7
50
hotels Interviewing
team member HR officer/ team
7
50
Selecting
member HR officer/ team
2
5
Class room training
member HR officer/ team
2
10
Hands on training
member HR officer/ team
7
10
member
5.1 Scheduling conflicts
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The nature of this project is such that the project managers input may be required at the same time on activities of different sub deliverables as a result conflict may arise due to the time constraints faced by these tasks and sub deliverables. This may result in time schedule revising from the original plan. Although each of the five team members have been assigned to assist each of the officers and project manager it is at the discretion of the project manager to redirect any one of the team members to different tasks as per requirement. This may also cause conflicts. 6. Cash flow requirement
Total cost of project along with amounts attributable to each of the main deliverables of the project.
Project deliverables Setup of venture Premises Procurement Staffing Marketing Total
Budgeted cost in Rs 60,000 200,008,000 30,074,000 75,000 1,150,000 231,367,000
6.1 Financial resource schedule
This schedule shows by which day after the project begins will activity funds be required, and the day by which those funds are expected to be consumed along with the completion of that activity.
Work / tasks
By when funds
By when funds
Budgeted cost
Approvals Legal Budget Sign agreements Initial design Revised design Construction oversea Approach vendor boat
required (days) 0 0 30 30 30 33 37 287
consumed (days) 30 12 37 35 33 36 287 301
(RS 000) 50 5 5 1 2 5 200,000 5
purchase Inquire price / make
301
315
2
offers
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Inspect Purchase Quotations for
315 325 287
325 330 301
50 25,000 5
equipment Evaluate quotations Inspect samples Purchase Advertise mass media Build networks Tour agencies and
301 304 311 287 294 296
304 311 313 294 296 298
2 10 5,000 1,000 100 50
hotels Interviewing Selecting Class room training Hands on training
330 337 337 337
337 367 351 344
50 5 10 10
7. Risk Assessment Matrix
Risk Assessment Form Risk Event
Likelihood
Impact
Detection
When occur
Difficulty
27
28
Risk Severity Matrix
d o o h i l e k i L
5
4
3
2
1
1
2
3
4
5
Impact
29
30
Risk Response Matrix
Risk Event
Response
Contingency Plan
Trigger
Who is Responsible
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Activity
General
Hazard
Sunlight
Hazard effect
Sunburn
walking/fishing outdoors
Minimise risk by
Wear sun cream/block, even when cloudy
Wear a sunhat and sunglasses to protect General
Insects
Bites and stings
walking/fishing outdoors
eyes from glare Keep well clear of wasp, hornet nests and beehives. Wear insect repellent to deter biting bugs. MAKE YOUR GUIDE AWARE IF YOU HAVE ANY ALLERGIES TO
General
Attack by addersPoisonous bites
STINGS Do not touch snakes
walking/fishing outdoors Do not insert any part of the body into any burrow or hole in stone General
Lyme’s disease Potential illness
walking/fishing outdoors from ticks
walls and/or bankings Check body for ticks immediately after returning from the field. Remove any ticks and swab the area with alcohol
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Activity
Hazard
Hazard effect
Minimise risk by
Report any unexplained fever or rash at the bite site to your doctor as Walking to field sites
soon as possible Poor or extreme Potential injury/illnessTake appropriate warm
and fishing areas around weather
outdoor clothing and
rivers, streams, lakes,
waterproofs
conditions
reservoirs & ponds Take spare clothes, extra food and water, a First Aid kit and a mobile phone (but don’t expect it to work in all Walking to field sites
Falling or
and fishing areas around slipping on
areas) Potential injury/risk Plan the route, watch of drowning
footing and wear
rivers, streams, lakes,
slippery,
adequate footwear with
reservoirs & ponds
unstable and
ankle support
uneven ground Walking to field sites
Attack by farm Potential injury
Avoid fields with cows
and fishing areas around animals
and young calves, bulls,
rivers, streams, lakes,
rams and farm dogs
reservoirs & ponds Walking to field sites
Falling off
Potential
Take care crossing
and fishing areas around bridges
injury/illness/risk of bridges, particularly on
rivers, streams, lakes,
drowning
reservoirs & ponds
uneven or slippery ground, or where guard rails are low
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Activity
Hazard
Hazard effect
Minimise risk by
Fly Fishing or sampling
Falling into
Drowning/getting wet Be careful and watch
rivers, streams, lakes,
water
and cold
your footing in the
reservoirs and ponds
water and on the
from the bank or in the
riverbanks. Beware of
water
undercut banks and steep drop-offs.
Do not enter the water if flows are very high. Be aware of slippery rocks and hazards, particularly in poor weather conditions. In rivers, be aware of flash flooding.
Wear suitable waterproof clothing. A life preserver is always Fly Fishing or sampling
Contracting
rivers, streams, lakes,
Weil’s disease
soon as possible after
reservoirs and ponds
or infectious
fishing or sampling and
from the bank or in the
hepatitis
before eating, drinking
water
Potential illness
recommended. Wash your hands as
or smoking.
Cover all wounds with waterproof plasters and wash all new cuts with alcohol before covering with a waterproof
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Activity
Hazard
Hazard effect
Minimise risk by
plaster.
Report all instances of unexplained fever to Fly Fishing or sampling
Being poisoned Potential illness
your doctor Do not touch any part of
rivers, streams, lakes,
or suffering
Giant Hogweed (unless
reservoirs and ponds
dermatitis from
wearing protective
from the bank or in the
poisonous plants
gloves). Do not lick or
water
and fungi
chew any plant, or eat unidentified berries or
Fly Fishing or sampling
Being poisoned Potential illness
fungi Do not sample in water
rivers, streams, lakes,
by blue-green
that has a bright blue-
reservoirs and ponds
algae
green algal scum. If
from the bank or in the
contact is made with
water
such scum, wash off immediately. Do not drink the water Your duty of care to
Fly Fishing or sampling
Medical
Physical weakness
rivers, streams, lakes,
conditions
endangering yourself advise others of medical
reservoirs and ponds
and others
from the bank or in the water
conditions. Be sure to advise others of what to
Minor cuts and abrasions
look out for and what to do
Carry First Aid kit or medication appropriate to your condition
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Activity
Fly Fishing in general
Hazard
Electrocution
Hazard effect
Minimise risk by
Severe burns or Death Do not fish or walk with a fishing rod in the air during electrical storms.
Always keep well clear Fly Fishing in general
Casting and
Cuts and abrasions
of overhead power lines Beware fishing hooks
handling fly
are sharp and lines can
fishing tackle
cut deep. Keep well clear of others that are casting. If you need to approach others that are casting make them aware of your presence as you approach. Always where glasses to
Fly Fishing in general
Fishing from boats
protect your eyes. Drowning/getting wet Take care when
and cold
embarking and disembarking the boat and be aware of slippery or uneven pontoons. A life preserver must be always be worn at all times when fishing from a boat
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Activity
Hazard
Identifying invertebrates Contracting
Hazard effect
Potential illness
Minimise risk by
Wash your hands as
in collecting trays either Weil’s disease
soon as possible after
indoors or outdoors
or infectious
working with samples
hepatitis
and always before eating, drinking or smoking.
Cover all wounds with waterproof plasters and wash all new cuts with alcohol before covering with a waterproof plaster.
Report all instances of unexplained fever to Presentations, identifying Contact with
Potential
your doctor. Use appropriate tools
invertebrates in
sharp laboratory injury/infection
and equipment for each
collecting trays indoors
and fly
task.
or outdoors & fly tying
tying type tools
workshops
and equipment
Presentations, identifying Emergency invertebrates in
evacuation
Potential injury
Establish the location of emergency exits,
collecting trays indoors
procedures and
or outdoors & fly tying
assembly points.
workshops
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Activity
Hazard
Presentations, identifying Falling or
Hazard effect
Minimise risk by
Potential injury
Wipe up spills and
invertebrates in
slipping on
endeavour to keep
collecting trays indoors
slippery floors,
power cables tidy, do
or outdoors & fly tying
tripping over
not block or clutter
workshops
equipment
work area and exits with
and/or power
equipment/power cables
cables
Equipment used for Fly Fishing
1. Rods and reels Than reels rods are more important in fly fishing. 2. Line A good Quality fly line will be cost usually of $ 30 upwards. 3.Flies It’s depend buying the files , pattern of the fly fishing . Dry Files using for fishing the surface of the water and Wet Files flies for fishing under the surface.
Nymph patterns are usually tied with a weighted material to get the fly to sink. It also can be tied with what is called a bead head. A bead head is a bb-sized, metal ball (gold colour) .this is an attractor for the fish
4.Waders A good pair of waders is important for fly fishing and it gives more clearance for back cast.
5. Vests While doing fly fishing need to have variety of flies, different size tippet, a knife and something to eat. Fly fishing vests been created to carry these stuff.
6. Knots Arbor Knot – this is using to attach your backing material to reel arbor
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Clinch Knot – it is recommended for tying fly to your leader or tippet. This is a simple knot to gain experience fly fishing.
Nail Knot - The Nail Knot requires a small diameter utensil, toothpick, or some other object about the twice the diameter of fly line.
Surgeons Knot - Easiest knot to tie and used to attach tippet to leader.
Also sunglasses, nets , Fly Boxes and Hats also very important equipments for fly fishing.
Risks in Fly Fishing
1.
Sunburn, poisonous bites and bites and stings from insects by general walking and fishing
out door 2.
Injuries and illness can be caused by walking to field sites and fishing areas like rivers,
streams, lakes , reservoirs and ponds 3.
Falling or slipping on slippery
4.
Drowning
5.
Attack by farm animals
6.
Falling off bridges
7.
Suffering dermatitis poisonous from poisonous plants and fungus
8.
Tripping over equipment
9.
Medical conditions
10.
Electrocution
11.
Using sharp laboratory fly tying types tools and equipments
How to overcome the Risk 1.
Wear sun cream , wear a sun hat and sunglasses to protect eyes
2.
Check the body after returning from the field. If got any fever, rash or bytes seek for
medications immediately 3.
Use appropriate clothing, extra food, water , first Aid and waterproofs
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4.
Take care crossing bridges
5.
Wash hand as soon as finish fishing before eating , drinking or smoking
6.
Cover all the wounds with water proof plaster before fishing
7.
Not to lick or chew any plant, or eat unknown berries.
8.
Use suitable equipment and tools
9.
Establish the emergency exists and procedures for fishing
The main risks that the project faces are time schedule delays events such as unnecessary delays in obtaining approvals for the project which may occur at the inception or startup, and delays in other project activities which may occur through the life of the project such as construction delays. Unforeseen cost increases in both construction of premises and procurement of equipment which may also occur at any point in the project life cycle and ability to obtain all necessary equipment and boats on time to ensure enhanced performance of the venture are the other areas prone to risk. Staffing problems can be various from recruited and trained staff leaving to wrong selections in recruitment being made, this risk event may occur throughout the staffing stage of the venture right up to commencement of operations.
Assessment Form
Risk event
Likelihood
Timeline Cost Equipment Staffing
4 4 3 2
Impact
Detection Difficulty
3 4 3 3
1 1 3 2
When
Life cycle Life cycle Procurement Pre operations
Risk Severity Matrix
5 Timeline Equipment
4
Cost
Likelihood 3 2
Staffing
1 1 3
4
2
5 Impact
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8. Risk Response Matrix
The risk response and the contingency plans for the identified risk events are. For the inability to meet the scheduled timeline the project manger will provide for by having time buffers for certain identified bottleneck activities that are expected to cause delay such as obtaining approvals. These time buffers will only be used if the risk event occurs and there existence will not be communicated to the team, only the project investor will be aware of these time buffers. Although costs will be a tightly controlled element of the project and sticking to budget will be of high priority contingency funds will be separated at the beginning of the project to be used in the case of unexpected events occurring. Obtaining the necessary boats and equipment on time is a risk event where the risk will be transferred by payment of advances to suppliers to ensure on time delivery this will be done however after a careful selection and identification of what the most essential and difficult to obtain equipment are. Special attention will be paid to the procurement of the deep sea boat. Inappropriate or wrong staffing and staff turnover may seriously harm the venture and may inhibits its customer service therefore the project contingency plan is to maintain all records of the interviewees from the recruitment and selection process in order to be able to fill any sudden unforeseen vacancies that may arise or changes that may have to be made post training pre operations.
Risk event
Timeline
Response
Mitigate
Contingency
Trigger
Responsibility
Use of time
Actual not inline
buffers on
with schedule
Project manger
identified Cost Equipment
Mitigate
bottlenecks Contingency
Actual not inline
Finance officer
Transfer
funds available Advance
with budget Negative
Procurement
responses from
officer
suppliers Keep records of
suppliers Staff turnover or
HR officer
all interviewees
unnecessary staff
for unforeseen
issues
payments to Staffing
Mitigate
staff shortages.
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9. Management issues
Even though the project team is small motivation problems may arise midway in to the project due to its duration of one year. The project manager reaffirming the project objective and vision to hi team along with having meetings with the project investor to give pep talks to the project team should be good techniques to rejuvenate the project team.
Problems that arise during the project need to be dealt with in order to ensure that the project stays on schedule and within budget, the problems that can arise in a project such as this are numerous, like cost and schedule overruns the project manager needs to be a problem solver and foresee and anticipate problems that may arise so that solutions can be formulated more easily..
Conflicts arising within the project need to be resolved by the project manager. Although functional conflict can be encouraged as it is productive and may result in improvements to the project dysfunctional conflicts need to be eradicated. The project manager should intervene and prevent stalemates between two conflicting parties.
10. Project manager role
The project manager will have to provide the frame work to plan and communicate the work that needs to be done on the project, he is the initiator he needs to identify and gather the resources that will be required on the project.
The project manager will be responsible for providing direction, preparing schedules, assigning work responsibilities, coordinating efforts, integrating plans and controlling costs. The project manager should be able to address the right issues at the right time and make the right decisions.
The project manager should have leader ship skills especially for implementing change etc in order to be able to show the way. He should be a problem solver and provide solutions to his
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team’s problems. He should intervene and prevent conflict when ever it arises and prevent stalemates developing between team members
The project manager should be an optimist and tray to be positive as possible he should t6ake all the opportunities available to him in encouraging and motivating his team
11. Key to success
Project manager competency is of paramount importance for project success he should lead by example and manage all project stake holders since each of them will have there own priorities. He should manage by wandering around since this is construction project he should be onsite when ever possible.
The project manager should build a high performance project team this can be achieved by creating a effective shared vision an sense of common purpose, make effective use of individual talents and expertise, managing a good reward system, ensure they set high performance standards and rejuvenating and refreshing the teams mindset from time to time.
Use available expertise and techniques to ensure estimates are accurate as possible, although this is a one off project and there is more uncertainty and risk involved and probability of estimates being wrong, techniques such as top down estimating using group consensus, mathematical models and quotations from vendors etc will be used to make estimates as accurate as possible, time in to the project the WBS information will be used to create bottoms up estimates that will then enable the reconciliation of both types of estimates. Once baseline estimates are made they will be monitored right up to project completion.
Monitoring of actual data and comparing with baseline data is another very important activity for project success as this enable the management to take corrective action as and when needed. Good change management skills are essential as changes may have to be incorporated in to the project at any given point of time in the project life cycle if things are not going according to plan. Change identification, change implementation responsibility, conflict management are some of the activities dealt with here
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Equipment and boats should be rigorously tested Safety equipment and all equipment and rations necessary in case of emergency should be maintained on board as well as on the resort. Resort team staff should be highly trained and when selecting priority will be given to experience gained on the field over everything else.
The management of the project using the above guidelines should enable the successful completion of the project along with the smooth functioning once operations of the venture commences.
Identifying Site related risks ===Climate in the south to the cooler, dryer continental influence of the interior to the north. The weather is generally cool and moist with daily July high/low temperatures averaging 65°F and 46°F, respectively.in jun temprture is around 68 F Annual snowfall averages 60 to 70 inches at Dillingham and may reach more than 160 inches at Lake Nerka. Winds are usually moderate (0-30 mph), prevailing from the southeast/southwest in summer and from the north and east in winter. Alaska is known as the Land of the Midnight Sun because of the really long days .in jun 18 hrs having day time.
====Safety Considerations
File a trip plan. Leave it with a friend, your air taxi, the Wood-Tikchik State Park office, or someone else reliable. Be sure to close it when your trip is complete.
Avoid the bears. View bears from a distance. Keep a very clean camp. Do not bury trash; haul it out. Avoid camping in the vicinity of salmon spawning streams and other spawning areas when salmon are present. The bears will be there!
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