FIRST CITY PROVIDENTIAL COLLEGE
Title: Computerized Enrollment System for Bulacan Polytechnic College, SJDM Campus
Proponents: Calma, Carl Edward
Date: July 15, 2017 Area of Investigation: Bulacan Polytechnic College, San Jose del Monte Campus is one of the schools that provides 2-year technical course in all Bulacan region. With thousands of enrollees every year the school is experiencing long waiting using the manual enrollment method. Also one of the problem of this kind of system is that students students took a lot of time waiting to their enrollment because of too much procedures.
With cited problems the proponents aims to devel op a system that will ease the waiting of the student and lessen the burden of the manual enrollment.
Target User/s: Teachers, Faculty Members
Target Beneficiaries: Students, Teachers, Faculty Members
Approved By:
Ms. Catherine T. Flores Instructor
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
First City Providential College Brgy. Narra, Francisco Homes, City of San Jo se Del Monte Bulacan
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
“Computerized Enrollment System for Bulacan Polytechnic College San Jose del Monte Campus”
A Project to the Faculty of the Department of Information Technology
In Partial Fulfillment of the Requirements for the subject System Analysis and Design
By: Calma, Carl Edward July 2017
i
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
ACKNOWLEDGEMENT
First of all, I would like to say “Thank God”, for giving me the health and strength in doing this project work until it done. Not forgotten to my family for providing everything, such as money, to buy anything that are related to this project work and their advice, which is the most needed for this project. Internet, books, computers and all that as my source to complete this project. The y also supported me and encouraged me to complete this task so that I will not be procrastinate in doing it. Then I would like to thank my instructor, Ms. Catherine T. Flores for guiding me throughout this project. We had some difficulties in doing this task but he taught us patiently until we knew what to do.
DEDICATION
This compilation is whole heartedly dedicated to m y parents, friends for this whole system to be created through the efforts and hard work.
ii
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
ABSTRACT
The purpose of this study is to fulfill a better system that will serve as a more reliable tool in registering and enrolling students in an institute. The study is to show the advantages and disadvantages that arise in the computerized enrollment system. The study is to show the innovation of registration and enrollment systems from traditional to high-end technology. The study also serves the purpose of revealing the mechanics mechani cs of the said system. The user interface provides ease through its organized interface an d functionality. The administrating side provides efficiency in keeping and gathering work. The system will have two parts. The user account and the administrator account. In the user account, users are logged in as guests. They may ma y register and enroll through filling up the available computerized forms. The administrators may interfere with the data in every way wa y possible.
iii
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
TABLE OF CONTENTS TITLE PAGE ………………………………………………………………… i ACKNOWLEDGEMENT …………………………………………………… ii
DEDICATION ABSTRACT
……………………………………………………………. ii
…………………………………………………………………. iii
TABLE OF C ONTENT…………………………………………………….... I.
INTRODUCTION
Background of the Study -------------------------------- 2 Objective of the Study ------------------------------------ 3 REVIEW OF RELATED LITERATURE
Local Literature -------------------------------------------4 Foreign Literature ---------------------------------------- 6 II.
METHODOLOGY
Lifelong
Education
iv
FIRST CITY PROVIDENTIAL COLLEGE
Chapter I INTRODUCTION
Information and Communications Technology (ICT), refers to technologies that provide access to information through telecommunications. ICT and system allow people organizations, businesses, nonprofit agencies, governments and criminal enterprises enterprises to interact in the digital world.
The computerized enrollment system plays a major role for th e administration of the school. Ever since the establishment of the BPC (Bulacan Polytechnic College) San Jose del Monte campus, up to the present, students that are enrolling are using th e manual method of their enrollment system (copy and write of the course and subject).
“School feeding not only fills stomachs, but has a proven track record of boosting enrollment, attendance and academic performance. For just pennies a day per child, this program changes lives – lives – and and ultimately can impact the futures of poor countries around the world in a profound way. “Drew Barrymore” Barrymore”
1
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
The long usage of the manual enrollment method will cause for the administration to have stress for the verification of the course and subject of the students because of the understanding of their h and writing. And also cause for the students to wait in line for the next person to be be assess. The computerized enrollment system for Bulacan Pol ytechnic College San Jose del Monte Campus, this system proposal aims to easily input all of the necessary information, course, and subject of the enrollee. For the students the purpose of this system is to lessen the time of the student to wait and also to easily read the information of the course and subject that the enrollee said. For the administration the purpose of this system is to easily type the information of the enrollee and lessen the time of their assessment of the enrollee.
BACKGROUND OF THE STUDY
Bulacan Polytechnic College (BPC) was formerly known as the Bulacan Public Community College (BPCC). It was established upon the approval of the Secretary of Education in June 8, 1971 and started its operations in 1972. The approval came under the leadership of Governor Ignacio Santiago and the principal of Marcelo H. Del Pilar High School (MHPHS) Miss Juana E. Ladia, who then became the first school administrator. BPCC, initially offered two courses only, from 1972-1974, namely: two-year Junior Secretarial and General Education. Classes were held at Marcelo H. Del P ilar High School Main Building. Nevertheless, because of the dwindling enrollees of the General Education Course, in the year 1975 to 1993, triggered the opening of the Steno Typing course. However, in 1994, another setback came, there was a low number of enrollees, both in General Education and Steno Typing courses
2
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
Statement of the problem
The general problem of this study is: “The study aims to how the computerized enrollment system in Bulacan Polytechnic College San Jose del Monte Campus will be efficient for the students and administration”. administration ”.
The school uses manual processing method, which is the main problem. Every form that the administration gave to the students will take at least 30 Minutes to finish filling up their enrollment forms
And it will take at least 1 hour to 2.5 hours to process the whole enrollment en rollment forms Including the courses, subjects, and schedule of time. While at it the student will increase The line of their waiting in line.
1. How will the system help the school administration? a dministration? 2. What can be it offer to improve this system? 3. Why do we need to create this system? 4. What will be the benefits using this system?
3
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
Chapter II. REVIEW OF RELATED LITERATURE AND STUDIES
Local Studies According to Lopez (2005), a registration system helps and provides efficient and reliable services to the students, enrollment personnel and administration. Moreover, this system improved the process of enrollment in terms of searching, retrieving and subject schedules. While in a study conducted by Cayabyab (2007), many problems and difficulties were identified in the existing system of Dagupan City National High School (DCNHS). These major concerns are affecting the efficient enrollment system of students. Security of the students records were found to be at high risk. The current system may fail to protect some important documents. It has also untimely and inefficient report generation. The Academic Information Management System or AIMS has enhanced the enrollment system and academic record, keeping of the University of Negros Occidental Recoletos in Bacolod City. The school for easy access of students to the school and school academic records acquired AIMS, software of Pinnacle Asia. It has systematized and consolidated the inputs of the college registrar with the accounting office. Bro. Jaazeal D. Jakosalem, OAR, University Property Administrator said that AIMS has made records of both offices analogous with each other. We were able to solve ― the loopholes in the past where millions of pesos cannot be counted because their inputs cannot be recorded, Jakosalem explained. AIMS have greatly improved the school’s information technology infrastructure. UNO-R students and their parents can view the academic records on-line while enrollment procedures has been reduced to only 30 minutes or so with corresponding accounts due within 5 days. School notices and announcements may be read on-line. Faculty members may encode grades and post course/lecture materials on-line. The school alumni here and abroad may request for their transcript of records and receive the same on line. Jakosalem also announced that UNO-R campus is now a WIFI zone. Foreign and graduate students may access the web at all times using their laptops. This study is related to the proposed system because of the web-based enrolment. The registrar and the students can also view their academic records using the internet. But the difference is that in this study it is not mention that the students can pay their tuitions on-line. (AIMS enhances enrollment system of UNO-R Bacolod http://www.unor.edu.ph)) r.edu.ph 4
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
In Samar State University (SSU) located at Samar Island. Technology innovations had influenced man's work, from data processing, business transactions, research, planning, monitoring and even in medical operation of man’s body is now entrusted to computer technology. Samar State University University (SSU) aims to be the center of excellence in education had recently made changes to some of its existing systems. The enrollment system of the university is now computerized, and other systems are on its way. This only show that they are coping with the latest technology. The Automated Enrollment System of Samar State University aims for an accurate, user friendly, efficient system that can help both the the student student and personnel for for fast data processing processing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed the creation and conceptualization of the system. The information technology faculty from the College of Engineering and Arts and Sciences assisted him. The system that is web based uses PHP programming language with data stored in MySQL is run through the intranet of SSU. (Dry-run of Automated Enrollment System) http://www.ssu.edu.ph
5
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
Foreign Studies
The University of Southern California California (USC), located at Los Angeles, California, USA, is establish in 1880 as a private research institution. The university’s academic and administrative programs are led by the president’s cabinet, which is comprised of a provost and senior vice president for academic affairs, senior vice president for finance and chief financial officer, senior vice president for administration, administration, senior senior vice president and for university relations, relations, and senior vice president for advancement. USC is governed under the direction of the university’s board of trustees and in accordance with the university by laws.
Edith Cowan University (ECU) (ECU) is currently enrolling more than 5, 000 new students, which has been made easier with its Oracle-based online enrolment system. This has allowed ECU to substantially re-design its business processes. The system is known as the Edith Cowan University Web Enrolment System (ECUWES), and replaces traditional hard copy enrolment. According to the coordinator of Admission Support, Kerian Greenaway, the system offers immediacy and convenience of course enrolment via the Internet. The technology in use was set up by Oracle in 1998, when ECU moved towards creating an innovative web-based enrolment and administrative system using Oracle database products. New enrolments using ECUWES are managed differently to reenrolment on ECUWES. New enrolments are processed while the student is with an enrolment assistant, because there is a need to collect HECS and enrolment papers, as well as to familiarize students with the system. In terms of reenrolment, the student has full control of enrolling in a six-week period, which allows for any small glitches in the system, such as not being able to get online. ECU also previously faced difficulties with managing student enrolment administration, as staffs were distributed across several locations, so there was a desire for improved access and management of student information. Similarly, reenrolment required students to travel to the University and queue for service from administration staff. Faculties also requested that students enroll by porting enrolment sheets on computer bulletin boards. With ECUWES, students from remote areas and international students enjoy easy enrolment with improved time effectiveness. There have been no major problems, apart from a few power failures, but ECU has back-up plans, such as enrolment assistants taking up all the paperwork and processing the information once back online. (Online Enrollment for ECU http://www.doir.wa.gov.au )
6
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
In Veritas Parochial School Pascual, a web-based enrollment system is developed to help both the old and new n ew students, to enroll in a more efficient way without the hassles of waiting long hours just to fill up forms, which sometimes become redundant, or to stand in line and pay at the cashier. It is with the WebWeb based Enrollment System for VPS that this new style of enrollment may be achieved. This new type of system offers the student with new options for enrolling at VPS. Just by logging on to their website the student may create his new account for the current year he is to be enrolled in. With this, all the student has to do is to fill up certain forms that do not take more than a few minutes to accomplish. Then the records will be stored in the school database for future references. After that the student will be given confirmation that the transaction has been verified and all that the student has to do is visit the school and pay appropriate amount for the current school year. The student may also browse the web site of VPS and he can check his current account. He can also see the list of the school current tuition fee rates. (Web-based Enrollment System for Veritas Parochial School Pascual, Robert John G.And Riceo, Vincent Joel T., 2001)
7
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
Conceptual Framework
Figure 1: Conceptual Framework
8
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
CHAPTER III: RESEARCH METHODOLOGY Methods and Techniques of the Study
In discussing the details of the study, the researchers have used the descriptive method. This method provides a detailed organizing of data and information collected, using survey questionnaire that is answered by the respondents and with interviews, the data collected can be easily interpreted. The researcher’s method is based on the classic life cycle or the waterfall method:
Research Instrument
A set of survey questionnaire is distributed. Th e questionnaire is designed in accordance with the statement of the problem.
Data Gathering Procedure
The researchers have conducted interviews and have used questionnaires as data gathering tools to acquire the needed data. The researchers have used survey questionnaire consisting of ten statements for survey and ev aluation of the system. Questions are prepared according to the statement of the problem and features of the computerized enrolment system. The result of the preliminary interviews are studied then verified to supplement the findings of the stud y.
9
Lifelong
Education
FIRST CITY PROVIDENTIAL COLLEGE
Prototype Image:
10
Lifelong
Education
