Here Are Some Sample Functional Requirements for an HRIS

Here are some sample functional requirements for an HRIS:

 Provide human resource management functions to track applicants, current employees, past experience and continuing education.  Support entry and tracking of applicant information with ability to automatically use demographic data upon employment.  Provide ability to search for and list employees with specific skills.  Print staff list by job class within departments including phone numbers, emergency contact and phone.  Print benefits report of employees with dental insurance.  Print report of employees with benefit changes.  Print report of employees who have worked for user-defined periods (e.g. 90 day, six months).  Print list of employees needing physical exams, x-rays, etc.  Print evaluation forms on a monthly basis.  Print new hires report showing name, department, position, status, start and orientation dates.  Provide ability to simulate the financial impact of potential contract salary changes and project the impact based on differing salary increases for different positions, job classes, etc.  Support flexible user-defined codes or data fields to track user-specific information and be used in ad hoc reports.  Provide ability to synchronize employee master files in payroll system and time & attendance system.  Support on-line search for employee data by employee number.  Calculate wages on multiple pay rates per employee, per day and per period.  Allow for special shifts (e.g. 10 and 12 hour shifts).  Allow overriding of specific deductions for employees on a temporary basis.  Allow employee to claim different numbers of exemptions for federal and state tax deductions.  Include manual check deductions and benefit accruals into pay period data.  Print deposit receipts (instead of checks) for electronic bank deposit transactions.  Track productive & non-productive hours for pension reporting.  Print time cards with employee data on card in alpha order by department.  Print exception report of employee wages over maximum pay limits per period (or  year) by job class.  Print detailed report of authorized versus actual hours worked for each employees.  Interface FTE data to the general ledger system as statistical journal entries.

 Provide consolidated reporting of multiple companies at user-defined corporate levels. Here are some sample functional requirements for Time & Attendance:

 Provide ability to restrict employees to entering time transactions from specific work location (e.g. work station, home department) with a designated badge reader or  phone extension(s).  Provide option to designate department-specific time entry devices for departments with frequent float employee transactions.  Provide ability to temporarily use another badge reader or telephone if the designated time entry device fails, and employees are restricted to using that device.  Validate employee ID as time data is entered.  Allow real time changes in employee work status including movement among cost centers, changes in position, etc.  Provide option to have badge reader also control access to restricted areas within the facility.

a.

Late arrivals b. Early arrival c. Late goers d. Early goers e. Punctuality f. In/out timings duration etc

Employee Hour Vacation Time Sick Time Holiday Time Overtime Project Time by Minutes and houre

Manual time tracking Time filter Print report Export report Filter report