Sample Letter 01. Sample Band 9 - Advice Letter : One of your colleagues is leaving for a new job, your manager has asked you to arrange a leaving party for him. Write a letter to your manager and • • •
Suggest a suitable day and time for the party Recommend a place iscuss about the food and entertainment entertainment options available
ear !r Smith " am writing to let you know about about the arrangements for #atrick$s #atrick$s leaving leaving party. "t has not been easy to settle sett le on a time and date that is convenient for everyone as the school holidays are coming up and several members of staff have already booked time off. "$d suggest, however, that %.&' on (riday )uly *&th is the best option available as it is #atrick$s #atrick$s last day. " have looked at a number of different venues and it would appear that +iorgio$s has the best package. he catering there is slightly cheaper than the -rmani #alace and it has the added benefit of being right net to the #iccadilly /nderground /nderground station. -nother benefit of choosing +iorgio$s +iorgio$s is that they lay on a buffet with a good selection of dishes with both vegan and vegetarian options. We could hire a ) for the night too, but " think the free 0araoke machine is likely to be more popular. #lease let me know what you think about about these suggestions. 1our sincerely -rnaud 02. A lost certificate - request letter
Your Your company sent you on a training course in another country and at the end of the training you got a certificate which you have lost. Write letter to the course organiser and tell him/her: •
How you lost your certificate.
•
Why you need the certificate certific ate now.
•
What you need him to do for you.
ear Sirs " attended your course in !arketing Strategies for the "ce 2ream "ndustry which was held in the )ubilee 2entre in 3risbane in 4ovember. " am writing to ask if it would be possible to send me a certificate confirming that " attended the course for all four days. " lost the original on my flight back to 2anterbury. " had put in my briefcase along with all the course notes and foolishly " left the briefcase on the plane. 5antas were unable to find the case when " contacted them and " suspect that a fellow passenger probably took the case by mistake. #lease could you send me the replacement certificate by post. /nfortunately, my company c ompany will not accept a scanned copy as an email attachment. " would appreciate it if you would treat this as a matter of urgency because " am in the process of applying for a promotion promotion and " need to have all my certificates for this process. process.
hank you for your help. 1ours faithfully 03. Chanin !our course - request letter
You You are not happy with the course you are doing at college and would like to change to a different course. Write a letter to the college director requesting to change your course. You You should include details about: •
what course are you doing now
•
why you are not satisfied with that course
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what course would you like to change to
ear !r )ones " am writing to ask whether it is possible to change my course. " am currently studying on a general 6nglish programme programme and " would like to enrol enrol on an academic "67S "67S course instead. he principal reason why " would like to change my course is that " do not believe the general 6nglish course is relevant to me because it is intended for students who wish to improve their social 6nglish. !y circumstances are that " re8uire a band %.' in order to be accepted on the masters programme at -ston /niversity. /nless " obtain this score by the beginning of the net academic year, " will lose my place on the course and will need to return to my country. his being the case, " believe that it is essential that " get tuition in academic writing and "67S "67S skills. " understand that it may be difficult to change my course mid9semester, but this is an urgent priority for me. "f it would help, " would be delighted to discuss this with you in person. 1ours sincerely 0haled -bdullah 0". #ented accommodation - apolo! letter You You are staying in rented accommodation. You You recently held a party to celebrate your birthday. Several Several neighbours have complained about the noise to your landlord. Write a letter to your landlord. n your letter: •
apologise for the disturbance
•
e!plain the situation
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say how you will remedy the situation
ear !r )ones " am writing wr iting to apologise for the incident last week when some of my neighbours complained to you. y ou. " am most embarrassed about this, because " am normally a 8uiet person and " do respect the privacy of my neighbours. he reason for the ecessive noise was that it was my &'th birthday party and my girlfriend threw a surprise party for me. She had invited around ' of my friends to help me celebrate the big day and perhaps she did not realise how much noise would be made by the travelling disco she had hired. " would also eplain that after " had got over the shock, " did knock on the door of my immediate neighbours to ask if they wanted to
come round and offering to turn the music down after ** o$clock. /nfortunately, " did not think of inviting the other residents of the block. Once again, please accept my apologies and rest assured that this situation will not be repeated. " have since personally apologised to my neighbours, who were all very understanding. 1ours sincerely 0$. Cancellin an arranement - apolo! letter You You arranged to visit a friend in "ngland but an important event at home now means that you must change the dates of the visit. Write a letter to your friend. n your letter •
"!plain the important event
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#pologise for the situation
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Suggest a new arrangement
ear #eter "t was a shame that we missed each other on Skype, so " decided to write a letter to you instead. here$s here$s some good and bad bad news " need to tell you. he good news is that my cousin Ravindra has finally managed to persuade Shilpa to marry him. -s you know they$ve been going out together for over ; years now and the family, especially -untie +eetha, had begun to despair that they would ever tie the knot. "$m sure that you can imagine the celebrations being planned for the reception. reception. he bad news is that the wedding is just when " was due to come and visit you in 6ngland. " do apologise for this but "$m "$ m sure that you$ll understand that " can$t miss my cousin$s cousin$s big day. "$d still stil l love to visit vis it you in 6ngland, if that$s still possible. "t$s not just that "$m dying to see you again, but "$m also longing to see the dreaming spires s pires of Oford you$ve told me about so often. Would Would sometime in 4ovember suit you< "f not, just let me know when is best for you. you. -ll the best -my 06. Cancelling a visit to a friend - apology letter
# friend who lives in another country has invited to you come and stay s tay with him/her on your ne!t holiday. You You are too busy to accept the invitation. Write a letter to your friend. f riend. n your letter •
$hank him/her for the invitation
•
"!plain why you cannot come
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%ive him/her your other news
ear Rashid, "t was great to hear from you and "$m really glad that things are working out for you down under. "t sounds as if you have landed on your feet= !any thanks for your kind invitation to come and stay s tay with you and !aybeline in #erth, #ert h, but "$m " $m going to have to turn you down this time. he problem is that "$m just too busy studying for my "67S eam and "
don$t don$t have enough time in the day as it is. is . #erhaps " can take you up on your offer sometime net year, when " hope that "$ll have got that magic band band score >.'. !y other news is that -cme have offered me a promotion promotion and soon " should be the senior accounts manager. manager. Obviously that means more money but the downside is that "$m almost certainly going to have to work much longer hours too. here$s here$s a cloud to every silver lining= -nyway, " must get down to work again. So thanks once more for your kind invitation and " do hope that we can get together sometime in the not too distant future. -ll the best ominic 0%. A fault! mo&ile phone - complaint letter You You have &ust bought a new mobile phone from a website on the internet. When it was delivered' the phone was faulty. Write a letter to the website. n the letter: •
introduce yourself
•
e!plain the situation
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state what action you want to be taken
ear Sirs, " am writing to you to complain about the mobile " bought from your online store on &rd 4ovember. " have been a loyal customer of yours for the last ? years and have successfully made many purchases over the years. /nfortunately, however, this time " am dissatisfied with the service you have provided. he mobile telephone " ordered was the latest smart phone, the Samsung -ndroid S-&. !y reasons for choosing this model was that you advertised it on your website as having the new teting system and complete social network support. /nfortunately, neither of these functions works properly. When " try to write a tet message, the system either crashes or switches into 2hinese and does not recognise the words. 7ikewise, the telephone does not have the advertised complete social network support, as " am unable to upload photographs to witter witter and (acebook. (or these reasons, " would ask you either to refund the purchase price in full or send me a replacement handset. " look forward to your immediate response. 1ours faithfully 0'. (escri&in a national dish - advice letter Your Your friend is an e!pert in international internat ional food and is going to publish a book soon. Write a letter to him describing a special dish from your country. n your letter you should •
describe a special dish from your country
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e!plain what season people prefer to eat it in
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say why your friend should include this dish in his book
ear )oe "t seems like ages since "$ve heard from you. " understand from 3ill that you$re writing a book on international cuisine.
2an " suggest you include a recipe for roast beef and 1orkshire pudding in the /0 chapter< "t really is the ultimate 3ritish dish as it$s not just the meal we traditionally have for Sunday lunch, but it$s what most people think of when they think of 3ritish cooking. While " suppose the beef is simple enough, the 1orkshire 1orkshire pudding is 8uite something and a real local delicacy and your book wouldn$t be complete without it. "t$s so traditional we eat it all year round, although " suppose it$s really a winter meal to be eaten in front of a good log fire. -nyway, " hope you don$t don$t get too stressed by the book and that it gets published on time. When it does come out, " hope you$ll remember your old friend and send me a copy. @ope to hear from from you soon, +eorge 09. A holida! holida! competition - invitation letter You won a competition and received a vacation for two as a pri(e. Write a letter to ask them to go on holiday with you. n the letter' lett er' you should: •
tell him/her about the competition you won'
•
state what kind of vacation it is'
•
e!plain why you would like him/her to go on holiday with you
ear #ablo, "$ve got some really really eciting eciting news to share with you. +uess +uess what< "$ve won a holiday holiday for two people people in a competition. " do hope that you can come with me. -ll " had to do to win the competition was write a slogan for a local travel agency. !y winning submission s ubmission was A(ly 72 and see the worldB. -s " said, my priCe is a holiday and it is a cruise around the !editerranean for a fortnight. he ship is the latest luury liner and has all sorts of entertainment facilities including a swimming pool, a cinema comple and onboard tennis courts. "t sounds as if it should be great fun. " really hope that you are are available sometime this summer. summer. "$d love it if you could come with with me, as it sounds just your cup of tea and you could always act as an interpreter for me when we get to Spain= " need to book the cruise 8uite soon, so just drop drop me a line if you are are free. -ll the best -ngela 10. )art-time emplo!ment - application letter You You are looking for part)time employment. Write a letter to an employment agency. n your letter •
introduce yourself
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e!plain what type of work you are looking for
•
say what e!perience and skills you have
ear Sirs
" am writing to register with your agency as a part9time teacher of 6nglish as a second language. " am returning to work after an etended break to bring up my young children. While " am fleible and would consider other positions, " would ideally prefer to work for around * hours a week in an accredited language school teaching young adults. 1ou will see from my enclosed resume that " have over ten years eperience as a teacher and that " have been employed in a variety of different sectors including primary, secondary and higher education. !y most recent recent job was working in 2hina teaching teaching academic academic 6nglish to students studying studying to go to university university in the /0. " was not only responsible for delivering lessons, but also helped to redesign the course. 1ou will also note note that that " have have a degre degreee in 6SO7 6SO7 in additio addition n to my first first degre degreee in classic classicss and a diplom diploma a in using using technology in the classroom. #lease could you let me know whether you have any any suitable positions available for me. 1ours faithfully
