Demonstrating system analysis and design of a Hostel Management System..Full description
The Hostel Management framework is a web application which is created for managing different activities in the hostel. This project is expected to limit human works and make hostel allocation much easier for student and hostel administrators with the
Report on hostel management system
Report on hostel management systemFull description
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This project provides the facility to all users to send and receive the courier. They can get the information of the status of the courier. System development is also considered as a process…Full description
This project provides the facility to all users to send and receive the courier. They can get the information of the status of the courier. System development is also considered as a process…Full description
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Presented by:
Sujata R. R. Patil
Roll No. 38
Neha R. Divekar
Roll No. 11
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This system is designed in the favor of the Hostel Management, which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information about those students who left the hostel some years before. It also helps them to retrieve the staff details. This system also carries out the automatic allotment or evacuation of rooms for the students and also, automatically calculates all the bills and issues the notifications for those students who are against some rules. Thus, in order to ease the process, we need to develop software which can handle all the aforementioned problems. To replace the existing system which is much more time consuming, we are developing a software which is user-friendly and its functionality is very good compared to the existing one.
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The current hostel management system involves hand-written records that are stored into various registers.
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This requires a lot of time as well as manpower.
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Each department has its own register and the student and staff registers are maintained on a daily basis.
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It is very difficult to maintain or update all the records and retrieving a certain data from such a number of registers is almost impossible.
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Also, the loss or damage of any of the registers leads to the damage of hundreds of records at a time
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LIMITATIONS :-
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Records are hand-written in registers.
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Too many registers for too much information.
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Registers are not very well maintained.
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Any types of details are not available easily.
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Any type of loss or damage of these registers causes the loss of many records at a time.
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This software makes the user to store the details of the student in a data base and it is easy to retrieve the data whenever necessary.
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We can say that this product has the highest priority because it is going to be a god product according to us.
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User should log in this software to use it. It can be used only by one person called the Manager to enter the student/staff records etc.
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Its validation is done standard as it looks very impassive system product.
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ADVANTAGES :´
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The system takes the details of reservations. It allocates reservations to beds. It stores all the information on a database. Links within the display make it especially easy to use. Any data from the system can be exported either on paper, as a commaseparated text file, or in XML format. In this way, it can be made to interact with other packages, such as financial systems, word processors (for invoices) and booking engines, provided those systems facilitate it. All the data are held on your computer, it does not involve the Internet. Within the scope of the software, the system can be tailored to your particular hostel·s needs for a moderate extra cost. The system runs on a single computer. It is kept simple, easy to learn, and low cost, thus making it work on a wide range of platforms.
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GNATT
CHART Planned Date Actual Date Extended Date
System Design
Data Process and Modeling
Investigating System Requirements
Project Search
Nov
Dec
Jan
Feb
Mar
Apr
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CONTEXT ANALYSIS DIAGRAM
Admitted to
STUDENT Pays bill to
Gives receipt to
Allocates room to
ROOMS
allocates
HOSTEL MANAGE MENT SYSTEM
provides
Provides services to Gives bill to
MESS FACILITY
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FUNCTIONAL DECOMPOSITION
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HOSTEL
1.0
2.0
3.0
4.0
5.0
Admission of students
Room evacuation
Mess facility
Bill generation
Staff/ student details
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SYSTEM FLOWCH ART
Report Report Student
Admission of student
entry
Visitors
HOSTEL
Student details
Mess
Visitor register
Report
Mess register
Calculate Bill
Rooms
Staff
Report
Bill register Room register
Report
Report
Staff register
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STRUCTURED CH ART
HOSTEL MANAGEMENT SYSTEM
Mess Management
Student Details
Menu
Student
Bill Details
Student Details
Room
Student Details
Room Details
Management
Staff Details
Mess Details
Bill Details
Report
Total amount
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HOSTEL SETTINGS
Category Settings
Hostel master settings
Room settings
M
No. of students
Mess settings
E N
Room/ bed no. REGISTRATION/ MEMEBERSHIP
Allotment
Room transfer
Evacuation
U
Meal/ breakfast Menu
Room transfer
Timing
Room Charges
No. of students Bill
Hostel login / logout ATTENDANCE
Report
Photo ID
Daily attendance report
T FEE MANAGEMENT
R
Individual fee assigning Fee collection
E E
Fee settings Add new student Student details
View students details
Reports Add new staff OTHER DETAILS
Staff details
View staff details
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FORM LAYOUT
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TABLE LISTING ´
Student Table
Eg: Bill Table It consists of the following tables:
