MS EXCEL
Lab Exercise : 1 Objective: The purpose of this exercise is to create employees salary sheet. Instructions: The following options & formulas of MS-Excel will be used in this exercise. 1. =sum(range),
=if(),
=sumif(),
=countif()
2. Data Data Validation
Questions: 1.
Type the following worksheet.
2.
In “Basic Salary” column values greater than 10,000 not allowed
3.
Calculate House Rent (if Basic Salary is greater than 5000 then 45% otherwise 30%)
4.
Calculate Conv. Allowance (if Basic Salary is greater than 5000 then 30% otherwise 20%)
5.
Calculate Medical Allowance (if Basic Salary is greater than 5000 then 60% otherwise 45%)
6.
Calculate Gross Pay
7.
Calculate Tax (if Gross is greater than 15000 then 10% otherwise 0)
8.
Calculate Net Pay
9.
Calculate total salary of those employees whose salary is less than 5000
10. Count no. of employees who are not giving tax
[Type text]
Page 10
MS EXCEL
Lab Exercise : 2 Objective: The purpose of this exercise is to create students Marks sheet. Instructions: The following options & formulas of MS-Excel will be used in this exercise. 1. =sum(range),
=if(),
=countif()
2. Data Data Validation
Questions: 1.
Type the following worksheet.
2. In M1 and M2 columns value greater than 15 not allowed 3. Calculate Mid-Total, Total 4. Calculate Grade using If condition 5. Calculate no. of D and F grades. 6. Add a column for Remarks after grade column 7. Calculate Remarks using if condition
[Type text]
Page 11
MS EXCEL
Lab Exercise : 3 Objective: The purpose of this exercise is to find out data using VLOOKUP formula. Instructions: The following formulas of MS-Excel will be used in this exercise. 1. =vlookup(),
=countif()
Questions: 1.
Type the following worksheet.
2. You have to find out the city, departure time and terminal of Flight No. LH 5842 using vlookup formula 3. Find out the no. of flights coming on terminal 2 using formula.
[Type text]
Page 12
MS EXCEL
Lab Exercise : 4 Objective: The purpose of this exercise is to calculate grades using VLOOKUP formula. Instructions: The VLOOKUP() formulas will be used in this exercise. Questions: 1.
Type the following worksheet.
2.
Calculate grades using vlookup formula.
[Type text]
Page 13
MS EXCEL
Lab Exercise : 5 Objective: The purpose of this exercise is to find out data using HLOOKUP formula. Instructions: The HLOOKUP() formulas will be used in this exercise. Exercise: 1.
Type the following worksheet.
sales costs
11/16/2005 $2,885 $2,162
11/17/2005 $1,838 $1,578
11/18/2005 $1,524 $1,564
11/19/2005 $1,580 $1,609
11/20/2005 $1,753 $2,472
11/21/2005 $2,632 $1,981
2. you have to find out sales and cost of “11/19/2005”
[Type text]
Page 14
MS EXCEL
Lab Exercise : 6 Objective: The purpose of this exercise is to filter out information from worksheet. Instructions: The following option of MS-Excel will be used DATA
FILTER
Exercise: 1.
Type the following worksheet.
EMPNO 7788 7902 7369 7876 7900 7934 7566 767698 7782 7839 7499 7521 7654 7344
ENAME SCOTT FORD SMITH ADAMS JAMES MILLER JONES BLAKE CLARK KING ALLEN WARD MARTIN TURNER
JOB ANALYST ANALYST CLERK CLERK CLERK CLERK MANAGER MANAGER MANAGER PRESIDENT SALESMAN SALESMAN SALESMAN SALESMAN
MGR 7782 7902 7698 7566 7782 7839 7839 7566 7698 7698 7698 7698 7788
HIREDATE 5-Mar-84 5-Dec-83 13-Jun-83 4-Jun-84 23-Jul-84 21-Nov-83 31-Oct-83 11-Jun-84 14-May-84 9-Jul-84 15-Aug-83 26-Mar-84 5-Dec-83 4-Jun-84
SAL 3000 3000 800 1100 950 1300 2975 2850 2450 5000 1600 1250 1250 1500
COMM
0 300 50 1400
2.
Show all Managers
3.
Show all Managers & Clerks
4.
Show all employees whose salary is less than 2000
5.
Show all employees whose salary is between 1500 to 2500
6.
Show all employees who are working in department no. 30 and salary is less than 2000
[Type text]
DEPTNO 20 20 20 20 30 10 20 30 10 10 30 30 30 30
Page 15
MS EXCEL
Lab Exercise : 7 Objective: The purpose of this exercise is to extract information from worksheet. Instructions: The following option of MS-Excel will be used DATA
ADVANCED
Exercise: 1.
Use LAB 6 worksheet
2.
Show all Managers
3.
Show all Managers & Clerks
4.
Show all employees whose salary is less than 2000
5.
Show all employees whose salary is between 1500 to 2500
6.
Show all employees who are working in department no. 30 and salary is less than 2000
7.
Show all employees whose names starts with “A” & “S”
[Type text]
Page 16
MS EXCEL
Lab Exercise : 8 Objective: The purpose of this exercise is to extract information from worksheet. Exercise: 1. Arrange data in ascending order with respect to the column of Murder in the given data. 2. Arrange data in ascending order with respect to Region and then with respect to State in the given data. Instructions: 1. Highlight the column headings for columns A through G. 2.
Open the Data menu and select the Sort… option. (Note: At the top-right of the Sort Options screen the My List Has No Header Row option is selected. Since the first row of the spreadsheet has data labels we do not want these labels to be sorted with the data, select My list has Header Row.
3. Click on the down arrow button in the Sort By option. This provides a list of all the variable labels in the first row of the spreadsheet. Select the MURDER label, select the Descending option, and then click on the OK button. The data in the spreadsheet is now arranged from the highest to the lowest value. 4. For a different sort, highlight the column headings, open the Data menu, and select the 5. Sort… option. 6.
In the Sort By… option select REGION and the Ascending option. In the Then Sort By… option select STATE and the Ascending option. Then click on the OK button. The data is now sorted by region, and within each region is arranged in alphabetical order by state abbreviation.
7. Save the spreadsheet and exit Excel. Note: If you sort data within a single column, it only sorts the data in that field. It will not rearrange the rows.
[Type text]
Page 17
MS EXCEL
Home Work: 1. Arrange states who have witnessed least to maximum robbery. 2. Arrange states who have witnessed least to maximum robbery for each region in alphabetical order.
[Type text]
Page 18
MS EXCEL
Lab Exercise : 9 Objective: To help students in applying formulas or functions (either built-in or creating your own) Exercise: Cost-Benefit Analysis by using formulas and functions Instructions: 1. Enter the information in the spreadsheet below. Be sure that the information is entered in the same cells as given, or the formulas will not work. The information is the stream of costs and benefits (in millions) estimated for a proposed city baseball stadium. Year 0 represents the initial investment while costs for years 1-10 are the maintenance costs incurred at the end of each year. The benefits are the revenues from sport team contracts and revenues at the end of each year. 2. Highlight the cell range B4:D14. 3. Open the HOME menu, select Number... Select the category CURRENCY, select the format $1,234.10(fig 1). Repeat this procedure for the cell range F4:F16. 4. Highlight cell B18. Open the FORMAT menu, select CELLS... Select the category PERCENT, select two decimal places. 5. Calculate the Total Benefit for each year of the project. To do this, enter the following formulaD4: =c4-b4 6. Copy the formula in cell D4 to the cell range D5:D14. 7. Enter the following value for the discount rate (a 10% discount rate) in B18 = 0.1 8. Calculate the discount factor for each year. Enter the following formula. E4: =1/(1+$b$18)^a4 9. Copy the formula in cell E4 to the cell range E5:E14. 10. Multiply the total benefit for each year by the discount factor for each year. Enter the following formula. F4: =d4*e4 11. Copy the formula in cell F4 to the cell range F5:F14. 12. Find the Net Present Value. Add together the Present Values for each year. Enter the following formula. F16: =sum (f4:f14) 13. To calculate the average benefits gain in 10 years. Enter the following formula. F17: =Average (d4:d14) 14. To calculate the minimum benefits gain in 10 years. Enter the following formula. F18: =Min(d4:d14). 15. To calculate the maximum benefits gain in 10 years. Enter the following formula. F19: =Max(d4:d14).
[Type text]
Page 19
MS EXCEL
Home Work: Pak Motors(ptv) item motor bike car luxury car high roof
labour cost 500
capital cost 10500
extra cost
1200 1500 1600
140000 450000 150000
2000 8000 4000
gross amount
net amount
sale price
profit
1000
i) Calculate gross amount by adding labor, capital, and extra. ii) Calculate net amount=gross amount - 2% of Gross amount iii) Calculate sale price=30 % of net amount+ net amount iv) Find the profit for each item. v) Which item gains the maximum, minimum profit? vi) What is the average profit gain of pak motors on its items?
[Type text]
Page 20
MS EXCEL
Lab Exercise : 10 Objective: To generate a table that displays the contents of one or several variables at the same time. Since, the table is dynamic therefore one can add, remove and change the location of elements in the table. Excel will automatically give a new view on the data. Instructions: 1. Place the cursor on any cell between A1 and G16; where the database is located. 2. From the Insert menu, select the PivotTable option. 3. To select the data for pivot table make sure that the cells selected are between A1 and G16. and then press the Next button. 4. To save the pivot table, select the New worksheet option. 5. Layout of pivot table will open. This allows you to create immediately a pivot table. You can place the fields that you need, located on the right, into four different areas: page, row, column and data. 6. From the Pivot table's field list, select the Salary field. 7. Press and hold the left mouse button and move the field into the Value area. Release the mouse button as soon as the square for the Salary field is over the Data area. To distribute the total amount by occupation within the company. 8. Now select the Title field, bring it to the Row /column area. total of salaries by title and by gender 9. The new table shows the total of salaries by occupation (title: Manager, Worker...) with always a grand total of 394 400 $. To show the total of salaries by title and by gender. 10. select the Gender field 11. Press and hold the left mouse button and move the field in the Column/Row area. 12. If both the fields are in column they show a different view as compare to the view where one field is in row and the other is in column area. This shows the dynamic attribute of pivot table.
[Type text]
Page 21
MS EXCEL
Exercise: 1. To list the employees with respect to gender. 2. To list the employees with respect to the salary brackets of 20-25,26-30,31-35,36-40.Also display it with graph.
[Type text]
Page 22
MS EXCEL
Lab Exercise : 11 1. Enter the data on states provided in the attached spreadsheet on page 9. 2. If you were interested in printing this data, you would open the File menu and select the Print command. For now, let’s just see what the spreadsheet would look like if we printed it in its current form. Open the File menu and select the Print Preview command. This shows you what the file would look like if you printed it in its current form. 3. Click on the Next button to see the second page of the print out. 4. To view the entire page on the screen the text must be rather small. To get a better look at the data, click on the Zoom button. To return back to the full page view, click on the Zoom button a second time. 5. Click on the Close button to get out of Print Preview. 6. Let’s dress up this print out. Open the File menu and select the Page Setup… command. 7. The Page options should appear on your screen. Click on the tab labeled Sheet. 8. In the space next to the Print Titles: Rows to Repeat at Top enter the cell range A1:F1. 9. Click on Margins tab and select the option Center on Page: Horizontally. 10. Click on the Header/Footer tab. The default header for the spreadsheet is the title of the spreadsheet. To create a more description title on the print out, click on the Custom Header button. In the center section type the title Selected State Data. 11. When you are finished making all of the changes you would like to make, simply click on the OK button. To see what the printed spreadsheet would now look like, open the File menu and select the Print Preview… command. 12. Only two states appear on the second page which is a waste of paper. To help save a tree, or at least a twig or two, the spreadsheet can be fit on to one page. To do this, open the File menu and select the Page Setup… option. Under the Page options click on Fit to 1 page(s) wide by 1 tall option. Now click on the OK button to accept this change. 13. Open the File menu and select the Print Preview command. Notice the data for all the states now fits on one page. A printed version of the changes made above is provided on page 4 of this handout.
[Type text]
Page 23
MS EXCEL
Q2. Testes weight (mg) Mouse strain Strain A Strain B Strain C Strain D
sum of mean Mean SEM and sem 142 12 154 82 3 85 60 5 65 38 1 39
product 2840 3280 1500 380
i) compute the sum of mean and sem. ii) take out the product such that if strain is A then mean*20,strain=B then mean*40,strain Cthen mean*25,Strain D then mean multiply by10 ii) create a column chart by using colums mouse strain, mean ,sem
Category Name Ads Commission Insurance Interest Exp Meals & Entertn Office Postage / Delivery Printing / Reproduction Rent - Office Returns Tax Trip Costs Wages
[Type text]
Jan Feb Mar Apr May June 38520 36000 30300 22500 45000 26700 77040 72000 60600 45000 90000 53400 3852 3600 3030 2250 4500 2670 2182.8 2040 1717 1275 2550 1513 6420 6000 5050 3750 7500 4450 3852 3600 3030 2250 4500 2670 2568 2400 2020 1500 3000 1780 6420 6000 5050 3750 7500 4450 2568 2400 2020 1500 3000 1780 38520 36000 30300 22500 45000 26700 5000 4500 5500 47000 3000 198300 642000 600000 505000 375000 750000 445000 2140 2000 2000 2000 2000 2000
Page 24
MS EXCEL
Animal
Number
Cost
Sex
dog
3
$
15.00
cat
5
$
2.00
female
150
$
0.50
male
2
$
150.00
female
rat
300
$
0.75
female
cow
20
$
75.00
pig
35
$
1.00
chicken
15
$
35.00
male
sheep
10
$
35.00
female
kangaroo
3
$
55.00
male
wombat
5
$
45.00
male
mouse horse
[Type text]
male
male female
Total cost $ 45.00 $ 10.00 $ 75.00 $ 300.00 $ 225.00 $1,500.00 $ 35.00 $ 525.00 $ 350.00 $ 165.00 $ 225.00
Page 25
MS EXCEL Objective: The purpose of this exercise is to understand SQL – Data Manipulation Language (DML) . Instructions: Data Manipulation Language (DML) statements are used for managing data within schema objects a. b. c. d.
INSERT UPDATE DELETE SELECT -
insert data into a table updates existing data within a table deletes all records from a table, the space for the records remain retrieve data from the a database
Insert: Structure: INSERT INTO table_name VALUES (value1, value2, value3,...) OR INSERT INTO table_name (column1, column2, column3,...) VALUES (value1, value2, value3,...) Examples P_Id
LastName
FirstName
Address
City
1
Hansen
Ola
Timoteivn 10
Sandnes
2
Svendson
Tove
Borgvn 23
Sandnes
3
Pettersen
Kari
Storgt 20
Stavanger
Persons Table INSERT INTO Persons VALUES (4,'Nilsen', 'Johan', 'Bakken 2', 'Stavanger') INSERT INTO Persons (P_Id, LastName, FirstName) VALUES (5, 'Tjessem', 'Jakob') P_Id 1 2 3 4 5
[Type text]
LastName Hansen Svendson Pettersen Nilsen Tjessem
FirstName Address City Ola Timoteivn 10 Sandnes Tove Borgvn 23 Sandnes Kari Storgt 20 Stavanger Johan Bakken 2 Stavanger Jakob Persons Table after addition of two records
Page 26
MS EXCEL
Update: Structure: UPDATE table_name SET column1=value, column2=value2,... WHERE some_column=some_value Example: UPDATE Persons SET Address='Nissestien 67', City='Sandnes' WHERE LastName='Tjessem' AND FirstName='Jakob'
Delete: Structure: DELETE FROM table_name WHERE some_column=some_value Example: DELETE FROM Persons WHERE LastName='Tjessem' AND FirstName='Jakob' Select: Structure: SELECT * FROM TABLENAME WHERE CONDITION Examples: Select all citizens from sandnes SELECT * FROM Persons WHERE City='Sandnes' Select all persons with First name “Tove” SELECT * FROM Persons WHERE FirstName='Tove' Select only the persons with the first name equal to "Tove" AND the last name equal to "Svendson" SELECT * FROM Persons WHERE FirstName='Tove' AND LastName='Svendson' select only the persons with the first name equal to "Tove" OR the first name equal to "Ola": SELECT * FROM Persons WHERE FirstName='Tove' OR FirstName='Ola' Select the persons living in a city that ends with an “s" SELECT * FROM Persons WHERE City LIKE ‘*s’ List Persons where P_ID between 1 to 3 SELECT * FROM Persons WHERE P_ID BETWEEN 1 AND 3 [Type text]
Page 27
MS EXCEL
Exercise: first John Mary Eric Mary Ann Ginger 1) 2) 3) 4) 5) 6) 7) 8)
last Jones Jones Edwards Edwards Howell
Sample Table: empinfo id age city 99980 45 Payson 99982 25 Payson 88232 32 San Diego 88233 32 Phoenix 98002 42 Cottonwood
state Arizona Arizona California Arizona Arizona
Display the first and last names for everyone whose last name ends in an “es". Display all columns for everyone whose first name contains "Mary". Display all columns for everyone whose age is between 20 to 35 Select the last name of all employees, without duplicates. Select all the data of employees whose last name is “Howell”. Select all the data of employees live in Payson. Select all the data of employees that live in Payson and first name start with J. Select all the data of employees that not live in Arizona and first name start with E and id start with 8.
[Type text]
Page 28
