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Project Resource Plan
Table of Contents This section identifies the types and numbers of resources required to complete the project. A ‘resource’ is typically defined as the labor, equipment and materials used to complete the activities in the Project.........................................................................................................................................4 1.1. Labor.............................................................................................................................................4 1.2. Equipment.....................................................................................................................................4 1.3. Materials.......................................................................................................................................5 1.4. Schedule.......................................................................................................................................5 1.5. Usage...........................................................................................................................................6 1.6. Assumptions.................................................................................................................................6 1.7. Risks.............................................................................................................................................6 1.8. Appendix.......................................................................................................................................7 1.9. Version Control.............................................................................................................................7 1.10. Document Approvals..................................................................................................................7
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What is a Project Resource Plan? A Project Resource Plan identifies the physical resources required to complete the project. A typical Resource Plan includes: • • •
A list of the types of resources (labor, equipment and materials) required A schedule outlining when each of the resources is required to be utilized An assignment of each resource to a set of activities to be completed.
To create a Resource Plan, the following steps are undertaken: • • • •
List the general types of resources to be utilized on the project Identify the number of resources and purpose of each type of resource Identify when the resources are required by completing a ‘Resource Schedule’ table Allocate the resources to project activities by completing a ‘Resource Usage’ table.
When to use a Project Resource Plan A Project Resource Plan is typically developed towards the end of the Project Planning phase, after the Work Breakdown Structure (WBS) has been identified. Although summarized resource information may be described within the Business Case, Feasibility Study, Terms of Reference or Project Plan, a detailed Resource Plan cannot be created until every activity and task within the Project Plan has been identified. For simple projects, it may be necessary to enter only the resource name against the project activity (on the Project Plan), especially if using a planning tool such as Microsoft Project. For larger, more complex projects, a full resource plan (provided by this document) should be completed to ensure that the resource allocation is both accurate and appropriate.
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Resource Listing This section identifies the types and numbers of resources required to complete the project. A ‘resource’ is typically defined as the labor, equipment and materials used to complete the activities in the Project. 1.1. Labor List all of the roles, responsibilities and skill-sets required by completing the following table: Role
No.
Responsibilities©
Skill-Set
Start Date
End Date
Project Manager
1
Deliver the approved solution which meets the requirements of the customer within budget
Time Management
xx/yy/zz
xx/yy/zz
Cost Management Quality Management People Management
Note: • • • •
All roles within the project should be listed here The No. represents the number of full-time equivalent people required for the role Only a summary of the Responsibilities and Skill-Sets is required. When appropriate, include a Job Description within the Appendix The Start-Date and End-Date outline the timeframes for which the role is required. 1.2. Equipment
List all of the items of equipment required to undertake the project, including computers, furniture, building facilities, machinery and vehicles. Each item of equipment should be defined by outlining its purpose, specification and period required by completing the following table. Item
No.
Purpose©
Specification
Start Date
End Date
Computer
15
To enable the project team to plan, monitor and control the project
High processing speed
xx/yy/zz
xx/yy/zz
60 gig disk space 19 inch monitor
Note: • • •
All major equipment Items within the project should be listed here The No. represents the number of equipment items required to undertake the project The Start-Date and End-Date provides the timeframe for which the equipment is required by the project.
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1.3. Materials List all of the generic materials required to undertake the project, including stationery, computer consumables, building materials, power, water and gas. Each material item should be defined by outlining its components and period of required use. Complete the following table. Item
Components
Amount
Start Date
End Date
Computer Consumables
Printer cartridges
No.
xx/yy/zz
xx/yy/zz
Printer paper Disks for backup
Note: • • •
All Items of materials required by the project should be listed here The Amount is the approximate quantity of each item listed to undertake the project The Start-Date and End-Date provides the timeframe for which the materials will be required by the project.
Resource Plan 1.4. Schedule Now that the resource types have been listed, we need to identify when each of these resources is required for the project. A detailed Resource Plan will list the specific resources required for every day of the project. For simplicity, the following example lists the resources required on a monthly basis.
Resource Labor • Project Manager • Labor Type
Jan
Feb
Mar
Apr
May
Jun
Month Jul
Aug
Sept
Oct
Nov
Dec
Total
#
Equipment • Computer • Equipment Type Materials • Printer Cartridges • Material Type Total
Once the number of resources allocated to the project (each month) have been listed above, it is then possible to verify the total number of each type of resource allocated to the project for its entire duration as well as per month.
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1.5. Usage It is also important to identify which activities the resources will be allocated against during the project. A detailed Resource Plan will define the activities which each resource will undertake for each ‘day’ on the project. For simplicity, the following example provides a listing of the activities which each resource will undertake, on a ‘monthly’ basis.
Activity Initiation • Appoint Project Team • Activity
Jan
Feb
Mar
Apr
May
Jun
Month Jul
Aug
Sept
Oct
Nov
Dec
Planning • Develop Quality Plan • Activity Materials • Build Deliverables • Activity Closure • •
Customer Sign-Off Activity
Once the number of resources allocated to the project (each month) have been listed above, it is then possible to verify the total number of each type of resource allocated to the project for its entire duration as well as per month.
1.6. Assumptions List any assumptions made during this Resource Planning exercise. Examples include: It is assumed that the: • • •
Project delivery dates will not change during this project Resource requirements will not change during this project Resources identified will be available as required.
1.7. Risks List any risks identified during this Resource Planning exercise. Examples include: • •
•
That key staff resign during the project That further training is required to complete the tasks allocated That budget constraints lead to inferior resources being allocated.
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Appendix 1.8. Appendix Attach any documentation you believe is relevant to the Project Plan. Examples include: • • • • •
Other project documentation (Business Case, Feasibility Study, Terms of Reference, Project Plan) Organizational HR policies, guidelines and procedures Job descriptions for project roles CVs (Curricula Vitae) for project staff Other relevant information or correspondence.
Document Control 1.9. Version Control
Version Control: 1.0 Revision Date:
Change:
Revision Made By:
1.10.Document Approvals Role Technology VP/CTO
Name
Signature
Date /
/
Technology Resource Manager
/
/
Technology Project Office Manager
/
/
Technology Project Manager (if applicable)
/
/
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