Patient Management Find a Patient by First Name or Last Name Perform Advanced Search Add New Patient Edit Patient’s Profile Change Patient’s Profile Picture View Patient’s Treatment Summary
Setting Up Questionnaires and Consents Create New Questionnaires and Add Questions Edit a Question Delete a Question Add New Patient Consent Edit Patient Consent
Procedure Management Add a New Procedure Edit a Procedure Add Procedure Notes Edit Procedure Notes Delete Procedure Notes Change Procedure Photo Delete a Procedure Fill Out Medical Questionnaire Sign Consent Form Place or Map Injections on a Procedure Add Injections Sites Edit Injection Sites Delete Injections Compare Procedures View Before & After Photos Add Traceability Information Edit or Delete Traceability Information Export Procedure Export an Image
1. Patient Management
To find a patient by first name or last name via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Enter patient's first name or last name in " Search" field. 5. Press the magnifying glass icon to search. 6. Once you find the patient’s profile, you can select their profile.
To perform advanced search via iPad/iPhone 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Advanced Search". 4. Enter your search criteria, e.g. "Botox". 5. Press the "Upload" button in the top right corner of the s creen. 6.
To add a new patient p atient via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Press the “+” button in the top right corner. 5. Select gender . 6. Enter first and last name . 7. Press the checkmark in the top right corner to save the patient’s information.
There is a tab here for the patient’s medical history, as well as a tab to put in any allergies she might have. The “important notes” section will make sure any of our client’s specific requests are always accommodated.
To update the patient's profile via iPad/iPhon i Pad/iPhone e 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Press “i” in the top right corner. 6. Press the “pencil ” in the top right ri ght corner to edit. 7. Make your edits by pressing on the screen. 8. Press the checkmark to save.
To change a profile picture of your patient via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List". 4. Select patient. 5. Press “i” in the top right corner. 6. Press the “pencil” in the top right corner to e dit. 7. Press the patient’s photo. 8. Take picture from “Camera” or pick photo from “Gallery”. 9. Press the checkmark to save.
To view a patient's treatment summary via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Select procedure. 6. After having added injection sites click the Treatment Summary tab.
2. Setting Up Questionnaires and Consents
In order to add new questionnaire via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select “Medical Question”. 4. Press the “+” button in the top right corner. 5. Give your questionnaire a name. 6. Press the “floppy disk” icon in the top right corner to save questionnaire. 7. Press the “+NEW” button to add question. 8. Select the Question Type (can be Yes/No, Multiple Choice, or Visual Selection) 9. Add your question . 10. Press the “floppy disk” icon in the top right corner to save question. (To add one more questions, open the questionnaire and repeat steps 8-9)
To edit a question via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select “Medical Question”. 4. Select your questionnaire . 5. Select your question . 6. Make your edits. 7. Press the “floppy disk” icon in the top right corner to save question.
To delete a question via iPad/iPhone: iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select “Medical Question”. 4. Select your questionnaire . 5. Swipe from right to left on your question, “Delete” button will appear. 6. Press the “Delete” button.
To add a patient consent, you need to follow this few simple steps: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select “ Patient Consent ”. 4. Press the "+" in the top right corner. 5. Give the consent form a name. 6. Enter the consent text . 7. Press the “floppy disk” icon in the top ri ght corner to save patient consent.
In order to edit a patient consent: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select “Patient Consent ”. 4. Select the consent form. 5. Press on the area you want to edit. 6. Make your edits. loppy disk” icon in the top right corner to save patient 7. Press the “f loppy consent.
3. Procedure Management To add a new patient procedure via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Press the "+" button in the top right corner. 6. Select procedure type. (to get all the correct picture guides and angles, Aesthetic Record also comes with templates for each body part if pictures cannot be taken) 7. Enter procedure information. 8. Press "Play" button in the top right corner to begin taking pictures. 9. Add patient photos OR use templates. (Note: You can also add 90 degrees photos by pressing the “Add 90* Images” button) 10. Press the "Floppy Disk" button to save a procedure.
Filling Questionnaires Questionnaires Click “add medical questionnaire" , and choose the one you need. You can choose to hand off the IPad to the client so she could check his own Answers.
Filling Consent Forms Click add consent, pull up the one you need, and pass it to the client to sign. The client signs right on the screen and her signature gets saved securely.
Taking Pictures The Aesthetic Record app let us take pictures right on our device and provides placement guides so all the pictures are consistent.
Marking Injection Sites Load up our product, mark the units you want to place per injection site, zoom in as needed to your pictures, and double click the screen where product was placed. To edit an injection site, click and hold it to select it. Now you can move it around, or delete it, or change the units used. To draw larger procedure areas just click the screen, hold your finger, and move it around to draw.
Editing Procedure Information If we need to change any of the patient's procedure procedure information just click “procedure information “ on the top ribbon, edit as needed, and click save.
Logging Batch Information Information Click “Treatment Summary”. Here you'll find the product you used, which was tracked down to the unit when you were clicking injection sites on the clients pictures. Click, “Add traceability details”, and Aesthetic Record will pulls your inventory information and allow you to pick from batches of products it knows you have stock for. Now just write how many units were from each batch.
Because we use Aesthetic Record’s “Inventory Management” feature, our inventory used during this procedure is automatically automatically deducted. And if you set a price per unit – Aesthetic Record also totals the sales dollar amount of Jen’s procedure for when she is ready to p ay. Exporting procedures You can export and can email procedures by clicking the “export” button and selecting a pdf report or just her pictures.
Injection Site Tutorial If you ever need a reminder on how to mark procedures with product remember there is a handy guide available by clicking – the information "i" icon at the top.
Editing Multiple Injection Sites To edit multiple points at once, draw a box around them and then make your changes. Save the procedure when done
Comparing Before and After Pictures Click the compare button (sheets that are facing each-other) at the top of the screen, select a body part to show pictures for, and see side by side before and after pictures. Because you used the app’s app’s photo guidelines you can zoom in and out of both pictures at once, keeping scale to really note even the m ost tiny differences. You can scroll through all our pictures we have, including the 45 and 90 degree angles you took.
Showing Injection Sites To show your injection sites, toggle on the “show injections” button.
To edit a procedure: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Select procedure. 6. Press “i” button in the top right corner. 7. From the dropdown menu, press “ Procedure Information ”. 8. Make your edits. 9. Press the “floppy disk” icon in the top right corner to save the procedure.
To add procedure notes via iPad/iPhone. iPad/iPhone . 1. Log in to AR. 2. From the main menu, select "Patient List ". 3. Select patient. 4. Press the “Add Note” or “View Notes” button on the procedure. 5. Enter a note. 6. Press “Save” button.
To edit procedure procedure notes via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Press the “View Notes” button on the procedure. 6. Press pencil icon next to comment that you want to edit. 7. Make your changes. 8. Press “Update” button.
To delete procedure notes: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List". 4. Select patient. 5. Press the “View Notes” button on the procedure. 6. Press Delete icon next to comment that you want to delete. 7. Press “Delete” button to confirm the deletion.
To change a procedure photo: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Select procedure. 6. Press the "i" button in the top right corner. 7. Choose which photo you want to change.
In order to delete a procedure via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List ". 4. Select patient. 5. Press the “trash can” icon located in the top right corner of the procedure.
To fill 1. 2. 3. 4. 5. 6.
out the Medical Questionnaire via iPad/iPhone: Launch the application. Log in to AR. From the main menu, select "Patient List ". Select patient. Add a new procedure or use an existing one. Press “Add Medical Questionnaire ”.
7. Select the questionnaire. 8. Go through the questionnaire with your patient. 9. Select the red “x” for no n o or the green “check” for yes. 10. Press the “floppy disk” icon in the top right corner to save.
To Sign Consent form via iPad/iPhone: 1. Launch the application. 2. Log in to AR. 3. From the main menu, select "Patient List". 4. Select patient. 5. Add a new procedure or use an existing one. 6. Locate “Patient Consent ”. 7. Press the “pencil” icon on the right. 8. Select the consent form. 9. Press “Sign and Accept”. 10. Have your patient sign. 11. Press “Done” button
How to Use Self-Help Reference 1. From the main menu, select "Patient List" 2. Select the patient 3. Select the procedure 4. Press “i” in the top right corner 5. Select “How to Use” 6. You’ll see a quick view of how to use the Injection Mapping tool 7. Press the “x” to go back to the patient’s side-by-side photo 8. Done
PRIOR TO MAKING INJECTION EDITS 1. Pinch your thumb and pointer finger on the patient’s face 2. Expand to enlarge the photo 3. Now you have a clearer image 4. Tap the vial in the bottom left corner 5. Select the product you'll be using
ADD AN INJECTION 1. Locate your desired injection site 2. Double tap on the patient’s photo 3. Done
DRAW A LASER OR FILLER AREA 1. Find your desired injection site 2. With one finger, double tap and hold 3. Note: on the second tap, your finger must remain on the screen 4. Draw out the treatment area
ADJUST DOSING 1. Single tap with one finger on the desired injection 2. Press (-) to decrease the dose or (+) to increase the dose at the bottom of the page 3. Note: Currently, dosing cannot support < 0.5ml
MOVE AN INJECTION'S PLACEMENT 1. Single tap with one finger on the desired injection 2. Hold your finger on the injection and drag it wherever you want. MOVE AN INJECTION'S ORIENTATION ORIENTATION Adjusting the orientation is helpful if you want to view a section of the face that's currently being obstructed by the mapped injection
1. Single tap with one finger on the desired injection 2. Press the middle icon with two arrows in the bottom right corner
3. With one finger, press and hold the blue needle 4. Move the needle clockwise cl ockwise or counterclockwise to your desired orientation MOVE AN INJECTION'S POSITION 1. Single tap with one finger on the desired injection 2. Press the icon with four arrows in the bottom right corner 3. Tap the arrow going the direction you need to move the injection’s position EDIT MULTIPLE INJECTION SITES 1. Hold one finger in a free area on the patient’s face 2. Draw a square around your desired injections 3. You can edit all injections within that square
UNDO 1. Press the circular back arrow in the top left corner REDO 1. Press the circular forward arrow in the top left corner
